MINUTES OF REGULAR MEETING OF SCHOOL BOARD
OF BLOOMFIELD SCHOOL DISTRICT
December 19, 2002
The Board of School Trustees of the Bloomfield School District, of Greene County, Indiana, met in regular session on December 19, 2002, at 7:00 p.m. in the jr./sr. high school conference room in Bloomfield School District, 501 West Spring Street, Bloomfield, Indiana. The following school board members were present: Peggi Blakley, Randall Burcham, Nancy Canty, Steve Dowden, Keith Hanauer, Marvin Helms, and Richard Richeson. President Helms called the meeting to order at approximately 7:00 p.m. The following order of business was transacted with the President presiding:
1. Recognitions. Elementary principal Mary Jane Vandeventer recognized 4th grade teacher Carol Talbott for being chosen by the Indiana Department of Education to serve on a committee that will set the ISTEP+ cut scores in January. Mrs. Vandeventer said it was a great honor to have a Bloomfield teacher serve on the committee.
2. Approval of Minutes. The Board had been provided with minutes of the executive session and regular school board meetings both held on November 21, 2002, and special meeting held on December 5, 2002, which had been prepared by corporation recording secretary Kelli Vandeventer. Randall Burcham made a motion to approve the minutes as presented. Richard Richeson seconded the motion. The minutes were approved by a 7-0 vote.
3. Treasurer’s Report. The Board had been provided with the Treasurer’s Report, prepared by corporation treasurer Sue Pritts, consisting of the Appropriation Report and Claims Listing Report. Upon motion duly made by Nancy Canty and seconded by Keith Hanauer, the Board by a 7-0 vote approved the Treasurer’s Report.
4. Authority Granted to Advertise for a 2003 Temporary Operating Loan. Superintendent Hasler asked the Board to authorize the administration to advertise for a temporary operating loan (Tax Anticipation Warrant) for $2,500,000 to be repaid December 31, 2003. He said that the distribution of the loan would be General Fund $925,000, Debt Service $825,000, Capital Projects $425,000, and Transportation $325,000. Mr. Hasler explained that due to delays in tuition support payments to the General Fund from the state, delays in the county tax reassessment, and further delays in other monies coming from the state the school district finds it necessary to borrow operating money to meet its monetary obligations in a timely manner. He said that this shortfall in operating money has been compounded by the loss of tax revenue from the bankruptcy of KPT. Mr. Hasler told the Board that the loss of tax revenue from KPT’s $3,248,260 assessed valuation for two years now has negatively impacted the district’s financial resources. Richard Richeson made a motion to grant the administration the authority to advertise for a 2003 temporary operating loan. Steve Dowden seconded the motion. Board member Richard Richeson said he felt the public should know that the school’s budget includes $52,000 to pay interest that would not have to be spent if the state and county were sending the school their money on time. The motion passed by a 7-0 vote.
5. Roof Replacement Specifications Proposal Approved. Mr. Hasler told the Board that Industrial Roofing Services (IRS) has completed a comprehensive roof survey of the school facilities and Mr. Dorrer of IRS recommended replacing roof areas 7, 8, and 9 in 2003. He said that Mr. Michael Cardwell of Roof Tech, Inc. was previously employed with IRS and has accompanied Mr. Dorrer on previous visits to the school. Mr. Cardwell would be responsible for preparing the specifications and bidding documents for this project, assist in contractor selection, conduct a pre-bid meeting, help evaluate the bids, conduct a final review of the project and approve final payment. Mr. Hasler recommended that the Board authorize the administration to have Roof Tech, Inc. prepare roof repair specifications for roof areas 7, 8, and 9 in preparation for advertising bids for a fixed fee of $9,500. Randall Burcham made a motion to approve Mr. Hasler’s recommendation. Keith Hanauer seconded the motion. Mr. Hasler explained that one thing that was not included in the proposal was some structural evaluations that would need to be done on the roof system itself and that would require hiring an architect. The motion passed by a 7-0 vote.
6. Absence Policy and Procedures Study Committee Appointed. It was recommended that a committee, chaired by the superintendent, be appointed to study various aspects of absences (excused and unexcused), make-up work, maximum number of absences to receive credit for a class, who has authority to excuse absences, and appeal procedures. A report from this committee would be due to the Board not later than the end of the second semester of the 2002-2003 school year. The committee would consist of the following members: A school board member (selected by the board); Stella Turner-Royal, Bloomfield Junior-Senior High School Assistant Principal; one elementary school parent and one jr-sr high school parent (selected by the PTO); four teachers 2 elementary and 2 jr-sr high (selected by the BTA); the Social Worker and At-Risk Counselor; one Student Council member; and Mary Jane Vandeventer, Bloomfield Elementary Principal. Steve Dowden made a motion to appoint an Absence Policy and Procedure Study Committee per Mr. Hasler’s recommendation. Peggi Blakley seconded the motion, which passed by a 7-0 vote.
7. Collective Bargaining Update. Superintendent Hasler read a prepared Collective Bargaining Update to the Board and public. (See attached)
8. CTBS and GQE Test Results Report Given. Testing Coordinator Mrs. Lori Lund gave a very informative report on recently received CTBS and GQE testing scores. The Board thanked Mrs. Lund for her report.
9. Comments and Information from the Public. President Helms explained that anyone wanting to make public comments is asked to identify themselves and limit their comments to two or three minutes. Gregg Flinn introduced himself and then read a prepared statement concerning the school’s policy on excused absences and a recent incident concerning an unexcused absence for his son, Mark Flinn, a junior at Bloomfield Jr.-Sr. High School. President Helms told Mr. Flinn his comments had been heard by the Board. Superintendent Hasler told Mr. Flinn he would be notified if the Board decides to take any action. Mr. Flinn thanked the Board for their time. Superintendent Hasler thanked Mr. Flinn for his comments. Next, R. Michael Johnson told the Board his comments would take approximately six minutes and nine seconds to which President Helms replied that he would need to limit his comments to three minutes. Mr. Johnson then introduced himself and told the Board that he had already given them copies of a complaint he filed on how an issue was handled concerning his son David M. Johnson, a freshman at Bloomfield Jr.-Sr. High School, and a Bloomfield teacher. Then Mr. Johnson shared some concerns he had about the way different issues are handled by the administration and Bloomfield Teacher’s Association members. After Mr. Johnson had been given over three minutes of time to voice his concerns President Helms informed him that the Board understood his concerns and that his time was up.
10. Adjournment. There being no further business, Randall Burcham made a motion to adjourn. Richard Richeson seconded the motion. The meeting was then adjourned by a 6-1 vote. Keith Hanauer cast the nay vote.