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Minutes-4/24/2013 PDF Print E-mail
Written by Kelli Usrey   
Friday, 13 September 2013 08:32

 

MINUTES REGULAR MEETING OF SCHOOL BOARD

                   OF BLOOMFIELD SCHOOL DISTRICT

                   April 24, 2013

                                   

The Board of School Trustees of the Bloomfield School District, of Greene County, Indiana, met in regular session on April 24, 2013, in the jr/sr high school conference room in Bloomfield Junior/Senior High School, 501 West Spring Street, Bloomfield, Indiana. The following school board members were present: Bill Bond, John Combs, Dwayne Hostetter, Sandy May, Matt Miller, and Eric Moody. Steve Dowden was absent. Vice President Hostetter called the meeting to order at approximately 7:00 p.m. The following order of business was transacted with the Vice President presiding:

1. Board Vice President Comments. Vice President Hostetter opened the meeting with announcing to those present that agenda items would be moved around a bit. Mr. Hostetter invited those present to move to the Elementary Literacy Lab for a presentation.

 

2. Elementary Staff Presentation. Elementary principal Mary Jane Vandeventer along with members of her staff gave a presentation on the curriculum and the 2012-2013 Acuity Results at Bloomfield Elementary.

 

3. Recognitions. Mr. Dean shared that the Jr. High and High School SeaPerch teams did well in a recent competition. He recognized Miss Bollero and her band students for recent competitions, applauded teachers Mrs. Julie Evans and Mrs. Lori Burch for recently getting to present through the MAPP grant at a National Math Conference in Denver and recognized the music groups and band members for their recent performances at Disney World. Mr. Dean said the Environmental Club had been celebrating Earth Day, Kayla Mendenhall won the pie baking contest in the Nutrition class and shared that the Annual Performance Report for the jr/sr high school had improved. Superintendent Sichting voiced his gratitude to Mr. Dean, Mrs. Royal, Mrs. Crane, and Commander Frank Starr for their effort in getting grief counseling ready for students on Monday morning after the death of a student during the previous weekend. Mrs. Vandeventer told board members of a project the elementary had done that was making luminaries and encouraging parents to light them on their porches on Friday evening as an act to show Bloomfield students and staff that they are celebrated and loved. Mr. Dean added his thanks to the student body for the way they handled themselves during the recent tragic loss of their classmate. He also said money was being collected to help the family of the student who passed away with expenses. Mr. Sichting invited everyone to the band and choral concert on May 5, 6, and 7th.

 

4. Greene Educational Services Presentation. Greene Educational Services Director Sophie Haywood provided facts and figures, presented information on their successes and shared information on upcoming community projects. Mrs. Haywood also shared information from the Greene County Economic Development and the Greene County Foundation.

 

5. Approval of Minutes. The Board had been provided with minutes of a regular school board meeting held on March 21, 2013, which had been prepared by corporation recording secretary Kelli Usrey. Vice President Hostetter asked for a motion to approve the proposed minutes. Eric Moody moved to approve the minutes of the meeting beginning with the sentence: “The Board of School Trustees of the Bloomfield School District, of Greene County, Indiana, met in regular session on March 21, 2013…” and ending with the sentence: “The meeting was adjourned by a 6-0 vote.”. John Combs seconded the motion, which passed by a 5-0-1 vote. Sandy May abstained because she was not present at the meeting being voted on.

 

6. Treasurer’s Report. The Board had been provided with the Treasurer’s Report, prepared by corporation treasurer Sue Pritts. Bill Bond made a motion to approve the March 18, 2013 claims listing beginning with voucher number 224 to Bloomfield State Bank and ending with voucher number 321 to Twin Rivers Vocational Area and also the March 31, 2013 appropriation report beginning with: Fund 0100 through Fund 7965. Matt Miller seconded the motion, which passed by a 6-0 vote.

 

7. DOE SA 542 Report for April 2013. Bloomfield School District received the April DOE SA 542 Basic Grant payment on Monday, April 15, 2013. The April Tuition Support payment was four hundred sixty seven thousand four hundred seventy seven dollars and thirty-two cents ($467,477.32). The April 15th payment was three hundred sixty eight dollars and ninety-six cents ($368.96) less than the March DOE SA 542 Basic Grant payment. The reduction was due to Bloomfield School District receiving Medicaid reimbursement for Special Education services. Bloomfield School District is estimated to receive approximately $1,078 in Medicaid reimbursements for Audiology and Speech and Hearing services. Mrs. Sue Pritts will transfer three hundred sixty eight dollars and ninety-six cents ($368.96) from the Medicaid Reimbursement Fund to the General Fund.

