MINUTES OF REGULAR MEETING OF SCHOOL BOARD
OF BLOOMFIELD SCHOOL DISTRICT
March 31, 2011
The Board of School Trustees of the Bloomfield School District, of Greene County, Indiana, met in regular session on March 31, 2011, in the jr/sr high school cafeteria in Bloomfield Junior/Senior High School, 501 West Spring Street, Bloomfield, Indiana. The following school board members were present: Bill Bond, John Combs, Steve Dowden, Dwayne Hostetter, Sandy May, Matt Miller, and Eric Moody. President Hostetter called the meeting to order at approximately 7:00 p.m. The following order of business was transacted with the President presiding:
1. Bloomfield School District Receives Gary Sandifur Award. Mrs. Nancy Cummings presented members of SADD and Student Council with the Gary Sandifur Tobacco Free School Award. She also spoke on the dangers of tobacco use. Mrs. Cummings stated that this award is only given to Indiana schools who have adopted a comprehensive board policy making the school campus tobacco free.
2. Recognitions. Mary Jane Vandeventer shared that elementary teacher Jenny Medina headed up a St. Jude Mathathon recently in the Elementary School raising over $6,000 for St. Jude’s Children’s Hospital. She said Miss Stephanie Hill and the Elementary Student Council had been collecting money for those in need in Japan. Ms. Vandeventer also talked about the recent Science Fair, upcoming STEM Engineering Program, and the LEGO program for grades K-2. Jr/Sr High School principal David Dean recognized Sharon Sparks and the Speech Team and Adam Price and his BPA students for their participation in State Finals competition, Blake Kindred for placing in the SeaPerch contest, also boy’s and girls basketball players and cheerleaders, band members, and student fans for a good season. Mr. Dean sent congratulations to NJROTC members for their scores in recent competitions and annual inspection. NJROTC leader Lt. Commander Starr told of recent trips and competitions by NJROTC members. President Hostetter thanked Lt. Starr and invited him back along with his cadets to give the Board updates on the various trips and competitions that NJROTC participate in. Superintendent Sichting on behalf of himself and the school board congratulated Lt. Commander Starr and Sergeant Major White for doing an outstanding job with the NJRTOC program.
2. Approval of Minutes. The Board had been provided with minutes of the regular school board meeting held on February 24, 2011, and a special board meeting held on March 10, 2011, which had been prepared by corporation recording secretary Kelli Usrey. Eric Moody moved to approve the minutes of the February 24, 2011school board meeting beginning with the sentence: “The Board of School Trustees of the Bloomfield School District, of Greene County, Indiana met in regular session on February 24, 2011…” and ending with the sentence: “The meeting was then adjourned by a 6-0 vote. “. Steve Dowden seconded the motion. The motion passed by a 6-0-1 vote. John Combs abstained from voting because he was not in attendance at the February 24, 2011 meeting. At this time, the Board considered minutes from the special board meeting held on March 10, 2011. Bill Bond made a motion to approve the March 10, 2011 special board meeting beginning with the sentence: “The Board of School Trustees of the Bloomfield School District, of Greene County, Indiana met in an open public hearing on March 10, 2011…” and ending with the sentence: “…President Hostetter announced that the (March 10, 2011) meeting was officially adjourned.” Matt Miller seconded the motion, which passed by a 7-0 vote.
3. Treasurer’s Report. The Board had been provided with the Treasurer’s Report, prepared by corporation treasurer Sue Pritts. Eric Moody made a motion to approve the February 28, 2011 appropriations report beginning with: Fund 0100 through Fund 7954 and also the February 22, 2011 claims report beginning with voucher number 146 to Bloomfield State Bank and ending with voucher number 239 to West Central Indiana Educational Service Center. Bill Bond seconded the motion, which passed by a 7-0 vote.
