MINUTES REGULAR MEETING OF SCHOOL BOARD
OF BLOOMFIELD SCHOOL DISTRICT
September 24, 2015
The Board of School Trustees of the Bloomfield School District, of Greene County, Indiana, met in regular session on September 24, 2015, in the jr/sr high school conference room in Bloomfield Junior/Senior High School, 501 West Spring Street, Bloomfield, Indiana. The following school board members were present: John Combs, Steve Dowden, Dwayne Hostetter, Keven McIntosh, Matt Miller and Sandy Parkes. Steve Jones was absent. President Hostetter called the regular board meeting to order at approximately 7:07 p.m. immediately following a 7:00 p.m. public hearing on the 2016 budget. The following order of business was transacted with President Hostetter presiding:
1. Recognitions. Mary Jane Vandeventer said her teachers had been working on the beginning of the year Acuity, invited everyone to the Fall Carnival on October 15th and said towards the end of the month Bloomfield Elementary would be "Saying No to Drugs" with the annual Balloon Launch. Mr. Dean recognized a recent visit from Indiana's Superintendent of Public Instruction, Glenda Ritz in honor of the Bloomfield Jr/Sr High School's 2014 Graduation Rate. He also said fall sports were underway, College Go Week was coming up and shared information on the Crane Simulation Project going on at the Jr/Sr High School. Mr. Dean thanked those who sponsored the recent Staff Celebration and board members John Combs and Keven McIntosh for grilling that day. Superintendent Sichting thanked parents and community members who came in to serve food for the staff at the Staff Celebration, he gave a shout out to Bloomfield teachers and said he thoroughly enjoyed seeing the kids in the classroom being engaged in learning and having fun during Ms. Ritz's visit. Mr. Sichting also recognized all those involved in the Crane Simulation Project.
2. Bloomfield Jr/Sr High School Teachers Speak on Crane Simulation Project. Mr. Dean, Mrs. Lori Burch, Mrs. Diane Wilson and Mr. Frank Hall spoke about the Crane Simulation Project being on Wednesday's at Bloomfield Jr/Sr High School. Board members thanked the teachers and Mr. Dean for their time and efforts put forth for students at Bloomfield Jr/Sr High School.
3. Approval of Minutes. The Board had been provided with minutes of a regular school board meeting held on August 27, 2015 along with minutes from a special board meeting held on September 16, 2015, which had been prepared by corporation recording secretary Kelli Usrey. Matt Miller made a motion to approve the minutes of the regular board meeting held on August 27, 2015 beginning with the sentence: "The Board of School Trustees of the Bloomfield School District, of Greene County, Indiana, met in regular session on August 27, 2015... " and ending with the sentence: "The meeting was then adjourned by a 7-0 vote." John Combs seconded the motion, which passed by a 6-0 vote. President Hostetter announced there were not enough board members present to vote on the September 16, 2015 special meeting and that it would be brought back to a later meeting for their consideration.
4. Treasurer's Report. The Board had been provided with the Treasurer's Report, prepared by corporation treasurer Stacey Robinette. Matt Miller made a motion to approve the September, 2015 claims listing beginning with voucher number 693 to Bloomfield State Bank and ending with voucher number 773 to First Security Insurance, the August 31, 2015 appropriation report beginning with Fund 0100 through Fund 6841 and the August 31, 2015 Bank Statement. Steve Dowden seconded the motion, which passed by a 6-0 vote.
