MINUTES REGULAR MEETING OF SCHOOL BOARD
OF BLOOMFIELD SCHOOL DISTRICT
July 31, 2014
The Board of School Trustees of the Bloomfield School District, of Greene County, Indiana, met in regular session on July 31, 2014, in the jr/sr high school conference room in Bloomfield Junior/Senior High School, 501 West Spring Street, Bloomfield, Indiana. The following school board members were present: Dwayne Hostetter, Matt Miller, Eric Moody and Sandy Parkes. Bill Bond, John Combs and Steve Dowden were absent. Vice President Hostetter called the regular board meeting to order at approximately 7:00 p.m. The following order of business was transacted with Vice President Hostetter presiding:
1. Recognitions. Mr. Dean recognized the band for their performance in the July 4th parade, NJROTC for their fundraising efforts, cheerleaders and redliners who attended team camps and students who participated in the Greene County 4-H fair. Mr. Dean also thanked the companies who had been working in the building on the renovations over the summer saying they had done a great job. Mary Jane Vandeventer thanked Harold Holtsclaw and Allen Toon along with their staff for their efforts working around the summer building renovations. Mrs. Vandeventer also spoke words of praise for Bloomfield teachers who had attended summer workshops to better themselves in their profession. Superintendent Sichting shared that Bloomfield Jr/Sr High School had royalty over the summer in that senior Lexi Place had been crowned Greene County 4-H Fair Queen along with another senior classmate, Jocelyn Gadberry receiving the honor of second runner up. Mr. Sichting said both girls were very deserving of the honor they were given. He also said there were several Bloomfield students who did well at the fair. Mr. Sichting thanked Mr. Dean and Mrs. Vandeventer for attending a SIEC training on College and Career Readiness Standards on July 11th when he was not available to attend. He also praised Bloomfield teachers for attending a recent training workshop put on by SIEC. Mr. Sichting thanked Harold Holtsclaw and Allen Toon and their staff for their efforts getting the school buildings ready for the start of the new school year. He also shared that the companies working in the building over the summer were very enjoyable to work with and he voiced his appreciation to them. Mrs. Royal stated that the Student Handbooks were in and that she was pleased with them.
2. Approval of Minutes. The Board had been provided with minutes of an executive session meeting of the board along with a regular school board meeting both held on June 26, 2014, which had been prepared by corporation recording secretary Kelli Usrey. Eric Moody made a motion to approve the minutes beginning with the sentence: “The Board of School Trustees of the Bloomfield School District, of Greene County, Indiana, met in executive session on June 26, 2014… ” and ending with the sentence: “The (June 26th Regular) meeting was then adjourned by a 6-0 vote.” Matt Miller seconded the motion, which passed by a 4-0 vote.
3. Treasurer’s Report. The Board had been provided with the Treasurer’s Report, prepared by corporation treasurer Stacey Robinette. Matt Miller made a motion to approve the July 15, 2014 claims listing beginning with voucher number 551 to Bloomfield State Bank and ending with voucher number 624 to Vision Service Plan, the June 30, 2014 appropriation report beginning with Fund 0100 through Fund 6842 and the June 30, 2014 Bank Statement. Eric Moody seconded the motion, which passed by a 4-0 vote.
4. July Indiana Department of Education State Aid 544 Report. Bloomfield School District received the July Indiana Department of Education SA 544 Basic Grant payment on July 15, 2014. Bloomfield School District received four hundred forty nine thousand nine hundred ten dollars and twenty seven ($449,910.27) cents. The July Indiana Department of Education SA 544 Basic Grant payment was eight thousand six hundred fourteen dollars and forty one ($8,614.41) cents less than the June Indiana Department of Education SA 544 Basic Grant payment. The decrease was due to a projected decline in student enrollment at Bloomfield School District for the 2014-2015 school year. The decline is projected to be a drop of twenty (20) students from the Bloomfield School District ADM in February, 2014. The projected ADM for Bloomfield School District for the 2014-2015 school year is eight hundred sixty seven (867) students. If the projection is accurate Bloomfield School District will lose approximately one hundred three thousand eight hundred seventy two dollars and ninety two ($103,872.92) cents. If the ADM falls below the projection additional funding will be lost. Additionally, the July funding is built using a status quo funding amount for the 2014-2015 Vocational Education and Special Education categorical funding. It is estimated the loss of funding will increase due to loss of funding in these two categorical funding sources.
