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minutes-12/26/13 PDF Print E-mail
Written by Kelli Usrey   
Wednesday, 19 March 2014 10:14

 

MINUTES REGULAR MEETING OF SCHOOL BOARD

                   OF BLOOMFIELD SCHOOL DISTRICT

                          December 26, 2013

                                   

The Board of School Trustees of the Bloomfield School District, of Greene County, Indiana, met in regular session on December 26, 2013, in the jr/sr high school conference room in Bloomfield Junior/Senior High School, 501 West Spring Street, Bloomfield, Indiana. The following school board members were present: Bill Bond, John Combs, Dwayne Hostetter, Sandy May, Matt Miller, and Eric Moody. Steve Dowden was absent. Vice President Hostetter called the meeting to order at approximately 7:00 p.m. The following order of business was transacted with Vice President Hostetter presiding:

1. Recognitions. Mr. Sichting gave recognitions for Mr. Dean. He shared that the band and choral presented a wonderful concert, announced Bloomfield’s Homecoming court and recognized Student Council sponsor Angela Brown for preparing everything for Homecoming. He recognized Julie Evans for winning the Peabody Coal Excellence in Education Teaching Award, thanked Bloomfield faculty for donating to the FACS Department Holiday meal again this year and praised Susan Street’s efforts in coordinating the Christmas gifts for Bloomfield underprivileged kids. Mr. Sichting said 1st semester had ended with finals for grades 7-12 and congratulated the students and staff for their hard work in earning a school accountability letter grade of “A” for the High School.

 

2. Approval of Minutes. The Board had been provided with minutes of a regular board meeting held on November 21, 2013, along with minutes from a Special meeting held on December 11, 2013, which had been prepared by corporation recording secretary Kelli Usrey. Vice President Hostetter asked for a motion to approve the proposed minutes of the regular board meeting held on November 21, 2013. Eric Moody moved to approve the minutes of the meeting beginning with the sentence: “The Board of School Trustees of the Bloomfield School District, of Greene County, Indiana, met in regular session on November 21, 2013… ” and ending with the sentence: “The (November 21st) meeting was then adjourned by a 6-0 vote.” Bill Bond seconded the motion, which passed by a 5-0-1 vote. John Combs was not present at the meeting and therefore had to abstain from the vote.   Vice President Hostetter then asked for a motion to approve the minutes from the Special meeting held on December 11, 2013, which had also been prepared by corporation recording secretary Kelli Usrey. Bill Bond made a motion to approve the minutes beginning with the sentence: “The Board of School Trustees of the Bloomfield School District, of Greene County, Indiana, met in special session on December 11, 2013… ” and ending with the sentence: “The (December 11th) meeting was then adjourned by a 6-0 vote.” Matt Miller seconded the motion, which passed by a 6-0 vote. Sandy May abstained from voting because she was not in attendance at the December 11, 2013 meeting.

 

3. Treasurer’s Report. The Board had been provided with the Treasurer’s Report, prepared by corporation treasurer Stacey Robinette. Eric Moody made a motion to approve the November 25, 2013 claims listing beginning with voucher number 957 to Bloomfield State Bank and ending with voucher number 1060 to Valley Electric Supply, the November 30, 2013 appropriation report beginning with Fund 0100 through Fund 6842 and the November 30, 2013 Bank Statement. Matt Miller seconded the motion, which passed by a 6-0 vote.

 

4. December Indiana Department of Education State Aid 544 Report. Bloomfield School District received the monthly Basic Grant payment from the Indiana Department of Education on Monday, December 16, 2013. On Monday, December 16, 2013, Bloomfield School District received four hundred fifty five thousand four hundred dollars and ninety-nine cents ($455,400.99). The December payment was $0.03 less than the November Basic Grant payment due to averaging the Honors Diploma Grant, Special Education Grant, and Vocational Education Grant.

                The Special Education Grant was based on the December 1, 2012 Special Education count. The Special Education Grant for January, 2014 will be based on the December 1, 2013 Special Education Count.                The tuition support funding level was based on the September ADM count of 877.92 students. As of Friday, December 13, 2013, the ADM of Bloomfield School District had increased to 887.45.