4. DOE SA 541 Report for March 2011. Bloomfield School District received the March Basic Grant distribution on March 15, 2011. (See Attached) Superintendent Sichting reminded board members that he had informed them about a perceived shortage in Special Education funding. He said the Special Education Grant was estimated to be $323,265 on the February report. He continued that after consulting with the Indiana Department of Education, Bloomfield School District was able to identify students omitted on the Special Education report in December and as a result, the Special Education Grant increased by $18,155 for 2011 to a total of $341,420 on the March DOE SA 541 report. Mr. Sichting noted that the increase of $18,155 of Special Education funding resulted in the spending reduction estimate for Bloomfield School District increasing from $328,709.49 in February to $329,630.83 in March. He said the overall reduction estimated increased by $921.34 due to the $18,155 increase in revenue due to the increased Special Education Funding.
5. Information on 2010 Property Tax Settlement. At the January 27, 2011 School Board meeting, Superintendent Sichting presented the Board with information concerning a property tax shortage for all Bloomfield School District funds. He estimated the financial impact would be the loss of $185,765.13 in property tax funding for the 2010 budget. After researching the subject, Mr. Sichting said, he had estimated the property tax shortage due to delinquent payments was approximately $150,088.64. He then had contacted Kim Chattin from the Indiana Department of Local Government Finance with his concerns over delinquent payments for 2009/pay 2010 being applied as a levy excess in 2010/pay 2011 or beyond. Mr. Sichting said on March 14, 2011, Mrs. Chattin supplied the attached “Levy Excess Report”. (See Attached) The report shows Bloomfield School District received the following delinquencies in each fund:
- Debt Service-$62,298
- School Pension Debt-$13,421
- Capital Projects-$17,479
- Bus Replacement-$1,335
The Superintendent said it is highly unlikely Bloomfield School District will recover the delinquencies on a
dollar for dollar basis, but as property is placed up for Sheriff’s auction it is possible some of the delinquent property tax funds could be recovered.
6. Elevator Service Agreement Approved. It was recommended the Board approve the Elevator Service Agreement between Mid-America Elevator Company, Incorporated and the Bloomfield School District from February 3, 2011 through February 3, 2012 for one hundred ninety five ($195) dollars to be paid in quarterly installments. (See Attached) Mr. Sichting explained this agreement would be for one year and would provide service and maintenance on two hydraulic passenger elevators and one dumbwaiter. Sandy May moved to approve the recommendation. Steve Dowden seconded the motion. Superintendent Sichting stated that Indiana Statute requires and annual inspection of elevators. The agreement was approved by a 7-0 vote.
7. Estimated 2011 Summer School Reimbursement. Superintendent Sichting provided a list of summer school courses for 2011: English 10, English 11, United States History, Pre-Algebra II, Geometry, Health and Wellness Education, Art History, and Supervised Agricultural Experience and recommended approval. (See Attached) He said The Indiana Department of Education would calculate the estimated rate of reimbursement for expenses after April 1, 2011. Mr. Sichting reminded the Board that all courses offered by Bloomfield School District must have an average of 15 students per class and the requirement for the length of the classes must be a minimum of 75 hours. He also said it was very possible, some of the proposed summer school classes would not be offered due to not meeting the requirements outlined by the Indiana Department of Education. Matt Miller moved to approve the recommendation. Steve Dowden seconded the motion, which passed by a 7-0 vote.
8. Jr/Sr High School Teacher Placed on Administrative Leave With Pay Option. It was recommended the Board approve administrative leave with pay for Mr. John Bucher beginning on Monday, March 7, 2011. (See Attached) Steve Dowden made a motion to approve the recommendation. Sandy May seconded the motion, which passed by a 7-0 vote.
9. Long Term Substitute Teacher Hired for Jr/Sr High School. Mr. Dean requested the Board hire Ms. Stephanie Pedro as a long term substitute teacher from on or about March 10, 2011 to on or about May 27, 2011. Superintendent Sichting recommended approval. Sandy May moved to approve the request. Matt Miller seconded the motion, which hired Ms. Pedro by a 7-0 vote.