5. September DOE 546 Basic Grant Payment. Bloomfield School District received the September Basic Grant monthly distribution from the Indiana Department of Education on Wednesday, September 16, 2015. The September DOE 546 Basic Grant payment was four hundred fifty three thousand two hundred fifteen dollars and sixteen ($453,215.16) cents. The September DOE 546 Basic Grant payment was based on an "Average Daily Membership" of eight hundred seventy three students. The September "Average Daily Membership" count was taken on Friday, September 18, 2015. The monthly Basic Grant payment will be reconciled during the months of October, November and December based on the count taken on Friday, September 18, 2015. In 2010, Bloomfield School District was receiving six hundred seventeen thousand eight hundred eighty four dollars ($617,884) more in calendar year funding. The anticipated loss of five hundred forty two thousand four hundred two dollars ($542,402) brings the total loss of state funding to over one million thirty eight thousand seven hundred thirty eight dollars ($1,038,738) since 2010. Bloomfield School District has lost 14% of funding. The loss of funding is due to a drop in student enrollment along with the loss of the Small Schools Grant and Rural Schools Grant. In comparison, Bloomfield School District has lost 16% of the student enrollment.
6. U.S. Department of Education Impact Aid Payment Received. Bloomfield School District received an Impact Aid payment of two thousand eighty five dollars and fifty four cents ($2,085.54) on August 27, 2015. (See Attached) The payment was associated with Section 8003(b) Basic Support Payment from Title VIII of the Elementary and Secondary Education Act. The payment was for fiscal year 2013. The full payment was $4,000, but the payment was reduced by forty (40%) percent. Mr. Sichting said Impact Aid was reimbursement for federal property located within the boundaries of the local school district declared tax exempt and receiving no reimbursement for property taxes. He stated all Impact Aid payments are receipted into the General Fund.
7. Board Approves Additional Mileage for Bus Route #12. It was recommended the Bloomfield School District Board of School Trustees approve additional mileage of five (5) miles per week for (33) weeks for a total not to exceed six hundred twenty eight dollars and sixty-five ($628.65) cents for the 2015-2016 school year. Sandy Parkes moved to approve the recommendation. Matt Miller seconded the motion, which passed by a 6-0 vote. Superintendent Sichting said an afterschool program was being held at the WestGate Academy called Crane Technology aimed at enhancing student's science, technology, engineering, and math (STEM) skills. Ten (10) students from Bloomfield School District are participating in the afterschool program. The program will run from Tuesday, August 18, 2015 through Thursday, April 28, 2016. No sessions will occur during Fall Break, Thanksgiving Break, Winter Break, or Spring Break. Students will be transported to the program. Parents will pick-up the students at the conclusion of the program. Mr. Sichting said the additional mileage will be paid from the Transportation Fund.
8. Board Approves Purchase of School Messenger Communication Bundle. It was recommended the Board approve a communication bundle with School Messenger for three thousand two hundred fifty four dollars and ten ($3,254.10) cents annually. (See Attached) Keven McIntosh made a motion to approve the recommendation. Sandy Parkes seconded the motion, which passed by a 6-0 vote. Bloomfield School District had contracted with School Reach for mass notification systems for school cancellations and delays, attendance, and school lunch balances. In 2014, School Reach was purchased by School Messenger. School Messenger offers a communication bundle for five thousand ($5,000) dollars annually. School corporations already contracting with School Messenger for mass notification systems are given an agreement to bundle services. The School Messenger bundle provides the following:
• Website Content Management Services
• Mass Notification System
• Custom Mobile Application
• Integration, Automation, Hosting, and Security
• Implementation, Service, Support, and Resources
Mr. Sichting said the bundled agreement with School Messenger would be fixed for a three year period of time. The funds to enter into the Communication Bundle would be paid from the Capital Projects Fund.
9. Board Approves Non-Certified Stipend. It was recommended the Bloomfield School District Board of School Trustees approve a stipend equivalent to two and a half (2.5%) percent of an employee's annual salary contingent upon an annual evaluation with a rating of satisfactory or better for the 2015-2016
school year. John Combs moved to approve the recommendation. Matt Miller seconded the motion, which passed by a 6-0 vote. The two and a half (2.5%) percent stipend is the equivalent to the stipend offered to certified teachers with the 2015-2016 contract settlement. The non-certified stipend will be paid out of General Fund cash reserves.
