MINUTES REGULAR MEETING OF SCHOOL BOARD
OF BLOOMFIELD SCHOOL DISTRICT
September 26, 2013
The Board of School Trustees of the Bloomfield School District, of Greene County, Indiana, met in regular session on September 26, 2013, in the jr/sr high school conference room in Bloomfield Junior/Senior High School, 501 West Spring Street, Bloomfield, Indiana. The following school board members were present: Bill Bond, Dwayne Hostetter, Matt Miller, Sandy May and Eric Moody. Steve Dowden and John Combs were absent. Vice President Hostetter called the meeting to order at approximately 7:30 p.m. immediately following a 7:00 p.m. Special Board Meeting. The following order of business was transacted with Vice President Hostetter presiding:
1. Recognitions. Mrs. Royal shared that the jr/sr high school library is celebrating Banned Book Week. She also said the tennis, volleyball, and cross country teams are continuing with great seasons. Mrs. Royal mentioned NJROTC and Band students who have been preparing for the Apple Festival and Scotland Festival. Mrs. Royal also said College Go Week had been celebrated during the past week in the jr/sr high school. Superintendent Sichting shared that the Literacy Coalition for the first time sponsored an essay contest to celebrate National Literacy month. He acknowledged three Bloomfield Jr/Sr High School students for placing in this contest. Mr. Sichting recognized and congratulated Alisha Raper for placing 1st, Alex Bartlow for receiving a 2nd place, and Tristen Burris for placing 3rd.
2. Approval of Minutes. The Board had been provided with minutes of a special meeting and a regular school board meeting both held on August 29, 2013, which had been prepared by corporation recording secretary Kelli Usrey. Vice President Hostetter asked for a motion to approve the proposed minutes for the special session and regular board meeting both held on August 29, 2013. Bill Bond moved to approve the minutes of the meetings beginning with the sentence: "The Board of School Trustees of the Bloomfield School District, of Greene County, Indiana, met in special session on August 29, 2013... " And ending with the sentence: "The (August 2th Regular) meeting was then adjourned by a 7-0 vote." Sandy May seconded the motion, which passed by a 5-0 vote.
3. Treasurer's Report. The Board had been provided with the Treasurer's Report, prepared by corporation treasurer Stacey Robinette. Eric Moody made a motion to approve the September 9, 2013 claims listing beginning with voucher number 694 to Bloomfield State Bank and ending with voucher number 781 to Vision Service Plan and also the August 31, 2013 appropriation report beginning with Fund 0100 through Fund 6842. Sandy May seconded the motion, which passed by a 5-0 vote.
4. Conduct Public Hearing for 2014 Budget, Capital Projects Plan, and School Bus Replacement Plan. It was recommended the Board conduct a public hearing on the 2014 Budget, 2014 Capital Projects Fund Plan, and 2014 School Bus Replacement Plan. Matt Miller made a motion to approve the recommendation. Bill Bond seconded the motion, which passed by a 5-0 vote. Superintendent Sichting stated that on September 6, 2013 and September 13, 2013 the Budget was published in the Greene County Daily World. He then asked if there were any public comments on the Budget as it was published. He said that the advertised levy is higher than the actual adopted levy would be. Vice President Hostetter stated that there were no public comments made concerning the 2014 Budget.
5. Board Adopts Expenditure Goals for 2014 Budget. Superintendent Sichting explained that the General Assembly passed legislation establishing that school corporations establish expenditure goals unique to their school corporation as mandated by I.C. 21-10-3-4. Mr. Sichting recommended approval. (See Attached) Sandy May moved to approve the recommendation. Matt Miller seconded the motion, which passed by a 5-0 vote.
6. September Indiana Department of Education State Aid 544 Report. Bloomfield School District received the September Basic Grant payment from the Indiana Department of Education on Monday, September 16, 2013. The Basic Grant includes a tuition support payment per ADM, Academic Honor Diploma Grant, Special Education Grant, Vocational Education Grant, Complexity Grant, and a Full Day Kindergarten Grant. The current funding is based on an ADM of 900 students and a Full Day Kindergarten class of 51 students. Bloomfield School Corporation received four hundred sixty two thousand eight hundred ninety one dollars and fifty-two cents ($462,891.52) on September 16, 2013.
The Vocational Education Grant and Special Education Grant are based on student counts taken during the 2012-2013 school year. After the 2013-2014 ADM count is taken for the Fall semester, the Basic Grant will be balanced out to take into account any changes in ADM, or Full Day Kindergarten enrollment. The Basic Grant will be adjusted in January to balance out any changes in Special Education student enrollment.
