MINUTES REGULAR MEETING OF SCHOOL BOARD
OF BLOOMFIELD SCHOOL DISTRICT
March 20, 2014
The Board of School Trustees of the Bloomfield School District, of Greene County, Indiana, met in regular session on March 20, 2014, in the jr/sr high school conference room in Bloomfield Junior/Senior High School, 501 West Spring Street, Bloomfield, Indiana. The following school board members were present: Bill Bond, Steve Dowden, Dwayne Hostetter, Matt Miller and Eric Moody. John Combs and Sandy Parkes were absent. President Dowden called the meeting to order at approximately 7:00 p.m. The following order of business was transacted with President Dowden presiding:
1. Recognitions. Mary Jane Vandeventer shared that elementary teachers had been preparing for ISTEP+ testing, had the first part completed and were hoping for successful scores. Mr. Dean also recognized his teachers for their efforts in preparing students for the applied skills portions of the ISTEP+ test. He also recognized the NJROTC drill team for recent competition, praised Bloomfield students, Jane Todd, Kaitlyn Moody, and Alex Bartlow for being nominated for the SWIAC Academic All Conference team, Kyle Robinson and Brandon VanSant for boys basketball All Conference team with Jared Myers earning honorable mention and Alicia Hasler and Emily Bucher for receiving nominations for girls basketball with Marisa McIntosh earning honorable mention. Mr. Dean spoke about the recent FFA District Competition along with a successful Ag Day and that the boy’s basketball team had a successful season. Mr. Dean said the BPA Management team consisting of members Blakely Heaton, Avery Mumma and Brent Ellis had received 2nd place honors at the Indianapolis competition and are qualified to attend National competition in April. He also acknowledged BPA sponsors Nicole Fougerousse and Erika Bault. Mr. Dean recognized Hannah Frady for coming in 2nd in the free throw Hoop Shoot Regional competition and shared that Bloomfield Band members were participating in Greene County Band Day today. Mr. Sichting added that the BPA team came in 2nd by only 3 points, meaning they were only 3 points away from being state champions. He praised the group saying they had done an excellent job of representing Bloomfield Jr/Sr High School.
2. Brief Comments from the Public. Bloomfield Jr/Sr High School student Jacob Carmichael asked board members to incorporate a policy or plan that would allow the students to have access to the athletic facilities more freely. Jacob provided copies of a petition with 137 signatures of supporters of the open use of athletic facilities for students. Board members thanked Jacob for coming.
3. Outdoor Physical Education Facility Project. It was recommended the Board approve a resolution to select Garmong Construction as the Design Builder of Outdoor Physical Education facilities at
Bloomfield School District. (See Attached) Superintendent Sichting gave those present some history into the process thus far in creating outdoor physical education facilities for Bloomfield School District. The Bloomfield School District Board of School Trustees conducted a public hearing on selling bonds to construct outdoor Physical Education facilities at Bloomfield School District on August 29, 2013. No patrons voiced any objections at that point to selling two million ($2,000,000) dollars in bonds to execute the project. The Board conducted a hearing to amend a lease and for an additional appropriation for the purpose of selling bonds in the amount of two million ($2,000,000) on September 26, 2013 and the sale of the bonds was held in early January, 2014. During the October 31, 2013 board meeting, the board approved the following items:
- Resolution to seek Design Build Delivery Model for Outdoor Physical Education Facilities
- Resolution to appoint members to Design Build Technical Review Committee
Mr. Sichting said on November 20, 2013, Bloomfield School District advertised in the Greene
County Daily World soliciting interested parties to respond to a Request for Qualifications for the design and construction of Outdoor Physical Education facilities. On December 4, 2013, companies responding to the Request for Qualifications turned in an intent to take part in the design and construction of Outdoor Physical Education facilities submitted qualifications for review. Mr. Sichting said the companies responding to the Request for Qualifications were:
- Performance Services
- Garmong Construction
He continued that in December, 2013, the Bloomfield School District advertised in the Greene
County Daily World to hold a Common Wage Construction Hearing for construction of Outdoor Physical Education facilities at Bloomfield School District. The Common Wage Construction Hearing was held on December 23, 2013 with the adoption of a wage scale from the Association of Builders and Contractors. Qualitative Responses to a Request for Proposal were submitted to Bloomfield School District from Garmong Construction and Performance Services on Thursday, March 6, 2014. The Bloomfield School District Technical Review Committee reviewed the proposals and conducted interviews with both Garmong Construction and Performance Services on Thursday, March 13, 2014. A public hearing of the Bloomfield School District Technical Review Committee was held at 3:30 P.M. on Thursday, March 13, 2014 in which the price proposals were opened. The Bloomfield School District Technical Review Committee scored both proposals from a qualitative and price perspective. The Bloomfield School District Technical Review Committee voted 4-0 to recommend the Bloomfield School District Board of School Trustees accept the proposal of Garmong Construction to select Garmong Construction as the Design Builder for the construction of outdoor Physical Education facilities at Bloomfield School District.
