MINUTES OF REGULAR MEETING OF SCHOOL BOARD
OF BLOOMFIELD SCHOOL DISTRICT
July 30, 2009
The Board of School Trustees of the Bloomfield School District, of Greene County, Indiana, met in regular session on July 30, 2009, in the jr/sr high school conference room in Bloomfield Junior/Senior High School, 501 West Spring Street, Bloomfield, Indiana. The following school board members were present: John Combs, Doug Frye, Keith Hanauer, Marvin Helms, Dwayne Hostetter and Sandy May. Steve Dowden was absent. President Helms called the meeting to order at approximately 7:00 p.m. The following order of business was transacted with the President presiding:
- 1. Recognitions. David Dean recognized Bloomfield students who participated in the Greene County 4-H Fair. Mary Jane Vandeventer announced there would be a Math Grant workshop for elementary teachers on August 2 & 3, 2009 and also on August 11, 2009 there would be another professional development seminar held. Ms. Vandeventer also recognized Susie Goodman for attending a recent four day conference focusing on data based assessments. Mr. Sichting recognized the maintenance and custodial staff for their efforts and many long hours working to get the buildings ready for the start of school.
2. Approval of Minutes. The Board had been provided with minutes of an executive session and the regular school board meeting both held on June 25, 2009 along with a special session held on July 7, 2009. John Combs moved to approve the minutes of the executive session and regular board meetings both held on June 25, 2009 and also the minutes of the special session held on July 7, 2009 beginning with the sentence: “The Board of School Trustees of the Bloomfield School District, of Greene County, Indiana, met in executive session on June 25, 2009, from 6:00 p.m. until 6:30 p.m. in the junior high school conference room in Bloomfield Junior/Senior High School, 501 West Spring Street, Bloomfield, Indiana” and ending with the sentence: “The meeting was then adjourned by a 7-0 vote”. Dwayne Hostetter seconded the motion. The motion passed by a 6-0 vote.
3. Treasurer’s Report. The Board had been provided with the Treasurer’s Report, prepared by corporation treasurer Sue Pritts. Dwayne Hostetter moved to approve the June 30, 2009 Appropriation Report, beginning with Fund 0100 Program 11050.00 and Object 110.00 for Full Day Kindergarten Services through Fund 0600 Program 60100.00 and Object 910 for Special Education Preschool Fund Transfers and also the June 22, 2009 claims report beginning with voucher number 579 to Bloomfield State Bank and ending with voucher number 667 to Witham Toxicology Lab. Sandy May seconded the motion, which passed by a 6-0 vote.
4. DOE 54 Report for July 2009. Superintendent Sichting told the Board that in July, the State of Indiana used federal stimulus funds to provide a monthly payment for tuition support. He said school corporations were advised to deposit the funds in a separate fund. As a result of the use of federal stimulus funding for the month of June, no reduction was made for the repayment of Common School Fund loans. In July, two months worth of Common School Fund loan payments were withheld to bring the Common School Fund payment current. The Department of Education notified school districts the amount withheld was equivalent to three months of Common School Fund payments. As a result, the Department of Education will not deduct a payment in August to make-up for the overdraft in July. Additionally, the remaining months of 2009 also had double payments illustrated on the July DPI 54 report. The Indiana Department of Education is working to correct this problem for the remainder of the year. Mr. Sichting provided board members with a copy of the memo sent from the Department of Education’s Office of School Finance. (See Attached)
5. Board Awards Insurance Renewal. It was recommended the Board accept the renewal quote for General Liability, Auto, Property and Casualty, and Workmen’s Compensation Insurance with First Security Insurance from August 1, 2009, to July 31, 2010 for $70,980. (See attached) Keith Hanauer moved to approve the recommendation. Doug Frye seconded the motion, which passed by a 6-0 vote.
6. Board Authorizes Treasurer to Pay Insurance Renewal. It was recommended the Board authorize the district treasurer to pay the premium for General Liability, Automobile, Property and Casualty, and Workmen’s Compensation insurance coverage. Mr. Sichting stated the premium of $70,980 was due to First Security Insurance by August 1, 2009. Doug Frye made a motion to approve the recommendation. John Combs seconded the motion, which passed by a 6-0 vote.
7. 2009-2010 Elementary School Book Rental, Workbooks, and Consumable Materials Charges Approved. It was recommended that the Board adopt a list of course charges for the Bloomfield Elementary School for the 2009-2010 school year. (See Attached) Keith Hanauer moved to approve book charges as presented for the Elementary High School. Dwayne Hostetter seconded the motion, which passed by a 6-0 vote.
8. 2009-2010 Jr/Sr High School Book Rental, Workbooks, and Consumable Materials Charges Approved. It was recommended that the Board adopt a list of course charges for the Bloomfield Jr/Sr High School for the 2009-2010 school year. (See Attached) Dwayne Hostetter moved to approve book charges as presented for the Jr/Sr High School. Sandy May seconded the motion. The motion passed by a 6-0 vote.
9. Full Day Kindergarten “Jump Start” Pilot Program Approved for One Year. It was recommended the Board approve a Full Day Kindergarten “Jump Start” pilot program to be conducted at Bloomfield Elementary for the 2009-2010 school year. (See Attached) Dwayne Hostetter moved to approve the recommendation. Keith Hanauer seconded the motion. Mr. Hostetter said he thought offering this program was a wonderful opportunity. Superintendent Sichting emphasized that the reason Bloomfield was able to offer the program was through the Full Day Kindergarten Grant and the $40,000 Title I Stimulus money received from the federal government. He stressed this may only be offered for the one year depending on the funding received in future years. Mr. Sichting stated that students selected to attend this class would have to meet Title I criteria. The recommendation was approved by a 6-0 vote.
