MINUTES OF REGULAR MEETING OF SCHOOL BOARD
OF BLOOMFIELD SCHOOL DISTRICT
September 27, 2007
The Board of School Trustees of the Bloomfield School District, of Greene County, Indiana, met in regular session on September 27, 2007, in the jr/sr high school conference room in Bloomfield Junior/Senior High School, 501 West Spring Street, Bloomfield, Indiana. The following school board members were present: Steve Dowden, Doug Frye, Keith Hanauer, Robert Kirk, Sandra Parkes May and Eric Moody. Marvin Helms was absent. President Moody called the meeting to order at approximately 7:00 p.m. The following order of business was transacted with the President presiding:
1. Board Holds Public Work Session. The Board met in a public work session at 6:00 p.m. to discuss plans for an outdoor athletic facility.
2. Recognitions. Mrs. Vandeventer recognized the PTO for their successful Fall Carnival and announced upcoming parent teacher conferences. Mr. Parsley recognized Deb Johnson as faculty member of the month. He also announced the upcoming National Honor Society initiation, Choral Fest, and the fall sports schedule. Athletic Director, Rick Hudson announced that the Walk N Talk held recently to raise money for the Juvenile Diabetes Research Foundation raised over $25,000. Mr. Hudson expressed their thanks for the use of the school facilities for that Walk.
3. Approval of Minutes. The Board had been provided with minutes of the regular school board meeting and executive session both held on August 30, 2007, special session held on September 13, 2007, executive session held on September 19, 2007, and the special session held on September 20, 2007, which had been prepared by corporation recording secretary Kelli Vandeventer. Keith Hanauer moved to approve the minutes as presented. Robert Kirk seconded the motion. At this time, Mr. Sichting said that board member Marvin Helms had called the office asking for the comments he had made during the September 13, 2007 meeting concerning a recent math position the board had filled to be added to those minutes. Steve Dowden moved to amend the motion on the floor to approve all of the minutes except the ones from the special session held on September 13, 2007. Keith Hanauer seconded the motion. The motion to amend the original motion passed by a 6-0 vote. The Board then voted to approve the new motion, which was to approve all of the minutes as presented except the ones from the September 13, 2007 special meeting. That motion passed by a 6-0 vote.
4. Treasurer’s Report. The Board had been provided with the Treasurer’s Report, prepared by corporation treasurer Sue Pritts, consisting of the Appropriation Report and Claims Listing Report. Upon motion duly made by Steve Dowden and seconded by Keith Hanauer, the Board by a 6-0 vote approved the Treasurer’s Report.
5. Board Holds Public Hearing to Amend Lease of Bloomfield School Facilities By Bloomfield School District Building Corporation. It was recommended the Board hold a public hearing to allow public input on a proposed fourth amendment to the lease of school facilities by the Bloomfield School District School Building Corporation. Superintendent Sichting stated that on August 24, 2007, notice of the public hearing was given by publication in The Greene County Daily World. He said the purpose of the amendment is to raise capital through the sale of bonds to renovate the lighting, electrical, HVAC, and heating systems for Bloomfield Elementary School and Bloomfield Jr. High School.
No comments were made and President Moody closed the hearing.
6. Board Approves Resolution Authorizing Execution of the Fourth Amendment to Lease and Sale of Real Estate. It was recommended the Board approve the resolution prepared by school attorney Todd Corn to amend the lease and sale of real estate for the Bloomfield School District School Building Corporation. (See Attached) Superintendent Sichting said that the amendment is a step to raise capital for the renovation of Bloomfield Elementary School and Bloomfield Junior High School through the sale of bonds. Mr. Corn read the Resolution. Steve Dowden moved to approve the Resolution. Robert Kirk seconded the motion, which passed by a 6-0 vote.
7. Board Adopts Neutrality Resolution for Retirement/Severance Bond Debt Service. It was recommended the Board adopt the Neutrality Resolution for Retirement/Severance Bond Debt Service obligations. (See Attached) Superintendent Sichting said that I.C. 20-5-4-1.7 allows school corporations to sell bonds to reduce or eliminate unfunded retirement liabilities to employees. If tax revenue is used to repay the bonds, he explained, the school district must make the additional revenue raised levy neutral. No additional tax revenue can be raised to pay this liability. As a result, school districts must reduce a property tax levy for General Fund, Capital Projects Fund, Bus Replacement Fund, Transportation Operating Fund, or Special Education Preschool Fund. Mr. Sichting said that Bloomfield School District is adopting this resolution to repay the bonds by reducing the Capital Projects Fund property tax levy by an amount equal to the cost of the bond repayment obligation for 2008. Keith Hanauer moved to adopt the Resolution. Sandy May seconded the motion, which passed by a 6-0 vote.
