MINUTES OF REGULAR MEETING OF SCHOOL BOARD
OF BLOOMFIELD SCHOOL DISTRICT
March 18, 2004
The Board of School Trustees of the Bloomfield School District, of Greene County, Indiana, met in regular session on March 18, 2004, at 7:00 p.m. in the junior high school conference room in Bloomfield School District, 501 West Spring Street, Bloomfield, Indiana. The following school board members were present: Peggi Blakley, Nancy Canty, Steve Dowden, Keith Hanauer, and Marvin Helms. Randall Burcham and Richard Richeson were absent. President Hanauer called the meeting to order at approximately 7:00 p.m. The following order of business was transacted with the President presiding:
1. Recognitions. Athletic director Jason Skomp recognized girls’ and boys’ basketball teams for outstanding seasons. Jr./Sr. high school assistant principal Stella Royal recognized the NJROTC team for trophies received recently at the NJROTC Area 3 Academic, Physical Fitness, Color Guard, and Drill meet in Indianapolis. Superintendent Hasler told the Board that a Bloomfield student, Adam Barker, was in attendance and that he was a Boy Scout working to obtain Eagle Rank. Mr. Hasler told the Board that Adam had visited the superintendent’s office with some questions and was now attending a school board meeting to help him in his endeavor to earn the Citizenship in the Community badge, which is needed to obtain Eagle Scout rank. Board member Nancy Canty recognized those who put together the wonderful program to honor community members of the 152nd Infantry, who had returned from overseas. Mr. Hasler also recognized two prospective Board members who were in attendance. He introduced Tony Fuller and Eric Moody to those present.
2. Approval of Minutes. The Board had been provided with minutes of the executive session and regular school board meeting both held on February 26, 2004, and the executive session held on March 15, 2004, which had been prepared by corporation recording secretary Kelli Vandeventer. Nancy Canty moved to approve the minutes as presented. Peggi Blakley seconded the motion. The minutes were approved by a 5-0 vote.
3. Treasurer’s Report. The Board had been provided with the Treasurer’s Report, prepared by corporation treasurer Sue Pritts, consisting of the Appropriation Report and Claims Listing Report. Upon motion duly made by Steve Dowden and seconded by Marvin Helms, the Board by a 5-0 vote approved the Treasurer’s Report.
4. Roofing Contract Awarded. Superintendent Hasler told the Board that STR Building Resources LLC had completed plans and specifications, had advertised, and that a walk-through had been done for the roof replacement project of Roof Areas 19 and 21 of the Bloomfield Elementary and the kitchen area. He recommended that the Board accept the bid of Nu-Tech Roofing Contractors, LLC. in the amount of $227,000.00 for the roof replacement project. Nancy Canty moved to approve Mr. Hasler’s recommendation and accept Nu-Tech Roofing Contractors, LLC. Steve Dowden seconded the motion. Mr. Hasler said work would begin when school is out in May and will be completed before school begins in the fall. The motion passed by a 5-0 vote.
5. Northside Diamond Lease Amendment Approved. It was recommended that the Board of School Trustees accept the Amendment to Lease Between Northside Diamond Park Board and Bloomfield School and authorize the administration to sign the same. (See attached) Peggi Blakley moved to approve the amendment to the Northside Diamond lease as presented. Nancy Canty seconded the motion. Mr. Hasler explained that this agreement primarily allows Bloomfield’s Girls’ Softball Team to practice, play games, and sell concessions at their games for an annual fee of $800.00 (payable April 1 each year) for the period from September 1, 2003 through September 1, 2005. The motion passed by a 5-0 vote.
6. Participation in Graduation Qualifying Examination (GQE) Remediation Grant Program Approved. Mr. Hasler explained that the GQE Remediation Grant program provides a flat grant based on the number of students in the classes of 2004, 2005, and 2006 that did not pass the GQE. He recommended that the school district participate in the grant program. Marvin Helms moved to approve the school districts participation in the Graduation Qualifying Examination Remediation Grant program. Peggi Blakley seconded the motion, which passed by a 5-0 vote.
