MINUTES OF REGULAR MEETING OF SCHOOL BOARD
OF BLOOMFIELD SCHOOL DISTRICT
June 26, 2008
The Board of School Trustees of the Bloomfield School District, of Greene County, Indiana, met in regular session on June 26, 2008, in the jr/sr high school conference room in Bloomfield Junior/Senior High School, 501 West Spring Street, Bloomfield, Indiana. The following school board members were present: Steve Dowden, Doug Frye, Keith Hanauer, Marvin Helms, Robert Kirk, Sandra Parkes May, and Eric Moody. President Moody called the meeting to order at approximately 7:00 p.m. The following order of business was transacted with the President presiding:
- 1. Recognitions. Mr. Sichting recognized elementary teacher Ken Greves who was recently asked by the Indiana Service Learning Grant committee to present at their state convention. Mr. Greves uses funds from the Service Learning grant each year to do a student project called “Blooms for Bloomfield”. He said Blooms for Bloomfield is a project that is done to help to beatify area merchants by planting and placing flowers at their business. Mr. Sichting recognized Bloomfield softball player Shelby Gott for being named softball player of the year and also being chosen for the Greene County Daily World All County Softball Team. Also, chosen were Brittnay Myers & Holly Zschiedrich. Mr. Sichting congratulated Amanda Arthur for being named Greene County 4-H Fair Queen and also Jenny Wilson for being chosen as part of the Queen’s Court. On an academic note, Jenny Wilson was also recognized for her recent essay contest win for her article she had written for Mr. Chris Mattox’s senior English class on The History of International Harvester Tractors. Mr. Sichting said Jenny’s essay was entered in the Annual National International Harvester Essay Contest and it was selected the national winner. Lastly, Mr. Sichting honored two out going school board members, Mr. Robert Kirk and Mr. Eric Moody by presenting them with a plaque acknowledging their time and service to the students at Bloomfield Schools.
2. Approval of Minutes. The Board had been provided with minutes of the regular school board meeting and executive session held on May 29, 2008, which had been prepared by corporation recording secretary Kelli Vandeventer. Marvin Helms moved to approve the minutes as provided beginning with the first sentence of the May 29, 2008 executive session minutes and ending with the last signature of the May 29, 2008 regular meeting minutes. Doug Frye seconded the motion, which passed by a 7-0 vote. The Board had also been provided with the minutes of the special school board meeting held on June 12, 2008, also prepared by corporation recording secretary Kelli Vandeventer. Keith Hanauer made a motion to approve the minutes as presented beginning with the first sentence and ending with the last sentence of the June 12, 2008 special meeting. Robert Kirk seconded the motion. The minutes were approved by a 6-0-1 vote. Eric Moody abstained from voting because he was not in attendance at the June 12, 2008 meeting.
3. Treasurer’s Report. The Board had been provided with the Treasurer’s Report, prepared by corporation treasurer Sue Pritts, consisting of the Appropriation Report, #11050 through $10,265,218, and Claims Listing Report, #473 through #576. Upon motion duly made by Robert Kirk and seconded by Sandy May, the Board by a 7-0 vote approved the Treasurer’s Report.
4. Board Approves Resolution For Short-Term Transfer of Funds for Cash Flow Purposes. It was recommended the Board approve a resolution authorizing a short-term transfer of funds from the Rainy Day Fund and Capital Projects Fund to the Debt Service, Retirement/Severance Bond Debt Service, and Transportation Funds. (See Attached) The amount to be transferred would be $500,000 from the Rainy Day Fund and $83,000 transferred from the Capital Projects Fund. The Resolution stated $381,500 would be transferred to the Debt Service Fund, $76,500 to the Retirement Severance Bond Debt Service Fund, and $125,000 to the Transportation Fund. Steve Dowden moved to approve the Resolution as provided. Sandy May seconded the motion, which passed by a 7-0 vote.
5. DOE 54 Report for July. Superintendent Sichting provided the board with the DOE 54 Report for July 2008. (See Attached) He explained that the July support payment was reduced by $7,729.40 from June tuition support payment. He said the reduction was a result of a calculation for a Common School Loan payment for the last six months of the 2008 budget cycle.
