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Minutes-2/27/14 PDF Print E-mail
Written by Kelli Usrey   
Friday, 11 July 2014 08:26

MINUTES REGULAR MEETING OF SCHOOL BOARD

                   OF BLOOMFIELD SCHOOL DISTRICT

                                             February 27, 2014

                                   

The Board of School Trustees of the Bloomfield School District, of Greene County, Indiana, met in regular session on February 27, 2014, in the jr/sr high school conference room in Bloomfield Junior/Senior High School, 501 West Spring Street, Bloomfield, Indiana. The following school board members were present: Bill Bond, John Combs, Steve Dowden, Dwayne Hostetter, Matt Miller and Eric Moody. Sandy May was absent. President Dowden called the meeting to order at approximately 7:00 p.m. The following order of business was transacted with President Dowden presiding:

 

1. Recognitions. Mr. Dean wished best of luck to two Sea Perch teams who would be competing in the National Sea Perch competition and congratulated the band and choral members who competed recently at a Solo Ensemble at Bloomington North High School. Mr. Dean congratulated the girl’s basketball team on a great season and wished the boy’s basketball team a successful sectional. He announced that ISTEP would start next week. Mr. Sichting congratulated Bloomfield student Hannah Frady, winner of the Hoop Shoot Regional finals, commended Mr. Helms and his FFA members on a great FFA week, applauded Mr. Dean and his staff on the handling of an alleged threat that ended very quickly in an arrest. Mr. Sichting said the new cameras that were installed with money from the safety grant had helped in terms of various investigations to have clearer images on the video footage.

 

2. Jr/Sr High School Improvement Plan Presentation. Jr/Sr High School principal David Dean gave board members an informative presentation on the School Improvement Plan for the Bloomfield Jr/Sr High School.

 

3. Approval of Minutes. The Board had been provided with minutes of an executive session, two special board meetings and a regular school board meeting all held on January 23, 2014, which had been prepared by corporation recording secretary Kelli Usrey. Matt Miller made a motion to approve the minutes beginning with the sentence: “The Board of School Trustees of the Bloomfield School District, of Greene County, Indiana, met in executive session on January 23, 2014… ” and ending with the sentence: “The (January 23rd Regular) meeting was then adjourned by a 5-0 vote.” Dwayne Hostetter seconded the motion, which passed by a 4-0-2 vote. Bill Bond and Eric Moody abstained from voting because they were not in attendance at the January 23, 2014 meetings.

 

4. Treasurer’s Report. The Board had been provided with the Treasurer’s Report, prepared by corporation treasurer Stacey Robinette. Dwayne Hostetter made a motion to approve the February 5, 2014 claims listing beginning with voucher number 73 to Bloomfield State Bank and ending with voucher number 173 to Vision Service Plan, the January 31, 2014 appropriation report beginning with Fund 0100 through Fund 6842 and the January 31, 2014 Bank Statement. Matt Miller seconded the motion, which passed by a 6-0 vote.

 

5. February Indiana Department of Education State Aid 544 Report. Bloomfield School District received the February Indiana Department of Education SA 544 Basic Grant payment on Friday, February 14, 2014. Bloomfield School District received four hundred fifty thousand six hundred ninety nine dollars and sixty-four cents ($450,699.64). The February 544 Basic Grant payment was four thousand seven hundred one dollars and thirty five cents ($4,701.35) less than the January payment. The reason was February’s Basic Grant payment was based on the December 1, 2013 Special Education count results. In 2010, Bloomfield School District was receiving six hundred seventeen thousand eight hundred eighty four dollars ($617,884) more in calendar year funding. The anticipated loss of five hundred forty two thousand four hundred two dollars ($542,402) brings the total loss of state funding to over one million thirty eight thousand seven hundred thirty eight dollars ($1,038,738) since 2010. Bloomfield School District has lost 14% of funding. The loss of funding is due to a drop in student enrollment along with the loss of the Small Schools Grant and Rural Schools Grant.   In comparison, Bloomfield School District has lost 16% of the student enrollment.

