MINUTES OF REGULAR MEETING OF SCHOOL BOARD
OF BLOOMFIELD SCHOOL DISTRICT
May 26, 2011
The Board of School Trustees of the Bloomfield School District, of Greene County, Indiana, met in regular session on May 26, 2011, in the jr/sr high school cafeteria in Bloomfield Junior/Senior High School, 501 West Spring Street, Bloomfield, Indiana. The following school board members were present: Bill Bond, John Combs, Steve Dowden, Dwayne Hostetter, Sandy May, Matt Miller and Eric Moody. President Hostetter called the meeting to order at approximately 7:00 p.m. The following order of business was transacted with the President presiding:
1. Recognitions. Teachers Stephanie Arthur and Erin Raper gave a presentation on recent artwork of 5th grade student, Seamas Jarman that was entered in an art contest in conjunction with Riley Children’s Hospital. Seamas was presented with a certificate for his participation and placing in the contest. Superintendent Sichting filled in for Ms. Vandeventer for elementary recognitions. Recognition to over 120 elementary students who had perfect attendance, celebration for 6th grade graduation, annual track and field day, Blooms for Bloomfield project, over $500 being raised by 6th grade students for Missouri tornado victims and a big “Thank you” to teachers and staff for a successful school year. David Dean recognized band and choral concerts, spring sports, VIP breakfast, students awards program, FFA banquet, ROTC awards program and Chris Hitchcock for being named Teacher of the Year by the senior class. Mr. Dean also acknowledged Mrs. Crane, Mrs. Evans, Mrs. Hale, and Mrs. Harshman for their efforts with ISTEP and ECA testing and announced Bloomfield Jr/Sr High School would be graduating six-nine students. Superintendent Sichting also announced that Roger Doane was the recipient of the James Harvey Award for 2011. Mr. Sichting added his appreciation to Mr. Helms and Mr. Raper for their support in allowing Bloomfield Schools to participate in the Teacher Effectiveness Pilot program.
2. Approval of Minutes. The Board had been provided with minutes of the regular school board meeting and an executive session board meeting both held on April 28, 2011, and also an executive session held on May 16, 2011, which had been prepared by corporation recording secretary Kelli Usrey. Steve Dowden moved to approve the minutes of the proposed school board meetings beginning with the sentence: “The Board of School Trustees of the Bloomfield School District, of Greene County, Indiana met in regular session on April 28, 2011…” and ending with the sentence: “To receive information about and interview prospective employees...” Matt Miller seconded the motion. The motion passed by a 6-0-1 vote. Eric Moody abstained from voting because he was not in attendance during the April 28th meetings.
3. Treasurer’s Report. The Board had been provided with the Treasurer’s Report, prepared by corporation treasurer Sue Pritts. Eric Moody made a motion to approve the April 30, 2011 appropriations report beginning with: Fund 0100 through Fund 6840 and also the May 3, 2011 claims report beginning with voucher number 337 to Bloomfield School Flex and ending with voucher number 423 to Diane Wilson. Steve Dowden seconded the motion, which passed by a 7-0 vote.
4. DOESA 541 Report for May 2011. Bloomfield School District received the monthly DOE SA 541 Report on May 16, 2011. The May Basic Grant payment was $518,031.10. Mr. Sichting said the monthly distribution consisted of funds for Tuition Support, Academic Honors Diploma, Special Education, Vocational Education, Prime Time, Restoration Grant, and Small Schools Grant. The monthly reduction for Bloomfield School District ordered by Governor Daniels was $27,520.09 and will constitute a $329,620.83 decline in funding for Bloomfield School District for the 2011 budget year. (See Attached)
5. Board Approves Cafeteria Oven Purchase With Extra-Curricular Funds. It was recommended the Board approve the purchase of a full size natural gas Combi-Oven in the amount of twenty thousand thirty dollars ($20,030.00) from the Bloomfield School District ECA School Lunch Fund. (See Attached) Sandy May moved to approve the recommendation. John Combs seconded the motion, which passed by a 7-0 vote. Mr. Sichting stated that money for this purchase would come from the Cafeteria ECA funds, not the Corporation budget funds, which showed that the cafeteria is in good financial shape.