6. Cafeteria Equipment Purchase Approved. It was recommended the Board approve the purchase of a Combi-Oven from Wabash Food Service for $21,264.28. (See Attached) Superintendent Sichting said due to updated nutritional and wellness State guidelines the district would replace deep fat fryers used in the cafeteria with a Combi-Oven. Keith Hanauer moved to approve the recommendation. Steve Dowden seconded the motion, which passed by a 7-0 vote.
7. 2008-2009 Jr/Sr High School Book Rental, Workbooks, and Consumable Materials Charges Approved. It was recommended that the Board adopt a list of course charges for the Bloomfield Jr/Sr High School for the 2008-2009 school year. (See Attached) Sandy May moved to approve book charges as presented for the Jr/Sr High School. Steve Dowden seconded the motion. The motion passed by a 7-0 vote.
8. 2008-2009 Elementary School Book Rental, Workbooks, and Consumable Materials Charges Approved. It was recommended that the Board adopt a list of course charges for the Bloomfield Elementary School for the 2008-2009 school year. (See Attached) Keith Hanauer moved to approve book charges as presented for the Elementary High School. Doug Frye seconded the motion, which passed by a 7-0 vote.
9. Information on Adult Basic Education Allocation. Superintendent Sichting shared that the Indiana Department of Education recently communicated anticipated funding levels for Adult Basic Education programs for Bloomfield School District. He explained that the District contracts with Turning Point Education Center to provide the Graduation Equivalency Diploma classes for people aged sixteen years old seeking a GED diploma. He said this funding is pass through dollars to TPEC.
10. Board Approves Maternity Leave. It was recommended the Board approve a maternity leave for Mrs. Tina Shields, who serves Bloomfield Jr/Sr High School as a special education teacher, effective on or about October 9, 2008 through January 5, 2009. Robert Kirk moved to approve the recommendation. Keith Hanauer seconded the motion, which passed by a 7-0 vote.
11. Ellis Hired to Conduct Driver’s Education Testing. It was recommended that the Board hire Brad Ellis at a rate not to exceed $22.50 per hour for up to fourteen and a half (14.5) hours to conduct testing for Driver’s Education students. Marvin Helms moved to approve the recommendation. Sandy May seconded the motion. Mr. Sichting explained that Mr. von Almen’s certification does not allow him to administer the test to the students. He told the Board that no additional cost would be incurred with this. Mr. Ellis would receive half of the allotted amount that was to be paid to Mr. von Almen. The motion passed by a 7-0 vote.
12. Part-Time Secretary Hired. It was recommended the Board hire Mrs. Angela Brown at a rate of $10.00 per hour up to eighty hours to amend the Bloomfield School District Board Policy Manual. Mr. Sichting explained that recently the Indiana School Boards Association completed an evaluation of the District Policy Manual and recommended the amendment, revision or new adoption of thirty-four policies. Steve Dowden moved to approve the recommendation. Sandy May seconded the motion, which passed by a 7-0 vote.
13. Elementary Internal Teacher Transfers Announced. Ms. Mary Jane Vandeventer told the Board she had approved a request from Mrs. Jan Abrams to transfer from Special Education to 5th grade language arts. (See Attached)
14. 2008-2009 Bloomfield Elementary School Improvement Committee Appointments Confirmed. Mrs. Vandeventer provided the Board with appointments to the School Improvement Committee for the Bloomfield Elementary School, which had been approved by the teacher’s association. She named Susan Riggs, Kathy Neill, Mandy McIntosh, Susie Goodman, Claudia Crane, and Mary Stalcup to serve on that committee for the 2008-2009 school year.
15. 2008-2009 Bloomfield Jr/Sr High School Improvement Committee Appointments Confirmed. Mr. Parsley provided the Board with appointments to the School Improvement Committee for the Bloomfield Jr/Sr High School, which had been approved by the teacher’s association. He named Kyle von Almen to serve as chairman of the committee and Loren Hadley, Kristie Bladen, Lori Burch, and Christina Crane to serve as committee members for the 2008-2009 school year.
