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Minutes-6/27/2013 PDF Print E-mail
Written by Kelli Usrey   
Friday, 13 September 2013 08:38

 

MINUTES REGULAR MEETING OF SCHOOL BOARD

                   OF BLOOMFIELD SCHOOL DISTRICT

                   June 27, 2013

                                   

The Board of School Trustees of the Bloomfield School District, of Greene County, Indiana, met in regular session on June 27, 2013, in the jr/sr high school conference room in Bloomfield Junior/Senior High School, 501 West Spring Street, Bloomfield, Indiana. The following school board members were present: Bill Bond, John Combs, Steve Dowden, Dwayne Hostetter, Matt Miller, and Eric Moody. Sandy May was absent. President Dowden called the meeting to order at approximately 7:00 p.m. immediately following an open public work session held at 6:15 p.m. The following order of business was transacted with the President presiding:

1. The Board held an open public work session to hear information from Superintendent Dan Sichting on the District’s current debt and what possibilities are available for the District in terms of incurring more debt and how that would affect the tax rate.

 

2. Recognitions. Mr. Dean recognized the MAPP team and their upcoming presentation. He also recognized the NJROTC cadets for their participation in an advanced leadership training, thanked Chris Mattox for taking FFA students to attend the state convention recently in Mr. Helms’s absence due to the death of his mother and Mr. Dean shared that Summer School had been very successful and was now completed. Mr. Sichting also thanked Mr. Mattox for stepping in and taking the FFA group of students to convention and also said Bloomfield Cheer Squads were participating in cheer camp.

 

3. Approval of Minutes. The Board had been provided with minutes of a regular school board meeting held on May 30, 2013, which had been prepared by corporation recording secretary Kelli Usrey. President Dowden asked for a motion to approve the proposed minutes for the regular May 30, 2013 meeting. Dwayne Hostetter moved to approve the minutes of the meeting beginning with the sentence: “The Board of School Trustees of the Bloomfield School District, of Greene County, Indiana, met in regular session on May 30, 2013…” and ending with the sentence: “The (May 30th regular) meeting was then adjourned by a 6-0 vote.”. Matt Miller seconded the motion, which passed by a 6-0 vote.

 

4. Treasurer’s Report. The Board had been provided with the Treasurer’s Report, prepared by corporation treasurer Stacey Robinette. Eric Moody made a motion to approve the May 28, 2013 claims listing beginning with voucher number 420 to Bloomfield State Bank and ending with voucher number 514 to White River Valley Co-op and also the May 31, 2013 appropriation report beginning with Fund 0100 through Fund 7965. Bill Bond seconded the motion, which passed by a 6-0 vote.

 

5. Greene County MAPP Presentation. Bloomfield Jr/Sr High School math teachers Diane Wilson, Lori Burch, Diane Rodriguez and Julie Evans gave an informational presentation on the MAPP grant’s history and its future.

 

6. DOE SA 542 Report for June 2013. Bloomfield School District received the June Tuition Support payment from the Indiana Department of Education on June 17, 2013. (See Attached) The June 2013 DOE SA 542 payment was four hundred sixty seven thousand eight hundred forty two dollars and sixty-four cents ($467,842.64). The June Tuition Support payment was reduced by three dollars and sixty-five ($3.65) cents due to Bloomfield School District receiving Medicaid reimbursement for student services. Mrs. Robinette will transfer three dollars and sixty-five ($3.65) cents from the Medicaid fund to the General Fund.

                The June 2013 DOE SA 542 payment was consistent with prior payments. Bloomfield School District funding for 2013 appears to be approximately $305,878 less than the 2012 funding total. The loss of funding can be tied to a drop in enrollment as well as the elimination of the Small Schools Grant and Rural Schools Grant. Indiana continues to pursue Foundation funding. Bloomfield School District is above Foundation funding in 2013. As a result, Bloomfield School District will see further cuts in the future.