                Bloomfield School District funding for 2013 appears to be approximately $305,878 less than the 2012 funding total. The loss of funding can be tied to a drop in enrollment as well as the elimination of the Small Schools Grant and Rural Schools Grant. Indiana continues to pursue Foundation funding. Bloomfield School District is above Foundation funding in 2013. As a result, Bloomfield School District will see further cuts in the future.

                Bloomfield School District funding for 2013 is approximately $822,344 less than funding received in 2009. The ADM of Bloomfield School District in 2009 was 1,051 students. The ADM of Bloomfield School District in 2013 is 952.96. Bloomfield School District lost 9% of student enrollment from 2009 to 2013. Bloomfield School District lost 12% of funding from 2009 to 2013.

 

8. 2013 Greene County Circuit Breaker Impact. Superintendent Sichting provided information to board members of the 2013 Circuit Breaker Impact to taxing districts, which was released by the Greene County Auditor’s office on March 18, 2013. (See Attached) He said the total Circuit Breaker credits for Bloomfield School District for the 2013 Budget Cycle is $39,878.93. He added that as a result of the Circuit Breaker credits the 2013 BSD property tax levy would be reduced to $2,154,215.07.

 

9. Title I Desktop Monitoring Corrective Action for 2012-2013 Receives Approval. Mr. Sichting explained that the Indiana Department of Education had sent notification on April 15, 2013 of acceptance of corrective action plan for the 2012-2013 Title I Desktop Monitoring Cycle. He said the corrective action involved how letters to parents concerning Title I services were written. (See Attached)

 

10. Title I Amendment Approved. Bloomfield School District received notification from the Indiana Department of Education on April 3, 2013 of approval of Amendment 2 to the FY 2013 Title I Grant. Bloomfield School District had been approved for $197,836.23 for the FY 2012 Title I Grant. During the FY 2012 Grant cycle, BSD had unspent funds of $39,639.58. In other words, BSD did not have expenses to use this funding. The $39,639.58 from the FY 2012 Grant cycle has been authorized for use during the FY 2013 Title I Grant cycle. Bloomfield School District has received approval for funds of $237,475.81 during the FY 2014 Title I Grant cycle. It should be noted, BSD is expected to see a cut of 8.7% of FY 2013 Title I funds due to sequestration.

 

 

 

 

 

11. Board Gives Approval of Sending Reduction in Force Notifications to Bloomfield School District Non-Certified Employees. It was recommended the Board allow Superintendent Dan Sichting to send possible “Reduction in Force” notifications to non-certified employees at Bloomfield School District. (See Attached) Matt Miller moved to approve the recommendation. Bill Bond seconded the motion, which passed by a 6-0 vote.

 

12. Bloomfield Elementary School Extra-Curricular Equipment Purchase Approved. It was recommended the Board approve the purchase of 28 notebook computers at Bloomfield Elementary School. Superintendent Sichting said the equipment purchase would be made from the extra-curricular student activities funds and the purchase price would be $16,000 dollars. Eric Moody made a motion to approve the recommendation. Sandy May seconded the motion, which passed by a 6-0 vote.  

 

13. Board Approves the Solicitations of Quotes for Bloomfield Elementary Entrance and Bloomfield Agricultural Classroom Entrance. The Board was asked to authorize Superintendent Dan Sichting to solicit three quotes for renovations to the Bloomfield Elementary Entrance and the Bloomfield Agricultural Entrance to address school safety issues. (See Attached) Sandy May made a motion to approve the recommendation. John Combs seconded the motion. Mr. Sichting told board members that both projects might not be able to be done at this time, due to funds. He also said that the money to do these projects would come from Capital Projects Fund monies while salaries come from the General Fund. The recommendation was approved by a 6-0 vote.

 

14. Administrative Leave With Pay Approved. It was recommended the Board approve administrative leave with pay for Mr. Robin White beginning on Monday, March 18, 2013 through Wednesday, March 27, 2013. (See Attached) Eric Moody moved to approve the recommendation. Sandy May seconded the motion, which passed by a 6-0 vote.

 

15. NJROTC Instructor Resigns. It was recommended the Board approve the resignation of Mr. Robin White as NJROTC Instructor at Bloomfield Jr/Sr High School, effective Wednesday, March 27, 2013. (See Attached) Sandy May made a motion to approve the resignation. Bill Bond seconded the motion, which passed by a 6-0 vote.