In 2010, Bloomfield School District was receiving six hundred seventeen thousand eight hundred eighty four dollars ($617,884) more in calendar year funding. The anticipated loss of six hundred thirteen thousand seven hundred thirty six dollars ($613,736) brings the total loss of state funding to one million two hundred thirty one thousand six hundred twenty dollars ($1,231,620) since 2010. Bloomfield School District has lost 14% of funding. The loss of funding is due to a drop in student enrollment along with the loss of the Small Schools Grant and Rural Schools Grant. In comparison, Bloomfield School District has lost 16% of the student enrollment.
7. Supplemental Bond Resolution. Superintendent Sichting informed the board that in 2004, Bloomfield School District sold two million four hundred thousand ($2,400,000) dollars of Retirement/Severance Pension Bonds through the Indiana Bond Bank with the purpose of the bonds being to forward fund all retirement obligations for employees. He said the bond repayment schedule would result in Bloomfield School District paying the principal of two million four hundred thousand ($2,400,000) plus an additional one million seventy seven thousand two hundred sixty eight dollars and twenty one cents ($1,077,268.21) in interest over the course of the bond repayment schedule. He continued the original bonds sold in 2004 are approaching a call date, saying the call date allows for the refinancing of bonds at a lower interest rate saving a small sum of money. It is estimated Bloomfield School District will save nineteen thousand ($19,000) dollars in the refinancing option. A threshold of four (4%) of savings is required in order for the bond refinancing to occur. He said all costs incurred through the refinancing of the bonds would be paid by the Bond Bank from a portion of the proceeds derived from the Bond Bank's refunding bonds, so that each school corporation will incur no out-of-pocket expenses. Mr. Sichting recommended approving a Supplemental Bond Resolution. (See Attached) Sandy May moved to approve the recommendation. Matt Miller seconded the motion, which passed by a 5-0 vote.
8. Greene County Council Non-Binding Review of Bloomfield School District 2014 Budget. Superintendent Sichting explained one of the Department of Local Government Finance requirements is a school corporation's budget must be submitted to the local County Council for review. He said for school districts with an appointed board, this is a binding review and school districts with an elected board, this is a non-binding review. Mr. Sichting told board members the Bloomfield School District's 2014 proposed budget was submitted to the County Council on September 3, 2013. The Superintendent provided copies of the Greene Council's Non-Binding Review of the District's 2014 Budget. (See Attached)
9. ECA Recommendations Approved for 2013-2014. It was recommended the Board approve ECA recommendations for the 2013-2014 school year. Recommended by Mr. Dean, Mrs. Vandeventer and Mr. McBride were:
• Dennis Crites-Girls'6th Grade Basketball Coach
• Bradlea Beard-Volunteer Assistant Girls' Volleyball (Grades 9-12)
• Bradlea Beard-Volunteer Assistant Girls' Track (Grades 9-12)
• Julie Evans-Bloomfield Jr.-Sr. High School Improvement Committee
• Derek Keusch-Volunteer Assistant Girls' Volleyball (Grades 9-12)
• Michelle Mattox-Bloomfield Jr.-Sr. High School Improvement Committee
• Danielle Sichting-Girls'5th Grade Basketball Coach
• Julie Ramsey-Elementary Cheerleader Co-Sponsor
• Kaitlyn O'Neall-Elementary Cheerleader Co-Sponsor
Matt Miller made a motion to approve the recommendations. Bill Bond seconded the motion, which passed by a 5-0 vote.
10. NJROTC Unit Field Trip Approved to Owensboro, Kentucky. It was recommended the Board approve an out-of-state field trip for Bloomfield NJROTC unit to visit, board, cruise & navigate the Coast Guard Cutter, Obion on the Ohio River in Owensboro, Kentucky on October 28, 2013. (See Attached) Eric Moody moved to approve the field trip as requested. Matt Miller seconded the motion, which passed by a 5-0 vote.
11. Out-of-State Field Trip for FFA Students Approved to Louisville, Kentucky. It was recommended the Board approve an out-of-state field trip for Bloomfield FFA students to attend the National FFA Convention in Louisville, Kentucky on October 30, 2013. (See Attached) Sandy May moved to approve the field trip as requested. Bill Bond seconded the motion, which passed by a 5-0 vote.
12. Non-Resident Students Applications Approved for the 2013-2014 School Year. It was recommended the Board approve two returning non-resident student applications at the elementary school for the 2013-2014 school year. (See Attached) Sandy May moved to approve the recommendation. Eric Moody seconded the motion, which passed by a 5-0 vote.