6. Bloomfield Jr/Sr High School Will Participate in 2011-2012 Remediation Grant Participation. Superintendent Sichting asked the Board to approve participation of Bloomfield Jr/Sr High School in the Graduation Qualifying Examination (GQE) Grant Program for 2011-2012. (See Attached) Bill Bond moved to approve the recommendation. Eric Moody seconded the motion, which passed by a 7-0 vote. Mr. Sichting explained this was the last year for the GQE and beginning with the 2012-2013 school year students would instead be taking end-of-course assessment tests for Algebra I, English 10, and Biology I. He said funds from this grant would be used to provide remediation to those students failing to pass those assessment tests.
7. Health Insurance Renewal and Fee Schedule with Dunn and Associates Approved. Mr. Sichting provided board members with a comparison of the health insurance premiums for 2010-2011 and 2011-2012. He recommended approval for the Health Insurance Renewal with Dunn and Associates for the reinsurance through Alliance/Standard Security Life from June1, 2011 through May 31, 2012. (See Attached) Steve Dowden moved to approve the renewal per Mr. Sichting’s recommendation. Sandy May seconded the motion, which passed by a 7-0 vote. Superintendent Sichting explained that Bloomfield School District has a self-funded employee health insurance plan for its employees and utilizes Dunn and Associates as the third party administrator. He continued that Bloomfield School District covers all individual claims up to $50,000 and a reinsurance policy is purchased for all individual claims exceeding $50,000.
8. 2011-2012 Title I Application Approved for Submission. Superintendent Sichting recommended that the Board approve the submission of the Title I grant application for the 2011-2012 school year. (See Attached) Sandy May made a motion that the Board authorize submission of the 2011-2012 Title I grant application. Bill Bond seconded the motion. The Board approved the motion by a 6-0 vote.
9. Summer Maintenance Worker Hired. It was recommended the Board approve the employment of Kenny Hinkle as a part-time summer Maintenance worker. The recommendation stated Mr. Hinkle would be employed for a period of 53 days at a rate of $8.00 per hour not to exceed 8 hours per day. (See Attached) Mr. Sichting stated that Mr. Hinkle would be paid from money received from the recycling of parts recovered during the Upper Elementary and Junior High Renovation project. Matt Miller made a motion to approve the recommendation to hire Mr. Kenny Hinkle. Steve Dowden seconded the motion, which passed by a 7-0 vote.
10. Board Approves 2011 Summer School Personnel. It was recommended the Board approve the following 2011 Summer School staff appointments: Ron McBride-Driver’s Education, Kyle von Almen-Driver’s Education, Brad Ellis-Driver’s Education, Steve Wikle-Health, Cindy Lincicome-Health, Ben Helms-Supervised Agriculture, Julie Evans-Pre-Algebra, Alissa Wayman-Band. (See Attached Recommendation Details) Eric Moody moved to approve the recommendation. Steve Dowden seconded the motion, which passed by a 7-0 vote. Superintendent Sichting explained the state of Indiana does not reimburse schools for Driver’s Education expenses and as a result, Driver’s Education is a self-funded program. He continued that approximately forty students are needed in the class for the class to break even. Mr. Sichting said there were twenty-four students enrolled in 2011 for Driver’s Education. He also stated that in the future, the fee will need to be increased. He said if those requirements were not met, some of the classes would not be offered.
11. Elementary Teacher Submits Retirement Resignation. Mrs. Claudia Crane submitted her retirement letter effective May 27, 2011. Superintendent Sichting recommended acceptance. (See Attached) Bill Bond moved to accept Mrs. Crane’s retirement resignation. John Combs seconded the motion, which passed by a 7-0 vote. The Board wished Mrs. Crane enjoyment in her retirement.
12. Board Approves Elementary Teacher Retirement Resignation. It was recommended the Board approve the retirement resignation of Mr. Kenny Greves effective May 27, 2011. (See Attached) Eric Moody made a motion to approve the recommendation. Matt Miller seconded the motion, which passed by a 7-0 vote. Mr. Sichting shared that Mr. Greves had been employed with the Bloomfield School District for 37 years and his presence would be missed. Superintendent Sichting also said that Mr. Greves had been gravely ill during the last few weeks of school, but had now returned home and asked for prayers for his continued healing.
