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School Board
Minutes-7/25/13 PDF Print E-mail
Written by Kelli Usrey   
Thursday, 03 October 2013 12:17

 

 MINUTES REGULAR MEETING OF SCHOOL BOARD

OF BLOOMFIELD SCHOOL DISTRICT

July 25, 2013

The Board of School Trustees of the Bloomfield School District, of Greene County, Indiana, met in regular session on July 25, 2013, in the jr/sr high school conference room in Bloomfield Junior/Senior High School, 501 West Spring Street, Bloomfield, Indiana. The following school board members were present: Bill Bond, John Combs, Dwayne Hostetter, Matt Miller, and Sandy May. Steve Dowden and Eric Moody were absent. Vice President Hostetter called the meeting to order at approximately 7:00 p.m. The following order of business was transacted with Vice President Dewayne Hostetter presiding:

1. Recognitions. Mr. Dean recognized Bloomfield Junior student, Lexi Place, for being selected to serve on the IHSAA Advisory Board and has committed to a two year service with that Board. He said this was the first time a Bloomfield student has been selected to serve and that it was quite an honor for Lexi and Bloomfield Jr/Sr High School. Lexi was present and received applause from the Board. Mr. Dean also recognized Bloomfield students who participated in the Greene County 4-H fair. He also said Bloomfield cheerleaders and redliners had completed successful summer camps, recognized seven NJROTC cadets, Kristen Wright, Dalton Byers, Abby Query, Jocelyn Gadberry, Destanie Whayne, James Whayne, and Kelly Rambsel for their participation in a recent advanced Leadership training at Great Lakes. Mr. Dean also recognized student Jodie Deem who attended the ALT last year and was honored to be asked to serve as an aide this year. He also shared that this was the first year for NJROTC students to attend a leadership training on Crane base and said there were ten Bloomfield cadets participating. Superintendent Sichting praised the work of Custodial Supervisor Harold Holtsclaw and his custodial crew along with maintenance worker Allen Toon for their efforts in getting the building ready for the start of the 2013-2014 school year.

2. Approval of Minutes. The Board had been provided with minutes of a regular school board meeting held on June 27, 2013, which had been prepared by corporation recording secretary Kelli Usrey. Vice President Hostetter asked for a motion to approve the proposed minutes for the regular June 27, 2013 meeting. Bill Bond moved to approve the minutes of the meeting beginning with the sentence: "The Board of School Trustees of the Bloomfield School District, of Greene County, Indiana, met in regular session on June 27, 2013..." and ending with the sentence: "The meeting was then adjourned by a 6-0 vote.". Matt Miller seconded the motion, which passed by a 4-0-1 vote. Sandy May abstained from voting because she was absent from the June 27, 2013 meeting.

3. Treasurer's Report. The Board had been provided with the Treasurer's Report, prepared by corporation treasurer Stacey Robinette. Bill Bond made a motion to approve the June 26, 2013 claims listing beginning with voucher number 515 to Bloomfield State Bank and ending with voucher number 582 to Wolters Kluwer Law & Business and also the June 30, 2013 appropriation report beginning with Fund 0100 through Fund 7965. Matt Miller seconded the motion, which passed by a 5-0 vote.

4. DOE SA 542 Report for June 2013. Bloomfield School District received the monthly tuition support payment from the Indiana Department of Education on Monday, July 15, 2013. This is the first monthly tuition support payment in terms of fiscal year funding. Tuition support was previously based on calendar year funding. The July 15, 2013 DOE SA 542 Basic Grant report indicated Bloomfield School District received four hundred sixty two thousand eight hundred seventy one dollars and sixty five cents ($462,871.65). During the 2014 Fiscal Year, Bloomfield School District is estimated to receive five million five hundred fifty four thousand and six hundred ninety eight dollars ($5,554,698). In Fiscal Year 2013, Bloomfield School District received five million nine hundred fifty seven thousand three hundred fifty six dollars and thirty four cents ($5,957,356.34). Bloomfield School District is projected to receive four hundred two thousand six hundred fifty eight dollars and thirty six cents ($402,658.36) less in fiscal year 2014. The reason for the decrease in funding is due to a drop in student enrollment.

