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Minutes-11/20/14 PDF Print E-mail
Written by Kelli Usrey   
Monday, 02 February 2015 09:10

MINUTES REGULAR MEETING OF SCHOOL BOARD

                   OF BLOOMFIELD SCHOOL DISTRICT

                    

                   November 20, 2014

                                   

The Board of School Trustees of the Bloomfield School District, of Greene County, Indiana, met in regular session on November 20, 2014, in the jr/sr high school conference room in Bloomfield Junior/Senior High School, 501 West Spring Street, Bloomfield, Indiana. The following school board members were present: Bill Bond, John Combs, Steve Dowden, Dwayne Hostetter, Matt Miller, Eric Moody and Sandy Parkes. President Dowden called the regular board meeting to order at approximately 7:00 p.m. The following order of business was transacted with President Dowden presiding:

 

1. Recognitions. Mr. Dean said the Veteran’s Day program went well and recognized Heidi Seymour and Matt Woods for playing in the Indiana Bandmasters All District Band competition, Maggie Talbott and Becky Riggs for playing in the All Region Band competition and said the school play “Willy Wonka” was a success. Mr. Dean recognized athletes who were honored at the SWIAC banquet recently. He mentioned Emily Bucher, Meaghan Bond, Madison Toon and Harlee Sullivan for Volleyball, Cross Country Runners Parker Ramsey, Luke Vandeventer, Alli Workman, Shelby Patton, Marisa McIntosh and Shayla Wikle. He also highly praised tennis players Del Carter, Conner Dowden, Alex Chestnut, Hunter Heaton, Evan Fuller and Brennan Hughes. Mr. Dean also spoke words of honor for all Veterans and said the Veteran’s Day Program was well attended. Superintendent Sichting recognized Bloomfield senior Lexi Place for being named a Wendy’s Heisman scholarship awards winner. He said the award honors both male and female high school students who excel in academics, athletics and student leadership.

 

2. Approval of Minutes. The Board had been provided with minutes of an executive session board meeting and a regular school board meeting both held on October 30, 2014, which had been prepared by corporation recording secretary Kelli Usrey. John Combs made a motion to approve the minutes beginning with the sentence: “The Board of School Trustees of the Bloomfield School District, of Greene County, Indiana, met in executive session on October 30, 2014… ” and ending with the sentence: “The (October 30th Regular) meeting was adjourned by a 5-0 vote.” Bill Bond seconded the motion, which passed by a 5-0-2 vote. Dwayne Hostetter and Matt Miller abstained because they were not in attendance at the either October 30, 2014 meetings. At this time President Dowden asked for a motion to approve the minutes of an executive session held on November 19, 2014, which had also been prepared by corporation recording secretary Kelli Usrey. Dwayne Hostetter made a motion to approve the minutes beginning with the sentence: “The Board of School Trustees of the Bloomfield School District, of Greene County, Indiana met in executive session…” and ending with the sentence…” The (November 19th) meeting was adjourned by a 7-0 vote. Sandy Parkes seconded the motion, which passed by a 7-0 vote.

 

3. Treasurer’s Report. The Board had been provided with the Treasurer’s Report, prepared by corporation treasurer Stacey Robinette. Eric Moody made a motion to approve the November 3, 2014 claims listing beginning with voucher number 906 to Indiana Department of Revenue and ending with voucher number 971 to USI Education & Government, the October 31, 2014 appropriation report beginning with Fund 0100 through Fund 6842 and the October 31, 2014 Bank Statement. Matt Miller seconded the motion, which passed by a 7-0 vote.  