10. Stipend for Administrators Approved. It was recommended the Bloomfield School District Board of School Trustees approve a stipend for administrators of Bloomfield School District. The stipend of one thousand three hundred ($1,300) dollars is contingent upon an effective or highly effective performance evaluation rating. The stipend for administrators is equivalent to the stipend certified teachers can expect to receive contingent upon receiving an effective or highly effective performance evaluation rating. The administrator stipend will be paid out of Title II, Part A Grant proceeds. Matt Miller made a motion to approve the recommendation. Sandy Parkes seconded the motion. The motion failed by a 5-1 vote. Dwayne Hostetter voted in favor of the motion. At that time, Steve Dowden made a motion to amend the original motion to read "It was recommended the Bloomfield School District Board of School Trustees approve a stipend for administrators of Bloomfield School District. The stipend would be equivalent to two and a half (2.5%) percent of the administrator's salary and is contingent upon an effective or highly effective performance evaluation rating. The stipend will be paid at the same time the stipend for certified teachers and non-certified employees is paid. The administrator stipend would be paid out of Title II, Part A Grant proceeds." Sandy Parkes seconded the motion, which passed by a 6-0 vote.
11. 2015-2016 Extra-Curricular Recommendations. It was recommended the Bloomfield School District Board of School Trustees approve the following extra-curricular recommendations for the 2015-2016 school year:
• Sierra Babcock-Athletics-Girls' Athletics-Assistant Basketball Coach (9-12)
• Wendy Bastin-Athletics-Girls' Athletics-Volunteer 7th and 8th Grade Basketball Coach
• Andy Clark-Athletics-Boys' Athletics-5th and 6th Grade Volunteer Basketball
• Jeremy Clark-Athletics-Boys' Athletics-6th Grade Basketball
• Dan Luse-Athletics-Boys' Athletics-Elementary Volunteer Assistant Basketball Coach
• Dave Richards-Athletics-Girls' Athletics-Volunteer 7th and 8th Grade Basketball Coach
• Gary Weir-Athletics-Girls' Athletics-Volunteer Basketball Coach (9-12)
The 2015-2016 extra-curricular recommendations were made by Mr. Dean and/or Mr. McBride. Sandy Parkes made a motion to approve the list as provided. John Combs seconded the motion, which passed by a 6-0 vote.
12. Bloomfield Jr/Sr High School FFA Field Trip (Out-of-State). It was recommended the Bloomfield School District approve an out-of-state field trip for the Bloomfield Jr.-Sr. High School FFA to Louisville, Kentucky for the FFA Convention on Thursday, October 29, 2015 and returning in the early morning hours of Friday, October 30, 2015. Matt Miller made a motion to approve the recommendation. Sandy Parkes seconded the motion, which passed by a 6-0 vote. The 2015 National FFA Convention is scheduled to be held in Louisville, Kentucky on Thursday, October 29, 2015 and Friday, October 30, 2015. Mr. Helms and two other adults will chaperone the field trip. The students will be transported to the FFA Convention by two (2) Bloomfield School District mini-buses. The students and chaperones will depart from Bloomfield at 9:30 A.M. on Thursday, October 29, 2015. The students and chaperones will return to Bloomfield at approximately 2:20 A.M. on Friday, October 30, 2015.
13. Bloomfield Elementary Joyful Noise Field Trip (Out-of-State and Overnight). It was recommended the Bloomfield School District Board of School Trustees approve an overnight and out-of-state field trip to St. Louis, Missouri for the Bloomfield Elementary Joyful Noise choral group from Friday, April 22, 2016 through Sunday, April 24, 2016. Steve Dowden made a motion to approve the field trip as requested. Sandy Parkes seconded the motion, which passed by a 6-0 vote. The students and chaperones will depart from Bloomfield Jr.-Sr. High School on Friday, April 22, 2016. Transportation will be on charted buses. The students will stay overnight in St. Louis on Friday, April 22, 2016 and Saturday, April 23, 2016. During the stay in St. Louis, Joyful Noise will perform. The choral group will also visit Six Flags St. Louis Theme Park and cruise the Mississippi River. Joyful Noise will close out their trip by visiting the St. Louis Arch. The cost of the trip is three hundred twenty five ($325) dollars per person. The students were given a year to participate in fundraising opportunities for the trip.