 

 

6. Certified Budget Order. Superintendent Sichting told board members that Bloomfield School District received the 1782 Notice from the Indiana Department of Education on Thursday, January 16, 2014. He said, as per the 1782 Notice for the 2014 Budget, Bloomfield School District had ten (10) days to respond. Mr. Sichting gave the Board a comparison of the 2013 Certified Budget Order with the 2012 Budget Order as listed below:

 

Bloomfield School District’s 2014 budget was approved at the following appropriation levels:

 

General Fund-$5,101,007

Debt Service-$773,000

School Pension Debt-$231,085

Capital Projects-$546,092

Transportation-$872,036

Bus Replacement-$127,067

 

A comparison of the 2014 fund levies with fund levies from previous budgets are listed below:

                        SIX YEAR HISTORY OF CERTIFIED LEVY

 

                   Fund

Budget Yr.

2009

Budget Yr. 2010

Budget

Yr. 2011

Budget

Yr. 2012

Budget

Yr. 2013

Budget Yr. 2014

General

XXXX

XXXX

XXXX

XXXX

XXXX

XXXX

Debt Service

926,953

712,876

$712,856

$729,888

$761,016

574,097

Capital Projects

260,070

370,873

$371,387

$346,996

$535,089

$469,138

Transportation

346,921

513,956

$517,878

$544,182

$559,254

$572,767

Sch. Bus Replacement

19,856

55,679

$144,428

$111,608

$102,415

$104,985

Special Ed. Preschool

XXXXX

XXXXX

XXXXX

XXXX

XXXX

XXXX

Retirement/Pension Bond Debt Service

199,694

199,396

$206,498

$218,781

$226,310

253,164

Total

1,753,494

1,852,780

1,953,047

$1,950,555

$2,184,084

$1,974,951

 

Mr. Sichting explained the 2014 levy decreased by $209,133 from the 2013 levy and the decrease was in a large part due to a decrease in the Debt Service and Capital Projects levies. A 2012 law passed by the Indiana General Assembly allowed Bloomfield School District to only neutralize 50% of Retirement/Severance Pension Bonds for 2013. This was the leading contributor to the decrease in the levy.   Additionally, Bloomfield School District paid off a Common School Fund loan in 2013 resulting in a decrease in the Debt Service levy. Superintendent Sichting told board members he would have to do an additional appropriation in both General Fund and CPF.

 

7. Purchase of 2104 Mini-Bus Approved. It was recommended the Board approve a purchase of 2014 Chevrolet Thomas mini-bus from Kerlin’s Bus Sales and Leasing for forty two thousand nine hundred fifty one ($42,951) dollars to replace a 2002 mini-bus owned by the District. Matt Miller moved to approve the purchase. Bill Bond seconded the motion. Superintendent Sichting said the replacement of a 2002 mini-bus owned by the Bloomfield School District was advertised in the 2014 School Bus Replacement Plan on Friday, September 6, 2013, and Friday, September 13, 2013 in the Greene County Daily World. He said sufficient appropriation was provided in the 2014 Bloomfield School District School Bus Replacement Fund for the purchase and additionally, cash also exists to purchase the mini-bus. The Central Indiana Educational Service Center Bus bid process was used for soliciting bids for the purchase of the bus with Kerlin’s Bus Sales and Leasing supplying the low bid for purchase of the mini-bus. The motion was passed by a 6-0 vote.

 

8. Daily Rate for Long Term Substitute Teacher Approved. Superintendent Sichting recommended the Board approve the daily rate for Mrs. Shannon Dean as a long-term substitute teacher at Bloomfield Elementary School at $187.62 from Monday, February 17, 2014 to on or about April 21, 2014. (See Attached) Bill Bond made a motion to approve the recommendation. Dwayne Hostetter seconded the motion, which passed by a 6-0 vote.

 

9. Custodial Resignation Approved. Custodial worker Matt O’Neall submitted his letter of resignation effective February 19, 2014. (See Attached) Dwayne Hostetter moved to approve the resignation. Eric Moody seconded the motion. Mr. Sichting said Mr. O’Neall had been employed as a custodian at Bloomfield School District for twenty-seven years and thanked him for his many years of service. Mr. Sichting wished Mr. O’Neall the best of luck in the future. Mr. O’Neall’s resignation was accepted by a 6-0 vote.