                In 2010, Bloomfield School District was receiving six hundred seventeen thousand eight hundred eighty four dollars ($617,884) more in calendar year funding. The anticipated loss of five hundred forty two thousand four hundred two dollars ($542,402) brings the total loss of state funding to over one million thirty eight thousand seven hundred thirty eight dollars ($1,038,738) since 2010. Bloomfield School District has lost 14% of funding. The loss of funding is due to a drop in student enrollment along with the loss of the Small Schools Grant and Rural Schools Grant.   In comparison, Bloomfield School District has lost 16% of the student enrollment.

 

5. Indiana Department of Education December 1, 2013 Special Education Report. The annual count day to determine Special Education Grant funding for 2013 was conducted December 1, 2013. The table below is a comparison of the Special Education Grant funding for 2013 and 2014:

 

Level of Funding

2013 Special Education Students

2013 Funding

2014 Special Education Students

2014 Funding

APC-Level I-$8,350 per student

10

$83,500

13

$108,550

APC-Level II-$2,265 per student

68

$154,020

60

$135,900

APC-Level III-$533 per student

51

$27,183

37

$19,721

Preschool-$2,750 per student

3

$8,250

3

$8,250

Total

 

$272,953

 

$272,421

 

                Superintendent Sichting said the Special Education Grant had minimal changes from December 1, 2012 to December 1, 2013. In 2013, the Special Education grant generated $272,953 dollars. In 2014, the Special Education grant will generate $272,421 dollars. The decrease in Special Education funding from 2013 to 2014 is minimal and estimated to be approximately $532.00.

 

6. 2013 Financial Institutions Tax December Settlement. Bloomfield School District received the December settlement of the 2013 Financial Institutions Tax on December 6, 2013. Below is a chart listing Financial Institutions Tax receipts for 2010, 2011, 2012, and 2013:

 

Fund

2010

2011

2012

2013

% of 2012

School Bus Replacement

$446

$1120.70

$820.18

$857.73

104%*

Retirement/Severance Debt Service

$1,597

$1602.94

$1,607.76

$1,895.34

117%**

Capital Projects

$2,971

$2,884.38

$2,542.88

$4,481.34

176%

Debt Service

$5,711

$5,535.22

$5,363.70

$6,373.96

118%***

Transportation

$4,117

$4,021.76

$3,999.02

$4,683.73

117% ****

 

2013 Financial Institutions Tax collections exceeded collections for 2012 in all categories.

*-The School Bus Replacement levy decreased overall from 2012 to 2013.

**-The Retirement/Severance Bond payment decreased overall from 2012 to 2013.

***-Increases in 2013 FIT receipts for Debt Service is due to the reduction of interest subsidizes

       provided by the Federal Government from 2012 to 2013.

****-The Transportation levy decreased from 2012 to 2013 due to the increase in available cash

         balance in the fund.

 

7. 2013 Commercial Vehicle Excise Tax December Settlement. Bloomfield School District received the December settlement of the 2013 Financial Institutions Tax on December 6, 2013. Below is a chart listing Commercial Vehicle Excise Tax receipts for 2010, 2011, 2012, and 2013:

 

Fund

2010

2011

2012

June 2013

% of 2012

School Bus Replacement

$701.46

$1,753.73

$1,360.94

$1,117.32

82%*

Retirement/Severance Bond Debt Service

$2,512.06

$2,507.41

$2,667.81

$2,469.00

92%**

Capital Projects

$4,673.40

$4,509.59

$4,220.28

$5,837.74

138%***

Debt Service

$12,304.44

$8,655.90

$8,900.28

$8,302.56

93%****

Transportation

$4,605.05

$6,288.37

$6,635.76

$6,101.38

91%*****

 

 

 

*-The decrease in the 2013 Commercial Vehicle Tax collections is due to a decrease in the

   School Bus Replacement Budget Appropriation

**-The decrease in the 2013 Retirement/Severance Bond Debt Service is due to a slight decrease

       in the 2013 Retirement/Severance Bond Debt Service principal and interest payment.