Mr. Sichting said in 2010, Bloomfield School District was receiving one million thirty eight thousand seven hundred thirty eight dollars ($1,038,738) more in calendar year funding. The anticipated loss of one hundred three thousand eight hundred seventy two dollars and ninety two ($103,872.92) cents brings the total loss of state funding to over one million one hundred forty two thousand six hundred ten dollars and ninety two ($1,142,610.92) cents since 2010. Bloomfield School District has lost 17% of funding. The loss of funding is due to a drop in student enrollment along with the loss of the Small Schools Grant and Rural Schools Grant. In comparison, Bloomfield School District has lost 19% of the student enrollment.
5. 2013-2014 Extra-Curricular Financial Accounts Approval. It was recommended the Board review and approve the 2013-2014 extra-curricular accounts as presented for the following funds:
- Bloomfield School District Extra-Curricular Account
- Bloomfield Jr/Sr High School Extra-Curricular Account
- Bloomfield Elementary Extra-Curricular Account
Matt Miller moved to approve the ECA accounts as recommended. Sandy Parkes seconded the motion, which passed by a 4-0 vote.
6. Resolution to Shift a Portion of Contracted Bus Service to the Bus Replacement Plan Approved. It was recommended the Board approve the resolution to shift a portion of the cost of contracted bus service to the Bus Replacement Plan for the 2015 budget. (See Attached) Eric Moody moved to approve the recommendation. Sandy Parkes seconded the motion, which passed by a 4-0 vote.
7. Board Hires Special Education Bus Driver/Transportation Assistant/Office Assistant. It was recommended the Board hire Ms. Danielle Richardson as a Special Education Bus Driver/Transportation Assistant/Office Assistant at Bloomfield School District for the 2014-2015 school year. Sandy Parkes moved to approve the recommendation. Matt Miller seconded the motion. Mr. Sichting explained that the vacancy for the position was created with a retirement resignation approved during the March 20, 2014 board meeting and also that it was an “at will” position. Ms. Richardson was hired by a 4-0 vote. Danielle was present and was welcomed at the meeting.
8. Bloomfield Elementary School Teacher Resignation Accepted. It was recommended the Board approve the resignation of Mrs. Jamie Norman as a second (2nd) grade teacher at Bloomfield Elementary School effective July 7, 2014. Mrs. Norman has been employed in the Bloomfield School District for five (5) years. Mrs. Norman has served as a Title I Interventionist teacher and a second (2nd) grade teacher. Mrs. Norman has accepted a teaching position closer to her home. The Bloomfield School District Board of School Trustees would like to thank Mrs. Norman for her years of service in educating Bloomfield School District students. Eric Moody moved to accept the resignation. Sandy Parkes seconded the motion, which passed by a 4-0 vote.
9. Bloomfield Jr/Sr High School Teacher Resignation Accepted. It was recommended the Board approve the resignation of Mr. Ian Ashland as a teacher at Bloomfield Jr.-Sr. High School effective June 30, 2014. Mr. Ashland was employed as a Physics/Project Lead the Way/Integrated Chemistry Physics teacher at Bloomfield Jr.-Sr. High School for two (2) years. The Bloomfield School District Board of School Trustees would like to thank Mr. Ashland for his two years of service in educating Bloomfield School District students and wished him the best of luck in his future employment endeavors. Matt Miller moved to accept the resignation. Sandy Parkes seconded the motion, which passed by a 4-0 vote.
10. Notice of Teacher Transfers. Elementary Principal, Mary Jane Vandeventer announced the following internal transfers for the 2014-2015 school year:
- Mrs. Laura Bucher would transfer from first grade to second grade
- Mrs. Dana Britton would transfer from a Title I teaching position to first grade.
11. Authority to Hire Granted. Superintendent Sichting told board members that there were still three (3) vacant positions remaining for the 2014-2015 school year. He asked for approval to fill those positions prior to the start of school and present the candidates to the Board for formal approval at the August 27, 2014 meeting. Sandy Parkes made a motion to grant Mr. Sichting the authority to hire as requested. Matt Miller seconded the motion, which passed by a 4-0 vote.
12. Biology Teacher Hired at Bloomfield Jr/Sr High School. It was recommended the Board approve the employment of Mr. Frank Hall as a Biology/Bio-Medical Sciences/Anatomy and Physiology teacher at Bloomfield Jr.-Sr. High School. (See Attached) Eric Moody moved to hire Mr. Hall as recommended. Sandy Parkes seconded the motion. Superintendent Sichting said Mr. Hall was a graduate of North Knox High School, attended Indiana State University and graduated in 2002 with a Bachelor of Science in Life Sciences. Mr. Sichting also shared that Mr. Hall had completed the Indiana State University’s “Transition to Teaching” program in 2011. Mr. Hall has been employed at Fremont High School for 2012-2013 and 2013-2014 teaching Biology I, Integrated Chemistry/Physics, and Earth/Space Science. Mr. Hall was hired by a vote of 4-0 vote.