10. Non-Permanent Teachers’ Contracts Not Renewed. It was recommended the Board non-renew the teaching contracts, effective at the end of the current school year, of nonpermanent teachers Sheila Corn and Jamie Norman. (See Attached) Matt Miller moved to approve the recommendation. Eric Moody seconded the motion. Superintendent Sichting said these ladies were excellent teachers, but with federal funding unsure and with their salaries coming from Title I grant monies he is forced to present them with “Reduction in Force” notices. He said presenting them with this nonrenewal notice by April 15th is required in the bargaining agreement in case the funding does not come through to keep them teaching at Bloomfield. The motion passed by a 7-0 vote.
11. Voluntary Transfer Request Approved. Mr. Sichting informed board members that Mary Jane Vandeventer had approved the transfer request of Mrs. Laura Kay Rose from 1st grade to 2nd grade for the 2011-2012 school year. (See Attached) Ms. Vandeventer said this transfer will help to reduce class size in second grade from 23 students to 19 students per class.
12. Club Sponsor Resignation Accepted. Mr. Sichting explained that at an earlier board meeting Mrs. Lori Burch had been approved as the sponsor of Christian Service Club. He said it had recently come to light that Mrs. Burch serves as the co-sponsor of CSC not the sole sponsor. As a result, Mr. Sichting gave explanation that Mrs. Burch would resign as sole sponsor and at a later time during the present meeting be hired as the co-sponsor of CSC. Eric Moody moved to approve the resignation. Bill Bond seconded the motion, which passed by a 7-0 vote.
13. 2010-2011 Bloomfield Jr/Sr High School Improvement Committee Appointments Confirmed. Mr. Dean provided the Board with appointments to the School Improvement Committee for the Bloomfield Jr/Sr High School, which had been approved by the teacher’s association. He named Chris Hitchcock to serve as chairman of the committee and Jennifer Heaton, Candi Lang, and Michelle Mattox to serve as committee members for the 2010-2011 school year.
14. 2010-2011 ECA Recommendations Approved. Board members were provided with a list of recommendations for the 2010-2011 school year from Mr. Dean and Mr. McBride. (See Attached) Superintendent Sichting included his support of the recommendations. Steve Dowden moved to approve the recommendations as follows:
- Mark Bartlow – Co-Sponsor Christian Service Club
- Lori Burch – Co-Sponsor Christian Service Club
- Brian Frederick – Boy’s Assistant Track Coach
- Ryan Montgomery – Assistant Baseball Coach
- Casey Rice – Assistant Baseball Coach
- Scott Yoho – Golf Coach 9-12
- Drew Sanders – Volunteer Baseball Coach
- Joe Karl – Volunteer Baseball Coach
Sandy May seconded the motion, which passed by a 7-0 vote.
15. Board Approves Overnight FFA Field Trip. It was recommended the Board approve an overnight field trip for Bloomfield Jr/Sr High School FFA Chapter to the Indiana FFA Camp in Trafalgar, Indiana from July 6, 2011 through July 8, 2011. Mr. Sichting explained that students would be attending a leadership camp. Matt Miller made a motion to approve the field trip as present. John Combs seconded that motion, which passed by a 7-0 vote.
16. FFA Overnight Field Trip Approved. It was recommended the Board approve an overnight field trip for Bloomfield Jr/Sr High School FFA Chapter to the State FFA Convention at Purdue University from June 13, 2011 through June 15, 2011. Mr. Sichting explained that members annually attend the Indiana FFA convention. Eric Moody made a motion to approve the field trip as present. Bill Bond seconded that motion, which passed by a 7-0 vote.