13. Elementary Retirement Resignation Approved. Superintendent Sichting announced that Mrs. Mary Stalcup, Bloomfield Elementary teacher for forty-one years, had submitted her letter of retirement resignation effective May 27, 2011and recommended approval. (See Attached) Sandy May moved to approve the recommendation. Steve Dowden seconded the motion, which passed by a 7-0 vote. Mr. Sichting said he would remember Mrs. Stalcup for her sense of humor and her dedication to kids.
14. Retirement Resignation at Bloomfield Elementary Approved. Bloomfield Elementary teacher Mrs. Carol Talbott submitted her letter of retirement resignation effective May 27, 2011. Mr. Sichting recommended approval. (See Attached) Matt Miller made a motion to approve the recommendation. Bill Bond seconded the motion, which passed by a 7-0 vote. Superintendent Sichting praised Mrs. Talbott’s teaching skills and referred to her as being one of those “best of the best” teachers and wished her much happiness in her retirement.
15. Science Teacher/Varsity Boy’s Basketball Coach Hired at Bloomfield Jr/Sr High School. Jr/sr high school principal David Dean recommended hiring Mr. Matt Britton as a science teacher and boy’s varsity basketball coach effective August 15, 2011. Superintendent Sichting included his approval of the recommendation. (See Attached) Eric Moody moved to approve the recommendation to hire Mr. Britton. John Combs seconded the motion. Mr. Britton was hired by a 7-0 vote.
16. 2011 Summer Camp Volunteer Instructors Hired. Superintendent Sichting asked the Board to approve 2011 summer camp instructors. Recommended were Matt Britton for Boy’s Basketball Camp (22.5 hours), Todd Baker for Boy’s Basketball Camp (22.5 hours), Chris Hitchcock for Girl’s Basketball (35 hours), Bailey Maryfield and Mike Canty for Tennis Camp (48 hours each), and Susie Schulte for Volleyball Camp (20 hours). (See Attached) Mr. Sichting said normally summer youth camp fees are used to pay the fee for the instructor’s time. He said at this time, insufficient paid student registrations had been received for the camps so these instructor’s are being hired as volunteers. Mr. Sichting said that in the future, if paid student camp registrations are received the instructors will be paid the equivalent of the number of paid camp registrations up to the number of hours set in this recommendation. These volunteer coaches will become paid coaches if revenue comes in from camp fees. Matt Miller moved to approve the recommendation. Sandy May seconded the motion, which passed by a 7-0 vote.
17. Short-Term Security Officers Hired. Superintendent Sichting explained that historically Bloomfield School District has employed off duty police officers to provide additional security during the last month of school to act as a deterrent for vandalism of school property. His recommendation was to hire short-term security officers for five days for eight hours a day at a rate of $11.97 per hour. (See Attached) Eric Moody made a motion to approve the recommendation. Sandy May seconded the motion, which passed by a 7-0 vote.
18. Board Recalls Certified Staff. Superintendent Sichting said that on March 31, 2011 the Board voted to non-renew the nonpermanent teaching contracts of Sheila Corn and Jamie Norman. He explained that due to retirement resignations, Mrs. Corn and Mrs. Norman are being recalled and will be employed as certified teachers for the 2011-2012 school year. (See Attached) Sandy May made a motion to approve the recall of Mrs. Sheila Corn and Mrs. Jamie Norman. Steve Dowden seconded the motion, which passed by a 7-0 vote. Mr. Sichting stated that Mrs. Corn would be teaching 3rd grade and Mrs. Norman would be teaching 2nd grade.
19. 2011-2012 Voluntary Transfers Made at Bloomfield Elementary School. Elementary principal Mary Jane Vandeventer announced that she had approved the voluntary transfer of three current elementary teachers. (See Attached) She said Mrs. Erica Pemberton who was a Title I teacher had been transferred to a 3rd Grade teaching position, Mr. Erin Raper who taught Special Education had been transferred to a 6th Grade teaching position, and Mrs. Kristi Vandeventer, a 6th Grade teacher, would be teaching 4th Grade this Fall.