16. 2008-2009 ECA Recommendations Approved. Board members were provided with ECA recommendations for the 2008-2009 school year from Mr. Parsley. (See Attached) Superintendent Sichting included his support of these recommendations. Mr. Parsley recommended Darla Bent to sponsor a Cultural Cooking Club and Tom Wappes to coach Girl’s Track 7-12. Keith Hanauer moved to approve the recommendation. Marvin Helms seconded the motion, which passed by a 7-0 vote.
17. Elementary Teacher Resigns. Bloomfield Elementary teacher Mr. Cory Parsons submitted his letter of resignation effective June 25, 2008. Mr. Sichting said Mr. Parsons had accepted a position at North Daviess Elementary School. Keith Hanauer moved to accept Mr. Parsons’ resignation. Robert Kirk seconded the motion, which passed by a 7-0 vote.
18. School Facilities Approved For July 4th Fireworks. It was recommended the Board approve a request to hold the Bloomfield Chamber of Commerce’s annual Fourth of July fireworks display on Bloomfield School District’s outdoor athletic facilities. Steve Dowden made a motion to approve the request. Robert Kirk seconded the motion, which passed by a 7-0 vote.
19. Amendments and Changes to Bloomfield 403 B Annuity Plan Document Approved. It was recommended the Board approve amendments and changes to the district’s 403 B annuity plan documents. (See Attached) Superintendent Sichting said the Internal Revenue Service has adopted new regulations concerning annuity plans and require school districts to be in compliance by January 2, 2009. He stated that the last time the Document had been amended was in 1999 so revisions were also made due to the changes made to the 403 B Annuity account since 1999. Keith Hanauer moved to approve the amendments and changes per the recommendation. Doug Frye seconded the motion, which passed by a 7-0 vote.
20. Amendments and Changes to Bloomfield 401 A Annuity Plan Document Approved. It was recommended the Board approve amendments and changes to the district’s 401 A annuity plan documents. (See Attached) Superintendent Sichting said on June 29, 2006 executed a Memorandum of Agreement necessitating changes and amendments to the plan document. He said additionally, new Internal Revenue regulations of annuities necessitate this revision. Doug Frye moved to approve the amendments and changes per the recommendation. Steve Dowden seconded the motion, which passed by a 7-0 vote.
21. Board Gives Go Ahead to Destroy Dangerous Structure on Bloomfield School District Property. It was recommended the Board accept a bid of $800 to remove a dangerous structure owned by Bloomfield School District on the Sand Road property. Mr. Sichting explained that the District owns a piece of property bordering Sand Road that contains an old agricultural building, which poses a liability exposure for the district. Sandy May moved to approve the recommendation. Keith Hanauer seconded the motion, which passed by a 7-0 vote.
22. Update on Tornado Damage Repairs. Superintendent Sichting told the Board that outside repairs to the elementary building had been made. He said the only two items left are repairs to the upper playground swing set and the fence line.
23. Negotiations Information. Mr. Sichting told Board members that the original person chosen to be the mediator for negotiations between the Board and Teacher’s Association has been scheduled to have surgery so a new mediator wiould have to be selected as well as a new date for mediation.
24. Update on Outdoor Athletic Facilities. Superintendent Sichting said that it had been determined that a track would not fit on the school’s property located between the baseball field and Sunset Drive. He said the architect was looking at some different options for a track. The architect is also looking at that location for a tennis court complex.
25. Elementary Building Renovations Update. Mr. Sichting stated that the two new unit ventilators for the Junior High Gym are set waiting for the ductwork and wiring to be completed. He said the project is running on schedule.
26. Information on Alcohol Grant. Superintendent Sichting told the Board that the Greene County Professional Development Consortium recently received a $637,000 grant that will be used to pay the salary of a social worker or counselor for each school in Greene County for three (3) years. The grant would also pay for a project director and curriculum materials for character education to teach kids the ills of using alcohol.
27. Adjournment. There being no further business Robert Kirk moved to adjourn. Doug Frye seconded the motion. The meeting was then adjourned by a 7-0 vote.