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Minutes-8/29/2013 PDF Print E-mail
Written by Kelli Usrey   
Friday, 13 September 2013 08:40

 

 

MINUTES REGULAR MEETING OF SCHOOL BOARD

                   OF BLOOMFIELD SCHOOL DISTRICT

                   August 29, 2013

                                   

The Board of School Trustees of the Bloomfield School District, of Greene County, Indiana, met in regular session on August 29, 2013, in the jr/sr high school conference room in Bloomfield Junior/Senior High School, 501 West Spring Street, Bloomfield, Indiana. The following school board members were present: Bill Bond, John Combs, Steve Dowden, Dwayne Hostetter, Matt Miller, Sandy May and Eric Moody. President Dowden called the meeting to order at approximately 7:50 p.m. immediately following the 7:00 p.m. public project hearing. The following order of business was transacted with President Dowden presiding:

1. Recognitions. Mr. David Dean said the Fall sports teams were off to a good start and welcomed new teachers and staff and said the start of the new school year was seamless. Mr. Dean also shared that the jr/sr high school had sponsored their third annual Commitment to Graduate put on by Jostens for incoming Freshmen. He said the ACT scores for Bloomfield students were in and were above the state average. Superintendent Sichting recognized Laddie Moore for his quick thinking in protecting two students he was dropping off at their residence recently when he noticed a car coming towards his bus at a high rate of speed. The vehicle missed hitting the bus by three feet and went over a culvert and down an embankment. Laddie held the students on his bus keeping them from possibly being hit by the vehicle. Mr. Sichting presented Mr. Moore with a certificate of recognition of outstanding service and thanked him for being observant and taking the safety of his student seriously. Mr. Sichting also recognized Allen Toon. He said recently different vendors were in the school in preparation of the public hearing on the projects. Mr. Sichting stated that both school buildings are very energy efficient and he had learned from the vendors being in the buildings that Bloomfield Schools is in the top 25% in the state in terms of energy usage and he praised Allen Toon for his efforts in completing maintenance, changing filters and other things that is required to keep our buildings energy efficient. He said the school would not be in the top 25% in the state if it were not for Allen Toon.

 

2. Approval of Minutes. The Board had been provided with minutes of an executive session and a regular school board meeting both held on July 25, 2013, which had been prepared by corporation recording secretary Kelli Usrey. President Dowden asked for a motion to approve the proposed minutes for the executive session and regular board meeting both held on July 25, 2013. Dwayne Hostetter moved to approve the minutes of the meetings beginning with the sentence: “The Board of School Trustees of the Bloomfield School District, of Greene County, Indiana, met in executive session… ” and ending with the sentence: “The (July 25th) meeting was then adjourned by a 5-0 vote.” Bill Bond seconded the motion, which passed by a 5-0-2 vote. Steve Dowden and Eric Moody abstained from voting because they were absent from the July 25, 2013 meetings. At this time, President Dowden asked for a motion to approve the minutes of the August 14, 2013 Executive Session Meeting. Sandy May moved to approve the minutes beginning with the sentence: “The Board of School Trustees of the Bloomfield School District, of Greene County, Indiana met in executive session on August 14, 2013” and ending with reference to Collective Bargaining. Matt Miller seconded the motion, which passed by a 7-0 vote.

 

3. Treasurer’s Report. The Board had been provided with the Treasurer’s Report, prepared by corporation treasurer Stacey Robinette. Eric Moody made a motion to approve the August 5, 2013 claims listing beginning with voucher number 584 to Bloomfield School Dental and ending with voucher number 693 to 1st Security Insurance and also the July 31, 2013 appropriation report beginning with Fund 0100 through Fund 6841. Dwayne Hostetter seconded the motion, which passed by a 7-0 vote.