 

10. Assistant Softball Coach Resigns. Kevin Gott turned in his letter of resignation as Assistant Softball Coach effective February 10, 2014. (See Attached) Dwayne Hostettter moved to accept the resignation. Matt Miller seconded the motion.   Mr. Sichting said Mr. Gott had served as an Assistant Softball Coach at Bloomfield Jr/Sr High School for six years and was resigning due to family obligations. The Board thanked Mr. Gott for his years of service as a member of the Softball coaching staff. The resignation was accepted by a 6-0 vote.

 

11. Resignation of Junior Varsity Softball Coach Accepted. Bill McIntosh submitted his letter of resignation as Girl’s Varsity Softball coach. (See Attached) Dwayne Hostetter made a motion to accept the resignation. Matt Miller seconded the motion. Mr. Sichting explained that Mr. McIntosh would be recommended to fill the vacancy of Girl’s Varsity Assistant Softball coach created by the resignation of Mr. Kevin Gott later in the meeting. Mr. McIntosh’s resignation was accepted by a 6-0 vote.

 

12. ECA Recommendations Approved for 2013-2014. It was recommended the Board approve ECA recommendations for the 2013-2014 school year. Recommended by Mr. Dean and Mr. McBride were:

 

  • Bill McIntosh-Assistant Softball
  • Danielle Sichting-Junior Varsity Softball
  • Aaron Morris-Volunteer Softball Coach
  • Derrick Bennett-Volunteer Softball Coach and Statistician
  • Travis Inman-Volunteer Golf Coach

 

Dwayne Hostetter made a motion to approve the recommendations. Matt Miller seconded the motion, which passed by a 6-0 vote.

 

13. Bloomfield Jr/Sr High School Business Professionals of America (BPA) Field Trip Approved to Indianapolis, Indiana. It was recommended the Board approve an overnight field trip for Bloomfield Jr/Sr High School Business Professionals of America chapter to Indianapolis, Indiana from March 16, 2014 through March 18, 2014 to participate in the State Business Professionals of America competition. (See Attached) Eric Moody moved to approve the field trip as requested. Mr. Sichting shared that the group would depart from Bloomfield on Sunday, March 16, 2014 and return from Indianapolis on Tuesday, March 18, 2014.   In Indianapolis, students would be housed in a hotel during the state competition. Approximately twelve (12) students and two (2) chaperones would be transported to Indianapolis via a Bloomfield School District mini-bus. Bloomfield Jr.-Sr. High School Business Professionals of America fundraising efforts would pay for the cost of the fuel. Bloomfield Jr.-Sr. High School Business Professionals of America fundraising efforts as well as student fees would pay for the cost of hotel lodging and meals during the state competition. Participating students would be chaperoned by Mrs. Erika Bault and Ms. Nicole Fougerousse. Bill Bond seconded the motion, which passed by a 6-0 vote.

 

14. Department of the Navy Amendment to Agreement for Establishment of Navy Junior Reserve Officers Training Corps(s). It was recommended the Bloomfield School District Board of School Trustees approve listed amendments to the agreement for establishment of Navy Junior Reserve Officers Training Corp(s) below:

 

                1. In the title paragraph and throughout the document the name of the command which

                 has responsibility over the NJROTC program has changed from Chief of Naval

                 Education and Training (CNET) to Naval Surface Training Command (NSTEC).

 

             2. In the title paragraph and throughout the document, the title of the officer instructors

                 has been changed to Senior Naval Science Instructor (SNSI), and the title of the

                 enlisted instructors has been changed to Naval Science Instructors (NSI).

 

             3. While the title of the NJROTC Regulations does not appear in either the current

                  agreement or the updated agreement, it is reflected in the form numbering and in fact

                   has changed from Regulations Governing Administration of the Naval Junior

                   Reserve Officers Training Corps (CNETINST 1533.69 Series) to Regulations for

                 Citizenship Development (RCD) Program (NSTC M-5761.1 series).

