MINUTES OF REGULAR MEETING OF SCHOOL BOARD
OF BLOOMFIELD SCHOOL DISTRICT
February 26, 2009
The Board of School Trustees of the Bloomfield School District, of Greene County, Indiana, met in regular session on February 26, 2009, in the jr/sr high school conference room in Bloomfield Junior/Senior High School, 501 West Spring Street, Bloomfield, Indiana. The following school board members were present: Keith Hanauer, Marvin Helms, Dwayne Hostetter and Sandy May. John Combs, Steve Dowden and Doug Frye were absent. President Helms called the meeting to order at approximately 7:00 p.m. The following order of business was transacted with the President presiding:
- 1. Recognitions. Elementary principal Mary Jane Vandeventer praised the elementary staff for their efforts on the mid year assessment, announced upcoming professional development activities for staff and shared that she would be continuing to look at the Full Day Kindergarten program. Miss Abernathy recognized the girl’s basketball team for a great effort at the Sectional games. She also recognized the Pep Band, directed by Alex Cochrane, for playing at the girl’s sectional and creating spirit and enthusiasm. Jr/Sr High School assistant principal Stella Royal’s recognitions included FFA week activities and the remediation program. Superintendent Sichting shared that the number of students taking part in the remediation program is up from when it was offered during the summer in past years. Mr. Sichting stated that word had been received of one Bloomfield school preliminarily making AYP and another making academic progress. He said this information was embargoed but would be verified soon. The board also commended the Bloomfield crowd who attend and supported Bloomfield girls at the Sectional. President Helms announced he was moving agenda item 11. A to be heard immediately following agenda item 5. A Treasurer’s Report.
2. Approval of Minutes. The Board had been provided with minutes of the regular school board meeting held on January 29, 2009, which had been prepared by corporation recording secretary Kelli Vandeventer. Keith Hanauer moved to table the minutes of the special and regular board meetings both held on January 29, 2009. Dwayne Hostetter seconded the motion. The minutes were tabled by a 4-0 vote. The minutes were tabled because Sandy May was not present at either meeting so would not be permitted to vote, leaving only three voting members, which is not the required quorum.
3. Treasurer’s Report. The Board had been provided with the Treasurer’s Report, prepared by corporation treasurer Sue Pritts. Keith Hanauer moved to approve the January 31, 2009 Appropriation Report, beginning with Fund 0100 Program 11050.00 and object 110.00 for Full Day Kindergarten Services through Fund 0600 Program 60100.00 and Object 910 for Special Education Preschool Fund Transfers and also the February 6, 2009 claims docket beginning with voucher number 82 to American Family Life Assurance Company and ending with voucher number 171 to Laura Young. Sandy May seconded the motion, which passed by a 4-0 vote.
4. Greene County CANN Presentation. Regina Hildebrand, Greene County Communities CANN Coordinator, presented information to the Board on the activities and initiatives supported through the Federal Alcohol Grant received in the Spring of 2008 by the Greene County Professional Development Consortium.
5. DOE 54 Report for February 2009. Superintendent Sichting provided the board with the DOE 54 Report for tuition support received February 13, 2009. (See Attached) He explained that due to the December 1, 2008, Special Education counts being finalized, the monthly tuition support payment was reduced by $7,647.60 due to a decline in special Education enrollments.
6. Update on 2009 Certified Budget Appropriations. Superintendent Sichting stated that as of February 17, 2009, Greene County had not certified an assessed value for property and said this would result in a delay in the certification of the 2009 budget appropriations. He explained that upon successful certification of assessed values within a county, a certified budget order normally follows in six to eight weeks and makes it highly unlikely Bloomfield School District would receive a property tax draw in June as scheduled.
7. Jr/Sr High School 2009 Spring ISTEP+ Remediation Staff Hired. Jr/Sr High School principal David Dean asked the Board to approve appointments for the 2009 Spring ISTEP+ Remediation Program for the Jr/Sr High School. Mr. Dean recommended hiring Rhonda Burch, Chris Mattox, and Sharon Sparks for Language Arts and Jennifer Heaton and Diane Wilson for Math. Mr. Sichting recommended approval of Mr. Dean’s request. Dwayne Hostetter moved to approve the recommendation. Keith Hanauer seconded the motion, which passed by a 4-0 vote.