8. Board Adopts Expenditure Goals. It was recommended the Board adopt the following expenditure goals as mandated by I.C. 21-10-3-4. P.L. 191-2006 (HEA 1006) states the following: “Beginning with the 2007-2008 school year, each governing body establish goals for each category of expenditures set forth in section 4 of this chapter that will increase the school corporation’s allocation of taxpayer resources directly to student instruction and learning, in light of the unique circumstances present in the school corporation.” The expenditure goals for the Bloomfield School District will be as follows:
- Increasing the certified teaching staff by adding a full-time math teaching position for the 2007-2008 school year.
- Investigating the use of participation in a consortium to purchase natural gas.
- Encouraging non-certified staff and certified staff to utilize direct deposit for payrolls.
- Eliminating a corporation owned bus route for the 2007-2008 school year.
Superintendent Sichting said there are several reasons why the percentages between expenditures for student instruction and expenditures for other categories cannot change to a great degree including:
- Increases in the student instructional expenditure categories are not possible due to the unique circumstances of a high number of the veteran teaching staff retiring (two in 2006 and six in 2007) and being replaced by teachers at a lower salary level.
- Increases in the student instructional expenditure categories are not possible due to the unique circumstances of Bloomfield School District decreasing in enrollment from 2006-2007 to 2007-2008 and the state no longer provides a minimum guaranteed increase in funding.
- Increases in the student instructional expenditure categories are not possible due to the unique circumstance of Bloomfield School District having an older building requiring large capital outlays for maintenance and utilities and the need for repairing and renovating school facilities will increases the other expenditure categories (General Fund and Capital Projects Fund) at a faster rate that the student instructional expenditure categories.
Robert Kirk moved to approve the expenditure goals as presented. Sandy May seconded the motion, which passed by a 6-0 vote.
9. Emergency Allocation to Purchase Office Building to House Greene-Sullivan Special Education Cooperative Approved by Board. It was recommended the Board approve the use of an amount not to exceed $15,000 of the emergency allocation for the Capital Projects Fund to purchase the office building currently housing the Greene-Sullivan Special Education Cooperative. This approval is contingent upon the approval of such purchase by the State Board of Accounts and the Department of Local Government Finance. Steve Dowden moved to approve the recommendation. Keith Hanauer seconded the motion, which passed by a 6-0 vote.
10. Board Authorizes Superintendent to Advertise for Energy Savings Proposals. It is recommended the Board approve a resolution prepared by school attorney Todd Corn authorizing the District to receive requests for proposals for an energy savings contract and the publication of a Notice For Requests for Proposals as outlined by law. (See Attached) Superintendent Sichting said this would be the first step in generating energy savings provider interest in the renovation of the scope and sequence identified by the District Facility Feasibility Steering Committee. Sandy May moved to approve the Resolution. Steve Dowden seconded the motion, which passed by a 6-0 vote.
11. Rural Economic Development Grant Received. Superintendent Sichting announced that the Greene County Cape Grant Consortium recently announced receipt of the Rural Capacity Grant awarded by the Office of Community and Rural Affairs of the state of Indiana. He said the $150,000 grant is an eighteen month grant providing training, equipment, and stipends for Project Lead the Way for two years. Mr. Sichting said that the District is excited for the opportunity to continue to grow the Project Lead the Way program and assist students in entering the engineering field with numerous job opportunities in the Greene County community.
12. Jr/Sr High School Appoints P. L. 221 Chairperson. Superintendent Sichting told the Board that the Bloomfield Teacher’s Association appointed Mr. Kyle von Almen to serve as the chairperson of the Bloomfield Jr/Sr High School P. L. 221 School Improvement Committee.