 

                Matt Miller moved to approve the recommendation. Eric Moody seconded the motion, which passed by a 6-0 vote.   Superintendent Sichting explained that Bloomfield Jr.-Sr. High School hosts a Naval Junior Reserve Officers Training Corps (NJROTC) and said the agreement governing the administration of the unit was being amended.

 

15. Participation in Collaborative Agreement to Improve Teacher Quality Partnership Grant Program Approved. It was recommended the Board approve Bloomfield School District’s participation in a Collaborative Agreement to Improve Teacher Quality Partnership Grant Program. (See Attached) Dwayne Hostetter moved to approve the recommendation. Bill Bond seconded the motion, which passed by a 6-0 vote. Indiana University and Superintendents from urban school districts developed a teacher training program to provide professional development for English/Language Arts teachers of Junior and Senior students to prepare them for introductory college Language Arts courses. Additionally as Indiana transitions to Career and College Ready Academic Standards, the professional development will help prepare the participating teachers with professional development in this area. Bloomfield School District in participating in the professional development consortium would provide teachers with release time through the use of substitute teachers for the spring kick-off. Additionally, the participating corporations would provide space, materials, and equipment for the four (4) day Summer Institute. Bloomfield School District would also assist in recruitment, registration, and sustained participation of teachers by encouraging participation in the consortium and publicizing upcoming events through flyers, emails, and personal contacts.

 

16. Fiber Agreement with Educational Networks of American (ENA) LLC Approved. It was recommended the Board approve an agreement with Educational Networks of America (ENA) LLC to provide a fiber hookup for Bloomfield School District. (See Attached) Eric Moody made a motion to approve the recommendation. John Combs seconded the motion. Superintendent Sichting said Bloomfield School District currently received internet connections through 2 T-1 lines supplied by the state of Indiana through the Connectivity Grant at no charge plus an additional 50 mbps download and 3 mbps upload capability through Comcast Business Class. He said the cost of the Comcast Business Class is approximately $260 dollars a month for the 50 mbps download and 3 mbps upload connection. Bloomfield School District solicited quotes on a 100 mbps download and upload fiber connection. The quotes submitted were as follows:

  • A.T.& T.-$1,640 plus $750 installation
  • Comcast Business Class-$1,347
  • Educational Networks of America-$1,050

The Educational Networks of America quote will be reduced by $495.00 per month due

to the State Connectivity Grant reducing the monthly payment to $615 per month. The recommendation passed by a 6-0 vote.

 

17. Board Approves a Trial Membership with HPS. Superintendent Sichting explained that HPS was a group purchasing organization and that one of its divisions was for Food Service. He said cafeteria supervisor Kayla Hendrix had asked to be allowed to enter into a three month trial membership so that she might evaluate the quality of HPS food and if a purchasing program would provide efficiency for the District. Mr. Sichting recommended the Board approve a three month trial membership with HPS effective March 1, 2014. Matt Miller made a motion to approve the recommendation. Dwayne Hostetter seconded the motion, which passed by a 6-0 vote. Mr. Sichting commended Miss Hendrix for attending the trade show where she met representatives from HPS and for wanting to try this new program to hopefully cut costs in the cafeteria.

 

18. Donation for Bloomfield Jr/Sr High School Accepted. It was recommended the Board approve a donation of $35.00 from Farmers and Mechanics Bank made to sponsor seven teams for the Stock Market Game. Mr. Sichting said the donation would be deposited in a clearing account at Bloomfield Jr/Sr High School. Bill Bond moved to accept the donation. John Combs seconded the motion, which passed by a 6-0 vote. Superintendent Sichting thanked Farmers and Mechanics for their support of the Stock Market Game.

 

 

 

19. Levi Strauss and Company Makes Donation to Bloomfield Elementary School. Mr. Sichting said Bloomfield Elementary had received a donation from Levi Strauss and Company for $2,400 and recommended acceptance. Dwayne Hostetter moved to accept the donation. Bill Bond seconded the motion, which passed by a 6-0 vote. Mr. Sichting explained that Levi Strauss and Company has a policy of matching donations from their employees and a grandparent, who wished to be anonymous, of a Bloomfield Elementary student who works for Levi Strauss and Company had made a donation. He said the money would be deposited into a clearing account at Bloomfield Elementary School and used to purchase books for the students. Mr. Sichting thanked the grandparent and also Levi Strauss and Company for their generous donation.