14. Bloomfield Elementary Second Grade Trip to the Indianapolis Zoo (Out-of-State and Overnight). It was recommended the Bloomfield School District Board of School Trustees approve an overnight field trip for the Bloomfield Elementary Second (2nd) Grade to the Indianapolis Zoo on Wednesday, April 27, 2016 and Thursday, April 28, 2016. (See Attached) Steve Dowden moved to approve the recommendation. Matt Miller seconded the motion, which passed by a 6-0 vote. Two of the four second (2nd) grade classes at Bloomfield Elementary will travel to Indianapolis on Wednesday, April 27, 2016. The students, parents, and teacher chaperones will stay overnight at the Indianapolis Zoo. On Thursday, April 28, 2016, the remaining second (2nd) grade classes consisting of students, parents, and teacher chaperones will travel to Indianapolis to stay overnight at the Indianapolis Zoo. Parent chaperones volunteering to chaperone the field trip will be required to submit personal information for a limited criminal history check prior to being allowed to serve as chaperones.
15. School Year 2014-2015 National School Lunch Program Final Report. Bloomfield School District submitted their annual report on August 19, 2015 for the district's participation in the National School Lunch Program. (See Attached) In 2014-2015 Bloomfield School District Food Service took in $493,378.25 in revenue. In 2014-2015, Bloomfield School District Food Service expended $475,549.92 in expenses. The revenue breakdown was as follows:
• School Sales to Children-$208,669.45
• School Sales to Adults-$15,057.72
• State Revenue Match -$4,898.47
• Federal Reimbursement-$250,632.02
• Other Income-Other Food Service-$14,020.31
The expense breakdown was as follows:
• Food Expense-$ 206,852.58
• Labor Direct Preparation-$251,266.20
• Equipment $300 or less-$200
• Equipment-More than $300-$2,278.76
Average Meal Cost-School Lunch-$3.65
Average Meal Cost-School Breakfast-$1.84
Beginning Balance-$82,161.19 (7/2014) Ending Balance-$99,989.52 (7/2015)
Superintendent Sichting congratulated Miss Hendrix and her staff for being one of the few school cafeterias in the area that actually pays for itself.
16. Athletic Department Receives Donations. It was recommended the Bloomfield School District Board of School Trustees approve donations for the Bloomfield Jr.-Sr. High School Athletic Department. (See Attached) The Bloomfield Jr.-Sr. High School Athletic Department received the following donations for expenses associated with the Athletic Department's Apple Festival Ribeye Steak Sandwich fundraiser:
• Utilities District of Western Indiana/REMC-$2,500
• Bloomfield Manufacturing Hi-Lift, INC-$400
Keven McIntosh moved to approve the donations. Sandy Parkes seconded the motion, which passed by a 6-0 vote. The Bloomfield School District Board of School Trustees, administration, staff, and students would like to thank Utilities District of Western Indiana/REMC and Bloomfield Manufacturing Hi-Lift, INC for their continued support of student-athletes within Bloomfield School District. Bloomfield School District Board of School Trustees has adopted policies for implementation for the school district. The Bloomfield School District Board of School Trustees Policy #9510 requires all gifts, bequests, or donations to be approved by the Bloomfield School District Board of School Trustees.
17. Board Policies Review, 1st Reading. It was recommended the Bloomfield School District Board of School Trustees read the following revised policies for the first time:
• #2434, Inclement Weather, revised
• #4401, Fringe Benefits for Support Staff, Salary, and Days, revised
• #9510, Gifts and Contributions, revised
Superintendent Sichting reminded board members policies are read publically twice prior to adoption. Board Policy #4401 was amended during the August 27, 2015 school board meeting. Board policy #4401 has been amended. Amendments to board policy #2434 for Inclement Weather failed during the August 27, 2015 regular school board meeting. Board policy #9510 is being amended due to legislative changes during the 2015 legislative session.