 

4. Permission Granted to Advertise 2014 Budget, Capital Projects Plan, and School Bus Replacement Plan. Superintendent Sichting asked the Board to authorize the advertisement of the 2014 budget for the General Fund, Debt Service Fund, Capital Projects Plan, Transportation Fund, School Bus Replacement Plan and School Bus Replacement Plan. Superintendent Sichting provided the Board with copies of the 2014 budget and plans. He also gave board members a chart with comparisons of past advertised levies. Dwayne Hostetter moved to authorize the advertisement of the 2014 budget per Mr. Sichting’s request. Eric Moody seconded the motion, which passed by a 7-0 vote.  

 

5. August Indiana Department of Education State Aid 544 Report. Bloomfield School District received the monthly tuition support payment from the Indiana Department of Education on Monday, July 15, 2013. This is the first monthly tuition support payment in terms of fiscal year funding. Tuition support was previously based on calendar year funding. The July 15, 2013 DOE SA 544 Basic Grant report indicated Bloomfield School District received four hundred sixty two thousand eight hundred seventy one dollars and sixty five cents ($462,871.65).   During the 2014 Fiscal Year, Bloomfield School District is estimated to receive five million five hundred fifty four thousand and six hundred ninety eight dollars ($5,554,698). In Fiscal Year 2013, Bloomfield School District received five million nine hundred fifty seven thousand three hundred fifty six dollars and thirty four cents ($5,957,356.34). Bloomfield School District is projected to receive four hundred two thousand six hundred fifty eight dollars and thirty six cents ($402,658.36) less in fiscal year 2014. The reason for the decrease in funding is due to a drop in student enrollment. In 2010, Bloomfield School District was receiving six hundred seventeen thousand eight hundred eighty four dollars ($617,884) in calendar year funding. The anticipated loss of four hundred two thousand six hundred fifty eight dollars and thirty six cents ($402,658.36) brings the total loss of state funding to over one million twenty thousand five hundred forty two dollars and thirty six cents ($1,020,542.36) since 2010. Bloomfield School District has lost 14% of funding. The loss of funding is due to a drop in student enrollment along with the loss of the Small Schools Grant and Rural Schools Grant.   In comparison, Bloomfield School District has lost 16% of the student enrollment.

 

6. Impact Aid Payment. Bloomfield School District received an Impact Aid payment of fifteen thousand five hundred thirty six dollars and two cents ($15,536.02) on August 1, 2013.   This payment was for Federal Fiscal Year 2013. Impact Aid is reimbursement for federal property located within the boundaries of the local school district declared tax exempt and receiving no reimbursement for property taxes. All Impact Aid payments are receipted into the General Fund.

7. School Year 2012-2013 National School Lunch Program Final Report. Bloomfield School District submitted their annual report on September 26, 2012 for the district’s participation in the National School Lunch Program. In 2012-2013 Bloomfield School District Food Service took in $498,119.56 in revenue. In 2012-2013, Bloomfield School District Food Service expended $478,441.13 in expenses. The revenue breakdown was as follows:

 

  • School Sales to Children-$228,026.19
  • School Sales to Adults-$16,964.90
  • State Revenue Match -$5,208.43
  • Federal Reimbursement-$241,653.51
  • Other Income-Other Food Service-$6,074.53
  • Rebates-$192.00

 

The expense breakdown was as follows:

 

  • Food Expense-$ 230,778.50
  • Labor Direct Preparation-$235,251.72
  • Equipment $300 or less-$0
  • Equipment-More than $300-$0
  • Miscellaneous-$12,410.91

 

Average Meal Cost-School Lunch-$3.52

Average Meal Cost-School Breakfast-$1.30

 

Beginning Balance-$74,268.73 (7/2012)                       Ending Balance-$93,947.16 (7/2013)

Income Total-$498,119.56

Expense Total-$478,441.13

 

8. Board Awards Insurance Renewal. It was recommended the Board accept the renewal quote for General Liability, Auto, Property and Casualty, and Worker’s Compensation Insurance with First Security Insurance for 2013-2014. (See Attached)   Superintendent Sichting reminded the board that they had authorized Treasurer Stacey Robinette to pay the renewal premium at the July 25, 2013 School Board Meeting. Superintendent Sichting stated that he was not happy with the renewal rates. He said in particular the Workmen’s Compensation rate went up while there were less employees getting hurting on the job and filing workmen’s compensation claims. Mr. Sichting stated he felt next year he would be looking at taking bids for the school’s insurance.