 

16. Board Approves Retirement Resignation. It was recommended the Board approve the retirement resignation of Sue Pritts as District Treasurer, effective May 31, 2013. (See Attached) Sandy May moved to approve the recommendation. John Combs seconded the motion, which passed by a 6-0 vote. Mr. Sichting thanked Mrs. Pritts for her service and wished her well.

 

17. School District Treasurer Appointment. It was recommended the Board appoint Mrs. Stacey Robinette as the Bloomfield School District Treasurer effective June 1, 2013 for the remainder of the 2013 term. Eric Moody moved to approve the recommendation. Matt Miller seconded the motion, which passed by a 6-0 vote.

 

18. 2013 Summer Camp Instructors Hired. Superintendent Sichting asked the Board to approve 2013 summer camp instructors. Recommended were Matt Britton for Boy’s Basketball Camp (30 hours), Chris Hitchcock for Girl’s Basketball (28 hours), Kari Schulte for Tennis Camp (48 hours), and Ashlea Dunkerly for Volleyball Camp (16 hours). (See Attached) Mr. Sichting explained that athletic camps are self-supporting with no personnel expenses for camp instructors being paid out of the General Fund. He said all summer camp instructors would be paid $12.00 per hour. Sandy May moved to approve the recommendation. Matt Miller seconded the motion, which passed by a 6-0 vote.

 

19. Board Approves 2013 Summer School Personnel. It was recommended the Board approve the following 2013 Summer School staff appointments: Ron McBride-Driver’s Education, Kyle von Almen-Driver’s Education, Nicole Peter-Health, Cindy Lincicome-Health, Ben Helms-Supervised Agriculture, Jennifer Bollero-Summer Band, Diane Rodriquez-Credit Recovery, and Jessica Lauderdale-IREAD3 Remediation. (See Attached Recommendation Details) Sandy May moved to approve the recommendation. Matt Miller seconded the motion. Superintendent Sichting explained the state of Indiana does not reimburse schools for Driver’s Education expenses and as a result, Driver’s Education is a self-funded program. He continued that approximately forty students are needed in the class for the class to break even. The motion passed by a 6-0 vote.

 

20. Bloomfield Jr/Sr High School Maternity Leave Approved. It was recommended the Board approve a maternity leave for Mrs. Tina Shields from on or about Tuesday, August 13, 2013 to on or about Friday, December 20, 2013. Matt Miller moved to approve the recommendation. Sandy May seconded the motion. Mr. Sichting explained that Mrs. Shields was expecting twins and the dates for her leave might have to change. The motion passed by a 6-0 vote.

 

21. Bloomfield Elementary School Maternity Leave Approved. It was recommended the Board approve a maternity leave for Mrs. Jamie Norman from April 1, 2013 through May 22, 2013. Eric Moody moved to approve the recommendation. Bill Bond seconded the motion. Mr. Sichting said Mrs. Norman delivered a baby boy on April 4, 2013. The motion passed by a 6-0 vote.

 

22. Bloomfield Elementary School Long-Term Substitute Teacher. It was recommended the Board hire Mrs. Connie Riggins as a long-term substitute teacher at Bloomfield Elementary School from April 1, 2013 through May 22, 2013. (See Attached) Bill Bond made a motion to approve the recommendation. Sandy May seconded the motion, which passed by a 6-0 vote. Mr. Sichting said Mrs. Riggins would be filling in for Mrs. Jamie Norman during her maternity leave.

 

23. Board Hires Bloomfield Cafeteria II Employee. Mr. Sichting asked the board to hire Dawn Baker for a Cafeteria II position in the Bloomfield School District cafeteria, effective May 1, 2013. (See Attached) Matt Miller moved to approve the hiring of Dawn Baker. Sandy May seconded the motion, which passed by a 6-0 vote.

 

24. Short-Term Security Officers Hired. Superintendent Sichting explained that historically Bloomfield School District has employed off duty police officers to provide additional security during the last month of school. He said the presence of security officers has proven to be a deterrent for vandalism of school property. Mr. Sichting recommended hiring short-term security officers for seven days, eight hours a day at a rate of $11.97 per hour. (See Attached) Sandy May made a motion to approve the recommendation. Matt Miller seconded the motion, which passed by a 6-0 vote.