13. Student Hired for Technology Assistance. Superintendent Sichting explained that Miss Blaise Mattox was employed for assistance in hooking up teacher desktop computers and telephones for the start of the 2014-2015 school year for the period of not to exceed 50 hours at $8 per hour. He said he was Miss Mattox’s direct supervisor for this project and her hourly rate would be paid from Capital Projects Funds. After having to cut general fund expenses recently Mr. Sichting made it clear to those present that this expense would not come from the general fund. Matt Miller moved to approve the recommendation. Sandy Parkes seconded the motion, which passed by a 4-0 vote.
14. 2014-2015 Jr/Sr High School Book Rental, Workbooks, and Consumable Materials Charges Approved. It was recommended that the Board adopt a list of course charges for the Bloomfield Jr/Sr High School for the 2014-2015 school year. (See Attached) Eric Moody moved to approve book charges as presented for the Jr/Sr High School. Matt Miller seconded the motion. The motion passed by a 4-0 vote.
15. 2014-2015 Elementary School Book Rental, Workbooks, and Consumable Materials Charges Approved. It was recommended that the Board adopt a list of course charges for the Bloomfield Elementary School for the 2014-2015 school year. (See Attached) Sandy Parkes moved to approve book charges as presented for the elementary school. Matt Miller seconded the motion, which passed by a 4-0 vote.
16. Property/Casualty, Automobile, and Workmen’s Compensation Insurance Renewal Awarded. It was recommended the Board accept the renewal quote for General Liability, Auto, Property and Casualty, and Worker’s Compensation Insurance with First Security Insurance for the period of August 7, 2014 through August 7, 2015 in the amount of $74,629. (See Attached) Mr. Sichting had received quotes from HBG Insurance and Bonds for $69,405, Employers Mutual Casualty Company and Public Risk Underwriters for $70,000, ESCRFT for $74,966 and 1st Security Insurance and Selective Insurance for $74,629. (See Attached) He said that he based his recommendation on the fact the lowest quotes had earthquake coverage at a rate lower than the current threshold of thirty one million ($31,000,000). Mr. Sichting stated that an earthquake resulting in a total loss of buildings and inventory would exceed the maximum coverage of the two lowest quotes.
17. School Board Policy, Amended, 2nd Reading. The following policy is being amended and presented for the second time.
- 4401, Fringe Benefits for Support Staff, Revised
Mr. Sichting said Policies are read publically twice prior to adoption. The policy is being amended due to reorganization of cafeteria duties and job titles. A new section is being added concerning the reorganization of the cafeteria duties. Sandy Parkes moved to approve the policy as presented. Matt Miller seconded the motion, which passed by a 4-0 vote.
18. Administrative Guidelines, 2nd Reading. The following Administrative Guidelines were presented for the second time: (See Attached)
- 1417-Job Description-Athletic Director, Amended
- 7510-Use of School Facilities, Amended
- 8500.1-Student Lunch Charges, Amended
Administrative Guidelines are presented to the board for one reading and are adopted. Mr. Sichting said that due to the subject material of two of the proposed administrative guidelines they were presented twice prior to adoption. Eric Moody made a motion to approve Administrative Guideline #1417, Job Description, Athletic Director. Matt Miller seconded the motion, which passed by a 4-0 vote. Matt Miller moved to approve the Administrative Guideline #8500.1 Student Lunch Charges. Sandy Parkes seconded the motion, which passed by a 4-0 vote. Mr. Sichting spoke on the changes to Administrative Guideline #7510 Use of School Facilities. Sandy Parkes made a motion to approve the guideline as presented. Matt Miller seconded her motion. After some discussion, it was decided to bring Administrative Guideline #7510 Use of School Facilities back to board members at later meeting. Ms. Parkes withdrew her motion and Mr. Miller withdrew his second.
