MINUTES OF REGULAR MEETING OF SCHOOL BOARD
OF BLOOMFIELD SCHOOL DISTRICT
August 26, 2010
The Board of School Trustees of the Bloomfield School District, of Greene County, Indiana, met in regular session on August 26, 2010, in the jr/sr high school conference room in Bloomfield Junior/Senior High School, 501 West Spring Street, Bloomfield, Indiana. The following school board members were present: Bill Bond, John Combs, Steve Dowden, Dwayne Hostetter, Sandy May, Matt Miller, and Eric Moody. President Hostetter called the meeting to order at approximately 7:00 p.m. The following order of business was transacted with the President presiding:
1. Recognitions. David Dean congratulated Bloomfield Jr/Sr High School staff and students for a successful start to the school year and an inaugural Meet Your Teacher night. Mr. Dean announced the beginning of fall sports, on-line registration, recognized Math teachers for their participation in a Mapp Grant for Algebra, and shared that Mrs. Cinda Williams is the onsite coordinator of a new Credit Recovery Grant, which is geared for students who are a few credits short. Mary Jane Vandeventer congratulated her elementary staff for a successful start to the school year. Ms. Vandeventer also presented board members with a copy of what will be the new Bloomfield Elementary School website and thanked those responsible for putting the website together. Superintendent Sichting recognized the building principals and their staff, custodial and maintenance workers for a great start to the school year. He shared that a serious health issue with an elementary student happened earlier in the week and recognized school nurse Stormie Robinette, elementary teacher Stephanie Hill, and Ms. Vandeventer for the manner in which they handled the situation. Mr. Sichting also congratulated teachers who in spite of state revenue cuts are doing more with less to teach Bloomfield students. President Hostetter recognized Mr. Sichting and thanked him for moving toward a copy paper and time savings by putting out an electronic paperless board meeting packet. Mr. Sichting thanked technology coordinator Michelle Mattox for getting the lap tops set up in the board room and for answering all of his questions as he worked on the packet information.
2. Approval of Minutes. The Board had been provided with minutes of the regular school board meeting held on June 24, 2010, regular meeting held on July 29, 2010 and an executive session school board meeting held on August 5, 2010, which had been prepared by corporation recording secretary Kelli Usrey. Sandy May moved to approve the minutes of the regular school board meeting held on June 24, 2010 beginning with the sentence: “The Board of School Trustees of the Bloomfield School District, of Greene County, met in regular session on June 24, 2010 …” and ending with the sentence: “The (June 24th) meeting was then adjourned by a 7-0 vote”. Steve Dowden seconded the motion. The motion passed by a 4-0-3 vote. Mr. Bond, Mr. Miller and Mr. Moody abstained because they were not members of the school board at that time. Eric Moody moved to approve the minutes of the regular school board meeting held on July 29, 2010 beginning with the sentence: “The Board of School Trustees of the Bloomfield School District, of Greene County, met in regular session on July 29, 2010 …” and ending with the sentence: “The (July 29th) meeting was then adjourned by a 5-0 vote”. Bill Bond seconded the motion. The motion passed by a 5-0-2 vote. Mrs. May and Mr. Combs abstained because they were not in attendance at that school board meeting. Matt Miller moved to approve the minutes of the executive session school board meeting held on August 5, 2010 beginning with the sentence: “The Board of School Trustees of the Bloomfield School District, of Greene County, met in executive session on August 5, 2010 …” and ending with the sentence: “To train school board members…”. Steve Dowden seconded the motion. The motion passed by a 7-0 vote.
3. Treasurer’s Report. The Board had been provided with the Treasurer’s Report, prepared by corporation treasurer Sue Pritts. Steve Dowden made a motion to approve the July 31, 2010 appropriations report beginning with: Fund 0100 through Fund 7954 and also the August 2010 claims report beginning with voucher number 629 to Bloomfield State Bank and ending with voucher number 728 to Laura Helms. Eric Moody seconded the motion, which passed by a 7-0 vote.