 

25. ECA Recommendations Approved for 2013-2014. It was recommended the Board approve the following ECA recommendations for the 2013-2014 school year:

 

  • Matt Britton-Boy’s Varsity Basketball
  • Kyle von Almen-Boy’s Junior Varsity Basketball
  • Bill McIntosh-Boy’s Assistant Basketball Coach 9-12
  • William Hasler-Boy’s Volunteer Basketball Coach
  • Scott Yoho-Boy’s Volunteer Basketball Coach
  • Mike Sherrard-Boy’s 8th Grade Basketball Coach
  • Cameron Gilmore-Boy’s 7th Grade Basketball Coach
  • Mitch Hobson-Boy’s 6th Grade Basketball Coach
  • John Royal-Boy’s 5th Grade Basketball Coach

 

Eric Moody made a motion to approve the list as recommended. Sandy May seconded the motion, which passed by a 6-0 vote.

 

26. Board Approves Overnight Field Trip for Boy’s Junior High Basketball Teams. It was recommended the Board approve an overnight field trip for members of the Bloomfield Junior High Basketball teams to travel to Hanover, Indiana on June 21, 2013. (See Attached) Sandy May moved to approve the field trip as requested. John Combs seconded the motion, which passed by a 6-0 vote.

 

27. Boy’s Varsity and JV Basketball Teams Overnight and Out-of-State Field Trip Approved. It was recommended the Board approve an overnight and out-of-state field trip for members of the Boy’s Varsity & JV Basketball teams to travel to Xavier University in Cincinnati, Ohio from June 14, 2013 through June 16, 2013. (See Attached) Sandy May moved to approve the field trip as requested. Matt Miller seconded the motion, which passed by a 6-0 vote.

 

28. Overnight NJROTC Field Trip to Crane Approved. It was recommended the Board approve an overnight field trip for the Bloomfield Jr/Sr High School NJROTC unit to Crane, Indiana from July 22, 2013 through July 25, 2013. (See Attached) Bill Bond moved to approve the field trip as requested. Eric Moody seconded the motion, which passed by a 6-0 vote.

 

29. NJROTC Overnight and Out-of-State Field Trip to Great Lakes, Illinois Approved. It was recommended the Board approve an overnight and out-of-state field trip for the Bloomfield Jr/Sr High School NJROTC unit to Great Lakes, Illinois to attend the Leadership Academy from June 15, 2013 through June 22, 2013. (See Attached) Sandy May made a motion to approve the field trip as requested. Matt Miller seconded the motion, which passed by a 6-0 vote.

 

30. Board Approves NJROTC Overnight and Out-of-State Field Trip to Rockwood, Tennessee Approved. It was recommended the Board approve an overnight and out-of-state field trip for the Bloomfield Jr/Sr High School NJROTC unit to Rockwood, Tennessee to attend the High Adventure Camp at Camp Buck Toms from June 2, 2013 through June 8, 2013. (See Attached) Eric Moody made a motion to approve the field trip as requested. Sandy May seconded the motion, which passed by a 6-0 vote.

 

31. Bloomfield Jr/Sr High School Varsity and Junior Varsity Cheerleading Overnight Field Trip Approved. Annually, the Varsity and Junior Varsity cheerleading squads attend a camp for skills and stunt development during the summer. A request was made for the squads to attend this year’s camp at the University of Evansville from June 27, 2013 through June 29, 2013. Superintendent Sichting recommended approval. Sandy May made a motion to approve the recommendation. Matt Miller seconded the motion, which passed by a 6-0 vote.  

 

32. Board Approves Overnight Redliner Dance Team Field Trip to Southern Indiana University. It was recommended the Board approve an overnight Field Trip for the Bloomfield Jr/Sr High School Redliner Dance Team to attend UDA Camp at Southern Indiana University from July 9, 2013 through July 12, 2013. (See Attached) Bill Bond made a motion to approve the field trip as requested. Matt Miller seconded the motion, which passed by a 6-0 vote.

 

33. Board Approves Amendment Three (3) to the Bloomfield School District 401(a) Plan. It was recommended the Bloomfield School District Board of School Trustees approve the proposed amendment three (3) to the Bloomfield School District 401(a) plan.

                Matt Miller moved to approve the recommendation. Sandy May seconded the motion, which passed by a 6-0 vote. Mr. Sichting explained that in 2004, Bloomfield School District created a 401(a) plan for employees. Recently, the Internal Revenue Service reviewed the plan document and issued a favorable ruling concerning the Bloomfield School District 401(a) plan. The favorable ruling is based on the school district executing amendment three (3) to the plan document.

                Amendment three (3) has three key components. The first key component allows the school district to correct “catch-up” payments if the employee exceeds the maximum allowable contribution at any time. The second key component is found in Section 9.03-Termination or Retirement Benefits. This component mandates forfeiture of any portion of an employee’s 401(a) account if the employee’s service is terminated with the school district for any other reason except death. The third key component is found in Section 12.01. This section sets the vesting requirement for employees at ten (10) years of service and eligibility for retirement benefits under ISTRF.