9. Board Renews Agreement with Educational Services Company. It was recommended the board renew the agreement with Educational Services Company, LLC to provide consulting services concerning employee health insurance. Dwayne Hostetter made a motion to approve the agreement as provided. Sandy May seconded the motion.   Mr. Sichting explained that the current agreement with Educational Services Company was over two years old and needed to be updated. The Board by a 7-0 vote approved the new agreement.

 

10. Copier Lease Approved with Hudson Office Solutions. Superintendent Sichting explained that the copier in his office was nine years old and due to the difficulty and expense in replacing parts it was necessary to replace the current model. He recommended approval of a forty-eight (48) month copier lease with Hudson Office Solutions for $8,938.08, which would be paid at a rate of $186.21 per month. (See Attached) Matt Miller moved to approve the recommendation. Sandy May seconded the motion, which passed by a 7-0 vote.

 

11. Treasurer Authorized to Pay Claim to R. Walls Construction. Superintendent Sichting he had received a bill from Walls Construction for the remaining portion of the project bid accepted by the Board on May 30, 2013 to construct the entryway vestibule at Bloomfield Elementary. He said this final invoice was for $10,692 and included an upgrade in VCT tile to rubber non-slip tile and also to cover drywall repair to the sprinkler bulk head near the Junior High gymnasium authorized by Allen Toon. Mr. Sichting recommended the Board authorize Treasurer Stacey Robinette to pay the invoice prior to the September 26, 2013 regular board meeting. Eric Moody moved to approve the recommendation. Bill Bond seconded the motion, which passed by a 7-0 vote.  

 

12. NJROTC Instructor Hired. Superintendent Sichting told board members that the Senior Naval Science Instructor position became vacant with the resignation of Lt. Commander Frank Starr during the July 25, 2013 board meeting. He along with Mr. Dean recommended the Board approve the employment of Lt. Commander Michael Cluver as Senior Naval Science Instructor at Bloomfield Jr.-Sr. High School effective August 12, 2013. (See Attached) Matt Miller moved to hire Lt. Commander Cluver per the recommendation. Sandy May seconded the motion, which passed by a 7-0 vote. Lt. Commander Michael Cluver is a retired U.S. Naval Officer with 21 years of active duty. Lt. Commander Cluver is a 2002 graduate of Indiana University receiving a Bachelor of Art in Liberal Arts. He received his Master’s Degree in Military Leadership from American Military University in 2009.

 

13. Cheerleader Sponsor Resigns. Mr. Sichting explained that Mrs. Stephanie Arthur had been approved as the Elementary Cheerleader Sponsor at the May 30, 2013 board meeting and had decided to resign that position. He recommended approval. Bill Bond made a motion to approve the resignation. John Combs seconded the motion, which passed by a 7-0 vote.

 

14. Title I Instructional Assistant’s Resignation Accepted. It was recommended the Board approve the resignation of Mrs. Julie Sherrard as a Title I Instructional Assistant at Bloomfield Elementary School effective August 7, 2013. Dwayne Hostetter moved to approve the recommendation. Sandy May seconded the motion. Mr. Sichting said Mrs. Sherrard had served in the capacity of a Title I Instructional Assistant during the 2012-2013 school year and had recently gained employment with a contractor on Crane Base  (See Attached) Mrs. Sherrard’s resignation was accepted by a 7-0 vote.