17. Board Approves Overnight NJROTC Field Trip. It was recommended the Board approve an overnight field trip for the Bloomfield Jr/Sr High School NJROTC unit to Anderson, Indiana to participate in the NJROTC Leadership Challenge-Drill/PT/Academic Competition from April 15, 2011 through April 16, 2011. (See Attached) Bill Bond made a motion to approve the field trip as requested. Steve Dowden seconded the motion, which passed by a 7-0 vote.
18. Class Sizes Outside of Limits of Board Policy #2705 Receives Board Approval. It was recommended the Board approve class sizes for the second semester of the 2010-2011 school year. (See Attached) Sandy May moved to approve the class lists as provided to the Board. Eric Moody seconded the motion. Mr. Sichting explained that in May of 2000 the Board had adopted a policy establishing class sizes for grades K through 6 and for Math, Science, Social Studies, and English at the secondary level. He continued that in March of 2002, the Board added a requirement that classes in the above areas outside the class size range required board approval before being allowed to continue. Class sizes were approved by a 7-0 vote.
19. Board Accepts Monetary Donation to Business Professionals Group. Bloomfield Chamber of Commerce requested to make a donation to the Bloomfield Jr/Sr High School Business Professionals Association Chapter for one hundred eighty ($180) dollars. Superintendent Sichting recommended acceptance of the donation. (See Attached) Sandy May made a motion to accept the donation. Eric Moody seconded the motion, which passed by a 7-0 vote.
20. Amendment Two to Bloomfield School District Employee Benefit Plan Approved. It was recommended the Board approve Amendment Two to the Bloomfield Employee Benefit Plan. (See Attached) Matt Miller moved to approve the recommendation. Sandy May seconded the motion. Mr. Sichting explained that most of this amendment was brought about by Federal Health Care Legislation. The amendment passed by a 7-0 vote.
21. Board Declares Surplus Property for Disposal Purposes. It was recommended the Board declare two scoreboards from the Junior High Gym as surplus to allow for their disposal. Matt Miller moved to approve the recommendation. Steve Dowden seconded the motion, which passed by a 7-0 vote.
22. Bloomfield Elementary and Bloomfield Jr/Sr High School Acuity Predictive Results. Elementary principal Mary Jane Vandeventer explained that Acuity is an online assessment program for students in grades three through eight, which provides data for instruction. Ms. Vandeventer and David Dean updated board members on the results of the Acuity Predictive Test Battery.
23. Amendment Two to the Bloomfield School District 401 (a) Plan Adopted. Superintendent Sichting explained that Amendments have to be made to the 401 (a) Plan due to changes in the Internal Revenue Service Codes. He said the adoption of Amendment Two is necessary to maintain contributions to the Bloomfield School District 401 (a) Plan for it to remain tax exempt. Matt Miller made a motion to approve Amendment Two to the BSD 401 (a) Plan. Eric Moody seconded the motion, which passed by a 7-0 vote.
24. Coordinated and Program Review of the National School Lunch Program. Superintendent Sichting provided board members with copies of the Coordinated and Program Review of the National School Lunch Program which was conducted on February 17-18, 2011 by the Indiana Department of Education’s Office of School and Community Nutrition. (See Attached) He said that during the review, only one problem was found in the BSD lunch program. The problem was identified that during the 2010-2011 school year, two hundred (200) applications were received from families applying for “Free or Reduced” lunch status. It was found that three applications were in error, either by the applications being listed as “free lunch” instead of “reduced lunch” or “reduced lunch” instead of paid lunch. The School Nutrition Specialist, Cara Baumgart, who completed the review, said having only three errors in two hundred applications was exceptional. Mrs. Jana McIntosh responded with the corrective actions on these items. Mr. Sichting was happy to announce the cafeteria was doing a good job.
25. Cafeteria Inspection by the Greene County Health Department. Mr. Sichting said the Greene County Health Department made a surprise inspection of the Bloomfield School District cafeteria on March 15, 2011. He said that during the inspection, no violations were cited in terms of food preparations, storage, or cleanliness.
