MINUTES OF REGULAR MEETING OF SCHOOL BOARD
OF BLOOMFIELD SCHOOL DISTRICT
November 20, 2008
The Board of School Trustees of the Bloomfield School District, of Greene County, Indiana, met in regular session on November 20, 2008, in the jr/sr high school conference room in Bloomfield Junior/Senior High School, 501 West Spring Street, Bloomfield, Indiana. The following school board members were present: John Combs, Steve Dowden, Doug Frye, Keith Hanauer, and Dwayne Hostetter. Marvin Helms and Sandy May were absent. Vice President Dowden called the meeting to order at approximately 7:00 p.m. The following order of business was transacted with the Vice President presiding:
- 1. Recognitions. Mrs. Royal thanked Bloomfield staff, faculty, and students who participated in the recent Veterans Day program. Ms. Vandeventer thanked the PTO for the nice things they had done for staff in honor of National Education Week. Miss Abernathy recognized those involved with the chili supper and the Booster Club for their recent fund raising efforts. She thanked parents for their help with the recent athletic banquet. Superintendent Sichting recognized Bloomfield student Bailey Maryfield who will be receiving a scholarship to IUPUI. He also praised Savilla Jones for her outstanding job of bringing Bloomfield Schools into compliance with transition IEP’s. Mr. Siching also recognized Ben Helms and Deb Johnson along with their students for the work they did on fixing up the Santa house for the Chamber of Commerce.
2. Approval of Minutes. The Board had been provided with minutes of the regular school board meeting held on October 30, 2008, which had been prepared by corporation recording secretary Kelli Vandeventer. Keith Hanauer moved to approve the minutes of the October 30, 2008 board meeting as provided beginning with the sentence: "The Board of School Trustees of the Bloomfield School District, of Greene County, Indiana, met in regular session on October 30, 2008, in the jr/sr high school conference room in Bloomfield Junior/Senior High School, 501 West Spring Street, Bloomfield, Indiana" and ending with the sentence: “The meeting was then adjourned by a 7-0 vote.” John Combs seconded the motion, which passed by a 5-0 vote.
3. Treasurer’s Report. The Board had been provided with the Treasurer’s Report, prepared by corporation treasurer Sue Pritts. Dwayne Hostetter moved to approve the October 31, 2008 Appropriation Report, beginning with Fund 0100 Program 11050.00 and object 110.00 for Full Day Kindergarten Services through Fund 0600 Program 60100.00 and Object 910 for Special Education Preschool Fund Transfers and also the October 27, 2008 claims docket beginning with voucher number 1030 to Bloomfield State Bank and ending with voucher number 1114 to Vicki Wilson. Doug Frye seconded the motion, which passed by a 5-0 vote.
4. Board Approves Resolution for Transfer of Appropriations. Superintendent Sichting asked the Board to approve a resolution authorizing appropriate district personnel to make transfers within minor categories and to transfer among major categories, appropriations necessary to allow for expenditures in the 2008 budget, when necessary. (See Attached) He said this resolution would cover all funds, if necessary. Mr. Sichting explained that at the conclusion of a budget cycle it is necessary to make transfers among appropriations to close out the books for a fiscal year. Keith Hanauer made a motion to approve the recommendation. John Combs seconded the motion, which the Board passed by a 5-0 vote.
5. DOE 54 Report for November 15, 2008. Superintendent Sichting provided the board with the DOE 54 Report for November 15, 2008. (See Attached) He said the DOE recently announced reductions in the monthly DPI 54 payments for 27 school corporations in the state of Indiana. He said the reduction was due to school district’s eclipsing the statutory limit for Assessed Valuation in the state of Indiana. Mr. Sichting continued that at this point Bloomfield School District’s monthly tuition support payment remains the same, but as more corporations report a 2008 Assessed Valuation the monthly tuition support payment will be reduced accordingly if and when the state’s statutory limit on Assessed Valuation is eclipsed.