19. School Year 2013-2014 National School Lunch Program Final Report. Bloomfield School District submitted the attached annual report on July 17, 2014 for the district’s participation in the National School Lunch Program. In 2013-2014, Bloomfield School District Food Service took in $493,440.56 in revenue. In 2013-2014, Bloomfield School District Food Service expended $501,175.54 in expenses. The revenue breakdown was as follows:
- School Sales to Children-$222,408.66
- School Sales to Adults-$16,352.30
- State Revenue Match -$5,247.28
- Federal Reimbursement-$241,112.91
- Other Income-Other Food Service-$7,677.13
The expense breakdown was as follows:
- Food Expense-$213,758.20
- Labor Direct Preparation-$258,245.84
- Equipment $300 or less-$0
- Equipment-More than $300-$0
Average Meal Cost-School Lunch-$3.07
Average Meal Cost-School Breakfast-$1.63
Beginning Balance-$89,896.17 (7/2013) Ending Balance-$82,181.19 (7/2014)
*-2013-2014 Expenses include the purchase of new student meal tracker software titled Nutri-Kids of $8,997.61. The expenses also include one-time expenditures for the purchase of new computers for the cafeteria of $1,533.66 and one-time payroll stipend of $4,675.28.
20. American Red Cross Shelter Agreement Withdrew from Agenda. Superintendent Sichting explained that after receiving this agreement he passed it on to school attorney Todd Corn for his review. Mr. Corn had concerns with the amount of liability insurance the Red Cross carries and also with the indemnification language in the agreement. Mr. Sichting said he spoke to the Red Cross representatives about making changes in the agreement and he had not heard back from them. Mr. Sichting suggested withdrawing this item from the agenda.
21. Amendment to Bloomfield School District Non-Certified Hourly Wage Scale and Certified Days. It was recommended the School Board approve the following amendments to the Bloomfield School District Non-Certified Hourly Wage Scale and Certified Days:
- Increase the hours per day by thirty (30) minutes from 7.5 hours to 8.0 hours per day for
the Special Education Bus Driver
The Bloomfield School District Non-Certified Hourly Wage Scale and Certified Days is part of Bloomfield School District Policy #4401. The proposed adjustment is a thirty (30) minute per day increase in the hours of the Special Education Bus Driver. The increase is due to an increase in transportation as a related service for students with Individualized Education Plans and would be paid from the Transportation Fund. Sandy Parkes made a motion to approve the amendment. Eric Moody seconded the motion, which passed by a 4-0 vote.
22. 2015 Bloomfield School District Budget Calendar. Superintendent Sichting shared the 2015 Bloomfield School District Budget Calendar with board members for their review:
- Wednesday, August 27, 2014-Seek authority to advertise 2015 Bloomfield School District Budget
- Friday, August 29, 2014-Submit 2015 Bloomfield School District Budget to the
Greene County Council for review
- Tuesday, September 2, 2014-Last day for taxing districts to submit 2015 budget to local county councils for review
- Friday, September 5, 2014-Advertise 2015 Bloomfield School District Budget in the Greene County Daily World and Gateway
- Friday, September 12, 2014-Advertise 2015 Bloomfield School District Budget for the second time in the Greene County Daily World and Gateway
- Saturday, September 13, 2014-Last day for 1st publication of 2015 budget
- Saturday, September 20, 2014-Last day for 2nd publication of 2015 budget
- Thursday, September 25, 2014-2015 Bloomfield School District Budget Hearing at 7:00 P.M. in the Bloomfield Jr. High School Conference Room.
- Friday, October 24, 2014-Last day for taxing units to hold public hearing on 2015 budget
- Thursday, October 30, 2014-2015 Bloomfield School District Budget Adoption at 7:00 P.M. in the Bloomfield Jr. High School Conference Room, adopt 2015 Capital Projects Plan, adopt 2015 School Bus Replacement Plan.
- Friday, October 31, 2014-Submit 2015 Bloomfield School District Budget, 2015 Capital Projects Plan, 2015 School Bus Replacement Plan to Gateway.
- Friday, October 31, 2014-Advertise Notice of Adoption of 2015 Bloomfield School District Capital Projects Plan in Greene County Daily World and Gateway.
- Monday, November 3, 2014-Last day for taxing units to adopt 2015 budget
- Wednesday, November 5, 2014-Last date for taxing districts to submit 2015 tax rates and levies to the Department of Local Government Finance through Gateway.
23. School Performance Awards. Superintendent Sichting provided information on School Performance Awards. The Indiana General Assembly established School Performance Grants with legislation in 2013. The legislation set up $30 million dollars to be awarded to school buildings for performance associated with ISTEP+ passing rates, ECA passing rates, and graduation rates. Bloomfield Jr.-Sr. High School and Bloomfield Elementary School will likely qualify for School Performance Awards. The School Performance Awards must be awarded during fiscal year 2015 to staff rated as highly effective and effective during the 2013-2014 school year. The School Performance award will result in the bargaining of the performance award with the exclusive bargaining representative.