 

15. Temporary Physics/Project Lead the Way/Integrated Chemistry and Physics Teacher Hired at Bloomfield Jr/Sr High School. It was recommended the Board approve the employment of Mr. Rickie Mason as a temporary teacher of Physics, Project Lead the Way, and Integrated Chemistry and Physics at Bloomfield Jr.-Sr. High School for the 2013-2014 school year effective August 12, 2013. (See Attached) The temporary teaching position was created by the Military Leave of a teacher at Bloomfield Jr.-Sr. High School. Mr. Mason will be employed on a temporary teaching contract during the 2013-2014 school year. Sandy May moved to approve the hiring of Mr. Mason. Eric Moody seconded the motion. Superintendent Sichting shared that Mr. Mason was a 2011 graduate of Fort Hayes State University with a Bachelor of Sciences in Mathematics and that he also completed Oakland City University’s “transition to teaching” program in 2011. Mr. Mason holds an Indiana Teaching License in Mathematics for Grades 5-12. Mr. Mason will be teaching Physics, Integrated Chemistry and Physics, Introduction to Engineering, Principles of Engineering, and Gateway Engineering at Bloomfield Jr.-Sr. High School on an emergency teaching permit for the 2013-2014 school year. Mr. Mason was hired on a temporary contract by a 7-0 vote of the Board.

 

16. Title I Instructional Assistant Hired at Bloomfield Elementary. It was recommended that board members approve the employment of Mrs. Lindsay Steelman as a Title I Instructional Assistant at Bloomfield Elementary School effective August 13, 2013. (See Attached) Dwayne Hostetter moved to approve the recommendation. Sandy May seconded the motion. Superintendent Sichting stated that Mrs. Steelman would be an “at-will” employee employed using Title I Grant receipts and that Mrs. Steelman’s status as a full-time employee would hinge on the future of Title I Grant receipts. He said Mrs. Steelman is a 2011 graduate of Vincennes University earning a Bachelor of Science in Elementary Education and Mild Intervention and said Mrs. Steelman had previously been employed at White River Valley School Corporation as an Instructional Assistant and Cornerstone Christian School as a private school teacher. Mrs. Steelman was approved by a 7-0 vote.

 

17. Bloomfield Elementary Hires Title I Instructional Assistant. It was recommended that board members approve the employment of Mrs. Jessica Belcher as an Instructional Assistant at Bloomfield Elementary School effective August 13, 2013. (See Attached) Matt Miller moved to approve the recommendation. Sandy May seconded the motion. Superintendent Sichting stated that Mrs. Belcher would be an “at-will” employee assisting with elementary art. He said Mrs. Belcher is a graduate of Bloomfield Jr/Sr High School and Indiana State University with an Interior Design Degree. Mrs. Belcher brings a background of artistic experience to the position. Mrs. Belcher was approved by a 7-0 vote.

 

18. Student Hired for Technology Assistance. Superintendent Sichting explained that Miss Blaise Mattox was employed for assistance in hooking up teacher desktop computers and telephones for the start of the 2013-2014 school year for the period of 32 hours at $8 per hour. He said he was Miss Mattox’s direct supervisor for this project and her hourly rate would be paid from Capital Projects Funds. Sandy May moved to approve the recommendation. Matt Miller seconded the motion, which passed by a 7-0 vote.

 

19. ECA Recommendations Approved for 2013-2014. It was recommended the Board approve ECA recommendations for the 2013-2014 school year. Recommended by Mr. Dean and Mr. McBride were:

 

  • Darla Bent- Other School Sponsored Clubs approved by the Administration-Cultural Cooking Club
  • Jennifer Bollero-Band, High School Major Musical/Play-Pit Orchestra
  • Matt Britton-Junior High Science Club, Fellowship of Christian Athletes - Volunteer
  • Christina Crane-National Honor Society, Other School Sponsored Clubs approved by the Administration-National Junior Honor Society
  • Julie Evans-Elementary Musical/Lights (2 per year)
  • Nicole Fougerousse-Business Professionals of America (Co-Sponsor)
  • Kayla Hendrix-FCCLA
  • Travis Inman-Junior High Golf - Volunteer
  • Wyatt LeGrand-Senior High Art Club, Junior High Art Club

 

Eric Moody made a motion to approve the recommendations. Sandy May seconded the motion, which passed by a 7-0 vote.