 

20. 2014 Summer School Courses Approved. It was recommended the Board approve the following list of classes (See Attached) to be offered during the 2014 Summer School Session at Bloomfield Elementary and Bloomfield Jr/Sr High School:

 

  • Reading (Grades 1-3)
  • English 9-12
  • Economics
  • United States Government
  • United States History
  • World Geography
  • World History or Civilization
  • Algebra I
  • Algebra II
  • Geometry
  • Biology I
  • Earth and Space Science
  • Chemistry
  • Business Math
  • Health
  • Supervised Agriculture Experience
  • Language Arts (1-8)
  • Mathematics (1-8)
  • Jr. Reserve Officer Training Corps
  • Driver’s Education

 

Matt Miller moved to approve the recommendation. Eric Moody seconded the motion, which passed by a 6-0 vote. Mr. Sichting told board members Supervised Agriculture Experience, Driver’s Education, Health and possibly a math class would be taught. He said the rest of the classes would be used for Credit Recovery options for students if needed.

 

21. Lost Instructional Day Make-Up and Resolution. Superintendent Sichting recommended the Board approve a resolution to add sixty (60) minutes per day for twelve (12) days to make-up lost instructional time for two school days. (See Attached) Dwayne Hostetter moved to approve the Resolution as presented. Bill Bond seconded the motion. He explained that Bloomfield School District had seven (7) lost instructional days due to weather related closings during the 2013-2014 school year. The lost instructional days occurred on:

  • Friday, December 6, 2013
  • Monday, December 9, 2013
  • Monday, January 6, 2014
  • Tuesday, January 7, 2014
  • Wednesday, January 8, 2014
  • Tuesday, January 21, 2014
  • Wednesday, February 5, 2014

 

Mr. Sichting said the Indiana Department of Education approved a waiver for Bloomfield School District to avoid a financial penalty for Monday, January 6, 2014, and Tuesday, January 7, 2014 and that a waiver was submitted for Wednesday, January 8, 2014, but the Indiana Department of Education denied the waiver request for that day. As a result, Bloomfield School District had five (5) lost instructional days for make-up purposes. Bloomfield School District had make-up dates scheduled for:

 

  • Monday, February 17, 2014
  • Friday, April 18, 2014
  • Friday, May 23, 2014
  • Saturday, March 15, 2014
  • Saturday, April 12, 2014

 

Mr. Sichting continued that on Monday, February 10, 2014, the Indiana Department of Education announced a new opportunity for making up lost instructional days by adding additional time onto the current instructional day. He said this choice of making up lost instructional days had never been offered as an option. Discussions were held at the February 11, 2014 discussion meeting with the Bloomfield Teacher’s Association and it was agreed this option would be explored by conducting a survey with Bloomfield School District parents. Mr. Sichting said a survey was made available from Monday, February 17, 2014 through Tuesday, February 18, 2014 and parents were contacted via the School Reach Instant Parent Alert System and encouraged to participate in the survey. He said the survey questions and results were:

 

1. I would prefer adding an hour to the current instructional day than having my child attend

     school on Saturday.

 

       697 parents responded to the question. 60 parents skipped question #1 and proceeded to

       question #2.   423 respondents answered yes to this question. 274 respondents answered no

       to this question.

 

2.   I would prefer my child attend school on Saturdays than adding an hour to the current

       instructional day.

 

       646 parents responded to the question. 111 parents skipped question #2 and only answered

       Question #1.   331 respondents answered yes to the question. 315 respondents answered no

       to the question.

 

                Mr. Sichting said several efficiencies exist in lengthening the current school day for one hour for twelve (12) days. These efficiencies include the use of electricity and natural gas. Additionally, the Bloomfield School District food cost will be lower due to not having to serve breakfast or lunch for two additional dates.     Bloomfield and Greene County are very family oriented and conservative communities. Mr. Sichting had received letters from students indicating attending school on Saturday would result in not seeing their father or mother for a two week stretch of time. He also said teenage students at Bloomfield Jr.-Sr. High School rely on income from part-time jobs on Saturday and Sunday for gasoline, car payments, or car insurance. Dwayne Hostetter asked that cafeteria director Miss Hendrix be given direction of furnishing snacks for the students during the extended days. Steve Dowden said he hoped students would be given more breaks and snacks during those days. The Resolution was passed by a 6-0 vote.