                                Bloomfield School District funding for 2013 is approximately $822,344 less than funding received in 2009. The ADM of Bloomfield School District in 2009 was 1,051 students. The ADM of Bloomfield School District in 2013 is 952.96. Bloomfield School District lost 9% of student enrollment from 2009 to 2013. Bloomfield School District lost 12% of funding from 2009 to 2013.

 

7. 2013 Property Tax Settlement. Bloomfield School District received the June settlement for Property Tax levies on June 12, 2013 from the Greene County Auditor’s office. Below is a table illustrating the property tax payment per fund:

 

Fund

Amount Received

2012 Levy

Percentage of Levy Received

Amount of Levy to be collected

School Bus Replacement

$58,852.53

$102,415

57%

$43,562.47

Retirement/Sev.

Bond Debt Service

 

$130,048.65

$226,310

57%

$96,261.35

Capital Projects

$307,487.92

$535,089

57%

$227,601.08

Debt Service

$437,316.16

$761,016

57%

$323,699.84

Transportation

$321,374.47

$559,254

57%

$237,879.53

Total

$1,255,079.73

$2,184,084

 

$929,004.27

 

***-It is estimated the 2012 Circuit Breaker will reduce the December 2013 Property Tax settlement by $39,878.83.

 

It is estimated the Circuit Breaker loss by Fund will be:

 

School Bus Replacement-$1,866.25

Retirement/Sev. Bond Debt Service-$4,067.63

Capital Projects-$9,762.32

Debt Service-$14,228.69

Transportation-$10,169.09

 

Due to the statutory requirements for school districts to pay debt obligations, the Circuit Breaker losses will primarily be in the funds of Capital Projects, Transportation, and School Bus Replacement.

 

8. June 2013 Excise Tax Settlement. Bloomfield School District received the June settlement for Excise Tax for the 2013 budget on Wednesday, June 12, 2013. The table below illustrates the Excise Tax revenue received per fund:

 

Fund

2013 June

Excise

Settlement

2012

Excise

Tax

2011 Excise Tax Total

2010 Excise Tax

Total

Percent of 2012

Settlement

School Bus Replacement

$5,940.73

$15,293.85

$15,185.37

$7,686.16

38%*

Retirement/Sev.

Bond Debt Service

 

$13,127.45

$29,980.03

$24,634

$27,535.64

43%**

Capital Projects

$31,038.62

$47,426.18

$44,190.99

$51,197.28

65%***

Debt Service

$44,143.81

$100,017.82

$84,839.39

$98,409.15

44%****

Transportation

$32,440.37

$74,570.25

$61,621.87

$70,949.18

43%*****

Total

$145,903.44

$267,288.13

$230,471.62

$255,777.41

 

 

 

 

*-2013 School Bus Appropriation level was less due to $111,000 of accumulated cash balance.

**-2013 Retirement/Severance Bond Debt Service appropriations were $2,577 less than 2012

     appropriations so less Excise Tax was needed.

***-2013 Capital Projects appropriations were $94,689 more than the 2012 Capital

       Projects appropriations level.

****-2013 Debt Service appropriations were $49,368 more than the 2012 appropriations level.

*****-2014 Transportation appropriations were $133,350 more than the 2012 appropriations

           Level.

 

8. Impact Aid Payment Notification Received. Bloomfield School District received a fiscal year 2011 Impact Aid payment on May 24, 2013 for one thousand five hundred thirty five dollars and eighty six cent ($1,535.86) from the United States Department of Education. (See Attached) Impact Aid is reimbursement for federal property located within the boundaries of the local school district declared tax exempt and receiving no reimbursement for property taxes. All Impact Aid payments are receipted into the General Fund.