 

4. November Indiana Department of Education State Aid 545 Report. Bloomfield School District received the November Basic Grant payment from the Indiana Department of Education on Friday, November 14, 2014. (See Attached) The Basic Grant includes a tuition support payment per ADM, Academic Honor Diploma Grant, Special Education Grant, Vocational Education Grant, Complexity Grant, and a Full Day Kindergarten Grant. The current funding is based on an ADM of 877.43 students and a Full Day Kindergarten class of 68 students.   Bloomfield School Corporation received four hundred seventy six thousand one hundred two dollars and twenty-two cents ($476,102.22) on November 14, 2014.   The November Tuition Support payment was reduced by five dollars and twenty-two cents ($5.22) due to Medicaid reimbursement received in November by Bloomfield School District. The five dollar and twenty-two ($5.22) cent reduction would be transferred to the General Fund from the Medicaid clearing account by Bloomfield School District Treasurer, Mrs. Stacey Robinette.

                The Special Education Grant is based on student counts taken during the 2013-2014 school year. A new Special Education count will be taken on December 1, 2014. The Basic Grant will be adjusted in January to balance out any changes in Special Education student enrollment.

                Bloomfield School District’s November Tuition Support payment was twenty six thousand one hundred ninety one dollars and ninety seven ($26,191.97) cents greater than the October Tuition Support payment. The reason for the increase in funding was due to Bloomfield School District being underfunded from July through October. During the July to October period, Bloomfield School District was funded on projections of 867 students and a Full-Day Kindergarten enrollment of 51 students. In reality, Bloomfield School District had an ADM of 877.43 students and a Full Day Kindergarten ADM of 68 students. As a result, the November and December Tuition Support payments are being reconciled to fund the additional students that were not funded from July to October.

                In 2010, Bloomfield School District was receiving one million thirty eight thousand seven hundred thirty eight dollars ($1,038,738) more in calendar year funding.   Bloomfield School District has lost 17% of funding. The loss of funding is due to a drop in student enrollment along with the loss of the Small Schools Grant and Rural Schools Grant.   In comparison, Bloomfield School District has lost 19% of the student enrollment.

 

5. 2014 Summer School Reimbursement Payment. Bloomfield School District received summer school reimbursed expenses of eighteen thousand eight hundred fourteen dollars ($18,814) on Friday, November 14, 2014 from the Indiana Department of Education for summer school expenses reimbursement. Bloomfield School District had requested reimbursement of eighteen thousand four hundred eleven ($18,411) dollars on September 10, 2014.   So, for 2014 summer school period expenses were reimbursed at a rate of greater than one hundred percent (100%).

 

6. Fiscal Year 2015 Final Title I Allocation. The Indiana Department of Education finalized the Fiscal Year 2015 Title I allocation for Bloomfield School District on November 3, 2014. Bloomfield School District is projected to receive reimbursement for Title I eligible expenses of one hundred sixty nine thousand nine hundred eleven dollars and thirty eight ($169,911.38) cents in Title I expenses.   The Fiscal Year 2015 final allocation was:

 

  • FY 2015 Basic-$87,291.64
  • FY 2015 Concentration-$20,660.75
  • FY 2015 EFIG-$28,169.95
  • FY 2015 Targeted-$24,789.04
  • Subtotal-$169,911.38

 

Bloomfield School District will be submitting an amendment to capture carry-over funds

for the Fiscal Year 2015 allocation.   The Indiana Department of Education will issue another allocation upon receiving the amendment.

 

7. Board Approves Mini Bus Purchase. It was recommended the Board approve the purchase of a 2015 mini-bus from Kerlin’s Bus Sales in the amount of forty three thousand seven hundred twenty seven ($43,727) dollars. (See Attached) Sandy Parkes moved to approve the recommendation. Superintendent Sichting said Bloomfield School District used the Central Indiana Education Center Bus Bid process to secure four bids for a 2015 mini-bus:

 

  • Bluebird-$44,422
  • Midwest Transit (I.C.-Collins)-$45,077
  • Kerlin’s Bus Sales (My Bus)-$45,623
  • Kerlin’s Bus Sales (Thomas)-$43,577

 

The final purchase price includes one hundred fifty dollars ($150) for stenciling the name

of the school district and identification number on the bus. The bus delivery and payment will occur after January 1, 2015. The appropriation and funds for the purchase of the mini-bus will be made from the 2015 budget. The 2015 Bloomfield School District Bus Replacement Plan included purchase of a mini-bus and sixty-six passenger bus. At this point, Bloomfield School District will only be purchasing a mini-bus in 2015. Mr. Sichting said that in 2014, a recall by General Motors Company significantly delayed the arrival of a new mini-bus. The 2014 mini-bus was ordered in February, 2014 and delivery of the bus didn’t occur until August, 2014. The recommendation was passed by a 7-0 vote.