The price proposals submitted by the two Design Builders were:
- Garmong Construction-$1,849,777
- Performance Services-$2,449,000
Mr. Sichting introduced Mr. Jeff Schroeder of Garmong Construction who gave a presentation of the entire design for the proposed physical education facility. Mr. Schroeder then walked those present through his proposed design for the outdoor facility. Eric Moody made a motion to approve the resolution to select Garmong Construction as the Design Builder of Outdoor Physical Education facilities at Bloomfield School District. After some Board discussion, Matt Miller seconded the motion, which passed by a 5-0 vote. Mr. Sichting explained that the presentation Mr. Schroeder shared was only a proposal and plans would be finalized after entering a contract with Garmong Construction. Superintendent Sichting stated that when he became Superintendent more than eight years earlier he was charged with getting better athletic facilities for Bloomfield students. He said after many road blocks he was proud to have accomplished the task.
4. Approval of Minutes. The Board had been provided with minutes of a regular school board meeting held on February 27, 2014, which had been prepared by corporation recording secretary Kelli Usrey. Dwayne Hostetter made a motion to approve the minutes beginning with the sentence: “The Board of School Trustees of the Bloomfield School District, of Greene County, Indiana, met in regular session on February 27, 2014… ” and ending with the sentence: “The (February 27th) meeting was then adjourned by a 6-0 vote.” Bill Bond seconded the motion, which passed by a 5-0 vote.
5. Treasurer’s Report. The Board had been provided with the Treasurer’s Report, prepared by corporation treasurer Stacey Robinette. Eric Moody made a motion to approve the March 4, 2014 claims listing beginning with voucher number 174 to Bloomfield State Bank and ending with voucher number 247 to Southeast Fountain School Corporation, the February 28, 2014 appropriation report beginning with Fund 0100 through Fund 6842 and the February 28, 2014 Bank Statement. Dwayne Hostetter seconded the motion, which passed by a 5-0 vote.
6. March Indiana Department of Education State Aid 544 Report. Bloomfield School District received the March Indiana Department of Education SA 544 Basic Grant payment on Friday, March 14, 2014. (See Attached) Bloomfield School District received four hundred fifty thousand six hundred ninety nine dollars and sixty-six cents ($450,699.66). The March 2014 544 Basic Grant payment was two ($0.02) cents greater than the February 2014 544 Basic Grant payment. The reason was March’s Basic Grant payment increase was due to the average of the Vocational Grant and Academic Honors Grant being one cent ($0.02) greater from February to March. The adjustment in the Basic Grant for the increase in student ADM from September 2013 to February, 2014 will take place in April, May, and June. In 2010, Bloomfield School District was receiving six hundred seventeen thousand eight hundred eighty four dollars ($617,884) more in calendar year funding. The anticipated loss of five hundred forty two thousand four hundred two dollars ($542,402) brings the total loss of state funding to over one million thirty eight thousand seven hundred thirty eight dollars ($1,038,738) since 2010. Bloomfield School District has lost 14% of funding. The loss of funding is due to a drop in student enrollment along with the loss of the Small Schools Grant and Rural Schools Grant. In comparison, Bloomfield School District has lost 16% of the student enrollment.
