MINUTES OF REGULAR MEETING OF SCHOOL BOARD
OF BLOOMFIELD SCHOOL DISTRICT
November 20, 2003
The Board of School Trustees of the Bloomfield School District, of Greene County, Indiana, met in regular session on November 20, 2003, at 7:00 p.m. in the junior high school conference room in Bloomfield School District, 501 West Spring Street, Bloomfield, Indiana. The following school board members were present: Peggi Blakley, Randall Burcham, Steve Dowden, Keith Hanauer, Marvin Helms, and Richard Richeson. Nancy Canty was absent. President Hanauer called the meeting to order at approximately 7:10 p.m. The following order of business was transacted with the President presiding:
1. Recognitions. Superintendent Hasler praised the Bloomfield Parent Teacher Organization (PTO) for various activities for the staff at school this week in recognition of American Education Week.
2. Approval of Minutes. The Board had been provided with minutes of the executive session and regular school board meetings both held on October 16, 2003, and minutes from the executive session held on November 13, 2003, which had been prepared by corporation recording secretary Kelli Vandeventer. Randall Burcham moved to approve the minutes as presented. Peggi Blakley seconded the motion. The minutes were approved by a 6-0 vote.
3. Treasurer’s Report. The Board had been provided with the Treasurer’s Report, prepared by corporation treasurer Sue Pritts, consisting of the Appropriation Report and Claims Listing Report. Upon motion duly made by Richard Richeson and seconded by Marvin Helms, the Board by a 6-0 vote approved the Treasurer’s Report.
4. Soft Drink Contract Approved. Superintendent Hasler recommended that the Board award a five (5) year soft drink contract to Coca-Cola Bottling Company of Bloomington, Indiana. He told the Board that the Bloomfield School District had been associated with Coca-Cola for over twenty years. He said that a committee made up of Mr. Snapp, Mr. Skomp, and himself had compared proposals made by both Coca-Cola and Pepsi, which were very similar from a monetary standpoint. Since Coca-Cola has demonstrated their capacity to service the needs of the school district well, the committee recommended to continue with Coke. Richard Richeson moved to enter into a five (5) year soft drink contract with Coca-Cola Bottling Company of Bloomington, Indiana. Steve Dowden seconded the motion, which passed by a 6-0 vote.
5. Resolution for Transfer of Appropriations Signed. The superintendent told the Board that a resolution needed to be approved that would allow the school district Treasurer to close out the 2003 budget. (See attached) Randall Burcham moved to approve the Resolution for Transfer of Appropriations within the 2003 budget. Marvin Helms seconded the motion, which passed by a 6-0 vote.
6. Authority Granted to Obtain a Deferral for the Temporary Operating Loan. Mr. Hasler explained that due to delays in tuition support payments to the General Fund from the state, delays in the county tax reassessment, and further delays in other monies coming from the state, the school district would not be able to repay the temporary operating loan in a timely manner. He asked the Board to adopt a resolution authorizing him to obtain a deferral until March 1, 2004 on the temporary operating loan with First Farmers State Bank of Sullivan. (See attached) Steve Dowden moved to authorize Mr. Hasler to obtain a deferral on the school’s temporary operating loan. Peggi Blakley seconded the motion, which passed by a 6-0 vote.
7. Varsity Baseball Coach Resigns. Superintendent Hasler informed the Board that David Dean had turned in a letter to resign his position as Varsity Baseball Coach effective October 17, 2003. He said that Mr. Dean is pursing an administrative career in education and does not have adequate time to devote to this ECA position. Athletic director Jason Skomp publicly thanked Mr. Dean for his years of service to athletics at Bloomfield Jr/Sr High School. This item was informing the Board of Mr. Dean’s resignation only. No Board action was required. (Board Policy 3140)
8. ECA Recommendations Approved. Board members were provided with ECA recommendations for the 2003-2004 school year from athletic director Jason Skomp. (See attached) Superintendent Hasler included his support of the recommendations. Randall Burcham moved to approve the recommendations as presented. Peggi Blakley seconded the motion. The motion passed by a 6-0 vote.