9. 2013-2014 Title I Grant Approved. It was recommended the Board approve the 3013-2014 Title I Gant. (See Attached) Dwayne Hostetter moved to approve the recommendation. Eric Moody seconded the motion. Superintendent Sichting explained that Title I Grant funds are used to improve literacy skills among students at Bloomfield School District. He said the 2013-2014 Title I Grant was a 14% reduction to the funding level of the 2012-2013 Title I Grant.   In 2012-2013, Bloomfield School District received one hundred ninety seven thousand eight hundred thirty six dollars and twenty five cents ($197,836.25) in Title I Grant funding. The 2013-2014 Title I Grant is one hundred sixty nine thousand one hundred forty seven dollars and ninety eight cents ($169,147.98). The total reduction in Title I Grant funding from 2012-2013 to 2013-2014 is twenty eight thousand six hundred eighty eight dollars and twenty-five cents ($28,688.25). As a result of the loss of funding the 2013-2014 Title I budget was cut appropriately. The motion passed by a 6-0 vote.

 

10. Visual Arts Teacher Hired. It was recommended the Bloomfield School District Board of School Trustees approve the employment of Mr. Wyatt LeGrand as a Visual Arts teacher at Bloomfield Jr/Sr High School effective August 12, 2013. (See Attached) Superintendent Sichting said Mr. LeGrand had recently served in a temporary position teaching Visual Art class at a neighboring school district. Matt Miller made a motion to approve the recommendation. John Combs seconded the motion, which passed by a 6-0 vote. Mr. Dean shared that he was excited to have Mr. LeGrand joining his staff. Mr. Sichting said that the past art teacher was very involved with the Bloomfield community and said he had no doubt Mr. LeGrand would be, too. Mr. LeGrand was present at the board meeting and was welcomed to the Bloomfield staff.

 

11. ECA Recommendation Approved for 2013-2014. It was recommended the Board approve an ECA recommendation for the 2013-2014 school year. Recommended by Mr. Dean and Mr. McBride was Alley Gilliland to serve as a Volunteer Girls’ Basketball Coach. Eric Moody made a motion to approve the recommendation. Bill Bond seconded the motion, which passed by a 6-0 vote.

 

12. Military Leave Request Approved. Bloomfield Jr/Sr High School teacher Mr. Ian Ashland requested Military Leave for active duty with the United States Air Force during the 2013-2014 school year. Superintendent Sichting recommended approval. (See Attached) Dwayne Hostetter moved to approve the leave request. John Combs seconded the motion. Mr. Sichting expressed the board’s appreciation for Mr. Ashland’s duty to the United States of America. Mr. Ashland’s requested leave was approved by the Board with a 6-0 vote.

 

13. Overnight FFA Field Trip to Trafalgar Approved. It was recommended the Board approve an overnight field trip for Bloomfield Jr/Sr High School FFA members to travel to Trafalgar, Indiana from July 29, 2013 through August 1, 2013 to participate in FFA camp. (See Attached) Matt Miller moved to approve the field trip as requested. Dwayne Hostetter seconded the motion, which passed by a 6-0 vote.

 

14. Board Approves Monetary Donation. It was recommended the Board approve the following monetary donation:

 

  • Bloomfield Jr.-Sr. High School NJROTC Unit in the amount of $100 from the Worthington Veterans of Foreign Wars Post #7717.

 

                Mr. Sichting said the Board had adopted policies for implementation for the school district. He said Policy #9510 requires all gifts, bequests, or donations to be approved by the Bloomfield School District Board of School Trustees. Mr. Sichting said the funds would be deposited in the Bloomfield Jr.-Sr. High School NJROTC Unit’s Extra-Curricular account. (See Attached) Eric Moody moved to approve the donation. Bill Bond seconded the motion, which passed by a 6-0 vote. Mr. Sichting thanked the Worthington Veterans of Foreign Wars Post #7117 for their donation and support of the Bloomfield NJROTC program. (See Attached)

 

15. Board Policy, Amended, 2nd Reading and Adoption. The following board policy was presented to Bloomfield School District Board of School Trustees for 2nd Reading and Adoption. (See Attached):

  • 4401, Fringe Benefits for Support Staff, Amended

 

Bill Bond made a motion to approve the policy as presented. John Combs seconded the motion, which passed by a 6-0 vote.

