MINUTES OF REGULAR MEETING OF SCHOOL BOARD
OF BLOOMFIELD SCHOOL DISTRICT
August 27, 2009
The Board of School Trustees of the Bloomfield School District, of Greene County, Indiana, met in regular session on August 27, 2009, in the jr/sr high school conference room in Bloomfield Junior/Senior High School, 501 West Spring Street, Bloomfield, Indiana. The following school board members were present: John Combs, Steve Dowden, Doug Frye, Keith Hanauer, Marvin Helms, and Dwayne Hostetter. Sandy May was absent. President Helms called the meeting to order at approximately 7:30 p.m. The following order of business was transacted with the President presiding:
1. Approval of Minutes. The Board had been provided with minutes of an executive session and the regular school board meeting both held on July 30, 2009, an executive session held on August 4, 2009, along with a special session held on August 13, 2009. Dwayne Hostetter moved to approve the minutes of the July 30, 2009 executive session and regular board meetings, the August 4, 2009 executive session board meeting and the special session held on August 13, 2009 beginning with the sentence: “The Board of School Trustees of the Bloomfield School District, of Greene County, Indiana, met in executive session on July 30, 2009, from 6:30 p.m. until 7:00 p.m. in the Junior High School conference room in Bloomfield Junior/Senior High School, 501 West Spring Street, Bloomfield, Indiana” and ending with the sentence: “The meeting was then adjourned by a 7-0 vote”. Doug Frye seconded the motion. The motion passed by a 5-0-1 vote. Steve Dowden cast the nay vote because he was not in attendance at the July meetings.
2. Treasurer’s Report. The Board had been provided with the Treasurer’s Report, prepared by corporation treasurer Sue Pritts. Keith Hanauer made a motion to approve the July 31, 2009 appropriations report beginning with: Fund 0100 through Fund 7950 and also the August 2009 claims report beginning with voucher number 668 to Indiana Department of Revenue and ending with voucher number 744 to Diane Wilson. John Combs seconded the motion, which passed by a 6-0 vote.
3. Recognitions. David Dean recognized Bloomfield Jr/Sr High School faculty and staff for a successful start to the school year. He mentioned the addition of new technology with the installation of Smart Board in the classrooms. He recognized several Fall sports teams getting off to a great start on the season. Mary Jane Vandeventer echoed Mr. Dean’s comments by complimenting her Elementary School staff for the good and smooth start to the new school year. She also shared that the elementary has a pilot program this year called Envisions and explained how that would help Bloomfield Elementary students be more successful academically. Mrs. Vandeventer reminded the Board that Full Day Kindergarten would begin on September 8, 2009. Mr. Sichting complimented the certified teaching staff, building principals, secretaries, non certified personnel, bus drivers, cafeteria workers, and the maintenance and custodial staffs for their efforts making it a smooth start to the school year.
4. DOESA 545 Report for August 2009. Superintendent Sichting reminded the Board that due to a glitch in the system the State of Indiana had taken out three payments in July instead of two. He said the problem was corrected in August by not taking out any payment. Mr. Sichting shared that recently at an Indiana School Finance Workshop the Indiana Department of Education announced the September tuition support payment would consist of a partial payment of tuition support and a partial payment from Federal Stimulus Funds. (See Attached)
5. Jr/Sr High School Teacher Resigns from School Improvement Committee Appointment. Mrs. Nancy Hudson submitted her resignation from the Bloomfield Jr/Sr High School Improvement Committee. (See Attached) Superintendent Sichting said BTA president Ben Helms would be notifying him of the name of the teacher to replace Mrs. Hudson and he would then bring that information to a future board meeting.
6. Board Accepts 2009-2010 ECA Resignations. Mrs. Nancy Hudson submitted her letter of resignation as Varsity/JV Cheer Coach, Booster Club sponsor, and BPA Sponsor. Superintendent Sichting recommended the acceptance of the resignations from the ECA positions. Dwayne Hostetter made a motion to approve the recommendation. Steve Dowden seconded the motion. Jr/Sr High School Principal David Dean said these resignations were a great loss to Bloomfield students. He recognized the great job Mrs. Hudson has done in this capacity for many years. Superintendent Sichting also praised the efforts of Mrs. Hudson and shared that she completed her duties with pride and energy. Mr. Sichting echoed Mr. Deans works of compliment for Mrs. Hudson and said she would be greatly missed. The resignations were accepted by a 6-0 vote.
7. Cafeteria Worker Hired. It was recommended the Board employ Cindy Montgomery as a Cafeteria II worker at Bloomfield School District effective Monday, August 31, 2009. (See Attached) Steve Dowden moved to approve the recommendation to hire Mrs. Montgomery. John Combs seconded the motion, which passed by a 6-0.
8. Title I Paraprofessional Hired. It was recommended the Board hire Mrs. Brandy Frady as an Instructional Assistant at Bloomfield Elementary School effective August 18, 2009. (See Attached) Keith Hanauer made a motion to hire Mrs. Frady per the recommendation. Dwayne Hostetter seconded the motion, which passed by a 6-0 vote.