20. Homebound Instructor Hired. It was recommended the Board approve hiring Mrs. Eva Willis as a homebound instructor for a Special Education student for a period of ten (10) hours from May 16, 2011 through May 27, 2011. (See Attached) Eric Moody made a motion to approve the recommendation. Matt Miller seconded the motion, which passed by a 7-0 vote.
21. Credit Recovery Program Supervisor Hired. Superintendent Sichting explained that Bloomfield School District was part of a grant consortium through Cloverdale Schools to take part in a credit recovery program to help enhance our graduation rate. He said as per that grant, students would be able to recover lost credits and make progress toward graduation. Mr. Sichting recommended hiring Mrs. Cinda Williams to supervise the Credit Recovery program at Bloomfield Jr/Sr High School during the 2011 summer school term. He said the funding would be paid from Special Education stimulus money at a rate of $25 per hour for a total of 32 hours. Bill Bond moved to approve the recommendation. Matt Miller seconded the motion, which passed by a 7-0 vote.
22. Boy’s Varsity and Junior Varsity Basketball Team Camp (Overnight) Approved. It was recommended the Board approve a tentative overnight field trip for the Bloomfield Boy’s Varsity and Junior Varsity Basketball teams to participate in the D1Basketball Camp in Fort Wayne, Indiana from July 11, 2011 through July 14, 2011. (See Attached) Steve Dowden moved to approve the trip. Sandy May seconded the motion, which passed by a 7-0 vote.
23. Board Approves Girl’s Varsity and Junior Varsity Participation in NCA Cheer Camp. Superintendent Sichting explained that annually the Bloomfield Cheerleaders attend the NCA Cheer Camp at Vincennes University. He recommended the Board approve this overnight trip for the Girl’s Varsity and Junior Varsity Cheerleaders from July 11, 2011 through July 14, 2011. (See Attached) Sandy May moved to approve the recommendation. Matt Miller seconded the motion, which passed by a 7-0 vote.
24. July 4th Fireworks to be Held on School Grounds. It was recommended the Board approve a request to hold the Bloomfield Chamber of Commerce’s annual Fourth of July fireworks display on Bloomfield School District’s outdoor athletic facilities. Eric Moody moved to approve the request. Bill Bond seconded the motion, which passed by a 7-0 vote.
25. Board Approves Waiver for School-Age Child-Care Program. It was recommended the Board authorize the administration to apply for a waiver to exempt Bloomfield School District from a statutory requirement of maintaining a School-Age Child-Care Program. Mr. Sichting explained that Ms. Vandeventer had surveyed parents to gauge their interest in a before and after school latch key program for Bloomfield elementary students. He shared the results with board members and deemed it a financial burden for the District to offer such a program. (See Attached) Steve Dowden moved to authorize the administration to apply for a waiver of offering the school-age child-care program. Sandy May seconded the motion, which passed by a 7-0 vote.
26. 2011 Bloomfield Elementary Reading Framework. Superintendent Sichting said the Indiana Department of Education is requiring all school districts in Indiana to turn in a reading framework plan by June 31, 2011. He explained that the framework is a snapshot of current practice concerning all 3rd grade students reading at grade level. He said in the future, all 3rd grade students reading below grade level will need remediation services or a reading intervention plan.
27. Student Lunch Price Increase for 2011-2012 Approved. The United States Department of Agriculture is requiring schools to increase lunch prices for regular meals to meet the price the state of Indiana reimburses the school for the lunches of free lunch students. (See Attached) The state of Indiana reimburses Bloomfield School District two dollars and forty-six cents ($2.46) per meal for free lunches. The United States Department of Agriculture is requiring schools to be compliant by the 2013-2014 school year. As a result, the price of paid student lunches would be increased by forty-six ($0.46) to meet this requirement. In order to lessen the sticker shock of a forty-six ($0.46) cent price increase in one year, the recommendation is to raise the paid student lunch fees by an average of fifteen ($0.15) cents the next three years. (See Attached) Sandy May moved to approve the raise in lunch prices per the recommendation. Steve Dowden seconded the motion, which passed by a 7-0 vote.