 

8. Resolution Approved for Transfer of Appropriations. It was recommended the Board authorize appropriate district personnel to make transfers within minor categories and to transfer among major categories, appropriations necessary to allow for expenditures in the 2014 budget, when necessary. (See Attached) Mr. Sichting explained this resolution will cover all funds, if necessary. Dwayne Hostetter moved to approve the recommendation. Matt Miller seconded the motion. Mr. Sichting said it was necessary at the conclusion of a budget cycle for transfers among appropriations to close out the books for a fiscal year and this resolution would allow district personnel to make necessary transfers to close out appropriations within the 2014 budget. The motion passed by a 7-0 vote.

 

9. Non-Certified Employees to Receive Stipend. Superintendent Sichting recommended the Board approve a one-time stipend for all non-certified employees that would be 3% contingent upon the employee receiving a satisfactory rating or greater on a performance evaluation for the 2014-2015 school year. Eric Moody made a motion to approve the stipend for non-certified employees per Mr. Sichting’s recommendation. Bill Bond seconded the motion. Mr. Sichting explained that Bloomfield School District was awarded an accountability grade of “A” for student achievement during the 2013-2014 school year. He said the cash stipend was a performance incentive for non-certified employees for their efforts in assisting students in performing at a high achievement level. He continued that the performance stipend would be paid during the payroll period ending Friday, December 12, 2014 and be paid out of General Fund cash balance. Mr. Sichting told board members the performance Stipend for cafeteria employees will be paid out of the Cafeteria Clearing Account. He also clarified that employees only working during the 2013-2014 and 2014-2015 school years are eligible for receipt of the stipend. The recommendation was approved by a 7-0 vote.

 

10. Stipend for Administrators Approved. It was recommended the Board approve a stipend in the amount of two thousand six hundred ($2,600) dollars each for five (5) administrators at Bloomfield School District contingent upon the administrator receiving a score of effective or highly effective on the performance evaluation for the 2013-2014 school year. Sandy Parkes made a motion to approve the recommendation. Matt Miller seconded the motion. Mr. Sichting said Bloomfield School District was awarded an accountability grade of “A” for student achievement during the 2013-2014 school year. He explained the cash stipend was a performance incentive for administrators for their efforts in assisting students in performing at a high achievement level. The performance stipend will be paid during the payroll period ending Friday, December 12, 2014 and would be paid out of Tile II, Part A Grand Funds and General Fund cash balance. Administrators only working during the 2013-2014 and 2014-2015 school years are eligible for receipt of the stipend. Superintendent Sichting told board members teachers would be receiving a performance award that it was already negotiated in the 2013-2015 Contract between the Bloomfield Teacher’s Association and the Bloomfield Board of School Trustees and would be paid out of “Excellence in Teaching Performance Grant”, 2014 Performance Grant, and General Fund cash balance. The stipend for administrators was approved by a 7-0 vote.

 

11. Cafeteria Employee Hired. It was recommended the Board approve the employment of Ms. Hollie McKinney as a Cafeteria employee at Bloomfield School District effective Monday, November 17, 2014. (See Attached) Bill Bond made a motion to approve the recommendation. Matt Miller seconded the motion. Mr. Sichting explained that this vacancy was created when Mrs. Lisa Horning was hired as a secretary at Bloomfield Jr.-Sr. High School. Ms. McKinney has been a substitute in the Bloomfield School District Cafeteria for the past month and as a substitute she had demonstrated a work ethic and ability to accomplish the major functions of the position. Ms. McKinney will be a Cafeteria Worker position which is an “at-will” position in the Bloomfield School District Cafeteria. Mr. Sichting said the position would be twenty-seven and a half (27.5) hours per week and considered full-time and eligible for benefits. Ms. McKinney was hired by a 7-0 vote.