7. Homebound Teacher Hired. It was recommended the Board hire Mrs. Lisa Wilson as a homebound instructor for Bloomfield School District effective February 26, 2014 through May 23, 2014 at an hourly rate of thirty-eight dollars and fifty four cents ($38.54). Dwayne Hostetter moved to approve the recommendation. Bill Bond seconded the motion, which passed by a 5-0 vote. Superintendent Sichting explained that Mrs. Wilson was an employee of the Greene Sullivan Special Education Cooperative working in our building and had agreed to provide homebound educational services for the student in need.
8. Retirement Resignation Approved. Superintendent Sichting told board members that Mrs. Donna Fields had submitted her letter of retirement resignation effective May 23, 2014 and recommended approval. (See Attached) Bill Bond moved to approve the resignation. Matt Miller seconded the motion. Mr. Sichting said Mrs. Fields provides transportation services for Special Education students who attend Bloomfield Schools and provides office assistance to the Superintendent’s office approximately three hours per day. He shared that Mrs. Fields had been employed at Bloomfield School District for over twenty years and thanked her for her years of service.
9. Cafeteria I Employee Hired. It was recommended the Board hire Mrs. Dianna England as a Cafeteria I employee for the Bloomfield cafeteria effective March 31, 2014. Dwayne Hostetter moved to approve the recommendation. Matt Miller seconded the motion. Mr. Sichting said this position became vacant with the resignation of another employee at the end of December 2013 and that Miss Hendrix had accepted applications for the position. He continued that interested applicants had been used in a substitute capacity on a rotating basis and Mrs. England had demonstrated skills, knowledge, attendance and work ethic that set her apart from other interested applicants. Mrs. Dianna England was hired by a 5-0 vote.
10. ECA Recommendations Approved for 2013-2014. It was recommended the Board approve ECA recommendations for the 2013-2014 school year. Recommended by Mr. Dean and Mr. McBride were:
- Todd Deaton-Assistant Baseball
- Jeremiah Myers-Junior Varsity Baseball
- Shane Evans-Volunteer Baseball Coach
- Shawn Hall-Volunteer Baseball Coach
- Andy Clark-Volunteer Baseball Coach
- Dan Luse-Volunteer Baseball Coach
- Brian Rusher-Volunteer Baseball Coach
- Jeff Zuder-Volunteer Baseball Coach
- Evan Wright-Volunteer Golf Coach
Matt Miller made a motion to approve the recommendations. Eric Moody seconded the motion, which passed by a 5-0 vote.
11. Bloomfield Jr/Sr High School FFA Field Trip Approved to West Lafayette, Indiana. It was recommended the Board approve an overnight field trip for Bloomfield Jr/Sr High School FFA group to West Lafayette, Indiana from June 16, 2014 through June 19, 2014 to participate in the 2014 Indiana State FFA Convention. (See Attached) Dwayne Hostetter moved to approve the field trip as requested. Bill Bond seconded Mr. Hostetter’s motion. Mr. Sichting shared that the group would stay in Purdue University student housing during the trip and dine in the resident halls. He said FFA chapter members would be transported to West Lafayette via Bloomfield School District mini-buses with the fuel being paid from FFA extra-curricular funds. The field trip passed by a 5-0 vote.