7. Expenditure from Elementary ECA Fund Authorized. It was recommended that the Board authorize the expenditure of approximately $19,500 from the Bloomfield Elementary School extra-curricular activity fund for the purchase of fifteen (15) computers and one color printer. Mr. Hasler said that Mrs. Vandeventer and Mrs. Mattox have requested the use of ECA fund monies to assist in the acquisition of computers for the elementary literacy lab. He said that this fund has been used in the past to purchase technology equipment and is allowed under certain provisions of Indiana Statute. Steve Dowden moved to approve the expenditure of elementary ECA funds for the purchase of fifteen (15) computers and one color printer. Marvin Helms seconded the motion, which passed by a 5-0 vote.
8. Board Adopts Resolution to Award a Temporary Operating Loan for 2004. It was recommended that the Board of School Trustees adopt a resolution declaring that an emergency exists for the borrowing of money with which to pay expenses from the General Fund, Debt Service Fund, Capital Projects Fund, and Transportation Fund. (See attached) Mr. Hasler said the emergency is that the school has not yet received all of the 2003 tax money and have not received any of the 2004 tax money. Peggi Blakley moved to adopt the resolution as presented. Steve Dowden seconded the motion, which passed by a 5-0 vote.
9. Temporary Operating Loan Awarded. Mr. Hasler recommended that the Board award a temporary operating loan for 2004 to First Farmers State Bank in Sullivan, Indiana. He said that this temporary operating loan (Tax Anticipation Warrant) is for $2,500,000 to be repaid December 30, 2004 at an interest rate of 1.49% per annum. The distribution of the loan shall be General Fund $925,000, Debt Service $825,000, Capital Projects $425,000, and Transportation $325,000. The board further authorizes Sue Pritts, District Treasurer, to execute all notes, drafts and other documents necessary or incidental to the closing or obtaining of this temporary loan. Nancy Canty moved to award the temporary operating loan to First Farmers State Bank and to authorize the district treasurer to execute all paper work per Mr. Hasler’s recommendation. Marvin Helms seconded the motion, which passed by a 5-0 vote.
10. ECA Recommendation Approved. Board members were provided with an ECA recommendation for the 2003-2004 school year from Jr./Sr. high school principal Jerry Snapp. Mr. Snapp recommended Nicole Cook as Junior Class Sponsor. Superintendent Hasler included his support of the recommendation. Steve Dowden moved to approve the recommendation as presented. Nancy Canty seconded the motion. The motion passed by a 5-0 vote.
11. Board Hires Cafeteria II Worker. Cafeteria supervisor Maxine Hayes recommended that the Board hire Ms. Sandy Middleton as a Cafeteria II worker, effective March 29, 2004. This hire is due to the resignation of Tabatha Hill. Superintendent Hasler concurred with Mrs. Hayes’ recommendation. Marvin Helms moved to hire Ms. Middleton as requested. Peggi Blakley seconded the motion, which passed by a 5-0 vote.
12. NJROTC Instructor Annual Certification Approved. Each year the Board has to vote on authorizing the administration to sign the NJROTC Instructor Annual Certification of Pay and Data Form. (See attached) Superintendent Hasler said the NJROTC program had been an asset to the school district bringing pride to the students, school, and community and recommended approval for the 2004-2005 school year. Marvin Helms moved to authorize the administration to sign the appropriate forms per Mr. Hasler’s recommendation. Steve Dowden seconded the motion, which passed by a 5-0 vote.
13. Elementary Teaching Assistant Retires. It was recommended that the retirement notice of Mrs. Sharon Allen, Elementary Teaching Assistant, be accepted effective the end of the 2003-2004 school year. In Mrs. Allen’s retirement letter she thanked the Board for all of her years of employment with the district. The administration and Board wish Mrs. Allen well and appreciate her years of dedicated service to the district. Marvin Helms moved to accept Mrs. Allen retirement. Peggi Blakley seconded the motion, which passed by a 5-0 vote. Mr. Hasler told the Board that Mrs. Allen had worked at the school for 31 years and her experience would be greatly missed.