In 2010, Bloomfield School District was receiving six hundred seventeen thousand eight hundred eighty four dollars ($617,884) in calendar year funding. The anticipated loss of four hundred two thousand six hundred fifty eight dollars and thirty six cents ($402,658.36) brings the total loss of state funding to over one million twenty thousand five hundred forty two dollars and thirty six cents ($1,020,542.36) since 2010. Bloomfield School District has lost 14% of funding. The loss of funding is due to a drop in student enrollment along with the loss of the Small Schools Grant and Rural Schools Grant. In comparison, Bloomfield School District has lost 16% of the student enrollment.

5. Choice Scholarship Distribution. Bloomfield School District received a Choice Scholarship Distribution on June 25, 2013. The Choice Scholarship Distribution is a special distribution from the Indiana Department of Education and is the difference between the normal public school tuition support payment for a student and the amount received by the student to attend a private or charter school in Indiana. In 2011, the Indiana General Assembly passed I.C. 20-51-4 establishing the Choice Scholarship Program. Students attending a public school for two consecutive years could receive $4,500 dollars to apply for tuition at a private or charter school. The difference between the amount the student would receive in terms of tuition support at a public school and the $4,500 dollar Choice Scholarship would be placed in a fund and divided among public schools in Indiana. On June 25, 2013, Bloomfield School District received a distribution of four thousand four hundred fifty seven dollars and thirty nine cents ($4,457.39).

The Choice Scholarship Distribution was deposited in the Bloomfield School District General Fund.

6. Remediation and Preventative Remediation Grant Distribution. Bloomfield School District received a distribution from the 2013 Remediation Grant and the 2013 Preventive Remediation Grant on June 25, 2013. Bloomfield School District received four thousand four hundred seven hundred seventy six dollars and forty eight cents ($4,476.48) in 2013 GQE Remediation Grant funds. Bloomfield School District received two thousand two hundred twenty five dollars and thirty seven cents ($2,225.37) in 2013 Remediation and Preventative Remediation Grant funds.

The Remediation and Preventative Remediation Grant funds were deposited in the Bloomfield School District General Fund. Below is a comparison of Remediation and Preventative Remediation Grant funding in previous years:

Remediation and Preventative Remediation Grant Funding

2012-$3,196.84

2011-$4,061.60

2010-$6,259.84

2009-$11,266

2008-$13,510

2007-$6,037.50

2006-$7,413.50

GQE Remediation Grant

2012-$6,073.59

7. Impact Aid Payment Notification Received. Bloomfield School District received an eligibility confirmation for an Impact Aid distribution for fiscal year 2013. The notice indicated Bloomfield School District met basic eligibility requirements outlined in Section 7703 of 20 U.S.C. for FY 2013. The eligibility was calculated to be a sum of $15,536.02. It is not known if the eligibility will be for a full LOIT or a partial LOIT. If the eligibility is for a partial LOIT the sum received could be drastically reduced. The notification indicated the Impact Aid Funds would be deposited in Bloomfield School District's financial account after August 1, 2013.

Impact Aid is reimbursement for federal property located within the boundaries of the local school district declared tax exempt and receiving no reimbursement for property taxes. All Impact Aid payments are receipted into the General Fund.

8. Resolution to Shift a Portion of Contracted Bus Service to the Bus Replacement Plan Approved. It was recommended the Board approve the resolution to shift a portion of the cost of contracted bus service to the Bus Replacement Plan for the 2014 budget. (See Attached) Matt Miller moved to approve the recommendation. John Combs seconded the motion, which passed by a 5-0 vote.

9. Employee Health Insurance Benefits with Dunn and Associates Terminated. It was recommended the Board approve a termination of employee health insurance benefits with Dunn and Associates effective January 1, 2014.