12. Resolution for Make-Up of Lost Instructional Days Approved. It was recommended the Bloomfield School District Board of School Trustees approve a resolution to extend the school day by sixty (60) minutes from Thursday, March 27, 2014 through Thursday, April 3, 2014 for make-up of a lost instructional day on Monday, March 3, 2014. (See Attached) Eric Moody moved to approve the Resolution per the recommendation. Matt Miller seconded the motion. Superintendent Sichting explained that Bloomfield School District had eight (8) lost instructional days due to weather related closings during the 2013-2014 school year. He said the lost instructional days occurred on:
- Friday, December 6, 2013
- Monday, December 9, 2013
- Monday, January 6, 2014
- Tuesday, January 7, 2014
- Wednesday, January 8, 2014
- Tuesday, January 21, 2014
- Wednesday, February 5, 2014
- Monday, March 3, 2014
Mr. Sichting said the Indiana Department of Education approved a waiver for Bloomfield School
District to avoid a financial penalty for lost instructional days on Monday, January 6, 2014, and Tuesday, January 7, 2014, but denied the waiver request for Wednesday, January 8, 2014. He said as a result, Bloomfield School District had six (6) lost instructional days for make-up purposes. Mr. Sichting continued that Bloomfield School District had make-up dates scheduled for:
- Monday, February 17, 2014
- Friday, April 18, 2014
- Friday, May 23, 2014
- Saturday, March 15, 2014
- Saturday, April 12, 2014.
He said on Monday, February 10, 2014, the Indiana Department of Education announced
a new opportunity for making up lost instructional days by adding additional time onto the current instructional day. This choice of making up lost instructional days had never been offered as an option. He said discussions were held at the February 11, 2014 discussion meeting with the Bloomfield Teacher’s Association and it was agreed this option would be explored by conducting a survey with Bloomfield School District parents, which was made available from Monday, February17, 2014 through Wednesday, February 19, 2014. Parents were contacted via the School Reach Instant Parent Alert System and encouraged to participate in the survey. The survey questions and results were:
1. I would prefer adding an hour to the current instructional day than having my child
attend school on Saturday.
697 parents responded to the question. 60 parents skipped question #1 and
proceeded to question #2. 423 respondents answered yes to this question. 274
respondents answered no to this question.
2. I would prefer my child attend school on Saturdays than adding an hour to the
current instructional day.
646 parents responded to the question. 111 parents skipped question #2 and only
answered Question #1. 331 respondents answered yes to the question. 315
respondents answered no to the question.
Mr. Sichting said during the February 27, 2014 board meeting, the Bloomfield School District Board of School Trustees voted to extend the school day by sixty (60) minutes to make-up lost instructional time. A resolution was approved to extend the school day by sixty (60) minutes from Monday, March 3, 2014 through Tuesday, March 18, 2014. He said cancellation of the instructional day on Monday, March 3, 2014 resulted in the original window of extending the school day be extended from Tuesday, March 4, 2014 through Wednesday, March 19, 2014 and due to the cancellation of school on Monday, March 3, 2014, a new resolution must be approved to extend the school day from Thursday, March 20, 2014 through Thursday, April 3, 2014 to make-up the six hours of lost instructional time from Monday, March 3, 2014. The Resolution passed, as presented, by a 5-0 vote.
13. Board Approves 2014 Bloomfield School District Summer School Textbook Rental and Fees. It was recommended the Board approve class fees, consumable materials fee, and textbook rental fees for Driver’s Training, Health, and Summer Credit Recovery for the 2014 summer school term:
- Driver’s Education Tuition-$250**
- Driver’s Education Textbook rental-$5.00
Total Driver’s Education-$255
**-Tuition fee will be adjusted if enrollment exceeds 70 students
- Summer Health Textbook Rental-$14.38
- Credit Recovery Student Fee-$25.00 (Returned Upon Completion of Class)
Mr. Sichting said I.C. 20-26-12-1 and 20-26-12-2 authorizes purchase and subsequent rental of any state adopted textbook according to the provisions of this law and the annual rental may not exceed twenty-five percent (25%) of the retail price of a new textbook. He said the rental charge may not exceed fifteen percent (15%) of the retail price of a continued use textbook or one that has been paid for through previously collected rental amounts. Mr. Sichting stated workbooks are considered as consumable each year. He said the cost of the book plus shipping and handling would be charged and that it is not intended that a surplus derive from workbooks. Mr. Sichting said the “Other” is a consumable materials charge designed to provide certain materials for a course, which would be used during the semester or school year when the student is enrolled.