 

12. Board Approves Hiring of Cafeteria Employee. It was recommended the Board approve the employment of Mrs. April Koontz as a Cafeteria employee of Bloomfield School District effective January 5, 2015. (See Attached) Dwayne Hostetter moved to approve the hiring of Mrs. Koontz. Eric Moody seconded the motion. This vacancy was created with the retirement of Mrs. Linda Edwards effective Friday, December 19, 2014. Mrs. Koontz has served in a fifteen hour per week position in the Bloomfield School District cafeteria Dish Room previously and was reliable and a valuable employee of the cafeteria. Mr. Sichting said Mrs. Koontz will serve in a Cafeteria Worker position in her new role and the position would be a twenty-seven and a half (27.5) hour position per week. Mrs. Koontz will be considered an “at-will” employee and would be considered full-time and eligible for benefits. Mrs. Koontz was hired by a 7-0 vote.

 

13. Hiring of Cafeteria Employee Approved. It was recommended the Board approve the employment of Mrs. Kortnie Lee as a Cafeteria employee of the Bloomfield School District effective Monday, January 5, 2015. (See Attached) Dwayne Hostetter made a motion to approve the recommendation. Sandy Parkes seconded the motion. This vacancy was created with the move of Mrs. April Koontz from a three hour (3.0) per day position into a five and a half hour (5.5) position in the Bloomfield School District Cafeteria. Mr. Sichting said Mrs. Lee had served as a substitute in the dish room for the past six months and had demonstrated a work ethic and reliability which are needed as an employee.

                Mrs. Lee is considered an “at-will” employee and would be employed for fifteen hours per week working in the Bloomfield School District Cafeteria and would be ineligible for full-time employment benefits. Mrs. Lee was hired by a 7-0 vote.

 

14. 2014-2015 Extra-Curricular Recommendations. It was recommended the Bloomfield School District Board of School Trustees approve the following extra-curricular recommendations for the 2014-2015 school year:

 

  • Stephanie Hill-Clubs and Other-High School Student Council
  • Stephanie Hill-Clubs and Other-Junior High Student Council
  • Jenny Medina-Other Athletics-7th and 8th Grade Cheerleading Sponsor
  • Nancy Hudson-Volunteer 7th and 8th Grade Cheerleading Sponsor

 

                The extra-curricular recommendations were made by Mr. McBride and/or Mr. Dean. Eric Moody made a motion to approve the entire list as presented. Sandy Parkes seconded the motion, which passed by a 7-0 vote.

 

15. Administrative Contract Extensions Receive Board Approval. Superintendent Sichting recommended the Board approve the following administrative contract extensions:

 

  • Mr. David Dean                                   July 1, 2015-June 30, 2016                               225 Days
  • Mrs. Stella Royal                                 August 1, 2015 to July 31, 2016                       200 Days
  • Mrs. Mary Jane Vandeventer           August 1, 2015 to July 31, 2016                       200 Days

 

Dwayne Hostetter made a motion to approve the recommendation. John Combs seconded the motion. Mr. Sichting told board members that the academic achievement at Bloomfield Schools was very good last year. He continued that the administrators have done an excellent job and have been evaluated. He said this recommendation only addressed the length of the administrative contract and did not include any adjustment of salary. The motion passed by a 7-0 vote.

16. Emergency School Closing Procedures for 2014-2015 School Year Announced. Board members and members of the media were provided with Emergency School Closing Procedures for the 2014-2015 school year as prepared by recording secretary Kelli Usrey. (See Attached.)