The Bloomfield School District approved a renewal of health insurance benefits through Dunn and Associates from June 1, 2013 through May 31, 2014 during the May 30, 2013 board meeting. At the time, Bloomfield School District had successfully made application to the Hoosier Heartland Insurance Trust, however, the renewal insurance rates effective January 1, 2014 had not been determined. On the basis of the premiums being determined at the end of June, 2013, Bloomfield School District would benefit from becoming a member of the Hoosier Heartland Insurance Trust. The benefits for membership include lower premium costs and a four way rate structure. Below is a comparison of the premiums and rates between the two plans.

2013-2014 Dunn and Associates Health Insurance Premiums

Low Deductible Single-$9,745.56

Low Deductible Family-$21,486.80

High Deductible Single-$8,722.20

High Deductible Family-$19,158.12

January 1, 2014-August 31, 2014 Hoosier Heartland Insurance Rates

PPO 1 Premium

Single-$8,184

Employee + Children-$12,744

Employee + Spouse-$16,716

Family-$21,288

PPO 2 Premium

Single-$6,288

Employee + Children-$10,260

Employee + Spouse-$13,452

Family-$17,088

HDHP 1 Premium

Single-$5,484

Employee + Children-$8,952

Employee + Spouse-$11,724

Family-$14,904

HDHP 2 Premium

Single-$4,572

Employee + Children-$7,464

Employee + Spouse-$9,780

Family-$12,420

The Bloomfield School District Insurance Committee met regularly from November, 2012 through March, 2013 and the committee's decision was to pursue membership in the Hoosier Heartland Insurance Trust. Additionally, the Bloomfield Teacher's Association supports the move to the Hoosier Heartland Insurance Trust.

Benefits to moving to the Hoosier Heartland Insurance Trust include a four way rate structure. This will result in lower health insurance costs for both the district and employees.

Additionally, a more diverse set of insurance options are available for staff. High Deductible Health Plan Option 2 will allow the district to meet the 9.5% threshold mandated by the Affordable Care Act.

Due to being a member of a trust, Bloomfield School District is losing some local control over health insurance.

Vice President Hostetter asked for a motion on this agenda item. Bill Bond made a motion to approve the recommendation. Matt Miller seconded the motion, which passed by a 5-0 vote.

10. Membership in Hoosier Heartland Insurance Trust Approved by Board. It was recommended the board approve membership in the Hoosier Heartland Insurance Trust effective January 1, 2014. Matt Miller moved to approve the recommendation. Sandy May seconded the motion, which passed by a 5-0 vote.

11. Resolution to Authorize the Publication of the Notice of a Project Hearing Approved. It was recommended the Board approve a resolution authorizing a publication that gives notice of a hearing for the following projects: Renovation and Improvements to the Heating and Cooling System of Bloomfield Jr/Sr High School and Proposed Construction of Outdoor Athletic Facilities. (See Attached) Sandy May moved to approve the Resolution. John Combs seconded the motion, which passed by a 5-0 vote.

12. 2012-2013 Extra-Curricular Financial Accounts Approval. It was recommended the Board review and approve the 2012-2013 extra-curricular accounts as presented for the following funds:

• Bloomfield School District Extra-Curricular Account

• Bloomfield Jr/Sr High School Extra-Curricular Account

• Bloomfield Elementary Extra-Curricular Account

Sandy May moved to approve the ECA accounts as recommended. Bill Bond seconded the motion, which passed by a 5-0 vote.

13. Bloomfield Jr/Sr High School NJROTC Instructor Resigns. It was recommended the Board accept the resignation of Mr. Frank Starr as NJROTC Instructor at Bloomfield Jr/Sr High School effective July 31, 2013. Matt Miller moved to accept the resignation. John Combs seconded the motion. Superintendent Sichting thanked Mr. Starr for his leadership with the NJROTC program and wished him the best of luck in his future. Mr. Dean added that Mr. Staff would be missed by the students and staff at Bloomfield Jr/Sr High School. The motion was passed by a 5-0 vote.