14. Memorandum of Understanding with Bloomfield Teacher’s Association Approved. It was recommended the Bloomfield School District Board of School Trustees approve a Memorandum of Understanding with the Bloomfield Teacher’s Association for salary, wages, and salary and wage related benefits during the eighteen (18) days of extended school days to make-up three (3) lost instructional days. (See Attached) Dwayne Hostetter made a motion to approve the recommendation. Matt Miller seconded the motion. Superintendent Sichting gave some background on the Memorandum of Understanding as it addressed salary and wage related benefits during the extended days during the 2013-2014 school year. He said Certified employees would receive no additional salary or wage related benefits for the extended day period and would not have to work the three (3) contractual days lost and the accumulated time associated with those days. He said certified employees who had scheduled doctor’s visits or maternity leaves prior to February 27, 2014 and scheduled for the same dates as the extended day schedule would not be charged additional leave days. Certified employees scheduling a doctor’s appointment or personal leave after February 27, 2014 for the extended day period will be charged 1/16 of an additional leave day for the extended hour of the day. The recommendation passed by a 5-0 vote. Superintendent Sichting commended the BTA and also Glenda Ritz for allowing this to happen and making it a smooth process.
15. Board Approves Builder’s Risk Insurance Provider. Superintendent Sichting recommended the Board approve the purchase of Builder’s Risk Insurance from Selective Insurance for the following impending construction projects:
- Guaranteed Energy Savings Project-Bloomfield Jr.-Sr. High School-$4,412
- Outdoor Physical Education Facility-$2,246
Mr. Sichting said the Bank of New York Mellon who executed the bonds for the project requires the purchase of the Builder’s Risk Insurance as a criteria for the projects and that he solicited quotes on Builder’s Risk Insurance from the following:
- Jordan and Vaught Insurance
- Hoosier Insurance
- Bloomfield Farm Bureau Insurance
- The Hylant Group-Bloomington
- Tanner and Associates-Covington
He said all of the insurance agencies listed above neglected to submit a bid for the Builder’s Risk Insurance. Mr. Sichting said that John Mensch of 1st Security Insurance on behalf of Bloomfield School District solicited quotes from the following insurance agencies for Builder’s Risk Insurance:
- Zurich Insurance-Failed to Quote
- Cincinnati Insurance-$8,772
Matt Miller moved to approve the recommendation to purchase Builder’s Risk Insurance from Selective Insurance per the recommendation. (See Attached) Dwayne Hostetter seconded the motion, which passed by a 5-0 vote.
16. Board Approves Bloomfield Jr/Sr High School Post Prom Activity. It was recommended the Bloomfield School District Board of School Trustees approve the 2013-2014 Bloomfield School District Post Prom activity as a Bloomfield School District activity. Mr. Sichting said the Bloomfield Jr/Sr High School Post Prom would be held on Saturday, May 3, 2014 at Latitude 39 in Indianapolis, Indiana. (See Attached) Dwayne Hostetter moved to approve the recommendation. Bill Bond seconded the motion, which passed by a 5-0 vote.
17. Roofing Contract Awarded. It was recommended the Board award a roofing project for removal and installation of a new roof in the “D” hallway and classrooms to Construct Solutions, Inc. for $175,008.00. (See Attached) Bill Bond moved to approve the recommendation. Eric Moody seconded the motion, which passed by a 5-0 vote.