***-The increase in the Capital Projects Financial Institutions Tax is due to an increase in

       Capital Projects due to only neutralizing 25% of Retirement/Severance Bond Debt Severance.

***-The decrease in the 2013 Debt Service Commercial Vehicle Excise Tax collections is due to

       a payment of 2013 interest subsidies by the federal government.

****-The decrease in the 2013 Transportation Commercial Vehicle Excise Tax collections is due

         to cash balance in the transportation fund reducing the overall revenue needed to fund the appropriations

 

8. 2013 Excise Tax December Settlement. Bloomfield School District received the 2013 December Excise Tax settlement on Friday, December 20, 2013. The table below compares the 2013 Excise Tax receipts to the 2010, 2011, and 2012 Excise Tax receipts:

 

Fund

2013

Excise

Settlement

2012

Excise

Tax

2011 Excise Tax Total

2010 Excise Tax

Total

Percent of 2012

Settlement

School Bus Replacement

$12,026.03

$15,293.85

$15,185.37

$7,686.16

78%*

Retirement/Sev.

Bond Debt Service

 

$26,574.34

$29,980.03

$24,634

$27,535.64

88%**

Capital Projects

$62,832.57

$47,426.18

$44,190.99

$51,197.28

132%***

Debt Service

$89,361.87

$100,017.82

$84,839.39

$98,409.15

89%****

Transportation

$65,670.17

$74,570.25

$61,621.87

$70,949.18

88%*****

Total

$256,464.98

$267,288.13

$230,471.62

$255,777.41

 

 

*-The 2013 School Bus Replacement appropriations were less than the 2012 School

   Bus appropriations resulting in the need for less revenue.

**-The 2013 Retirement/Severance Bond Debt Service payment was less than the 2012

     Retirement/Severance Bond Debt Service resulting in the need for less revenue.

***-The 2013 Capital Projects Appropriations were substantially increased over the 2012

       Capital Projects Appropriations due to not neutralizing 100% of the Retirement/Severance

       Bond payment for 2013. As a result, more revenue was generated in Capital Projects.

****-The government subsidy for the Qualified Zone Academy Bond reduced the need for

         revenue with the Excise Tax settlement.

****-The levy adjustment for Transportation reduced the revenue required for the Transportation

         Fund in terms of Excise Tax from 2012 to 2013.

 

9. 2013 Property Tax December Settlement. Bloomfield School District received the 2013 Property Tax settlement on December 20, 2013. Below is a table comparing the 2013 Property Tax settlement to Property Tax settlements from 2012, 2011, and 2010:

 

Fund

2013 Property Tax Receipts

2013 Levy

Percentage of Levy Received

Amount of Levy Uncollected

School Bus Replacement

$100,580.92

$102,415

98%

$1,834.08

Retirement/Sev.

Bond Debt Service

 

$222,257.45

$226,310

98%

$4,052.55

Capital Projects

$525,507.04

$535,089

98%

$9,581.96

Debt Service

$747,387.81

$761,016

98%

$13,628.19

Transportation

$549,239.62

$559,254

98%

$10,014.38

Total

$2,144,972.84

$2,184,084

 

$39,111.16

 

***-It is estimated the 2013 Circuit Breaker will reduce the December 2013 Property Tax settlement by $39,878.83.

Superintendent Sichting said the Circuit Breaker loss was $767.67 less than originally estimated and the reduction could be due to elevated revenue from other taxing sources.

 

10. 2013 Indiana Department of Education Summer School Reimbursement. Bloomfield School District received reimbursement for 2013 Summer School expenses from the Indiana Department of Education on Thursday, November 21, 2013 in the amount of twenty four thousand two hundred thirty nine dollars and eighty-five ($24,239.85) cents. The following expenses were submitted for reimbursement:

 

Category I-$17,087.00

Category II-$0

Category III-$3,831.00

Online Classes-$2,350.00

Total Expenses-$23,268.00

 

                The Indiana Department of Education’s communication indicated Category I expenses were reimbursed at 100% with “eligible costs” being reimbursed at 105% of instructional salaries reported on the Summer School Final Expense Report. All category II and III Summer School expenses were reimbursed at 100%.