14. Assistant Principal’s Contract Days Increased. Mr. Hasler recommended that the Board increase Mrs. Royal’s 2003-2004 administrative contract from 120 days to 150 days. He told the Board that at the time Mrs. Royal’s maternity leave and reduced contract were approved the Board and administration were unaware of Mr. Snapp’s upcoming retirement. He said this change should ensure a smooth administrative transition for the Jr./Sr. high school.
15. Board Hires Jr./Sr. High School Principal. It was recommended that the Board hire Mr. Gregory Parsley as the Principal of the Bloomfield Jr./Sr. High School at a salary of $65,000 and the current administrator’s benefit package for 230 days beginning July 1, 2004. Mr. Hasler explained that the position was advertised with the placement offices at Ball State, Butler, DePauw, Franklin College, Indiana State, Indiana University, Oakland City College, Purdue, University of Evansville, University of Southern Indiana, the Indiana Department of Education PEER website, the Indiana Association of School Principals, and over 500 letters including a Notice of Vacancy were sent to high school and middle school principals in Indiana. He continued that a screening committee consisting of the President of the PTO, President of the BTA, President of the School Board, District Treasurer, Elementary Principal, Jr./Sr. High School Assistant Principal, and Superintendent screened 23 applicants and interviewed 8 applicants. The committee sent 3 of those applicants to the Board for final consideration. Marvin Helms moved to hire Mr. Greg Parsley per Mr. Hasler’s recommendation. Peggi Blakley seconded the motion. Mr. Greg Parsley was hired by a 5-0 vote. Steve Dowden commended the screening committee on a job well done.
16. Business Professionals Field Trip Approved. Business Professionals of America (BPA) sponsor Mrs. Nancy Hudson requested that the Board approve an overnight trip from April 28 through May 1 for one student, Danielle Julian, to attend and compete at the national conference in Cincinnati, Ohio. Mrs. Hudson said that Danielle would be under the supervision of Mrs. Dena Irwin of Shakamak and would travel and room with girls from WRV and Northview. Mr. Hasler included his approval of this request. Nancy Canty moved to approve this trip for Daniel Julian per Mrs. Hudson’s request. Steve Dowden seconded the motion, which passed by a 5-0 vote.
17. Administrative Regulations Reviewed. The Board was informed of one (1) Administrative
Regulation. The regulation shared with the Board was #7510 (See attached) No Board action is required on Administrative Regulations.
18. 2004 Summer School Program Planned. It was recommended that the Board of School Trustees approve filing the 2004 Summer School Estimated Instructional Costs Report and List of Courses. Mr. Hasler told the Board that this report is due to the Indiana Department of Education by April 1, 2004. He said that this is the first step in summer school planning and is authorization to file the paperwork. He provided a list of summer school classes to be offered. (See attached) Steve Dowden moved to approve filing the 2004 Summer School Estimated Instructional Costs Report and List of Courses. Peggi Blakley seconded the motion, which passed by a 5-0 vote.
19. 2004-2005 School Calendar Adopted. Superintendent Hasler provided the Board with a proposed school calendar for the 2004-2005 school year. (See attached) He told the Board that the calendar had been through the discussion process with the Bloomfield Teachers Association and is similar to past years’ calendars. Nancy Canty made a motion to adopt the proposed calendar for the 2004-2005 school year as presented. Peggi Blakley seconded the motion, which passed by a 5-0 vote.
20. Collective Bargaining Update. Superintendent Hasler said that the BTA bargaining team and the Board’s bargaining team met March 3, 2004. He said that the Board presented a new proposal to the BTA team and that that proposal is being considered. Mr. Hasler said that the next negotiations meeting had not been scheduled yet.
21. Comments and Information From the Public. Jack Huffman asked what plans had been made for the band program for next school year. Mr. Hasler told Mr. Huffman that at the present time he believes the band program will continue as it has been during the 2003-2004 school year, which is a ½ time program.
22. Adjournment. There being no further business, Marvin Helms moved to adjourn. Steve Dowden seconded the motion. The meeting was then adjourned by a 5-0 vote.