 

20. Bloomfield Elementary Second Grade Annual Zoo Trip Approved.  It was recommended the Board approve the annual overnight field trip for Bloomfield Elementary 2nd graders to the Indianapolis Zoo on May 14, 2014 and May 15, 2014. (See Attached) Mr. Sichting explained that students are often accompanied by parents and/or grandparents for the event. Dwayne Hostetter made a motion to approve the field trip as presented. Sandy May seconded that motion, which passed by a 7-0 vote.  

 

21. Non-Resident Students Applications Approved for the 2013-2014 School Year.   It was recommended the Board approve six new non-resident student applications, two at the jr/sr high school and four at the elementary school, along with twelve returning non-resident student applications, five at the jr/sr high school and seven at the elementary school for the 2013-2014 school year. (See Attached)   Eric Moody moved to approve the recommendation. Bill Bond seconded the motion, which passed by a 7-0 vote.

 

22. Board Approves Class Sizes outside of Limits of Board Policy #2705. Superintendent Sichting brought a request for approval of class size lists of class offerings for the 2013-2014 school year. (See Attached) Mr. Sichting explained that the school has a policy that establishes class sizes for grades K-6 and for Math, Science, Social Studies, and English at the secondary level. He continued that in March of 2002 the Board added a requirement that classes in the above areas outside the class size range required board approval. Dwayne Hostetter moved to approve the class offerings lists as presented. Sandy May seconded the motion, which passed by a 7-0 vote.

 

23. Bloomfield Elementary School Extra-Curricular Account Purchase. It was recommended the Board approve the purchase of science kits from the Indiana Science Initiative for one thousand three hundred nine dollars ($1,309) from the Bloomfield Elementary Extra-Curricular account. (See Attached) Matt Miller moved to approve the recommendation. Bill Bond seconded the motion. Superintendent Sichting said the Indiana State Board of Accounts (ISBOA) requires approval of the local governing board for the purchase of equipment using extra-curricular student activities funds. He continued that the requirement for the purchase is the equipment must be used to the benefit of a majority of the student population. He said the Science Kits are made available through a reduced cost from NSW Crane and NWSEA and will be used to provide “hands-on” science lessons which will increase student’s aptitude in science. The motion passed by a 7-0 vote.

 

24. Board Approves Monetary Donation. It was recommended the Board approve the following monetary donation:

 

  • Bloomfield Jr.-Sr. High School FFA in the amount of $362.25 from White River Co-op.

 

                Mr. Sichting said the Board had adopted policies for implementation for the school district. He said Policy #9510 requires all gifts, bequests, or donations to be approved by the Bloomfield School District Board of School Trustees. Mr. Sichting said the funds would be deposited in the Bloomfield Jr/Sr High School’s FFA Extra-Curricular Account. (See Attached) Sandy May moved to approve the donation. Eric Moody seconded the motion, which passed by a 7-0 vote. Mr. Sichting expressed the Board’s gratitude to the White River Co-op for their support of the FFA program at Bloomfield Jr/Sr High School. (See Attached)

 

25. Bloomfield Jr/Sr High School Media Center Donation. It was recommended the Bloomfield School District Board of School Trustees approve a donation from the Bloomfield Jr.-Sr. High School Class of 1960 for the Bloomfield Jr.-Sr. High School Media Center in the amount of forty ($40) dollars. The Bloomfield Jr.-Sr. High School Class of 1960 made the donation in memory of Ethel Broadway and Carolyn Crowe Ives. The donation will be used to purchase books in the memory of those two female members of the Class of 1960. Bloomfield School District Board of School Trustees has adopted policies for implementation for the school district. The Bloomfield School District Board of School Trustees Policy #9510 requires all gifts, bequests, or donations to be approved by the Bloomfield School District Board of School Trustees. The funds will be deposited in the Bloomfield Jr.-Sr. High School Extra-Curricular Account. The Bloomfield School District would like to express our gratitude to the Class of 1960 for their support of the Bloomfield Jr.-Sr. High School Media Center.  