 

11. SY 2013-2014 Title I Grant Final Allocation. Superintendent Sichting said Bloomfield School District received notification from the Indiana Department of Education on December 18, 2013 the school year 2013-2014 Title I Grant final allocation had been approved. Previously, Bloomfield School District had been notified of a planning allocation of one hundred sixty nine thousand one hundred forty nine dollars and seven cents ($169,149.07). On December 2, 2013, Bloomfield School District filed an amendment to authorize the use of an additional twenty three thousand three hundred seventy nine dollars and seventy nine cents ($23,379.79) in carryover funds from SY 2012-2013. The Title I Grant mandates that schools plan to carryover funds from one school year to another school year in case of funding issues.

Mr. Sichting said as a result of the amendment to use carryover funds of $23,379.79, the final SY 2013-2014 Title I allocation for Bloomfield School District would be one hundred ninety two thousand five hundred twenty eight dollars and eighty six ($192,528.86) cents.  

 

12. Memorandum of Understanding on Contributions to Health Savings Accounts with the Bloomfield Teacher’s Association. It was recommended the Bloomfield School District Board of School Trustees approve the Memorandum of Understanding with the Bloomfield Teacher’s Association on contributions to Health Savings Accounts on a monthly basis from January 1, 2014 through December 31, 2014. (See Attached) Mr. Sichting said that during negotiations earlier this fall, Bloomfield School District indicated a willingness to make a contribution to the health savings accounts for employees. At that point, this was not executed due to unknown factors with health insurance claims for the remainder of 2013. The deposits for the Health Savings Account would be made from Fund #9275-Health Insurance Dunn. He said at this point, it had been determined that sufficient funds exist to provide the Health Savings Account contribution. Mr. Sichting provided the dollar amounts that would be contributed to employees with Health Savings Accounts:

  • Single-$1,500
  • Employee + Children-$2,000
  • Employee + Spouse-$2,500
  • Family-$3,000

 

He said the contributions would be made in 1/12th increments from January 1, 2014 through December 31, 2014. Sandy May moved to approve the recommendation. Matt Miller seconded the motion, which passed by a 6-0 vote.  

13. Impact Aid Payment. Bloomfield School District received an Impact Aid payment of thirteen thousand nine hundred two dollars and sixty-seven cents ($13,902.67) on December 13, 2013.   This payment was for Federal Fiscal Year 2014. Impact Aid is reimbursement for federal property located within the boundaries of the local school district declared tax exempt and receiving no reimbursement for property taxes. All Impact Aid payments are receipted into the General Fund.

 

14. Authorize Treasurer to Pay Claim. It was recommended the Board authorize Treasurer Stacey Robinette to pay a claim to the Bank of New York Mellon for repayment of the 2011 Qualified Zone Academy Bonds in the amount of seventy five thousand eight hundred nineteen dollars and seventy-nine cents. ($75,819.79) Mr. Sichting explained the payment notification was delayed due to the interest subsidy calculation associated with the Qualified Zone Academy Bond. Sandy May moved to approve the recommendation. John Combs seconded the motion, which passed by a 6-0 vote.

 

15. Cafeteria II Employee Hired. It was recommended the Bloomfield School District Board of School Trustees approve the employment of Mrs. April Koontz as a Cafeteria II employee of Bloomfield School District effective December 9, 2013.        (See Attached) The vacancy was created when an employee filling this position was promoted to a Cafeteria I position. Mr. Sichting said the vacant position was advertised in the Greene County Daily World and with the Linton WorkOne office and applications were accepted and interviews were conducted. After the round of interviews, potential candidates were employed in a substitute role to determine their effectiveness for the job. Miss Hendrix, Bloomfield School District Cafeteria Manager, recommended Mrs. Koontz based on her performance in a substitute position. Eric Moody moved to approve the recommendation. Bill Bond seconded the motion, which passed by a 6-0 vote.