6. Special Education Transportation Agreement Approved. It was recommended the Board approve a transportation agreement with a parent for daily transportation of a student to Bloomfield Jr/Sr High School effective August 12, 2008. (See Attached) Keith Hanauer moved to approve the recommendation. John Combs seconded Mr. Hanauer’s motion. Mr. Sichting explained the student due to medical conditions is only able to attend school on a partial day. He said the parent would be reimbursed at the federal mileage rate for one round trip from home to school. As a result of a ruling by the Indiana Department of Education the agreement was amended later to include two round trips. The Agreement was approved by a 5-0 vote.
7. Maternity Leave Approved. Bloomfield Jr/Sr High School math teacher, Lori Burch, requested the Board grant her a maternity leave on or about February 26, 2009 until on or about April 25, 2009. Superintendent Sichting recommended approval. (See Attached) Dwayne Hostetter made a motion to approve the maternity leave for Mrs. Burch. Keith Hanauer seconded the motion, which passed by a 5-0 vote.
8. Long-Term Substitute Teacher Hired. It was recommended the Board approve Mrs. Brandy Frady as a long-term substitute teacher in math at Bloomfield Jr/Sr High School from on or about February 26, 2009 and ending on or about April 25, 2009. (See Attached) Mr. Sichting explained that Mrs. Frady is currently filling in for another maternity leave in the math department at the jr/sr high level and Mrs. Royal is pleased to have found someone with a math background to cover the maternity leaves. Keith Hanauer made a motion to hire Mrs. Frady as a long-term substitute per the recommendation. John Combs seconded the motion, which passed by a 5-0 vote.
9. Board Approves Long-Term Substitute Teacher. Mrs. Vandeventer asked the Board to hire Mrs. Angela Raper as a long-term substitute teacher in Special Education at Bloomfield Elementary School from on or about November 17, 2008 and ending on or about December 19, 2008. Mrs. Vandeventer said Mrs. Raper would be filling in for Mrs. Erica Pemberton while she is on maternity leave. (See Attached) Superintendent Sichting recommended approval. Dwayne Hostetter moved to approve the request. Keith Hanauer seconded the motion, which passed by a 5-0 vote.
10. 2008-2009 ECA Recommendations Approved. Board members were provided with an ECA recommendation for the 2008-2009 school year from Miss Abernathy. (See Attached) Superintendent Sichting included his support of the recommendation. Recommended was Derek Held to be a Volunteer coach for Boy’s Basketball 5-12. Keith Hanauer made a motion to approve the recommendation. Doug Frye seconded the motion, which passed by a 5-0 vote.
11. Joyful Noise (Overnight and Out-of-State) Field Trip Approved. It was recommended the Board approve an overnight and out-of-state field trip for members of the Joyful Noise music group to St. Louis, Missouri from Friday, May 15, 2009 through Sunday, May 17, 2009. (See Attached) Keith Hanauer made a motion to approve the field trip. Doug Frye seconded the motion, which passed by a 5-0 vote.
12. Band Field Trip Approved (Overnight and Out-of-State). Band director, Mr. Jeff Rockey submitted a request to take band students on an overnight and out-of-state field trip to Myrtle Beach, South Carolina from April 1, 2009 through April 5, 2009. (See Attached) Both Mrs. Royal and Mr. Sichting recommended approve of Mr. Rockey’s request. Dwayne Hostetter moved to approve the request. John Combs seconded the motion, which the Board passed by a 5-0 vote.
13. NJROTC Out-of-State Field Trip Approved. It was recommended the Board approve an out-of-state field trip for the NJROTC unit to Wright Patterson Air Force Base Aviation Museum in Dayton, Ohio on Saturday, November 22, 2008. Mr. Sichting explained that on October 1, 2008 the Board had approved this field trip, but for another date. However, due to scheduling conflicts the trip date needed to be changed. Keith Hanauer moved to approve the recommendation for a new date for the field trip. Doug Frye seconded the motion, which passed by a 5-0 vote.