28. Board Hears Bloomfield Jr/Sr High School Curriculum Mapping Presentation. Superintendent Sichting stated that during the 2010-2011 school year, the following departments at Bloomfield School District engaged in a curriculum mapping process in Business, English/Language Arts, Fine Arts, Foreign Languages, Science and Social Studies. He said the math department engaged in a curriculum mapping process last summer as part of the Greene County Math MAPP Grant. Mr. Sichting said curriculum mapping has a strong correlation with raising student achievement. Jr/Sr High School David Dean gave a brief presentation on how curriculum mapping works and its benefits.
29. Items Declared Surplus by the Board. It was recommended the Board declare a list of items surplus to allow for their disposal. The items listed were a Tell City maple table and four chairs, a refrigerator, and a Social Studies map screen. Sandy May made a motion to approved the recommendation. Matt Miller seconded the motion, which passed by a 7-0 vote.
30. Board Approves 2011 Summer School Class Fees and Textbook Rental Fees. It was recommended the Board approve class fees, consumable materials fees, and textbook rental fees for Driver’s Training and Health for the 2011 summer school term. (See Attached) Eric Moody made a motion to approve the fees as presented. Bill Bond seconded the motion, which passed by a 7-0 vote.
31. Monetary Donation Made to Bloomfield Jr/Sr High School NJROTC Unit. Per Board policy, the Board was asked to approve monetary donations in the amount of $2,600 to Bloomfield Jr/Sr High School NJROTC Unit. Mr. Sichting explained the break down of that donation as Bloomfield American Legion Post #196 for $2,000, Mary Monroe for $500.00, and Pam Todd (In memory of Curt Davis) for $100.00. Sandy May moved to accept the donations. Matt Miller seconded the motion, which passed by a 7-0 vote.
32. Bloomfield School District Chosen to Participate in Indiana Teacher Effectiveness Pilot. Superintendent Sichting announced that BSD was one of six Indiana Schools selected to participate in the 2011-2012 Indiana Teacher Effectiveness pilot program. (See Attached)
33. IndianaIEP Program Transition. Mr. Sichting shared that student Individual Education Plans (IEP) would be transitioning from the current program used in the state of Indiana, ISTART 7, to a new program, IndianaIEP. He voiced that the administration is a little nervous about migrating student information from one program to another as sometimes it does not migrate well. Mr. Sichting said hard copies of those student records would be held in the offices for a period of time until it is known if the information moved from one program to other smoothly.
34. Acuity Diagnostic Tools Grant Application Approved. Superintendent Sichting announced the District had been notified the application for the Acuity Diagnostic Tools Grant had been approved for Bloomfield Elementary School. (See Attached) He said Acuity is used by classroom teachers in grades 3-8 to assess student progress in English/Language Arts and Math as well as a predictive test in Algebra I.
35. Wireless Generation Diagnostic Tools Grant Application Approved. On May 12, 2011, Bloomfield School District received notification of approval of the Wireless Generation Diagnostic Tools grant application for Bloomfield Elementary School. (See Attached) Mr. Sichting explained that the Wireless Diagnostic Tools would be used to determine if students have mastered skills necessary to begin reading in primary grades 1-3. He said iPads would be purchased through this grant for teachers to use to test students.
36. No Full Day Kindergarten To Be Offered At Bloomfield Elementary in 2011-2012. Superintendent Sichting stated that on May 17, 2011, Mrs. Mary Jane Vandeventer completed a survey of parents concerning programming for Kindergarten for the 2011-2012 school year. (See Attached) He continued that at the April 28, 2011 meeting of the Board, a recommendation to offer two Full Day Kindergarten classes if nine parents agreed to pay a weekly fee of $100 for Full Day Kindergarten. He said that after contacting sixty-two parents, only four parents agreed to pay the $100 weekly fee for Full Day Kindergarten and as a result, no Full Day Kindergarten programming would be offered for the 2011-2012 school year. Superintendent Sichting said he believes that Bloomfield’s Half Day Kindergarten has done well as far as offering students what they need to be successful and that BSD assessment scores have equaled other districts in the area who offer Full Day Kindergarten. He applauded BSD kindergarten teachers for doing a good job and said students are thriving.
37. Adjournment. There being no further business Eric Moody moved to adjourn. John Combs seconded the motion. The meeting was then adjourned by a 7-0 vote.
BLOOMFIELD SCHOOL DISTRICT – BOARD OF SCHOOL TRUSTEES
Attest: Secretary Superintendent of Schools