 

17. Bloomfield Jr/Sr High School Donations Accepted. It was recommended the Board approve donations for Bloomfield Jr.-Sr. High School. (See Attached) Dwayne Hostetter moved to approve the donations. Matt Miller seconded the motion. Bloomfield School District Board of School Trustees has adopted policies for implementation for the school district. The Bloomfield School District Board of School Trustees Policy #9510 requires all gifts, bequests, or donations to be approved by the Bloomfield School District Board of School Trustees. The following donations were received:

 

  • Bloomington Chapter of MOAA for Bloomfield Jr.-Sr. High School NJROTC-$120
  • Bloomfield American Legion Post for Bloomfield Jr.-Sr. High School NJROTC-$598.40
  • Indiana University Emeriti House in memory of Col. Marcus “Red” Oliphant for academic programs at Bloomfield Jr.-Sr. High School-$500
  • Bloomfield High School Graduating Class of 1955 in memory of Virgie Todd Helms for the Bloomfield Jr.-Sr. High School Library-$50

 

The Bloomfield School District Board of School Trustees, administration and staff would like to thank the groups for their support of the students of Bloomfield Jr/Sr High School. The donations were approved by a 7-0 vote.

 

18. Bloomfield Elementary School Extra-Curricular Account Purchase Approved. It was recommended the Bloomfield School District Board of School Trustees approve an extra-curricular account purchase at Bloomfield Elementary School in the amount of six thousand nine hundred eight dollars and thirty ($6,908.30) cents for site licenses for students to use Star Reading and Star Math for the 2014-2015 school year. (See Attached) Eric Moody moved to approve the recommendation. Sandy Parkes seconded the motion. Superintendent Sichting gave some background on this agenda item. Bloomfield Elementary School has an extra-curricular account in which proceeds from the sale of school pictures and receipts from fundraisers are deposited. The funds to purchase the site licenses will be made from the extra-curricular account. The Indiana State Board of Accounts requires all extra-curricular fund purchases be approved by the district governing body. All purchases from ECA funds must be used to benefit students. Students enrolled in K-6 at Bloomfield Elementary School will benefit from the use of the site licenses. The motion was passed by a 7-0 vote.

 

19. School Board Policy, Amended, 2nd Reading. The following policy is being amended and presented for second reading and adoption.  

 

  • 5630.1, Use of Seclusion and Restraint with Students, Revised

 

Sandy Parkes made a motion to approve the policy as presented. Dwayne Hostetter seconded the motion. Mr. Sichting said policies are read publically twice prior to adoption. This policy is being amended due to recent legislation on the subject. BSD received sample policies from the Indiana School Boards Association and Greene-Sullivan Special Education Cooperative on the issue of Use of Seclusion and Restraints with students. The motion passed by a 7-0 vote.

 

20. Bloomfield School District Restraint and Seclusion Plan. It was recommended the Bloomfield School District Board of School Trustees approve the Restraint and Seclusion Plan. (See Attached) Matt Miller moved to approve the recommendation. Bill Bond seconded the motion. The Bloomfield School District Restraint and Seclusion Plan models Bloomfield School District Policy #5630.1- Use of Seclusion and Restraint with Students. As per statute, the plan is to be posted on the Bloomfield School District website. Additionally, the plan would be added to student handbooks at Bloomfield Jr.-Sr. High School and Bloomfield Elementary School. Superintendent Sichting stated that the Bloomfield School District Restraint and Seclusion Plan had been discussed with the Bloomfield Teacher’s Association as required by law.   The motion passed by a 7-0 vote.

 

21. Administrative Guideline, 1st Reading. The following Administrative Guideline was presented for the first time: (See Attached)

 

  • 5600-Bullying

 

Superintendent Sichting gave some background on this Administrative Guideline. Legislative changes were made in 2013 with student discipline rules for bullying. Bloomfield School District adopted an amended policy for the Student Discipline Rules in October, 2013. The policy indicated the Superintendent would develop guidelines for administering the bullying policy. The Administrative Guideline for bullying has a reporting trigger if a student or parent feels the classroom teacher is bullying a student. Also, the guideline has a reporting trigger if the classroom teacher feels the building principal is bullying the classroom teacher. Additionally, a trigger exists for the building principal to report if the Superintendent is bullying the building principal. Parents, students, and employees can also report bullying to the President of the Board of School Trustees. Administrative Guideline #5600 has been through discussion with the local teacher’s association as mandated by Indiana statute. Board members decided to vote on the passing of Administrative Guideline, 5600, Bullying at this time.   Dwayne Hostetter made a motion to approve the guideline as presented. John Combs seconded the motion, which passed by a 7-0 vote.