4. Public Hearing on the 2011 Budget, Capital Projects Fund Plan, and School Bus Replacement Plan. It was recommended the Board conduct a public hearing on the 2011 Budget. Matt Miller made a motion to approve the recommendation to conduct a public hearing on the 2011 Budget. Steve Dowden seconded the motion, which passed by a 7-0 vote. Superintendent Sichting stated that on August 6, 2010 and August 13, 2010 the Budget was published in the Greene County Daily World. He then asked if there were any public comments on the Budget as it was published. There were no public comments made concerning the 2011 Budget. Mr. Sichting commented that the General Fund is bound by the number of students in the District. He said the Capital Projects Fund is rate driven, meaning there is a maximum rate that can be charged. He explained the Transportation Fund is a levy driven fund and said the School Bus Replacement fund has no real controls on it.
5. Board Adopts Expenditure Goals for 2011 Budget. Superintendent Sichting explained that the General Assembly passed legislation establishing that school corporations establish expenditure goals unique to their school corporation as mandated by I.C. 21-10-3-4. Mr. Sichting recommended approval. (See Attached) Steve Dowden moved to approve the recommendation. John Combs seconded the motion, which passed by a 7-0 vote. He said losing revenue because of cuts made by Governor Daniels and a declining enrollment makes it difficult to develop Expenditure Goals.
6. DOESA 545 Report for August 2010. Superintendent Sichting explained the August DOESA report. (See Attached) He explained that the funding reduction was reduced by $24,836.25 for the month of August and was consistent with the $297,836.24 funding cut made by Governor Daniels in January for all public schools in the state of Indiana.
7. Dunn and Associates Approved as Administrators for Section 125 Plan for Health, Dental and Dependent Daycare Expenses for Participating Bloomfield School District Employees. It was recommended the Board approve a one year agreement with Dunn and Associates to administer the district’s Section 125 plan for health, dental, and dependant daycare expenses. (See Attached) Mr. Sichting shared that the agreement would begin on August 25, 2010 and end on August 24, 2011 at a cost of $2.10 per participant. John Combs moved to approve the recommendation. Bill Bond seconded the motion, which passed by a 7-0 vote. The superintendent explained that in previous years the District utilized AFLAC for administration of the Section 125 Plan at no charge. He said he was notified AFLAC would begin charging $5.00 monthly per participant then later, after he appealed the amount, they lowered the fee to $2.50 monthly per participant. Mr. Sichting said at that point, he began negotiations with Dunn and Associates to administer the plan. He also reminded the Board that the Collectively Bargained Agreement Between the Board of School Trustees Of The Bloomfield School District and The Bloomfield Teacher’s Association, 2009-2010 on pages 28-29 mandates a Section 125 plan be offered to employees and all monthly fees “be paid by the board”.
8. 2010-2011 ECA Recommendations Approved. Board members were provided with ECA recommendations for the 2010-2011 school year from Mr. McBride, Ms. Vandeventer, and/or Mr. Dean. Superintendent Sichting included his support of these recommendations. (See Attached) Eric Moody moved to approve the complete list as follows:
- Scott Yoho-Golf Coach (7-8)
- John Combs-Boy’s 5th Grade Basketball Coach (Volunteer)
- Cameron Gilmore-Boy’s 6th Grade Basketball Coach
- Jarrod Arthur-Girl’s 6th Grade Basketball Coach
- Stephanie Arthur-Elementary Cheerleading Sponsor
- Laura Kay Rose-Booster Club Sponsor
- Alissa Wayman-Elementary Musical Director (Spring)
- Alissa Wayman-Elementary Musical Assistant Director (Winter)
- Laura Helms-Elementary Musical Director (Winter)
- Laura Helms-Elementary Musical Director (Spring)
- Stephanie Arthur-Other School Sponsored Clubs Approved by Administration (Math Bowl)
- Stephanie Hill-Elementary Student Council
- Joanna Fish-Other School Sponsored Clubs Approved by Administration (SeaPerch Robotics Club)
- Susie Goodman-Title I Coordinator
- Deb Johnson-Junior Class Sponsor
- Mike Sherrard-Boy’s 6th Grade Basketball Coach (Volunteer)
- Kevin Hobson-Boy’s 5th Grade Basketball Coach (Volunteer)
- Misty Graf-Girl’s 6th Grade Basketball Coach (Volunteer)
Sandy May seconded the motion, which passed by a 7-0 vote.
