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Minutes-2/24/16 PDF Print E-mail
Written by Kelli Usrey   
Friday, 08 April 2016 10:09

MINUTES REGULAR MEETING OF SCHOOL BOARD

OF BLOOMFIELD SCHOOL DISTRICT

February 25, 2016

The Board of School Trustees of the Bloomfield School District, of Greene County, Indiana, met in regular session on February 25, 2016, in the jr/sr high school conference room in Bloomfield Junior/Senior High School, 501 West Spring Street, Bloomfield, Indiana. The following school board members were present: John Combs, Steve Dowden, Dwayne Hostetter, Steve Jones, Keven McIntosh, Matt Miller and Sandy Parkes. President Hostetter called the regular board meeting to order at approximately 7:00 p.m. The following order of business was transacted with President Hostetter presiding:

1. Recognitions. Mary Jane Vandeventer recognized 6th grade students who were presently participating in the Math Bowl and wished them well. Ms. Vandeventer also encouraged the community to participate in "We care about kids" by either burning a candle in a luminary bag or turning on their porch light on Friday, March 4th from 8:00 p.m. until 10:00 p.m. She said Bloomfield Elementary was ready for ISTEP testing and shared that a good time was had by everyone at a recent dodgeball tournament. David Dean recognized in season sports teams, FFA week, Art students, NJROTC recent competitions and recognized band and Choral students for their recent accomplishments. Mr. Sichting shared that the Life Skills class recently attended a prom and said WTWO would be coming to Bloomfield Jr/Sr High School to do a special segment on our NJROTC Color Guard students and the program. FFA sponsor, Ben Helms, invited board members to the annual FFA breakfast.

2. Comments from the Public. Allen Toon thanked the Superintendent's office for preparing copies of proposed policies board members were considering and having them available at the meeting.

3. Approval of Minutes. The Board had been provided with minutes of an executive session board meeting and a regular board meeting both held on January 28, 2016 along with an executive session and special meeting both held on February 9, 2016 which had been prepared by corporation recording secretary Kelli Usrey. Steve Dowden made a motion to approve the minutes of the executive session and regular board meeting both held on January 28, 2016 beginning with the sentence: "The Board of School Trustees of the Bloomfield School District, of Greene County, Indiana, met in executive session ..." and ending with the sentence: "The (January 28th regular) meeting was then adjourned by a 6-0 vote." John Combs seconded the motion, which passed by a 6-0-1 vote. Matt Miller abstained from voting because he was not in attendance at the proposed meetings. Next, Matt Miller made a motion to approve the minutes of the executive session and special meeting both held on February 9, 2016 beginning with the sentence: "The Board of School Trustees of the Bloomfield School District, of Greene County, Indiana, met in executive session ..." and ending with the sentence: "The (February 9th special) meeting was then adjourned by a 5-0 vote." Steve Dowden seconded the motion, which passed by a 5-0-2 vote. Keven McIntosh and Sandy Parkes abstained from voting because they were absent from the proposed meetings.

4. Treasurer's Report. The Board had been provided with the Treasurer's Report, prepared by corporation treasurer Stacey Robinette. Keven McIntosh made a motion to approve the February, 2016 claims listing beginning with voucher number 78 to Bloomfield State Bank and ending with voucher number 299 to William V. MacGill & Company, the January 31, 2016 appropriation report beginning with Fund 0100 through Fund 4102 and the January 31, 2016 Bank Statement. Matt Miller seconded the motion, which passed by a 7-0 vote.

5. February SA 546 Basic Grant Payment. Bloomfield School District received the SA 546 Basic Grant Report on Tuesday, February 16, 2016. (See Attached) The February FY 2016 Basic Grant payment was four hundred fifty seven thousand four hundred thirty five dollars and forty-nine ($457,435.49) cents. The February ADM continues to be calculated on an average daily membership of eight hundred fifty six students. The February FY 2016 Basic Grant Payment was a reconciliation month for the Special Education Grant. The Average Daily Membership Count for the Special Education Grant was taken on December 1, 2015. The Special Education Grant was listed as three hundred thirty one thousand four hundred dollars. It should be noted some inconsistencies have been found with the December 1, 2015 Special Education ADM count and a new count may have to be submitted. The February ADM count was taken on February 1, 2016 with an ADM of eight hundred fifty (850) students. As a result, a reconciliation will occur with the ADM count during the months of April, May, and June.