 

26. Board Policies, Revised and New, 2nd Reading and Adoption. The following board policies were presented to Bloomfield School District Board of School Trustees for 2nd Reading and Adoption. (See Attached):

 

  • 3772, Firearms and Dangerous Weapons, Revised
  • 5111, Eligibility of Resident and Non-Resident Students, Revised
  • 5200.2, Habitual Truancy, Revised
  • 5111.1, Payment of Transfer Tuition, New
  • 5113, Postsecondary Educational Opportunities, New
  • 9150.1, Firearms and Dangerous Weapons, New

 

Sandy May made a motion to adopt the policies as presented. Dwayne Hostetter seconded the motion. The policies were adopted by a 7-0 vote.

 

27. After School Child-Care Program Waiver Approval Received. Bloomfield School District received correspondence from the Indiana Department of Education on August 9, 2013 indicating Bloomfield School District’s request for a waiver from IC 20-26-5-2c had been approved for the 2013-2014 school year. (See Attached) The Bloomfield School District Board of School Trustees approved the submission of the waiver request during the March 21, 2013 Regular School Board Meeting.

 

28. Contract Negotiations with the Bloomfield Teacher’s Association Update. Superintendent Sichting shared that the negotiation session scheduled with the teacher’s association for the previous week had been cancelled because the Uniserv Director had lost her voice. Mr. Sichting said another meeting was scheduled for the week of September 1st.

29. 2012-2013 ISTEP+ Results. Superintendent Sichting the Indiana Department of Education had notified Indiana schools that the ISTEP+ results would be released September 9, 2013. He said the other things that are needed for the performance based evaluations for last year are supposed to follow shortly thereafter.

 

30. Indiana Department of Homeland Security Secured School Safety Grant Program. Superintendent Dan Sichting provided the Bloomfield School District Board of School Trustees with information concerning the 2013 Indiana Department of Homeland Security Secured School Safety Grant program. The program was established during the spring 2013 legislative session with the passage of SEA 1. On Wednesday, August 21, 2013, the Indiana Department of Homeland Security hosted a meeting in Terre Haute to outline the guidelines for the Secured School Safety Grant program. The dedicated school grant funds can be used to:

  • Employ a school resource officer
  • Conduct a threat assessment
  • Purchase equipment to restrict access to the school or expedite the notification of first responders

Bloomfield School District is eligible for one matching grant for an amount no larger than $35,000. The amount spent by the corporation will be matched at a 50% rate up to $35,000. If Bloomfield School District employs a School Resource Officer, the officer must have the following credentials:

  • Completed Indiana Law Enforcement Academy (ILEA) training (IC 5-2-1-9)
  • Before being appointed, an SRO must have received at least 40 hours of certified SRO training through:

1. Indiana Law Enforcement Training Board

2. National Association of School Resource Officers (NASRO)

3. Another organization certified to instruct SROs

Currently, the only training avenue for SRO’s is through the National Association of School Resource Officers (NASRO). No training opportunities exist with NASRO in Indiana prior to December 31, 2013.

                The timelines associated with the Secured School Safety Grant Program is:

  • August 1, 2013-Secured School Safety Grant Program Guidance released and proposal

(application) submission window opens

  • September 15, 2013-Deadline to submit notice of intent
  • September 30, 2013-Deadline to submit proposal for grant funds
  • October 1, 2013 to October 31, 2013-Proposal review and approval by Secured School Safety Board members
  • November 1, 2013-Project award notification
  • October 31, 2014-Projected award end date

 

31. Adjournment. There being no further business Eric Moody moved to adjourn. Sandy May seconded the motion. The meeting was then adjourned by a 7-0 vote.

 

 

 

 

 

 

 

BLOOMFIELD SCHOOL DISTRICT – BOARD OF SCHOOL TRUSTEES

 

_______________________________          _______________________________

President                                                        Member

 

 

________________________________        ________________________________

Vice-President                                               Member

 

 

________________________________        ________________________________

Member                                                          Member

 

 ________________________________       ________________________________

Attest: Secretary                                           Superintendent of Schools

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

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