The formula for determining the dollar amount available for awarding is:
Achievement Test Portion of Award
- if achievement test passing rate (ISTEP+ English/Language Arts, Math, Social Studies, End of Course Assessments-English 10, Algebra I, and Biology)
is between 72.5% and 90.0% then every student passing the achievement test
- if achievement test passing rate (ISTEP+ English/Language Arts, Math, Social Studies and End of Course Assessments for English 10, Algebra I, and Biology) is greater than 90% each student passing generates $47.00
- if the school sees 5% growth (ISTEP+ English/Language Arts, Math, Social Studies and End of Course Assessments for English 10, Algebra I, and Biology) then each student passing generates $47.00
Graduation Rate Qualifier
- if graduation rate is 75% to 90%, each non-waiver graduate will generate $88 per graduate
- if graduation rate is 90% and above, each non-waiver graduate will generate $176 per graduate
- if graduation rate increases by 5% or more, each non-waiver graduate will generate $176
The Indiana Department of Education is projected to release 2013-2014 ISTEP+ results to the general public on Friday, August 1, 2014. The Indiana Department of Education will release 2013-2014 ISTEP+ passing rates to schools on Thursday, July 31, 2014. The information will be embargoed until Friday, August 1, 2014. At that point, Bloomfield School District should be able to get an idea on the amount of money being generated for the School Performance Grant by student passing rates. The Indiana Department of Education will release student growth data at a later date.
24. 2014-2015 Hoosier Heartland Health Insurance Trust Health Insurance Premium Increase. Bloomfield School District is a member of the Hoosier Heartland Health Insurance Trust. Currently, Bloomfield School District health insurance premiums will remain status quo until September 1, 2014. On September 1, 2014, the health insurance premiums through the Hoosier Heartland Health Insurance Trust will increase by 8.3%. Bloomfield School District’s contribution for employee health insurance premiums is projected to increase by $28,258.40 if employee plan selection remains constant after the September 1, 2014 plan renewal.
25. Superintendent Sichting Updates Board on BSD Summer Construction and Renovation. Superintendent Sichting told board members that today was the last day for contractors to be in the buildings doing renovations with only a few punch list items left to address. He said the renovations including new boilers, air handlers and controls were complete. Mr. Sichting said the roof project was also completed with the exception of a few punch list items. He said the Polyurethane project was underway and should be completed by the first of the following week. Mr. Sichting told board members that a Proof Roll had been done and passed on the new Outdoor Athletic Facilities parking lot and driveway. He said that project was moving right along. He said his hope was that rock and paving for the parking lot, track and tennis courts would be done by the end of August.
26. Southern Indiana Education Service Center College and Career Ready Academic Standards Curriculum and Assessment Consortium. Indiana is implementing new academic standards titled Indiana’s College and Career Ready Academic Standards. Indiana’s Federal “No Child Left Behind” waiver is contingent upon Indiana transitioning to the new standards and implementing new assessments associated with the academic standards during the 2014-2015 school year. Bloomfield School District has joined a consortium of school districts in southwestern Indiana to develop new curriculum, lesson plans, and formative assessments. Superintendent Dan Sichting updated the Bloomfield School District Board of School Trustees on the activities of the consortium including:
- Friday, July 11, 2014-Southern Indiana Educational Service Center-“New Standards/New Test-Critical Steps for District Leaders”
- Wednesday, July 23, 2014-Initial Consortium meeting for Math teachers
- Thursday, July 24, 2014-Initial Consortium meeting for English/Language Arts teachers
27. Board Hears Update Concerning 1:1 Computer Pilot. Mr. Sichting told those present that a parent meeting had been held recently and that Mr. Dean had sent an email to parents with Frequently Asked Questions concerning the 1:1 Computer Pilot. He said that computers are on site for students who cannot afford to buy their own device. Mr. Sichting said teachers are ready to go with the pilot program.
28. Comments from the Public. John Mensch thanked the Board and Superintendent Sichting for their support and business. Mr. Mensch also asked a few questions concerning the Use of Facilities policy.
29. Adjournment. There being no further business Eric Moody moved to adjourn. Matt Miller seconded the motion. The meeting was then adjourned by a 4-0 vote.
BLOOMFIELD SCHOOL DISTRICT – BOARD OF SCHOOL TRUSTEES
Attest: Secretary Superintendent of Schools