6. Impact Aid Payment. Bloomfield School District received an Impact Aid payment of three thousand three hundred fifty three dollars and seventy six ($3,353.76) cents on February 9, 2016. (See Attached) The Impact Aid payment was deposited in the Bloomfield School District General Fund.

Bloomfield School District had received an earlier Impact Aid payment on October 20, 2015 from the U.S. Department of Defense in the amount of thirteen thousand three hundred seventy eight dollars and thirty two ($13,378.32) cents. The October 20, 2015 payment was based on a LOIT of sixty (60%) percent. At the point of the payment, congress had not finished the work on a continuing appropriation. After the continuing appropriation was completed the LOIT percentage increased from sixty (60%) to seventy-five (75%) for the payment. The payment is the difference between the sixty percent LOIT and the seventy-five percent LOIT. The payment was associated with Section 8003(b) Basic Support Payment from Title VIII of the Elementary and Secondary Education Act. The payment was for fiscal year 2016. Impact Aid is reimbursement for federal property located within the boundaries of the local school district declared tax exempt and receiving no reimbursement for property taxes.

7. Board Approves Bloomfield Performance Grant Payments. It was recommended in accordance with IC 20-43-10-3 (f) (2), the Bloomfield School District Board of School Trustees approve a payment of one dollar ($1) dollar more for teachers rated as Highly Effective during the 2014-2015 school year. Matt Miller made a motion to approve the recommendation. Sandy Parkes seconded the motion. Superintendent Sichting explained the Indiana General Assembly had set up the Performance Grant in IC 20-43-10-3 (f) (2). The provisions of the Performance Grant was a sum of money that would be distributed to schools from the Indiana Department of Education. He said criteria was established for awarding performance grant funds including graduation rate, ISTEP+ passing percentage, student growth. IC 20-43-10-3 (f) (2) states that the governing board will differentiate between the amount of the stipend awarded to a teacher rated highly effective and to a teacher awarded effective and the Performance Grant was not to be bargained. The Performance Grant was subject to Discussion. During the discussion phase, the Bloomfield Teacher's Association gave meaningful input about awarding one dollar ($1) as the differentiation between effective and highly effective teachers. The recommendation was approved by a 7-0 vote.

8. Capital Projects Amended Lease with Graybar Financial Approved. It was recommended the Bloomfield School District Board of School Trustees approve an amended Capital Project Lease from Graybar Financial Services for four thousand two hundred fifty nine dollars and seventy ($4,259.70) cents for thirty-six months. (See Attached) Sandy Parkes moved to approve the amended lease as provided. Steve Dowden seconded the motion. Mr. Sichting explained the Board originally approved a capital projects lease for installation of LED light fixtures. The lease would be partially offset through a Duke Energy Rebate of approximately $63,920. This would reduce the monthly lease payment by one thousand seven hundred seventy five thousand dollars and fifty five ($1,775.55) cents. The original lease was for three thousand nine hundred forty six dollars and forty three ($3,946.43) cents. Mr. Sichting said the reason for the amended lease is in the initial walkthrough the Project Lead the Way classroom and lab were missed. The additional lease dollar amount of three hundred thirteen dollars and twenty-seven ($313.27) cents is for the additional fixtures in the Project Lead the Way classroom and lab. The amended lease was approved by a 7-0 vote.

9. Capital Projects Contract with STR Building Resources LLC Approved. It was recommended the Board approve a capital projects contract for professional services from STR Building Resource LLC (STR-SEG) for one thousand six hundred ($1,600) dollars. (See Attached) Sandy Parkes made a motion to approve the recommendation as requested. Steve Dowden seconded the motion. Mr. Sichting explained that STR Building Resource LLC (STR-SEG) have maintained the database for Bloomfield School District roof warranties for more than ten years. A trained inspector would survey the roof areas of Bloomfield Elementary and Bloomfield Jr.-Sr. High School and point out areas for repair and provide directions on the repairs which would enable Bloomfield School District to meet all criteria in terms of the roof warranty. The last roof survey was completed in 2014. The contract with STR LLC was approved by a 7-0 vote.