                Execution of this amendment is very important for the purposes of maintaining the tax-exempt status of all deposits made to the Bloomfield School District 401(a) plan. The deadline for execution of this amendment is October 3, 2013.

 

34. Board Approves Monetary Donations. It was recommended the Board approve the following monetary donations:

 

  • Bloomfield Jr.-Sr. High School Athletic Department in the amount of $550 dollars from Utilities District of Western Indiana/REMC for sponsoring the WQTY Player of the Game through Media Five Sports in the amount of $50 per game.

 

  • Bloomfield Jr.-Sr. High School NJROTC Unit in the amount of $1,000 from Utilities District of Western Indiana for continued support of the NJROTC program.

 

                Mr. Sichting said the Board had adopted policies for implementation for the school district. He said Policy #9510 requires all gifts, bequests, or donations to be approved by the Bloomfield School District Board of School Trustees. Mr. Sichting said the funds would be deposited in the Bloomfield Jr.-Sr. High School Extra-Curricular account. (See Attached) Eric Moody moved to approve the donation. Sandy May seconded the motion, which passed by a 6-0 vote.

 

35. Regulations Presented to the Board. Superintendent Sichting presented the following Regulations to the Board: (See Attached)

 

  • 1440, Job Description-Cafeteria Manager, Amended
  • 1461, Job Description-Elementary ECA Treasurer/Secretary, New

 

No action by the Board is required for Regulations.

36. Curriculum Revision and Adoption at Bloomfield Jr/Sr High School. Teachers at Bloomfield Jr/Sr High School revised the writing curriculum for English/Language Arts this spring. Curriculum was aligned to the academic standards established by the Indiana Department of Education. As the standards are updated, it is essential to update curriculum in terms of scope and sequence. In adopting the curriculum, teachers also considered evidence of skill attainment, knowledge, and skills. The curriculum is for the following class offerings at Bloomfield Jr/Sr High School: (See Attached)

 

  • English/Language Arts 7-12

 

Board members were provided with a copy of the curriculum revisions.

 

37. Curriculum Revision and Adoption at Bloomfield Elementary School. Teachers at Bloomfield Elementary School had completed the process of revising and writing curriculum for English/Language Arts. The curriculum will be used with the assessments to provide students with high quality instruction and content. The curriculum was aligned to the Indiana Academic Standards with a cross walk to the Common Core Academic Standards. (See Attached) The curriculum is for the following class offerings at Bloomfield Elementary School:

 

  • English/Language Arts K-6
  • Reading K-6
  • Writing K-6

Board members were provided with a copy of the curriculum revisions.

 

38. Board Approves Agreement Between Bloomfield Jr/Sr High School Athletic Department and Varsity News Network. It was recommended the Board approve an agreement between the Bloomfield Jr/Sr High School Athletic Department and Varsity News Network. Superintendent Sichting explained the details of the Agreement. (See Attached) Matt Miller made a motion to approve the recommendation. Eric Moody seconded the motion, which passed by a 6-0 vote.

 

39. IREAD 2012-2013 Results. Ms. Vandeventer provided results of IREAD 3 for 2012-2013 and said she was very pleased with them. (See Attached)

 

40. Bloomfield Elementary Kindergarten Roundup. Bloomfield Elementary conducted Kindergarten round-up on Friday, April 12, 2013. Enrollment numbers indicate forty-eight (48) students enrolled in Kindergarten during the event for the 2013-2014 school year. An average Kindergarten class at Bloomfield School District has been approximately 74 students. Normally, an additional 10-20 students enroll in Kindergarten prior to the start of the next school year.

 

41. Bloomfield School District Employee Health Insurance Update. Superintendent Sichting gave board members an update on the pending health insurance renewal for employee health insurance at Bloomfield School District.

 

42. Adjournment. There being no further business Matt Miller moved to adjourn. Bill Bond seconded the motion. The meeting was then adjourned by a 6-0 vote.

 

BLOOMFIELD SCHOOL DISTRICT – BOARD OF SCHOOL TRUSTEES

 

_______________________________          _______________________________

President                                                        Member

 

 

________________________________        ________________________________

Vice-President                                               Member

 

 

________________________________        ________________________________

Member                                                          Member

 

 ________________________________       ________________________________

Attest: Secretary                                           Superintendent of Schools

 

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Last Updated on Friday, 13 September 2013 08:51
 
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