18. Review of Bloomfield School District Facility Use Policy and Administrative Guideline. Superintendent Sichting told those present that a member of the Bloomfield School District Board of School Trustees had requested a review of the BSD Facilities Use policy and administrative guidelines. He provided board members with a copy of the current administrative guidelines and policy and said a course of action needed to be discussed and a consensus of direction to be taken in this matter. Mr. Sichting suggested the Board hold a public work session on reviewing and amending the policy, which would allow BSD staff and community members to take part in the process. Mr. Sichting shared that he felt and hoped the Board also agreed that whatever decision is made the security and integrity of the building would not be compromised. President Dowden agreed that a public work session would need to be scheduled to discuss and get input on community use of the school facility. He also voiced his opinion that student athletes and well as community members should have more access to the gyms, but with supervision being a part of that, as well. Mr. Dowden said he didn’t feel that staff with keys should be limited on their access to the building, but he’d like to see those who don’t currently have access be able to use the building more. Mr. Sichting said he felt staff should have access to use the building as a perk of being employed at school and said that was the case at other businesses in the community as well. Mr. Dowden said he did not agree that access to the building should be a perk of employment. Mr. Sichting said he would be looking at the calendar and getting back to board members on scheduling a work session for the purpose of updating the policy on the use of school facilities.
19. Bloomfield School District ISTEP+ Preparation. Mary Jane Vandeventer and David Dean updated board members on preparations at each building being made to prepare students for the ISTEP+ test windows. The presentations also included data of Acuity A, B, and C Formative Assessments and explained how the results of the Formative Assessments provide classroom teachers with information and feedback about individual student strengths and weaknesses.
20. Proposal and Plans for 1:1 Computer Pilot. Mr. Dean who serves as chairman of the 1:1 Computer Initiative Committee presented board members with information on a proposed 1:1 Computer Pilot for Bloomfield School District for the 2014-2015 school year. (See Attached information)
21. 2011-2013 State Board of Accounts Audit. Mr. Sichting provided copies of the State Board of Accounts Audit Report for the period of 2011-2013. He said it was a “clean” audit and shared some of the highlights of the audit.
22. Comments and Information from the Public. Parent Scott Goad told the administration to be cautious of the free software programs which usually have no support and are subject to viruses. Mr. Goad spoke about the March 10, 2014 lock down of the school buildings. He stated that the lock down went from 9:15 a.m. until 11:15 a.m. and asked why parents were not notified until 12:45 p.m. and why students were not evacuated. Mr. Sichting addressed Mr. Goad’s concerns. Mr. Sichting explained that the school reach parents notification system was used to notify parents after the lock down was over and that it takes the system some time to push out that large number of calls. He then explained why there was no need to evacuated students that day. He said it had been determined the student who wrote the note had no access to the building or to chemicals to make a bomb. Mr. Sichting said during the lock down time period he and his staff were searching the building. He explained that the protocol now when a bomb threat is made is for staff to be looking for things out of place or out of the ordinary. Mr. Sichting told Mr. Goad that he hoped that he had enough confidence in him to know that he would not put any of the students in any situation that he would not put his own daughters in. He said he felt that if he had evacuated on March 10th he thought after all the details came out there would have been complaints for evacuating. Mr. Goad stated that he just wanted to address his concerns and asked the board to take a look at their procedures during a bomb threat and make sure they are what they should be. Mr. Sichting applauded Mr. Goad for coming and welcomed him to come to this office anytime and ask questions. Mr. Goad thanked the board for listening to his concerns. Mike Toon voiced his concern with the policy of having female student athletes having to use the tennis court parking and not being allowed to use the bus parking lot when they have away sporting events. Mr. Toon said he was very concerned about female student athletes returning to school after sporting events and having to walk some distance in the dark unescorted to their vehicles. Mr. Toon asked the Board to revisit that policy. He said the bus parking lot is used for the public who are attending sporting events, but that he would much rather inconvenience the public and allow female student athletes to park closer to the building. Student Jacob Carmichael said he also had experienced being scared to walk to the junior's parking lot after an activity late one night. President Dowden said he felt it certainly was worth looking into as well.
23. Adjournment. There being no further business Eric Moody moved to adjourn. Matt Miller seconded the motion. The meeting was then adjourned by a 5-0 vote.
BLOOMFIELD SCHOOL DISTRICT – BOARD OF SCHOOL TRUSTEES
Attest: Secretary Superintendent of Schools