14. ECA Recommendations Approved for 2013-2014. It was recommended the Board approve a ECA recommendations for the 2013-2014 school year. Recommended by Mr. Dean and Mr. McBride were:

• Brian Frederick-Boys' Assistant Cross Country (Grades 7-12)

Boys' Assistant Track (Grades 7-12)

Girls' Assistant Track (Grades 7-12)

Girls' Assistant Cross Country (Grades 7-12)

• Angie (Campbell) Keusch-Girls' Junior Varsity Basketball

• Angie (Campbell) Keusch-Girls' 7th Grade Volleyball

• Angie (Campbell) Keusch-Girls' 8th Grade Volleyball

• Mike Toon-Girls' Volunteer Assistant 7th Grade Basketball

Matt Miller made a motion to approve the recommendation. Sandy May seconded the motion, which passed by a 5-0 vote.

15. Administrator's Contract Extension Approved. It was recommended the Board approve an administrative contract extension for Mr. Ron McBride for 201 days from August 1, 2013 through July 31, 2014. Matt Miller moved to approve the contract extension for Mr. McBride per the recommendation. Bill Bond seconded the motion, which passed by a 5-0 vote. Superintendent Sichting added that the recommendation only addressed the length of the administrative contract with no salary adjustment at this time.

16. Authority to Hire Granted. Superintendent Sichting told board members that there were still four (4) vacant positions remaining for the 2013-2014 school year. He asked for approval to fill those positions prior to the start of school and present the candidates to the Board for formal approval at the August 29, 2013 meeting. Bill Bond made a motion to grant Mr. Sichting the authority to hire as requested. Matt Miller seconded the motion, which passed by a 5-0 vote.

17. Business Teacher Hired at Bloomfield Jr/Sr High School. It was recommended the Board approve the employment of Nicole Peter as a Business Teacher at Bloomfield Jr/Sr High School effective August 12, 2013. Bill Bond moved to approve the recommendation. Matt Miller seconded the motion which passed by 5-0 vote.

18. Treasurer Authorized to Pay Claim for Property, Casualty, Automobile, Liability, and Workmen's Compensation Insurance. It was recommended the Board authorize BSD Treasurer Stacey Robinette to pay the claim for renewal of Property, Casualty, Automobile, Liability, and Workmen's Compensation prior to the August 29, 2013 meeting of the Board. John Combs moved to approve the recommendation. Matt Miller seconded the motion, which passed by a 5-0 vote. Superintendent Sichting said the insurance expires on August 7, 2013 and no renewal quote had been received from Selective Insurance yet. He said this authorization would allow payment of the claim without a lapse in coverage.

19. Board Approves Monetary Donation. It was recommended the Board approve the following monetary donation:

• Bloomfield Jr.-Sr. High School Science, Technology, Engineering, and Mathematics (STEM) programs in the amount of $140.00 from an anonymous donor.

Mr. Sichting said the Board had adopted policies for implementation for the school district. He said Policy #9510 requires all gifts, bequests, or donations to be approved by the Bloomfield School District Board of School Trustees. Mr. Sichting said the funds would be deposited in the Bloomfield School District's ECA Clearing account. (See Attached) Sandy May moved to approve the donation. Matt Miller seconded the motion, which passed by a 5-0 vote. Mr. Sichting expressed the Board's gratitude to the anonymous donor for their support of the Science, Technology, Engineering, and Mathematics (STEM) programs at BSD. (See Attached)

20. Textbook Adoption at Bloomfield Jr/Sr High School. Superintendent Sichting said that under the provisions of IC 20-20-5-1 through 20-20-5-25, it was recommended the Official Report of the 2010-2016 Mathematics textbook adoption add Finite Mathematics to the list. (See Attached). Matt Miller moved to approve the recommendation. Sandy May seconded the motion, which passed by a 5-0 list.