 

22. Local Determination for FFY 2012 (SY 12-13). Superintendent Sichting provided the following information concerning compliance with six indicators for FFY 2012 (SY 2012-2013).

The Indiana Department of Education scored Bloomfield School District on compliance with six indicators for FFY 2012 (SY 2012-2013). The indicators scored were:

 

  • 4B-Significant Discrepancy in the rate of suspensions and expulsions for students with IEP’s
  • 5-Disproportionate Representation-Specific Race/Ethnicity
  • 10-Disproportionate Representation-Specific Race/Ethnicity/Disability
  • 11-Timely Initial Evaluations
  • 12-Timely Transition from First Steps
  • 13-Secondary Transition IEP

 

Originally, Bloomfield School District had some problems with Indicator 13-Secondary Transition IEP. The goals being established for the Secondary Transition IEP were ruled to be inadequate. Bloomfield School District teachers worked very diligently in November 2013, December 2013, and January 2014 to write and correct these goals. Earlier, Bloomfield School District had a few issues in meeting the 50 day timeline between a parent’s consent for Special Education testing for eligibility and the scheduling and completion of the IEP conference. Bloomfield School District received a 100% LEA Determination Score with 8 points earned and is in 100% compliance with the Individuals with Disabilities Education Act (IDEA) as found by the Indiana Department of Education.

 

23. 2013-2014 School Accountability Grades. Superintendent Sichting provided the following information received from the Indiana Department of Education on Accountability grades. The Indiana Department of Education and the Indiana State Board of Education released the 2013-2014 State of Indiana Accountability grades for schools and school districts across Indiana on Wednesday, November 5, 2014. The 2013-2014 School Accountability Grades for Bloomfield School District were:

 

Bloomfield School District-A (3.62)

Bloomfield High School-A (3.75)

Bloomfield Elementary-B (3.25)

 

Bloomfield High School and Bloomfield Elementary both received state accreditation as a result of the grades. The Bloomfield Elementary grade is a combined grade for K-8.

 

Principal Mary Jane Vandeventer and Principal David Dean provided information to the Bloomfield School District Board of School Trustees on how the grades were calculated.

 

24. Athletic Trainer Update. Athletic Director Mr. Ron McBride provided information to board members concerning the steps and costs involved to obtain an athletic trainer for Bloomfield School District sporting events. Mr. Sichting said that due to our location there were not many trainers available. He also said Bloomfield School District was fortunate to have school nurse Renee McIntosh as well as a Bloomfield athlete’s parents who are Registered nurses, Brad and Shawn Hughes who attend Bloomfield sporting events.

 

25. Comments and information from the public. Principal’s Mary Jane Vandeventer and David Dean praised Bloomfield school nurse Renee McIntosh for her help at sporting events and also for giving CPR training at school. Mr. Sichting added that Mrs. McIntosh also does the concussion training and makes arrangements for echocardiograms for Bloomfield student athletes at their parent’s request. He said Mrs. McIntosh does a great job and the District was fortunate to have her in their employment.

 

26. Adjournment. There being no further business Eric Moody moved to adjourn. Dwayne Hostetter seconded the motion. The meeting was then adjourned by a 7-0 vote.

 

 

   BLOOMFIELD SCHOOL DISTRICT – BOARD OF SCHOOL TRUSTEES

 

_______________________________          _______________________________

President                                                        Member

 

 

________________________________        ________________________________

Vice-President                                               Member

 

 

________________________________        ________________________________

Member                                                          Member

 

 ________________________________       ________________________________

Attest: Secretary                                           Superintendent of Schools

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

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