9. Jr/Sr High School Teacher Granted Maternity Leave. It was recommended the Board approve a maternity leave request for Mrs. Julie Evans from on or about January 3, 2011 through on or about February 4, 2011. Mrs. Evans teaches math at Bloomfield Jr/Sr High School. Sandy May moved to approve the maternity leave per the recommendation. Steve Dowden seconded the motion, which passed by a 7-0 vote.
10. Additional Tennis Camp Instructor Hours and Pay Approved. Superintendent Sichting explained that during the July 29, 2010 board meeting, a recommendation was approved to pay for 22.5 hours per instructor for tennis camp. He said the number of participants of camp turned out to be larger and allowed the district to approve more hours and pay for the instructors of tennis camp. He asked the Board to approve an additional twenty-five and one-half (25.5) hours for the camp coaches, Bailey Maryfield and Sarah Miller. Mr. Sichting said this would total $306.00 (25.5 hours x $12.00) for each instructor. Steve Dowden made a motion to approve the additional hours and pay per Mr. Sichting’s request. Bill Bond seconded the motion, which passed by a 7-0 vote.
11. Board Approves Overnight NJROTC Field Trip. It was recommended the Board approve an overnight field trip for the Bloomfield Jr/Sr High School NJROTC unit to Camp Atterbury in Edinburgh, Indiana from September 24 through September 26, 2010. (See Attached) Sandy May made a motion to approve the field trip as requested. Matt Miller seconded the motion. At this time, Superintendent Sichting told the Board that the school’s insurance would not cover the canoe competition planned during the field trip. The motion did not pass by a vote of 7-0. At this time Eric Moody made a motion to approve the trip stipulating there be no water craft competition unless insurance to cover it is secured. Steve Dowden seconded the motion, which passed by a 7-0 vote.
12. 2010-2011 Bloomfield Elementary School Improvement Committee Appointments Confirmed. Ms. Vandeventer provided the Board with appointments to the School Improvement Committee for the Bloomfield Elementary School, which had been approved by the teacher’s association. (See Attached) She named Susan Riggs, Kathy Neill, Mandy McIntosh, Susie Goodman, Claudia Crane, and Mary Stalcup to serve on that committee for the 2010-2011 school year.
13. Board Approves Non-Resident Students Applications. Mr. Sichting told Board members that several non-resident students along with their parents had made application to Bloomfield School District for the 2010-2011 school year. Also, included were several returning non-resident student from the 2009-2010 school year. (See Attached) He assured board members that the applications were consistent with Board Policy #5111 and that an interview had been held with the parents and students. Mr. Sichting said all students were in good academic and disciplinary standing in their present school corporation. The superintendent stated that Ms. Vandeventer and Mr. Dean had explained to the parents that presently they would not be charged any tuition for transferring, but that there would be a new calculation made after the ADM count has been taken in mid September and they possibly could owe transfer tuition at that time. Sandy May moved to approve the transfers per the recommendation. Eric Moody seconded the motion, which passed by a 7-0 vote. Mr. Sichting said he was happy to see that the marketing campaign resulted in new students enrolled in the District.
14. Use of School Facilities for Apple Festival Approved. It was recommended the Board approve the use of district facilities for the Apple Festival Committee for the Bloomfield Apple Festival on September 30, 2010, October 1, 2010, October 2, 2010, and October 3, 2009. (See Attached) Matt Miller moved to approve the recommendation. John Combs seconded the motion, which passed by a 7-0 vote. Mr. Sichting stated the Bloomfield Apple Festival Committee utilizes school facilities during the Apple Festival Celebration each year. He said the amusement company sets up a midway in the tennis court parking lot and vendors set up booths in the baseball field gravel parking lot. He continued the Committee will use the tennis courts parking lot and bus parking lot on Sunday, October 3, 2010 for lining up parade participants. Mr. Sichting included a copy of the Certificate of Insurance provided by Jessop Amusement Company.
15. Board Hears Preliminary 2010-2011 ADM Information. Superintendent Sichting said that school
enrollment as of August 26th was 1043, which is up by approximately 24 students from an enrollment of 2019 at the end of May 2010. He reminded those present that the ADM would not be final until September 17, 2010. Mr. Sichting said he was pleased
that the billboard campaign was successful in that we had several non-resident students that have transferred to our District. He
also mentioned a male student who transferred to Bloomfield Schools because of the Facebook page advertising that we offered a cultural cooking club and he had aspirations of being a chef in the military.