8. Elementary School 2009 Spring ISTEP+ Remediation Staff Hired. Elementary School principal Mary Jane Vandeventer asked the Board to approve appointments for the 2009 Spring ISTEP+ Remediation Program for the Elementary School. Ms. Vandeventer recommended hiring Sheila Corn for 3rd grade, Jenny Medina for 4th grade, Erin Raper for 5th grade, and Stephanie Arthur for 6th grade. Mr. Sichting recommended approval of Ms. Vandeventer’s request. Keith Hanauer moved to approve the recommendation. Dwayne Hostetter seconded the motion, which passed by a 4-0 vote.
9. Board Hires Bus Drivers for 2009 Spring ISTEP+ Remediation Program. It was recommended the Board hire Linda Pearson, Linda Moore, Peggy Cox, and Jayne Scott to transport those students attending the ISTEP+ remediation classes. Mr. Sichting stated that the classes began on February 10, 2009 and will end on April 22, 2009. He said the drivers would be paid a daily rate of $25.00 for the days they drive. Keith Hanauer moved to approve the recommendation. Sandy May seconded the motion, which passed by a 4-0 vote.
10. Varsity Baseball Coach Resigns. Jason Pegg submitted his letter of resignation as Bloomfield Varsity Baseball Coach effective immediately. (See Attached) Mr. Sichting recommended acceptance. Dwayne Hostetter made a motion to accept the resignation. Keith Hanauer seconded the motion, which passed by a 4-0 vote. Superintendent Sichting thanked Mr. Pegg for coming forward a few years ago when Bloomfield Schools were struggling to find a Varsity Baseball Coach. He said he appreciated the time and effort Mr. Pegg put into the baseball program and wished him the best of luck in the future.
11. Board Accepts Resignation of Assistant Baseball Coach. It was recommended the Board accept the resignation of Carl Kerns as Assistant Baseball Coach effective immediately. (See Attached) Keith Hanauer moved to accept Mr. Kerns’ resignation. Sandy May seconded the motion, which passed by a 4-0 vote.
12. 2008-2009 ECA Recommendations Approved. Board members were provided with ECA recommendations for the 2008-2009 school year from Mr. Dean and /or Miss Abernathy. (See Attached) Superintendent Sichting included his support of the recommendation. Recommended was Amy Gilmore as Girl’s Assistant Track Coach, Jessica Lauderdale to be Softball (Head) Coach, Larry Zschiedrrich to be Junior Varsity Softball Coach, Kevin Gott to serve as the Softball Assistant Coach, and Mark Bartlow to take over Baseball (Head) Coach. Dwayne Hostetter made a motion to approve the recommendations. Keith Hanauer seconded the motion, which passed by a 4-0 vote.
13. NJROTC Overnight Field Trip Approved. It was recommended the Board approve an overnight field trip for the Bloomfield Jr/Sr High School NJROTC Unit to Ebbert Education Center in Anderson, Indiana on Friday, April 24, 2009. (See Attached) The recommendation also asked for approval to cover any rescheduled date due to weather related cancellations. Keith Hanauer moved to approve the recommendation. Sandy May seconded the motion, which passed by a 4-0 vote.
14. Board Approves Teen Leadership Academy Overnight and Out-of-State Field Trip. It was recommended the Board approve an overnight and out-of-state field trip for the Bloomfield Jr/Sr High School Teen Leadership Academy students to the National Learn and Serve Conference in Nashville, Tennessee from Wednesday, March 18, 2009 through Saturday, March 21, 2009. (See Attached) Keith Hanauer moved to approve the recommendation. Dwayne Hostetter seconded the motion, which passed by a 4-0 vote.
15. Teen Student Leadership Academy Student “Lock In” Approved. It was recommended the Board approve the Teen Student Leadership Academy Student “Lock In” on Friday, March 13, 2009 from 7:00 p.m. until 12:00 a.m. (See Attached) Keith Hanauer made a motion to approve the recommendation. Sandy May seconded the motion. Superintendent Sichting stated that this was a fund raiser for the group to for a community project. The motion passed by a 4-0 vote.