14. Board Policy By-Laws Revisions Second Readings and Adoptions Held. Second reading was held on seven (7) school board policy by-laws. #0110 Official Description, #0120 Powers and Philosophy, #0130 Functions, #0140 Membership, #0150 Organization, #0160 Meetings, and #0170 Duties were presented to the Board for second reading and adoption. (See Attached) Doug Frye moved to approve the revisions as presented. John Combs seconded the motion, which passed by a 5-0 vote.
15. Board Policy Review. Superintendent Sichting explained the Indiana General Assembly assumed 100% funding of the General Fund for school districts effective January 1, 2009. As a result, the amount of transfer tuition is greatly reduced as a result. The approximate funding figure for a full year of transfer tuition for a non-resident student in Bloomfield School District is $917. As a result, it is important to review this policy. In your board packet, you received a copy of a memo sent to school districts across the state of Indiana from Jeff Zaring from the Indiana Department of Education. The memo basically states school districts still can choose to require students to have legal settlement in a school district or require payment of transfer tuition. Mr. Sichting said a newspaper article in the Indianapolis Star erroneously reported beginning January 1, 2009 open enrollment existed in any school district across the state of Indiana. He said the purpose of the reading of policy #5111 is to reaffirm the policy concerning Eligibility of Resident and Non-Resident students. (See Attached)
16. Gold Star Counseling Program Presentation. Mrs. Christina Crane, Bloomfield Jr. High/Elementary guidance counselor presented the Gold Star Counseling Award to the Board and gave a short presentation on the Gold Star Counseling Program. Mrs. Crane explained that what they want to show is that efforts made by guidance counselors do affect student achievement. She said they gather information from ISTEP test results, graduation rate, advance placement, and number of students taking advanced classes. One thing found from looking at this information was that some students said they didn’t have an adult to talk to at the school. Mrs. Crane said she met with students and sent a letter to parents to let them know about the Gold Star Program. She said she received positive comments back from parents with requests that their child be involved with the program. Mrs. Crane explained she would be implementing different requirements of the program including taking graduation portfolio’s into six grade classes, conflict resolution materials, academic honors, 21st academic scholars diploma requirements and other aspects of the program. Mr. Sichting thanked Mrs. Crane for her time and efforts. Mrs. Crane also recognized Mr. Hostetter and Mr. Dowden for serving on the advisory council.
17. Update on Greene Academy. Superintendent Sichting announced that the work on the buildings at Greene Academy had been completed. He said the Bloomfield Jr High Alternative school will begin classes on Monday, the Cape office will relocate to Greene Academy the first part of December and the out of school suspension program will begin January 1, 2009. Mr. Sichting said Greene Academy promises to be a good thing for Greene County students.
18. SchoolReach Parent Alert System Information. Mr. Sichting shared that the SchoolReach parent alert system would not only be used to alert students, but staff as well. He said that a test of the system had been conducted in the elementary and one would be done in the jr/sr high school soon. Mr. Sichting said the system was working well.
19. Update on Tennis Courts and Elementary Playground Projects. Mr. Sichting stated that Bud Erny of Erny and Associates has the scamatic drawings completed for the tennis courts and elementary playground projects, but was not ready to make a presentation to the Board. Mr. Erny did tell Mr. Sichting that he was not able to fit a full size soccer field into the space, but was able to fit two tennis courts, seating, long jump, and basketball goal inside the present track. Mr. Sichting said he was looking forward to Mr. Erny’s presentation at the December board meeting. On another note, Mr. Sichting also explained that INDOT has grant money available to schools to build sidewalks and some discussion has been held concerning building sidewalks on Cleveland Street up towards the town pool.
20. Adjournment. There being no further business Doug Frye moved to adjourn. Keith Hanauer seconded the motion. The meeting was then adjourned by a 5-0 vote.