16. Board Approves Custom Hay Production and Removal Agreement. It was recommended the Board approve the Custom Hay Production and Removal Agreement with Bennett Farms effective May 31, 2013. Superintendent Sichting explained that the Agreement would allow approximately 132 large bales of hay to be removed from the property prior to the 2013 planting season. He also said the Agreement used the 2013 Purdue Extension Custom Farming Rates as a comparison. Dwayne Hostetter made a motion to approve the Agreement per Superintendent Sichting’s recommendation. Matt Miller seconded the motion, passed by a 6-0 vote.

 

17. Custom Farming Agreement Approved. Superintendent Sichting recommended board members approve a Custom Farming Agreement with Bennett Farms effective June 10, 2013. (See Attached) Eric Moody moved to approve the recommendation. Matt Miller seconded the motion. Mr. Sichting explained that the District purchased one hundred twenty (120) acres of agricultural cropland on May 8, 2013. He said this agreement would allow approximately sixty-three (63) acres of soybeans to be planted on June 8, 2013. And that again, the field operations and rates were determined using the 2013 Purdue Extension Indiana Farm Custom Rates. The recommendation was approved by a 6-0 vote.

18. Non-Resident Students Applications Approved for the 2013-2014 School Year.   It was recommended the Board approve two new non-resident student applications along with twelve returning non-resident student applications for Bloomfield Jr/Sr High School for the 2013-2014 school year. (See Attached)  Dwayne Hostetter moved to approve the recommendation. Mat Miller seconded the motion, which passed by a 6-0 vote.

 

19. Board Approves Student Cash Transfer Guidelines for Nonresident Students for 2013-2014. Superintendent Sichting explained that school districts can either choose to accept student transfers or to not accept student transfers. He said that if a school district decides to accept student transfers the District must establish guidelines to set a maximum capacity at each grade level to be in compliance with House Bill 1381. Mr. Sichting provided board members with a policy statement setting capacity limits and denial of non-resident transfer students and

recommended approval. (See Attached) Matt Miller moved to approve the recommendation. Bill Bond seconded the motion, which passed by a 6-0 vote.

 

 

 

 

20. July 4th Fireworks to be Held on School Grounds. It was recommended the Board approve a request to hold the Bloomfield Chamber of Commerce’s annual Fourth of July fireworks display on Bloomfield School District’s outdoor athletic facilities. (See Attached) Eric Moody moved to approve the request. John Combs seconded the motion, which passed by a 6-0 vote.

 

21. Indiana Department of Education Enrollment and Full-Day-Kindergarten Projection. Superintendent Sichting told board members that he was required, by the Indiana Department of Education Finance Division, to provide an estimate of the school corporation’s Average Daily Membership and Full Day Kindergarten enrollment for the 2013-2014 school year between June 1st and June 10th. He estimated the ADM would be nine hundred (900) students and a Full Day Kindergarten enrollment of fifty-three (53) students. Mr. Sichting said Bloomfield School District funding would be based on the projections as of July 1, 2013.

 

22. 2014 Department of Local Government Finance Budget Calendar. Superintendent Sichting provided board members with some important 2014 budget dates as released by the Indiana Department of Education and the Department of Local Government Finance. (See Attached)

 

23. Adjournment. There being no further business Eric Moody moved to adjourn. Bill Bond seconded the motion. The meeting was then adjourned by a 6-0 vote.

 

BLOOMFIELD SCHOOL DISTRICT – BOARD OF SCHOOL TRUSTEES

 

_______________________________          _______________________________

President                                                        Member

 

 

________________________________        ________________________________

Vice-President                                               Member

 

 

________________________________        ________________________________

Member                                                          Member

 

 ________________________________       ________________________________

Attest: Secretary                                           Superintendent of Schools

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

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