 

22. Business Personal Property Tax Resolution Approved. Superintendent Sichting recommended the Board approve a Resolution on Business Property Tax. (See Attached) Dwayne Hostetter moved to approve the Resolution per Mr. Sichting’s recommendation. Matt Miller seconded the motion. Mr. Sichting explained that the total elimination of business personal property tax would eliminate approximately $50,000 of revenue received by the District currently. The Resolution passed by a 6-0 vote.

 

23. Donation From Shopko Accepted. Superintendent Sichting told board members that the Shopko Hometown Foundation had donated $1,200 from the recent “Help Us Give Back” campaign. (See Attached) Mr. Sichting recommended approval. Eric Moody moved to approve the recommendation. Bill Bond seconded the motion. Mr. Sichting said Shopko shoppers were provided an opportunity to round-up their purchases and designate a local organization for receiving the donation. Mr. Sichting told board members that half of the donation would be deposited in a Bloomfield Jr.-Sr. High School Extra-Curricular clearing account and the other half deposited in a Bloomfield Elementary School Extra-Curricular clearing account. Mr. Sichting thanked the Shopko Foundation and the loyal customers for their continued support of Bloomfield School District. The donation was accepted by a 6-0 vote.

 

    

 

 

24. Board Sets Substitute Teacher Pay for Extended Days. Superintendent Sichting recommended the Board authorize District Treasurer Stacey Robinette to compensate substitute teachers sixty dollars ($60) per day during the extended school days of March 3, 2014 through on or about Tuesday, March 18, 2014. Dwayne Hostetter made a motion to approve the recommendation. Eric Moody seconded the motion. Mr. Sichting explained that substitute teachers are usually paid fifty dollars ($50) per day and board approval of this recommendation would increase the daily rate to sixty dollars ($60) per day for the extended school days. The motion passed by a 6-0 vote.

 

25. February, 2014 Average Daily Membership. Superintendent Sichting said for the first time there were two ADM count days held in one school year. He stated that Bloomfield School District’s ADM in September, 2013 was 877.94 and increased to 884.28 students in February, 2014. (See Attached)

 

26. Local Special Education Determination for Federal Fiscal Year 2011 (School Year 2011-2012).   Bloomfield School District received notification from the Indiana Department of Education on January 25, 2014 that the District met all requirements in the following determination areas:

  • Suspension and Expulsion Rates
  • Disproportionality-Special Education
  • Disproportionality-Race/Ethnicity/Disability (Indicator 10)
  • Initial Evaluation Timelines (Indicator 11)
  • Uncorrected Compliance (Indicator 15)
  • Timely and Accurate Data (Indicator 20)

 

 

27. 2014 Secured School Safety Grant. Bloomfield School District submitted the intent to apply for funding from the 2014 Secured Safety Grant on January 30, 2014. (See Attached) Mr. Sichting said the deadline for submission was February 28, 2014. He also shared that the deadline for submitting the 2014 Secured Safety Grant application would be March 30, 2014.

 

28. Waiver Determination. Superintendent Sichting said he had received notification on January 24, 2014 from the IDOE that the waiver request for release of financial penalty for missed instructional days on January 6th and January 7th was approved and as a result would not have to be rescheduled.

 

29. Legislative Update. Superintendent Sichting shared pending legislation in the Indiana General Assembly.

 

30. Adjournment. There being no further business Eric Moody moved to adjourn. Matt Miller seconded the motion. The meeting was then adjourned by a 6-0 vote.

 

 

   BLOOMFIELD SCHOOL DISTRICT – BOARD OF SCHOOL TRUSTEES

 

_______________________________          _______________________________

President                                                        Member

 

 

________________________________        ________________________________

Vice-President                                               Member

 

 

________________________________        ________________________________

Member                                                          Member

 

 ________________________________       ________________________________

Attest: Secretary                                           Superintendent of Schools

 

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