16. Science, Math, & Technology Resources Training for School Boards. Superintendent Sichting announced an upcoming Smart Training for School Boards conducted by the Indiana School Boards Association. He said it would focus on science, math and technology resources for Indiana school districts. Mr. Sichting asked board members to check their calendars and to let his office know if they are available to attend.
17. Board Policy Revisions First Readings Held. First reading was held on thirty-eight (38) school board policies. #2240 Controversial Issues, #2263 Homeless Students-Enrollment Rights and Services, #2411.1 Crisis and Suicide Intervention, #2430 District Sponsored Clubs and Activities, #2431 Interscholastic Athletics, #2433 Scheduling of Extra-Curricular Activities, #2434 ECA Inclement Weather, #2460.2 Least Restrictive Environment, #2520 Selection of Instructional Materials and Equipment, #2521 Selection of Media Materials/Evaluation and Review, #2522, Internet Use, #2560 Disposal of Textbooks, #3110 Creating a Position, #3120 Employment of Professional Staff, #3120.1 Employment of Individuals with Aids/Arc, #3120.4 Substitute Teacher, #3120.5 Employment of Personnel in Summer School and Adult Education Programs, #3120.6 Selecting Student Teachers and Administrative Interns, #3120.8 Employment of Personnel for Extra-Curricular Activities, #3121 Criminal History Information, #3122 Nondiscrimination, #3122.1 Drug Free Workforce, #3123.2 Nepotism, #3130 Assignment and Transfer, #3131 Reduction in Staff, #3140 Termination and Resignation, #3161 Unrequested Leaves of Absence, #3213 Student Supervision and Welfare, #3220 Staff Evaluation, #3220.1 Discipline/Code of Conduct, #3230.1 Staff Participation in Non-School Activities, #3242.1 Staff Development,# 3250 Board/Staff Communications, #3260 Gifts and Favors to Employees, #3362 Sexual Harassment, #3422 Annuity Policy, #3430 Leaves of Absence, #4162 Alcohol and Controlled Substance Testing Policy for Commercial Drivers’ License (CDL) Employees were presented to the Board for first reading. (See Attached) These policies will be brought back to the Board for second reading and adoption.
18. Board Reviews Administration Regulation. Administrative regulation #3120.5 Recruitment and Selection of Personnel-Summer Employment had been revised and presented to the Board. (See Attached) Superintendent Sichting explained that administrative regulations are only required to be presented to the Board on one occasion then they will be added to the Bloomfield Board Policy Manual.
19. Board Rejects Proposals for Athletic Facilities. Board members had been presented with three proposals to build tennis courts on the land owned by the Bloomfield School District. One proposal called for six tennis courts to be constructed north of Highway 54. A second proposal was to build two new courts adjacent to three existing courts. A third proposal was to build six new tennis courts in an area below the current baseball field. It was recommended the Board reject all three proposals to build tennis courts on the land owned by the District. Superintendent Sichting explained that each tennis court proposal contained positive and negative aspects. He said the adoption of one of the proposals would not address all the outdoor athletic facility needs. Keith Hanauer moved to reject all three proposals. Sandy May seconded the motion. Mr. Sichting said that due to uncertain economic times, it is necessary to continue searching for the best possible solution providing the school district with multiple alternatives to address the deficiencies identified in outdoor athletic facilities. The proposals were rejected by a 4-0 vote.
20. Real Estate Purchase Agreement Approved. It was recommended the Board approve a real estate purchase agreement in the L. H. Jones Addition to the Town of Bloomfield, Lots Numbered 19 and 20. (See Attached) Keith Hanauer moved to approve the recommendation. Dwayne Hostetter seconded the motion, which passed by a 4-0 vote.
21. Superintendent Shares Information on Graduation Date and Snow Make-up Days. Mr. Sichting explained that school had been cancelled for seven days during the 2008-2009 school year due to inclement weather and with only four make-up days being built into the calendar that leaves three days to be made up after the last scheduled day of school. The superintendent stated he had submitted a waiver for all three days and anticipating the state not approving that he also asked them to at least waive two days for the seniors. He said the Indiana Department of Education will not be making final determinations on waivers until at least March 1, 2009.
22. Adjournment. There being no further business Sandy May moved to adjourn. Keith Hanauer seconded the motion. The meeting was then adjourned by a 4-0 vote.