10. Change Order with Garmong Construction Approve. It was recommended the Board approve a change order for the contract with Garmong Construction for construction of the Outdoor Physical Education Facilities of a deduction of twenty nine thousand five hundred ($29,500) dollars for only paving the driveway to the highway 231 South right of way. (See Attached) Matt Miller moved to approve the recommendation. Steve Dowden seconded the motion. Mr. Sichting said Garmong Construction per contract specifications was to secure a permit from the Indiana Department of Transportation to pave the driveway into the highway 231 South right of way but due to complications in the permitting process Milestone Construction, subcontractor of Garmong Construction, only paved the driveway to the boundary of the highway 231 right of way. He continued that Bledsoe, Riggert, Cooper, and James have been contracted to complete the passing blister and secure a permit from the Indiana Department of Transportation for the highway 231 South right-of-way. The pavement of the driveway into the 231 South right-of-way will be included in the scope of work for the passing blister. The motion was approved by a 7-0 vote.

11. Additional Appropriation Approved for Advertising. It was recommended the Bloomfield School District Board of School Trustees approve Superintendent Dan Sichting to advertise for an additional appropriation for the 2016 budget cycle. Sandy Parkes made a motion to approve the recommendation. Matt Miller seconded the motion. Mr. Sichting said the 2016 budget was developed with the concept of spending 100% of budget appropriations. This allows Bloomfield School District to raise the maximum tax rate or revenue. As in prior years, Bloomfield School District didn't spend 100% of the budget appropriations. The following funds will be subject to the additional appropriation:

• General

• Transportation

• Capital Projects

• School Bus Replacement

• Rainy Day

Superintendent Sichting said the additional appropriation would appropriate cash in each fund allowing Bloomfield School District to maintain cash flow during the 2016 budget cycle. The recommendation was approved by a 7-0 vote.

12. Cafeteria Worker Resignation Approved. It was recommended the Board approve a resignation from Ms. Jamie Thompson as a three-hour dish room employee effective Thursday, January 28, 2016. (See Attached) Steve Dowden moved to approve the recommendation. John Combs seconded the motion, which passed by a 7-0 vote. Ms. Thompson was a three-hour dish room employee hired in August, 2015. Ms. Thompson resigned for personal reasons. The Bloomfield School District Board of School Trustees, administration, staff, and students would like to thank Ms. Thompson for her service to the district.

13. Board Grants Superintendent Authority to Advertise Superintendent Contract. It was recommended the Bloomfield School District Board of School Trustees authorize Superintendent Dan Sichting to advertise for a contract hearing on a Superintendent Contract extension of one additional year. Matt Miller moved to approve the recommendation. Sandy Parkes seconded the motion, which passed by a 7-0 vote. Superintendent Sichting shared that Indiana statue requires an advertisement of a public hearing prior to making in adjustments to a Superintendent's contract and the advertisement must be published ten (10) days prior to the hearing. The advertisement must be published on the school corporation's website and in accordance with IC 5-3-1 in a qualified publication. According to statute, the hearing must be held seven (7) days prior to entering into a contract.

14. Bloomfield Jr/Sr High School Business Professions of America (Overnight). It was recommended the Bloomfield School District Board of School Trustees approve an overnight field trip for six (6) members of the Bloomfield Jr.-Sr. High School Business Professionals of America to the Indianapolis Marriott Downtown from Sunday, March 6, 2016 through Tuesday, March 8, 2016. (See Attached) Sandy Parkes made a motion to approve the field trip as requested. Keven McIntosh seconded the motion, which passed by a 7-0 vote. Mr. Sichting said six (6) Bloomfield Jr.-Sr. High School students would be participating in the State Leadership Conference. The students would be chaperoned by Mrs. Nicole Jordan. Mrs. Jordan would transport the students to the conference via a Bloomfield School District mini-bus. The cost of the fuel for the trip would be paid from Bloomfield Jr.-Sr. High School Business Professionals of America fundraising activities. The cost of the State Leadership Conference is thirty ($30.00) dollars per student plus meals and housing. State Leadership Conference guidelines require a minimum of one (1) adult chaperone for every ten (10) students. The cost of the State Leadership Conference will be paid partially by Bloomfield Jr.-Sr. High School Business Professionals of America fundraising activities.

15. School Board Polices, 2nd Reading and Adoption. It was recommended the Board read the following policies for the second time.