26. Kindergarten Round-Up and Kindergarten Survey Results. Superintendent Sichting stated that Bloomfield Elementary School held the annual Kindergarten round-up on Friday, March 18, 2011and a public hearing on Full Day Kindergarten on Thursday, March 10, 2011. He said during Kindergarten Round-Up, fifty-six students were registered for the 2011-2012 school year. Mr. Sichting shared that historically, an additional fifteen to twenty students will enroll prior to the beginning of the 2011-2012 school year and as a result, the projection is for the 2011-2012 Kindergarten class to be between seventy-one to seventy-six students. Mr. Sichting reminded those present that the budget would probably not be approved by General Assembly until sometime towards the end of April. He announced the results of the survey taken by parents attending Kindergarten Round-Up and discussion was held on the results. (See Attached)
27. Graduation Audit. On March 11, 2011, Bloomfield School District received notification from the Indiana Department of Education of the selection to participate in the 2010 Graduation Rate Audit. The notification letter indicated Bloomfield Jr.-Sr. High School was selected because the actual graduation rate varied from the Indiana Department of Education’s Estimated Graduation Rate by more than five (5%) percent. As part of the audit, Bloomfield Jr.-Sr. High School must supply the Indiana Department of Education with documentation of students listed in the cohort as being “reported to mobility, no longer in cohort.” Bloomfield School District must supply the Indiana Department of Education with documentation of the mobility of students. If the documentation is deemed to be insufficient, the Bloomfield Jr.-Sr. High School graduation rate will vary as reported on the district’s annual performance report. (See Attached)
28. Desk Audit Monitoring for Procedural Compliance. The Indiana Department of Education notified Bloomfield School District on March 4, 2011 of the selection to take part in a desk audit to determine if the district is in compliance with all state and federal requirements associated with the Individuals with Disabilities funding. (See Attached) Two other schools associated with the Greene-Sullivan Special Education Cooperative were also selected. He said a webinar was scheduled for Friday, March 18, 2011 to provide guidance on the audit. The focus areas for the procedural audit this fiscal year center on the following criteria:
- Time and Effort Reporting
- Maintenance of Fiscal Effort (MOE)
- Proportional Share
- Evidence of Consultation
- Coordinating Early Intervening Services (CEIS)
Bloomfield School District Superintendent Dan Sichting and Bloomfield School District Treasurer Sue Pritts will be working with the Greene-Sullivan Special Education Cooperative staff throughout the audit process.
29. Indiana School Safety Security Equipment Grant. The Indiana Department of Education released information on an Indiana School Safety Security Equipment Grant in December. The grant would supply $100,000 in a competitive atmosphere for safety equipment. The grant maximum award was $10,000.
On March 3, 2011, Bloomfield School District received notification that the grant proposal for the district was not going to be funded. (See Attached) The Bloomfield School District grant proposal centered on providing a more secure entrance to Bloomfield Elementary School. Mr. Dan Sichting contacted the Indiana Department of Education to receive more detailed feedback concerning the proposal. According to Jeff Barber, Indiana Department of Education, there were 90 grant proposals submitted. Bloomfield School District’s grant proposal was ranked 21 out of 90. The score assigned to the Bloomfield School District grant was 2.21. The last grant proposal funded had a score assigned of 2.28. Bloomfield School District will continue to pursue grant proposals in the future.
30. Bloomfield Teacher’s Association Bargaining Request. Superintendent Sichting informed board members that the Bloomfield Teacher’s Association had requested initiation of bargaining for the purpose of reaching a successor agreement in May, 2011. (See Attached)
31. Adjournment. There being no further business Eric Moody moved to adjourn. Steve Dowden seconded the motion. The meeting was then adjourned by a 7-0 vote.
BLOOMFIELD SCHOOL DISTRICT – BOARD OF SCHOOL TRUSTEES
Attest: Secretary Superintendent of Schools