13. Board Approves Monetary Donation. It was recommended the Board approve the following monetary donation:
• Bloomfield Jr.-Sr. High School NJROTC in the amount of $1,500 from Bloomfield American Legion Post #196.
Mr. Sichting said the Board had adopted policies for implementation for the school district. He said Policy #9510 requires all gifts, bequests, or donations to be approved by the Bloomfield School District Board of School Trustees. Mr. Sichting said the funds would be deposited in the Bloomfield Jr/Sr High School's NJROTC Extra-Curricular Account. (See Attached) Bill Bond moved to approve the donation. Sandy May seconded the motion, which passed by a 5-0 vote. Mr. Sichting expressed the Board's gratitude to the Legion for their support of the NJROTC program at Bloomfield Jr/Sr High School. (See Attached)
14. Tennis Program Receives Monetary Donation with Board Approval. It was recommended the Board approve the following monetary donation:
• Bloomfield Jr.-Sr. High School Boy's and Girl's Tennis Program in the amount of $202.50 from Bloomfield Chamber of Commerce.
Mr. Sichting said the Board had adopted policies for implementation for the school district. He said Policy #9510 requires all gifts, bequests, or donations to be approved by the Bloomfield School District Board of School Trustees. Mr. Sichting said the funds would be deposited in the Bloomfield Jr/Sr High School's Athletic Extra-Curricular Account. (See Attached) Sandy May moved to approve the donation. Eric Moody seconded the motion, which passed by a 5-0 vote. Mr. Sichting expressed the Board's gratitude to the Chamber of Commerce for their continued support of the Boy's and Girl's Tennis program at Bloomfield Jr/Sr High School. (See Attached) Chamber President Matt Miller explained that the Chamber had held its first Michael Canty Tennis Invitational recently and split the revenue with the tennis teams.
15. Board Policy, Revised, 1st Reading. The following board policy was presented to Bloomfield School District Board of School Trustees for 1st Reading. (See Attached):
• 5600, Student Discipline, Revised
Superintendent Sichting said he would be bringing this policy back to the Board for 2nd Reading and adoption.
16. Superintendent Sichting Alerts Board to Possible Upcoming Special Meeting. Mr. Sichting told board members that a tentative bargaining agreement with the Bloomfield Teacher's Association for a two year contract had been reached. He said he was hopeful the teachers would ratify the agreement within the next week and he would schedule a special meeting of the board to officially vote on the agreement.
17. ACT College Readiness Scores Bloomfield High School 2013. Superintendent Sichting provided board members with a copy of the ACT college readiness scores for Bloomfield students along with a report showing how Bloomfield students compared with others around the state of Indiana. (See Attached)
18. Civil Rights Data Collection. Superintendent Sichting told board members that Bloomfield School District participated in a Civil Rights Data Collection in 2012-2013 for the 2011-2012 school year. Mr. Sichting thanked Mrs. Royal, Mr. Dean, Mrs. Crane, and Mrs. Vandeventer for their help in completing the tables. He shared that he had been notified that Bloomfield School District would again be reporting Civil Rights Data for the 2013-2014 school year during the fall of 2014.
19. 2013-2014 Average Daily Membership. Superintendent Sichting announced Average Daily Membership (ADM) for 2013-2014 for the Bloomfield School District to be 879.96 students. Mr. Sichting reminded board members that this time last year the ADM was 952.5. (See Attached) Mr. Sichting said while he is concerned about the drop in enrollment he said it is largely because students are moving to other places. He said that some families are moving due to economics and jobs while some students are now being home schooled. He reminded the Board that funding is determined by the number of students enrolled.
20. Preliminary ISTEP+ Data for 2012-2013. Superintendent Sichting shared Preliminary ISTEP+ results for the 2012-2013 school year received on September 18, 2013. He said there had been continued growth since 2006. He shared that in 2013 79.7% of Bloomfield students in grades 3 through 8 passed both sections of the ISTEP+. Mr. Sichting said he felt that was outstanding, but realized there is still room for improvement. Superintendent Sichting applauded principals, teachers, students and their parents for the great scores.
21. Adjournment. There being no further business Eric Moody moved to adjourn. Matt Miller seconded the motion. The meeting was then adjourned by a 5-0 vote.
BLOOMFIELD SCHOOL DISTRICT – BOARD OF SCHOOL TRUSTEES
Attest: Secretary Superintendent of Schools