16. Decision Received on Qualified School Construction Bond Application. Mr. Sichting told the Board that he had received notification that the District would not be receiving an allocation award letter in 2010 for the Qualified School Construction Bond application he had submitted to the Indiana Department of Education. (See Attached) He said the reason he was given from the Department of Education was that no school under 90% student enrollment per capacity of their building received funding from this source. Mr. Sichting told board members he was looking into other funding sources including a Build America Bond and a Qualified Zone Construction Bond. He said he would keep them informed with news on these and other forms of possible funding for the school.
17. Update on ISTEP+ Online Testing. Superintendent Sichting told those present he had received notification from the Department of Education that beginning with the 2010-2011 school year all schools would be required to test their highest grade level online. He said for Bloomfield those would be grade 8 students. He continued that in school year 2014-2015 all grade levels would be tested on line. Mr. Sichting said he and technology coordinator Michelle Mattox are preparing to be ready with appropriate technology when that time comes.
18. Bloomfield School District Board Members Receive Certification/Awards. Superintendent Sichting stated that previous and present board members have done a nice job of educating themselves as much as possible attending professional development for school board members. He said the Indiana School Boards Association recognizes board members who do that.(See Attached) Mr. Sichting congratulated Sandy May, Doug Frye and Dwayne Hostetter for recently receiving that recognition. Mr. Sichting told teachers who were present this was a positive for them because it keeps board members tuned in to educational issues that are facing school districts in Indiana.
19. Internal Revenue Service (IRS) Inquiry to Tax Liability of Bloomfield School District Employee Benefit Trust. Mr. Sichting said the IRS had recently contacted Bloomfield School District to inquire about tax liability owed for the proceeds of the Bloomfield Employee Benefit Trust. (See Attached) He explained the Employee Benefit Trust is the self-funded health insurance account held by the district. Mr. Sichting provided board members with his response on behalf of the District to that IRS inquiry. (See Attached) He told board members he would keep them informed when he hears back from the IRS.
20. Crane Naval Surface Warfare Center’s STEM Program. The Superintendent told those present that Crane Naval Surface Warfare Center is embarking on a program in Science, Technology, Engineering and Mathematics (STEM) for grades K-12 for area schools. (See Attached) He said the outreach program will center on student education, professional development and materials to assist K-12 teachers in teaching STEM concepts. Mr. Sichting said the administration is excited to participate in this opportunity.
21. Education Jobs Fund Information. Mr. Sichting provided board members with information on a recently passed legislation by Congress being labeled as the Education Jobs Fund. (See Attached)
22. Information Interim Study Committee on School Funding Formula. Superintendent Sichting told board members there would be a meeting of the Interim Legislative Study Committee in Indianapolis on Monday, August 30th that he would be attending. He said there are issues he wants to stay plugged in to such as the funding formula. Mr. Sichting stated that all funding our school receives comes from the number of students enrolled, so if the funding formula changes negatively it could mean less dollars for us.
23. Update on Collective Bargaining. Mr. Sichting stated that the board’s bargaining team along with the teachers bargaining team have met with the mediator recently. He said the Board had made a proposal to the BTA and are waiting for a counter proposal from them.
24. Public Comments. Bloomfield Teacher’s Association president Ben Helms stated that he had invited all teachers to show their support of negotiations by attending this board meeting. He said he worries sometimes the Board might look across the bargaining table and think they are bargaining with only the four or five BTA members sitting there. Mr. Sichting stated that he wanted Mr. Helms and the association members to know that the Board appreciates the job that they do and the hard work they put in it. He said with uncertain economic times both sides are going to have to work together to create a situation that keeps the District on solid ground financially. Board member Steve Dowden invited teachers present to attend more board meetings when they can. Bloomfield teacher Nancy Hudson said she was finding it difficult to watch board members using lap tops at the board meeting when she had students in her classroom without computer access. Steve Dowden responded that the computers they were using were not for them to take home and that they were not purchased for their use. He explained that the board would only be using them one evening each month and they would be available for student use any other time. Mrs. Hudson ended by saying it was still unsettling to see the board with computers when some of her students had none.
25. Adjournment. There being no further business Steve Dowden moved to adjourn. John Combs seconded the motion. The meeting was then adjourned by a 7-0 vote.