21. 2013-2014 Jr/Sr High School Book Rental, Workbooks, and Consumable Materials Charges Approved. It was recommended that the Board adopt a list of course charges for the Bloomfield Jr/Sr High School for the 2013-2014 school year. (See Attached) Bill Bond moved to approve book charges as presented for the Jr/Sr High School. Sandy May seconded the motion. The motion passed by a 5-0 vote.

22. 2013-2014 Elementary School Book Rental, Workbooks, and Consumable Materials Charges Approved. It was recommended that the Board adopt a list of course charges for the Bloomfield Elementary School for the 2013-2014 school year. (See Attached) Sandy May moved to approve book charges as presented for the elementary school. Matt Miller seconded the motion, which passed by a 5-0 vote.

23. Use of School Facilities for Apple Festival Approved. It was recommended the Board approve the use of district facilities for the Apple Festival Committee for the Bloomfield Apple Festival on October 3, 2013, October 4, 2013, October 5, 2013 and October 6, 2013. (See Attached) Sandy May moved to approve the recommendation. John Combs seconded the motion, which passed by a 5-0 vote. Mr. Sichting stated the Bloomfield Apple Festival Committee utilizes school facilities during the Apple Festival Celebration each year. He said the amusement company sets up a midway in the tennis court parking lot and vendors set up booths in the baseball field gravel parking lot. He continued the Committee would use the tennis courts parking lot and bus parking lot on Sunday, October 6, 2013 for lining up parade participants. Mr. Sichting included a copy of the Certificate of Insurance provided by Jessop Amusement Company.

24. Board Policies, Revised and New, 1st Reading. The following board policies were presented to Bloomfield School District Board of School Trustees for 1st Reading. (See Attached):

• 3772, Firearms and Dangerous Weapons, Revised

• 5111, Eligibility of Resident and Non-Resident Students, Revised

• 5200.2, Habitual Truancy, Revised

• 5111.1, Payment of Transfer Tuition, New

• 5113, Postsecondary Educational Opportunities, New

• 9150.1, Firearms and Dangerous Weapons, New

Superintendent Sichting said he would be bringing these policies back to the Board for 2nd Reading and adoption.

25. Greene County Redevelopment Commission Notice. Superintendent Sichting said he received notice from the Greene County Redevelopment Commission that the commission needs all the "incremental assessed value" to generate income to meet the debt needs of the outstanding bonds held by the commission. He said as a result, no excess assessed value from the TIF allocation may be allocated to the Bloomfield School District for budget year 2014.

26. Informal Bargaining with the Bloomfield Teacher's Association. An informal bargaining session was held with the Bloomfield Teacher's Association on Monday, July 15, 2013. Discussions centered on contract language that needed to be amended due to changes in the bargaining law that took effect on July 1, 2011 after the 2011-2013 contract had been ratified. The 2011-2013 contract with the Bloomfield Teacher's Association expired on June 30, 2013. Discussion also centered on compensation models and the "Excellence in Teaching Performance Grant" for 2012 and 2013 obtained by Bloomfield School District. Due to changes in the collective bargaining law, formal bargaining cannot occur until after August 1, 2013.

27. Summer 2013 Renovations and Construction. Superintendent Sichting gave an update on summer renovations, which was replacing some tile in an elementary hallway with a new type of floor covering and an addition of a vestibule at the entrance of Bloomfield Elementary along with new carpet in the Jr/Sr High School Media Center.

28. Comments and Information from the Public. John Mensch supported Mr. Sichting's comments on the firearms policy.

29. Adjournment. There being no further business Matt Miller moved to adjourn. Sandy May seconded the motion. The meeting was then adjourned by a 5-0 vote.

BLOOMFIELD SCHOOL DISTRICT – BOARD OF SCHOOL TRUSTEES

_______________________________ _______________________________

President Member

________________________________ ________________________________

Vice-President Member

________________________________ ________________________________

Member Member

________________________________ ________________________________

Attest: Secretary Superintendent of Schools

Min13-7.doc

Last Updated on Friday, 20 December 2013 15:27
 
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