10. Board Approves Purchase of Mini-Bus. It was recommended the Board approve the purchase of a mini-bus from Kerlin Bus Sales for the price of thirty nine thousand seven hundred seventy-eight (39,778) less $3,000 for a bus that would be traded in. (See Attached) Sandy May moved to approve the recommendation. Keith Hanauer seconded the motion, which passed by a 6-0 vote.
11. Copier Lease Authorized. It was recommended the board approve a twenty-four month lease of a copier for the Junior High work room of Bloomfield Jr/Sr High School from Hudson Office Solutions. (See Attached) Mr. Sichting said that in 2005 the district purchased the copier in the old junior high work room. He said last year, a total of $595.05 was paid for repairs and maintenance on the copier. Doug Frye made a motion to purchase the copier lease from Hudson Office Solutions per the recommendation. Sandy May seconded the motion, which passed by a 6-0 vote.
12. Approved School Counselor Transition. It was recommended the Board approve a transition plan to allow retired school counselor Margaret Osmon to work for five days to allow a smooth transition in student guidance. Mr. Sichting said the cost of the additional five days would be $1,667.45. Sandy May moved to approve the recommendation. John Combs seconded the motion, which passed by a 5-1 vote. Doug Frye cast the nay vote.
13. 2009-2010 ECA Recommendation Approved. Board members were provided with ECA recommendation for the 2009-2010 school year from Mr. Dean. (See Attached) Superintendent Sichting included his support of the recommendation. The recommendation was as follows:
- Steve Jones – Boy’s Cross Country Coach Grades 7-12
Keith Hanauer made a motion to approve the recommendation. Sandy May seconded the motion, which passed by a 6-0 vote.
14. Benefit Trust Document Approved for Bloomfield School District Employees. It was recommended the Board approve the Trust Document for the Bloomfield School District Employee Benefit Trust. (See Attached) Sandy May moved to approve the recommendation. Keith Hanauer seconded the motion. Superintendent Sichting explained basically this plan document sets up the reserves being held in a VEBA account so they are not taxable by the IRS. The recommendation was approved by a 6-0 vote.
15. Specific Plan Description for Bloomfield School District Employee Benefit Trust Approved. It was recommended the Board approve the changes in the Specific Plan Description for the Bloomfield School District Employee Benefit Trust. (See Attached) Dwayne Hostetter moved to approve the recommendation. John Combs seconded the motion. Mr. Sichting stated that some old language is still being clarified. The motion was approved by a 6-0 vote.
16. Board Policy Revisions First Readings Held. First reading was held on nineteen (19) school board policies. #0168.2 Access to Public Records, #0168.3 Exemptions to Public Records, #0168.4 Superintendent Evaluation, #2412 Homebound Instruction, #2460.1 Educational Surrogate Parent Policy, #2460.2 Least Restrictive Environment, #3121 Criminal History Information, #4121Criminal History Information, #4401 Fringe Benefits for Support Staff, #5112.3 Entrance Age and Residence, #5112.4 Disclosure of Student Records, #5330 Administration of Medication at School, #5600 Student Discipline, #5600.2 Reporting Threats made to School Employees, #5600.3 Police Involvement, #5600.4 Parent Participation, #5773 Video/Surveillance on School Property or Buses, #6145 Rainy Day Fund, #9540 Personal Use of School Equipment were presented to the Board for first reading. (See Attached) These policies will be brought back to the Board for second reading and adoption.
17. 2010 Budget Adoption Process and Calendar. Superintendent Sichting explained that due to the legislature ending late the budget adoption calendar was pushed back. He said the budget calendar would now be as follows: Last date for first publication of the budget, September 2, 2009, last date for second publication of the budget, September 9, 2009, last date to adopt Bus Replacement Plan and CPF Plan, October 14, 2009, and last date to adopt 2010 Budget, November 2, 2009.
18. 2010 and 2011 School Budget Adopted by General Assembly. Mr. Sichting told the Board by his projections the District would be receiving $37,000 less money next year than was received in 2009. He said his projections are based on 1030 students, but we could end up with more or less students than that number.
19. Information on Interest Free Qualified School Construction Bonds. The superintendent said he was completing an application for the Qualified School Construction Bonds. (See Attached) He said he is doing so because the minimum pay back time for those bonds would be 14 years and also it would be interest free money, which would save tax payers money.
20. Public Comments. Kindergarten teacher Mandy McIntosh reminded the Board that while approving the Full Day Kindergarten as they did for Title I like students will be good for those students, it is not a true step moving towards offering Full Day Kindergarten to all students. She urged the Board to think about kids first. President Helms assured Mrs. McIntosh that the Board always has the students best interest in their decision making process. Superintendent Sichting explained that in looking at the amount of money the state is funding per student it would be a significant deficit to do every student All Day Kindergarten. He said the parents would have to make up that deficit. Mr. Sichting said he believed that there are some parents who would pay the money needed, but that there would also be those who could not afford to pay for All Day Kindergarten.
21. Update on Property Purchased by the Bloomfield School District Building Corporation. Mr. Sichting said the building corporation had acquired four properties south of the school. He said he felt it was a positive to have obtained properties linked together.
22. Adjournment. There being no further business Doug Frye moved to adjourn. Sandy May seconded the motion. The meeting was then adjourned by a 6-0 vote.