9. 2009-2010 ECA Recommendations Approved. Board members were provided with ECA recommendation for the 2009-2010 school year from Mr. Dean. (See Attached) Superintendent Sichting included his support of the recommendation. The recommendations were as follows:
- Sharon Sparks – Girl’s Junior Varsity Volleyball
- Jessica Belcher – Girl’s 8th Grade Volleyball
- Tracey Hughes – Girl’s 7th Grade Volleyball
- Stephanie Arthur – Volunteer Junior High Cross Country Coach
10. Summer ECA Resignation Accepted. It was recommended the Board accept the resignation of Angie Campbell as a 2009 Summer Volleyball Camp Instructor. (See Attached) Keith Hanauer moved to accept the resignation. John Combs seconded the motion, which passed by a 6-0 vote.
11. Board Accepts ECA Resignation. Mrs. Sally Neill submitted her resignation as Junior High Cheerleading Coach effective August 24, 2009. Superintendent Sichting recommended accepting Mrs. Neill’s resignation. Steve Dowden made a motion to approve the recommendation. Doug Frye seconded the motion, which passed by a 6-0 vote.
12. Approval of Summer Volleyball Camp Instructor. It was recommended the Board approve Mrs. Susie Schulte as Summer Volleyball Camp Instructor effective July 6, 2009. (See Attached) Keith Hanauer moved to approve the recommendation. Steve Dowden seconded the motion, which passed by a 6-0 vote.
13. Tentative Agreement with Bloomfield Teacher’s Association for Parent/Teacher Conferences and Open House Approved. Superintendent Sichting told board members that last spring Indiana State School Superintendent Tony Bennett announced the expiration of an administrative rule allowing school districts to “bank time” to hold parent-teacher conferences and professional activities. He explained that Bloomfield School District has a one hundred eighty one (181) day contract with the contractual day beginning at 8:00 a.m. and ending at 3:30 p.m. for teachers. He explained that in order to bank time outside of the contractual day of 8:00 a.m. to 3:30 p.m. and to meet the minimum school day requirement set by statute, Bloomfield School District will dismiss students at 2:45 p.m. and bank five (5) hours and thirty (30) minutes of “contractual time” to hold a one (1) hour and thirty (30) minute open house on Thursday, August 27, 2009 from 6:00 p.m. to 7:30 p.m. and four (4) hours of parent-teacher conferences on Thursday, October 15, 2009 from 3:00 p.m. to 7:00 p.m. Mr. Sichting recommended the Board approve a tentative agreement with the BTA for a Memorandum of Agreement allowing Bloomfield School District to offer Parent-Teacher Conferences and “Open House”. (See Attached) Keith Hanauer moved to approve the recommendation. Dwayne Hostetter seconded the motion. Steve Dowden said he hoped that next year it could be worked out that it would not affect the student’s day.
14. Board Policy Revisions Second Readings and Adoptions. Second reading was held on nineteen (19) school board policies. #0168.2 Access to Public Records, #0168.3 Exemptions to Public Records, #0168.4 Superintendent Evaluation, #2412 Homebound Instruction, #2460.1 Educational Surrogate Parent Policy, #2460.2 Least Restrictive Environment, #3121 Criminal History Information, #4121Criminal History Information, #4401 Fringe Benefits for Support Staff, #5112.3 Entrance Age and Residence, #5112.4 Disclosure of Student Records, #5330 Administration of Medication at School, #5600 Student Discipline, #5600.2 Reporting Threats made to School Employees, #5600.3 Police Involvement, #5600.4 Parent Participation, #5773 Video/Surveillance on School Property or Buses, #6145 Rainy Day Fund, #9540 Personal Use of School Equipment were presented to the Board for second reading and adoption. (See Attached) Keith Hanauer made a motion to approve the policies as presented. Steve Dowden seconded the motion. Superintendent Sichting drew the Board’s attention to policy #5330, Administration of Medication at School. He said school nurse Mrs. Stormie Robinette had reviewed the current policy and shared with him that it was not consistent with present practices by the school. She said currently the school furnishes over the counter medications for students while the policy states that only medication sent by the parent(s) along with written and dated consent is to be administered to students. Mr. Sichting said he then contacted the legal department of the Indiana Department of Education for their opinion. He said they were very concerned that someday a student would have an allergic reaction to medication given in the nurse’s office and the school could be liable. Mr. Sichting said if the Board adopts the proposed policy on administering medications, as he highly recommends they do, then effective the end of September the school would no longer furnish medication. After much discussion, the Board passed all policies as presented by a 6-0 vote.
15. Board Hears Preliminary 2009-2010 ADM Information. Superintendent Sichting said that school
enrollment had dropped by 15 students from the end of May 2009. He said the state predicted our enrollment to be approximately 1035 and that would be very close to our actual ADM. He said the district would receive approximately $4,300 per student in revenue based on the ADM, which would be finalized September 18, 2009.
16. Superintendent Attends Greene County Economic Development Workshop on Funding for Local Taxing Districts. Mr. Sichting shared information from a recent workshop held for local government agencies hosted by Greene County Economic Development. (See Attached)
17. Greene County Education Foundation. Mr. Sichting explained that Crane is looking for local people to hire that will stay in the area. He said that area schools would love for their students to have the skills to fill the higher paying jobs that are at Crane. He said the Greene County Education Foundation and area school administrators have been meeting since November 2008 to find ways to help each other meet their needs.
18. Adjournment. There being no further business Doug Frye moved to adjourn. Keith Hanauer seconded the motion. The meeting was then adjourned by a 6-0 vote.