 

16. ECA Recommendations Approved for 2013-2014. It was recommended the Board approve ECA recommendations for the 2013-2014 school year. Recommended by Mr. Dean and Mr. McBride were:

 

  • Christina Crane-Senior Class Sponsor

                         Speech Team Sponsor

  • Kevin Gott-Assistant Softball
  • Bill McIntosh-Junior Varsity Softball
  • Danielle Sichting-Volunteer Junior Varsity Assistant Softball
  • Rickie Mason-Volunteer Softball Coach
  • Bill Spelts-Volunteer Softball Coach
  • Darren King-Volunteer Softball Coach

 

Sandy May made a motion to approve the recommendations. Matt Miller seconded the motion, which passed by a 6-0 vote.

 

17. Bloomfield Jr/Sr High School Athletic Department Hires Athletic Trainer. Mr. Sichting told board members that Bloomfield Jr.-Sr. High School Athletic Department had hired Kelly Burkett to serve in the capacity of athletic trainer for Bloomfield Jr.-Sr. High School athletic winter sports home events during the 2013-2014 school year. (See Attached) Mrs. Burkett’s contractual amount would be paid out of the Bloomfield Jr.-Sr. High School Extra-Curricular Account. Mrs. Burkett received her Bachelor’s Degree from the University of Florida in 2005. Mrs. Burkett received her Master’s Degree from the University of South Florida in 2008. She served as an Associate Athletic Trainer and Adjunct Professor at Florida Southern College from 2008 to 2013. Mrs. Burkett has been a licensed and certified Athletic Trainer since 2006, as well as a Certified Instructor for the American Red Cross First Aid, and CPR and AED trained for Adult, Child, and Infant.

 

18. Bloomfield Elementary Maternity Leave Approved. It was recommended the Bloomfield School District Board of School Trustees approve a maternity leave for Mrs. Erica Pemberton from on or about February 17, 2014 through on or about April 21, 2014. (See Attached) Matt Miller made a motion to approve the maternity leave per the recommendation. Sandy May seconded the motion, which passed by a 6-0 vote.

19. Long-Term Substitute Teacher Hired at Bloomfield Elementary. It is recommended the Bloomfield School District Board of School Trustees approve the employment of Mrs. Shannon Dean as a long-term substitute teacher at Bloomfield Elementary School from on or about February 17, 2014 through on or about April 21, 2014. (See Attached) Sandy May moved to approve hiring Mrs. Dean as recommended. John Combs seconded the motion, which passed by a 6-0 vote.

 

20. Board Approves Cafeteria I Employee Resignation. Ms. Linda Pearson verbally communicated her intentions to resign her position as a Cafeteria I worker in the Bloomfield Schools cafeteria, effective December 20, 2013. Superintendent Sichting recommended acceptance of Ms. Pearson’s resignation. Matt Miller made a motion to approve the recommendation. Eric Moody seconded the motion, which passed by a 6-0 vote.

 

21. Guaranteed Energy Savings Contract Receives Board Approval. It was recommended the Bloomfield School District Board of School Trustees approve a Guaranteed Energy Savings Contract with Performance Services. The Bloomfield School District Board of School Trustees approved an advertisement for a Guaranteed Energy Savings Project at Bloomfield Jr.-Sr. High School earlier. The advertisement for the Guaranteed Energy Savings Project was published in the Greene County Daily World. Two companies responded to the advertisement. On December 11, 2013, the Bloomfield School District Board of School Trustees selected Performance Services as the Guaranteed Energy Savings Provider. The agreement was similar to agreements executed with Performance Services for Guaranteed Energy Savings contracts in 2008 and 2011. Two additions have been added to the contract by Mr. Todd Corn. The following are the additional sections:

 

  • Penalty if not substantially complete by August 1, 2014 (Page #1, Number #3)
  • Travel time costs for repairs (Page #2, Number #7)

Eric Moody moved to approve the contract and amendments as presented. Sandy May seconded the motion, which passed by a 6-0 vote.