18. Board Accepts BES Extra-Curricular Account Donations. It was recommended the Bloomfield School District Board of School Trustees accept the following donations:
• Utilities District of Western Indiana-$250
• 1st Security Insurance-$100
• Bedford Office Supply-$100
Sandy Parkes moved to approve the recommendation. John Combs seconded the motion, which passed by a 6-0 vote. On Tuesday, September 8, 2015, Bloomfield School District held a district celebration focusing on the results of the 2014 graduation rate at Bloomfield Jr.-Sr. High School. The 2014 graduation rate at Bloomfield Jr.-Sr. High School was one of the ten best non-waiver graduation rates in the state of Indiana for 2014. Bloomfield School District would like to thank the many parent and community volunteers who assisted during the celebration. A special thanks goes to Keven McIntosh and John Combs for grilling the hamburgers for the celebration. Bloomfield School District Board of School Trustees, administration, and staff would like to thank the vendors for their financial support of the celebration. The celebration was the cultivation of hard work by classroom teachers, administrators, and non-certified staff for their hard work in achieving the high non-waiver graduation rate. Bloomfield School District Board of School Trustees has adopted policies for implementation for the school district. The Bloomfield School District Board of School Trustees Policy #9510 requires all gifts, bequests, or donations to be approved by the Bloomfield School District Board of School Trustees.
19. Board Approves Advertising of Transportation Contract. It was recommended the Bloomfield School District Board of School Trustees authorize Superintendent Dan Sichting to advertise a bus route which will become vacant in April, 2016. (See Attached) Matt Miller moved to approve the recommendation. Steve Dowden seconded the motion, which passed by a 6-0 vote. Mr. Sichting said the vacant bus route will be advertised twice in the Greene County Daily World on the following dates:
• Friday, October 2, 2015
• Friday, October 9, 2015
He explained that a pre-bid meeting would be held on Monday, October 12, 2015 at 1:00 P.M. in the Bloomfield Jr.-Sr. High School. The deadline for submitting bids would be Friday, October 16, 2015 at 1:00 P.M. Bids will be accepted in the Bloomfield School District Superintendent's office. A meeting to open bids will take place on Friday, October 16, 2015 at 1:30 P.M. in the Bloomfield Jr. High School Conference Room. Interested bidders will furnish the following items with each sealed bid:
• Brief description of the equipment used to carry-out the proposed contract including manufacturer, model, and year of the school bus, its chassis and body including the capacity of the school bus.
• Proposals will be in full force for ninety (90) days and can't be changed or altered by the bidder during the ninety day time period.
• Each bidder will submit a cashier's check, money order, or certified check with proposal for the amount of three hundred ($300) dollars.
• Properly executed Non-Collusion Affidavit
20. Board Policies, 2nd Reading. It was recommended the Bloomfield School District Board of School Trustees read the following policies for the second time:
• #5111-Eligibility of Resident/Non-Resident Students, revised
• #5111.1-Payment of Transfer Tuition, revised
• #5131-Withdrawal from School Exit Interview, revised
• #5220.2-Habitual Truancy, revised
Mr. Sichting said the policies were being read for the second time. All of the policies have revisions recommended by the Indiana School Boards Association Policy Advisor. Policies are read publically twice prior to adoption or amendment. Steve Dowden made a motion to approve the proposed policies as presented. Keven McIntosh seconded the motion, which passed by a 6-0 vote.