13. 2007-2008 ECA Recommendations Approved. Board members were provided with ECA recommendations for the 2007-2008 school year from Mr. Parsley. Superintendent Sichting included his support of these recommendations. Sharon Sparks was recommended to serve as Speech Team Sponsor, Matt Burkett to coach 9th Grade Boys’ Basketball, Scott Small to coach 7th Grade Boys’ Basketball, Tyler Nickless as a Volunteer Assistant Boys’ Basketball Coach, Jason Skomp as a Volunteer Assistant Boys’ Basketball Coach, and Loren Hadley to coach 9th Grade Girls’ Basketball. Steve Dowden moved to approve the recommendations. Keith Hanauer seconded the motion. During discussion time Doug Frye asked if there were going to be enough girls to make up a 9th grade team. Superintendent Sichting referred to a memo from Varsity Girls’ Basketball Coach Kyle von Almen sharing the anticipated numbers for girls’ basketball that did not look like enough players to form a 9th grade team. Robert Kirk indicated no Title IX violation would occur if the 9th grade girl’s basketball coaching position wasn’t filled. During a spring ISBA conference Mr. Sichting and Mr. Kirk had heard a presentation from a Title IX compliance officer. Mr. Sichting also referred back to Mr. von Almen’s memo where he stated that he is beginning his Master’s program and would appreciate having a teacher on his coaching staff to help with practices and who would have keys to the building when he might have to leave practice early due to added classes involved with obtaining his Master’s degree. Mr. Parsley said he felt very fortunate that Mr. von Almen stepped up to coach the varsity girls when we really were struggling to find a coach. He said that Mr. von Almen and Mr. Hadley had a good report with each other. Mr. Parsley shared that Mr. Hadley coached basketball in the past. He said Mr. Hadley would be utilized to assist with the girls’ basketball program. Steve Dowden said he would like to know what Mr. Hadley’s specific duties would be. Athletic director Rick Hudson added that Mr. Hadley would be scouting and other duties that would be expected of a varsity assistant. Robert Kirk stated he felt the money would be better spent on something else than paying a coach for no team. The motion passed by a 4-2 vote. Eric Moody, Keith Hanauer, Steve Dowden, and Sandy May voted in favor of the motion. Doug Frye and Robert Kirk cast the nay votes.
14. Out-of-State and Overnight Choral and Band Field Trip Approved. It was recommended that the Board approve a field trip request to allow members of CardinalSong, Center Stage, and the Bloomfield Jr/Sr High School Band to travel to Chicago, Illinois, from Friday, April 11, 2008 until Sunday, April 13, 2008, for a Spring music trip. (See Attached) Keith Hanauer moved to approve the trip. Doug Frye seconded the motion, which passed by a 6-0 vote.
15. Report of 2007-2008 ADM Count. Superintendent Sichting reported on the Average Daily Membership (ADM) for the 2007-2008 school year. (See Attached) He said the ADM for this year is 1,071.65 students compared to 1,087.65 last year.
16. Receipt of After-School Child-Care Program Waiver. Superintendent Sichting announced he had received notification from the IDOE of the granting of a waiver for the requirements of providing an after-school child-care program during the 2007-2008 school year.
17. Common Wage Committee Wage Scale Adoption. Superintendent Sichting told the Board that on September 12, 2007, the Common Construction Wage Committee for the Bloomfield School District proposed renovation of and improvements to Bloomfield Elementary School and Bloomfield Junior High School met and adopted the Common Wage Scale as provided by the Associated Builders and Contractors of Indiana for the proposed renovation of lighting, heating, HVAC, and electrical systems. (See Attached)
18. Board Policy Second Reading and Adoption Held. Second reading was held on one (1) school board policy. #6320, Purchase of Supplies, Materials, and Projects was presented to the Board for second reading and adoption. (See Attached) Keith Hanauer moved to approve the policy as presented. Steve Dowden seconded the motion, which passed by a 6-0 vote.
19. School Property Tax Control Board Hearing Date Announced. Superintendent Sichting announced that he had received notice that the school’s hearing before the tax control board would be held on October 18, 2007 at the Indiana Government Center South Conference Center in Indianapolis at 10:30 a.m. He said testimony would be presented to the tax board to get permission to sell bonds to finance the upcoming renovation project.
20. Adjournment. There being no further business Robert Kirk moved to adjourn. Keith Hanauer seconded the motion. The meeting was then adjourned by a 6-0 vote.