22. Board Approves Agreement as to Broadcast Rights. It was recommended the Bloomfield School District Board of School Trustees approve the Agreement as to Broadcast Rights between Bloomfield School District and the I High Broadcasting Network from August 5, 2013 and terminating on June 30, 2014. (See Attached) The I High Broadcasting Network had been broadcasting Bloomfield School District events during the 2013-2014 school year. The Agreement as to Broadcast Rights clearly spells out the broadcast rights to games selected for broadcasting via video, webcast, title, and broadcasting rights remain the exclusive property of Bloomfield School District. In exchange for the right to livestream Bloomfield School District events, the I High Broadcasting Network pays $100. The $100 will be paid to the Bloomfield School District Athletic Department. The agreement expires on June 30, 2014. Sandy May moved to approve the recommendation. Matt Miller seconded the motion, which passed by a 6-0 vote.

 

23. Board Policy, Revised, 1st Reading. The following board policy was presented to Bloomfield School District Board of School Trustees for 1st Reading. (See Attached):

 

  • 4401, Fringe Benefits for Support Staff, Revised

 

Superintendent Sichting said this policy amendment was proposed due to Bloomfield School District becoming a member of the Hoosier Heartland Health Insurance Trust effective January 1, 2014.   He said he would be bringing this policy back to the Board for 2nd Reading and adoption.

 

24. Board Approves Monetary Donation. It was recommended the Board approve the following monetary donation:

 

  • Bloomfield School District in the amount of $180.00 from Bloomfield Mother’s Club.

 

                Mr. Sichting said the Board had adopted policies for implementation for the school district. He said Policy #9510 requires all gifts, bequests, or donations be approved by the Bloomfield School District Board of School Trustees. Mr. Sichting said the funds would be deposited in a clearing account at Bloomfield Elementary School and would be used to purchase clothing items for children in need at Bloomfield Elementary and Bloomfield Jr/Sr High School. (See Attached) Eric Moody moved to approve the donation. Sandy May seconded the motion, which passed by a 6-0 vote. Mr. Sichting expressed the Board’s gratitude to Bloomfield Mother’s Club for their donation to help the students of Bloomfield Schools.

 

25. Bloomfield School District House Enrolled Act 1260 Health Insurance Annual Report. During the 2011 legislative session of the Indiana General Assembly, House Enrolled Act 1260 was passed. (See Attached) The law mandated school districts employee health insurance premium contributions could not exceed 112% of the State of Indiana’s employee health insurance premium contribution. The law also mandated that school districts make an annual report to the State of Indiana’s personnel department concerning employee health insurance premium amounts. Bloomfield School District met the reporting requirement on Thursday, November 21, 2013. In accordance with HEA 1260, Bloomfield School District’s contribution to employee health insurance premiums is 102% of the state’s contribution to employee health premiums.

 

26. 2013-2014 Bloomfield School District Calendar Survey. Superintendent Sichting said two calendars were created for the 2014-2015 school year. A survey was created for parents and staff. Student responses will also be solicited. The survey will exist through the month of December. The link to the survey is: https://www.surveymonkey.com/s/HLHXRK9   Superintendent Sichting explained the differences between the two calendars and shared some of the responses he had received concerning the 2014-0215 Calendars.

27. 2013 Department of Education Innovative Technology Planning Grant. Superintendent Sichting shared that a completed 2013 IDOE Innovative Technology Planning Grant for $30,000 had been submitted for the Bloomfield School District to attempt to get some assistance with the 1 to 1 Computer Initiative. He stressed that the grant would not pay for devices, but would pay for people to come in and say when our infrastructure is ready to move to a 1 to 1 computing arena and all switches and wiring is what it needs to be. Mr. Sichting said the grant would also pay for professional development for staff to get them ready to move to the 1 to 1 Computer Initiative.

 

28. Adjournment. There being no further business Eric Moody moved to adjourn. Sandy May seconded the motion. The meeting was then adjourned by a 6-0 vote.

 

 

 

BLOOMFIELD SCHOOL DISTRICT – BOARD OF SCHOOL TRUSTEES

 

_______________________________          _______________________________

President                                                        Member

 

 

________________________________        ________________________________

Vice-President                                               Member

 

 

________________________________        ________________________________

Member                                                          Member

 

 ________________________________       ________________________________

Attest: Secretary                                           Superintendent of Schools

 

 

 

 

 

 

 

 

 

 

 

 

 

 

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