9. Elementary Secretary/ECA Treasurer Hired. Elementary principal Mary Jane Vandeventer recommended that the Board hire Mrs. Stacey Helms to fill the Elementary Secretary/ECA Treasurer position made vacant with the resent resignation of Mrs. Kathy Holtsclaw. Superintendent Hasler told the Board that Mrs. Holtsclaw also served as the District’s Deputy Treasurer, but this recommendation did not include filling that position at this time. Superintendent Hasler told the Board that Mrs. Helms had six years of secretarial/office management and professional skills from the Administrative Office at Indiana University and has worked with Bloomfield Elementary students and staff for four years as a teaching assistant. He asked the Board to make Mrs. Helms’ effective date of hire October 27, 2003. He concurred with Mrs. Vandeventer’s recommendation to hire Mrs. Helms. Steve Dowden moved to hire Mr. Helms per Mrs. Vandeventer and Mr. Hasler’s recommendation. Randall Burcham seconded the motion. Mrs. Stacey Helms was hired by a 6-0 vote.
10. Authorization Granted to Issue Preliminary Notice of Consideration of Nonrenewal of Administrator Contract. It was recommended that the Board authorize the superintendent to issue a written preliminary notice of the Board’s consideration of nonrenewal to those administrators in the school corporation whose contracts may not be renewed. Marvin Helms moved that the superintendent issue written preliminary notice of the Board’s consideration of nonrenewal to those administrators in the school corporation whose contracts may not be renewed as recommended by the superintendent. Peggi Blakley seconded the motion, which passed by a 6-0 vote.
11. Amendments to Specific Plan Description of District’s Health Insurance Plan Approved. Superintendent Hasler recommended that the Board approve amendments 4, 5 and 6 to the Specific Plan Description of the District’s Health Insurance Plan. (See attached) He said that amendments 4 and 5 are to correct claims problems that have occurred in matching the benefits of the old insurance plan and that amendment 6 eliminates one prescription provider that has never been used since the prescription card was first implemented. Richard Richeson moved to approve the amendments as recommended. Randall Burcham seconded the motion, which passed by a 6-0 vote.
12. Information Received on Hot Work Permit Regulation. Mr. Hasler explained that hot work is any operation that produces open flames, heat, or sparks. He said that cutting, grinding, welding, soldering, thawing pipe, and torch-applied roofing are all examples. All hot work introduces potential uncontrolled ignition sources into our facilities and lax precautions lead to astronomical losses. He said that this regulation is intended to prevent any hot work losses. He continued that the regulation contains procedures for hot work and also a Hot Work Permit that is required to be completed by any person who will be performing hot work. He said that Mr. Allen Toon would be the responsible employee to contact to obtain a Hot Work Permit. This was an administrative regulation item. No action was required.
13. Gifted and Talented Grant Application Approved. Superintendent Hasler recommended that the Board approve G/T Coordinator Mrs. Mary Jane Vandeventer’s application for a $12,103 grant from the Indiana Department of Education (IDOE). (See attached) He said that the IDOE sets aside a per student allocation for gifted and talented programming. He told the Board that the allocation for Bloomfield School District for 2003-2004 is $12,103 and that the application was filed on October 21, 2003. Marvin Helms made a motion to approve Mr. Hasler’s recommendation. Steve Dowden seconded the motion, which passed by a 6-0 vote.
14. Emergency School Closing Procedures for 2003-2004 Announced. Board members and members of the media were provided with Emergency School Closing Procedures for the 2003-2004 school year. (See attached.)
15. Collective Bargaining Update. Superintendent Hasler read a prepared Collective Bargaining Update to the Board and public. (See attached)
16. Ventilation Quote Consideration. Superintendent Hasler told the Board that when Indiana Insurance did a Loss Control Visit last summer they informed him that some ventilation issues must be addressed in the junior-senior high school art room and the vocational agriculture shop. He said that Mr. Melvin Erny of Erny and Associates reviewed the report, prepared plans to address the problem and sent specifications to three local contractors. Only one quote was received and it came from Graves Plumbing and Heating of Switz City for $9,840.00, which doesn’t include Mr. Erny’s engineering fee. Mr. Hasler said the work involves moving the kiln and paint spray booth in the art room and venting these items to the outside through the upper windows. Also, the vent for the welding booths in the agriculture shop must have “intakes” at each of the welding tables. This item was for Board information only with no action being required.
17. Comments and Information from the Public. Bloomfield Teachers Association president Mrs. Nancy Hudson voiced the Association’s appreciation of Superintendent Hasler for his kindness and decency shown to a Bloomfield teacher recently in a personal situation. Mr. Hasler said the situation Mrs. Hudson was referring to involved the transfer of some days for a teacher. He said that he would not be able to handle situations like the one Mrs. Hudson was referring to had the Board not given him the authority to do so through Board policy.
18. Adjournment. There being no further business, Marvin Helms made a motion to adjourn. Peggi Blakley seconded the motion. The meeting was then adjourned by a 6-0 vote.