21. Board Policy Review. Superintendent Sichting told board members that in 2009, the Indiana General Assembly passed IC 20-26-5-10 which mandated Expanded Criminal History checks for all new employees that have "direct, ongoing" contact with students. (See Attached) At the time, the statute was passed all current employees were grandfathered in regarding the criminal history checks. Extra-Curricular appointments at Bloomfield School District are year to year. As a result, extra-circular appointments will require a criminal history check every three (3) years. Bloomfield Jr.-Sr. High School recently had a speaker which had a criminal history. The law requires the school district who is contracting with outside vendors to obtain an expanded criminal history check on any entities with contracts with the school district that have "direct, ongoing" contact with students. This is the minimum standard set by IC 20-26-5-10. School corporations can adopt a policy with a greater standard than the minimum in IC 20-26-5-10. Mr. Sichting said board policy is complying with the law. He said if board members want to do more than the law requires they can also do that. Mr. Sichting said at this time he would recommend to keep doing what we are currently doing. Some discussion was held, but no suggestions were made.
22. Board Approves Clarification of Athletic Academic Requirements from Student Handbook. It was recommended the Bloomfield School District Board of School Trustees
approve a clarification of the Bloomfield Jr.-Sr. High School Student Handbook from the section
on page 10 titled "Athletic Information" and the subsection titled "Academics:
"Students in grades 9-12 must pass six classes to participate. Grades will be checked at the end of the nine weeks and semester. If a student is not eligible at the nine weeks or semester, grades will be checked the following mid-term. He or she will not participate in any contests until he or she is eligible at either the next mid-term or nine weeks."
"Students in grades 7-8 will have weekly grade checks following the first nine weeks. If there is an "F": the student will have a one week warning period. If the grade does not improve the next week the student will not participate in practices or contests."
Sandy Parkes moved to approve the recommendation. Steve Dowden seconded the motion. Mr. Sichting said the current student handbook language was amended in 2009 and clearly the practice since 2009, has not followed the wording in the handbook. After much discussion, the motion failed with a tied vote of 3-3. Dwayne Hostetter, Steve Dowden and Sandy Parkes voted in favor of the changes. Keven McIntosh, John Combs and Matt Miller voted against the changes. Keven McIntosh asked what the vote of 3-3 meant. Superintendent Sichting said that the wording in the current board approved student handbook would stay in effect and would need to be enforced until otherwise changed.
23. 2014-2015 ACT Test Results. Superintendent Sichting shared information on the report of 2014-2015 ACT student test results. (See Attached)
24. 2014-2015 Bloomfield School District Evaluation Results. Superintendent Sichting told board members that the summative evaluations from the 2014-2015 school year would not be finalized until the state releases the results tentatively by the end of December. Mr. Sichting gave board members scores from the teacher effectiveness rubric. He said at Bloomfield Jr/Sr High School ten (10) teachers were "highly effective" and eighteen (18) teachers who received a rating of "effective". Mr. Sichting shared that at Bloomfield Elementary there were twelve (12) teachers who were "highly effective" and twelve (12) teachers who were "effective".
25. Board Hears Update on Outdoor Physical Education Facilities. Superintendent Sichting told board members that the tennis courts and track were completed and looked good. He said there were a few punch list items that needed to be dealt with in the next two or three weeks. Mr. Sichting addressed the issue of access to the new facility from highway 231. He said no permit allowing access from 231 had been obtained yet. He continued that INDOT had agreed to everything in the traffic study except they need proof that the passing blister can't be done because of topography issues and because of lack of right of way space. Mr. Sichting said he would be talking with Garmong next week on getting what proof is needed for INDOT. He stated that the facilities could not be used until this was done.
26. Naming Request for Outdoor Tennis Courts. Superintendent Sichting said he had received a request to name the new tennis courts. He said he was in the process of setting up a committee to look at those type of requests.
27. Comments and Information from the Public. Mrs. Stella Royal shared that of the three students that would not have been eligible at mid-term, two of them were now eligible.
28. Adjournment. There being no further business Steve Dowden moved to adjourn. John Combs seconded the motion. The meeting was then adjourned by a 6-0 vote.
BLOOMFIELD SCHOOL DISTRICT – BOARD OF SCHOOL TRUSTEES
Attest: Secretary Superintendent of Schools