• 6240, Threshold for Material Loss, Shortage, or Theft of School Funds or Property

• 8510, Review and Second Audit of Free and Reduced Lunch Applications

Superintendent Sichting reminded board members that policies are read publically twice prior to adoption. He said this was the second reading for both policies and are ready for approval. Steve Dowden moved to approve policy #6240, as provided. John Combs seconded the motion, which passed by a 7-0 vote. Keven McIntosh made a motion to approve policy #8510, as presented. Matt Miller seconded the motion, which passed by a 7-0 vote.

16. Bloomfield Jr/Sr High School Donation Accepted. It was recommended the Board approve a donation from the Tri Kappa Sorority to the Bloomfield Jr.-Sr. High School Extra-Curricular Fund of one hundred twenty five ($125.00) dollars. (See Attached) John Combs moved to accept the donation. Sandy Parkes seconded the motion, which passed by a 7-0 vote. Mr. Sichting said the Tri Kappa Sorority gave a donation of one hundred twenty five ($125.00) dollars to the Bloomfield Jr.-Sr. High School Extra-Curricular Fund. The donation was to the following clubs and activities:

• Post Prom-$25.00

• Prom-$25.00

• Band Boosters-$25.00

• Yearbook-$25.00

• Choral-$25.00

The Bloomfield School District Board of School Trustees, administration, staff, and students would like to thank the Tri Kappa Sorority for their support of Bloomfield Jr.-Sr. High School students, programs, and events. Bloomfield School District Board of School Trustees has adopted policies for implementation for the school district. The Bloomfield School District Board of School Trustees Policy #9510 requires all gifts, bequests, or donations to be approved by the Bloomfield School District Board of School Trustees.

17. Bloomfield School District 401 (a) Annuity Resolution Approved. It was recommended the Bloomfield School District Board of School Trustees approve the following resolution to restate the Bloomfield School District 401 (a) plan effective July 1, 2015. (See Attached) Matt Miller moved to approve the recommendation. Sandy Parkes seconded the motion, which passed by a 7-0 vote. Mr. Sichting explained the changes to the 401 (a) plan. The Bloomfield School District 401 (a) plan was established in August 5, 2004. Due to changes in Internal Revenue codes it becomes necessary to restate the Bloomfield School District 401 (a) plan. Restating the plan means the Bloomfield School District 401 (a) plan meets all the codes and statutes from the Internal Revenue Service and deposits into the plan are not eligible for taxation.

18. Update on Highway 231 South Passing Blister. Mr. Sichting told board members a passing blister design had been completed by Bledsoe, Riggert, Cooper and James engineering company and been approved by the Indiana Department of Transportation. He said they priced the work and estimated it to be $193,500. Mr. Sichting said of that $193,500, $29,500 would be for the area between the end of the right of way to 231 on the west side of the highway. The $193,500 does not include the amount that would be paid to Bledsoe, Riggert, Cooper and James for doing the design work. Mr. Sichting shared different ways the Board could choose to pay for the design and the construction work making the passing blister. Discussion was held.

19. Spotlight on Learning at the Elementary School. Bloomfield Jr/Sr High School principal David Dean gave board members a summary of the 2014-2015 ISTEP+ test results for Bloomfield Jr/Sr High School.

20. Comments from the Public. Zeb and Janet Rush spoke in reference to a comment in a letter they received from Mr. Sichting with his response to their questions voiced at an executive session recently. Mrs. Rush said she had a correction to a comment of Mr. Sichting's concerning a student parking issue. She said Mr. Sichting said he had spoken to the parent of the student the Rushes had said had a parking issue and found no basis for that allegation. Mrs. Rush said that parent was present and wanted to share his comments on the issue. The parent stated that the parking issue he had was resolved.

21. Adjournment. There being no further business Steve Dowden moved to adjourn. Sandy Parkes

seconded the motion. The meeting was then adjourned by a 7-0 vote.

BLOOMFIELD SCHOOL DISTRICT – BOARD OF SCHOOL TRUSTEES

_______________________________ _______________________________

President Member

________________________________ ________________________________

Vice-President Member

________________________________ ________________________________

Member Member

________________________________ ________________________________

Attest: Secretary Superintendent of Schools

Min16-2.doc

 
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