MINUTES OF SPECIAL MEETING OF SCHOOL BOARD
OF BLOOMFIELD SCHOOL DISTRICT
August 29, 2013
The Board of School Trustees of the Bloomfield School District, of Greene County, Indiana, met in special session on August 29, 2013, in the jr/sr high school conference room in Bloomfield Junior/Senior High School, 501 West Spring Street, Bloomfield, Indiana. The following school board members were present: Bill Bond, John Combs, Steve Dowden, Dwayne Hostetter, Sandy May, Matt Miller, and Eric Moody. President Dowden called the meeting to order at approximately 7:00 p.m. The following order of business was transacted with the President presiding:
1. Board President Announces Project Hearing. President Dowden welcomed those present and stated that this board meeting was being held to conduct a Project Hearing on the proposed HVAC and Roofing Project at Bloomfield Jr/Sr High School and an Outdoor Physical Education Project.
2. Purpose of Project Hearing. School attorney Todd Corn stated that Indiana code 20-26-7 requires that when a school corporation proposes to construct or renovate a school facility at a cost in excess of one million dollars that will be financed by lease, bonds, or any other available method, they must hold a public hearing at which explanation of the potential value of the project to the school corporation and community are given. Mr. Corn stated that advertisement of this public hearing was made in accordance with Indiana state statute on August 15, 2013 in the Greene County Daily World. He said interested patrons would be given an opportunity during this public hearing to give testimony and/or ask questions concerning proposed projects. Mr. Corn stated the Hearing was to inform the public of the proposed projects and to allow all persons present to voice their concerns and give their opinions on the proposed projects.
3. Superintendent Gives Background on Previous Meetings, Process to Date, Need, Overview of Costs, Timing and Financial Impact of Project. Superintendent Dan Sichting provided an overview of the process prior to tonight’s project meeting. During June 2013 a public work session was held and both of the proposed projects were introduced to the public. Bloomfield Daily World covered the work session and published an article about the work session in their newspaper. A follow-up was done during the regular July 2013 meeting of the Board by approving a recommendation to advertise for the project hearing. Superintendent Sichting then outlined both projects for those in attendance by using a power point presentation he had prepared prior to the meeting. The first part of the project was to replace the roof over the junior high wing, which was installed during the early 1990’s. He said the roof appeared to have been improperly installed allowing areas where water had pooled and caused damage to the roof membrane. Mr. Sichting pointed out numerous patching that had been made to the roof and that maintenance had been ongoing on this portion of the roof. He said the roof needed to be replaced and estimated the cost at $300,000.
Mr. Sichting said the second part of the project would be to replace the HVAC in Jr/Sr High School. Bloomfield Jr.-Sr. High School has a variable air volume system. Warm water is generated by boilers used to heat air which is then pushed to the classrooms and offices by Air Handlers through the Variable Air Boxes located in each classroom, hallway, or office. The boilers and air handlers were installed in 1985 and normal life expectancy for the equipment is 25 years. Currently, each has exceeded the life expectancy and are twenty-eight years old. The pumps used to circulate hot and cold water for the Variable Air System are the original pumps. The average life expectancy for the pumps is 20 years. The pumps are 28 years-old. The Variable Air system uses four (4) pipes to circulate hot and cold water. The system has a three way system valve to reduce heating water temperature during mild conditions which helps improve energy efficiency and the learning environment. The chiller at Bloomfield Jr.-Sr. High School is only three (3) years old. The chiller will continue to be used. The pump used to circulate water through the chiller is 28 years-old and needs replaced. A refrigerant warning system in case of a leak needs to be installed in the room housing the chiller barrel. The lack of warning system is a safety issue and a violation of code 2006 International Mechanical Code 1105.3 (F). The Variable Air Flow system uses five (5) air handlers to push warm air and cold air to heat and cool the classroom, hallways, restrooms, Library, Band Room, Gymnasium, and Office Suite. The Air Handlers are all 28 years-old. The normal life expectancy for Air Handlers is twenty five years.
Four roof top units are used to heat and cool the jr.-sr. high school cafeteria, music studio, Jr. High Corridor, and Room D-4. The average life expectancy for these units is fifteen (15) years. Three of the units were installed in 1991 and have exceeded their life expectancy. One unit is three to four years-old but has sustained hail damage. All need new controls installed on the units. The control system was installed in 1985. The controls are pneumatic with a combination of electronic controls. Pneumatic controls are hard to find replacement parts and companies who optimize pneumatic controls. Some of the current intake vents and exhaust fans don’t meet code. The code requires the exhaust fan to be located ten feet from the intake vent. (2006 International Mechanical Code Section 501.2.1 No. 3) The domestic hot water system was installed in 1985. The system is showing age and needs to be replaced. In 1985, code requirements for air flow to Physical Education locker facilities were significantly less than current code requirements. During the renovation, it is necessary to bring the Physical Education locker rooms up to code in terms of air flow requirements. (2006 International Mechanical Code Section 403.2 Outdoor Air Required-Table 403.3 pgs. 30-31)
•Jr. High Wing Roof-$300,000
•Optimize and commission entire control system to ensure optimal operation
•Install new air systems for locker rooms
•Install new exhaust fans
•Install new supplemental heaters
•Relocate exhaust fans to meet code
•Replace galvanized domestic water piping with new copper piping as required
•Replace water coolers
•Make all required electrical modifications for new system
•Perform an air and water balance on all new equipment
•Cost of all Inside Work-$1,500,000 to $1,700,000
•Install high efficiency boilers
•Install new pumps with variable speed drives
•Install new VAV terminals with hot water reheat coils
•Pipe hot water to hot water reheat coils
•Install new rooftop air handling unit for Jr. High corridor and D-4
•Install two (2) new rooftop air handling units for cafeteria
•Install high efficiency domestic water heaters
•Install a refrigerant monitor system for chiller barrel room
•Install new non-proprietary Alerton controls throughout and connect to front end
Mr. Sichting said the third part of the project would be the Proposed Outdoor Physical Education Facilities Project.
1. Current track is ¼ regulation length
2. Currently only three (3) tennis courts
3. Current baseball field is not regulation.
4. School District doesn’t own softball facility
5. Current facilities don’t allow for adding new programs
6. New families and students often enroll at other schools due to condition of current facilities
•Develop Master Facilities Development Plan
•Determine and construct infrastructure
a. entrance and passing lanes
d. Sewer system
•Facility Construction Priority
a. Track and field events
b. Six (6) tennis courts
c. Regulation Baseball Field
d. Softball field
e. Need for other facilities
Scope of Outdoor Physical Education Facilities
•The funds available will determine the amount of scope to be constructed in first phase of construction.
•Funds available-$2 million
Bloomfield School District Current Debt
•Current Tax and Debt Information
•2013 Valuation - $191,788,234
•2013 Tax Rates
• Fund Rate
• Debt Service $ .3968
• Pension Bond Debt Service .1180
• Capital Projects .2790
• Transportation .2916
• Bus Replacement .0534
•Existing Debt Service
School 2008 2011
Year Loan Bonds Bonds Total
2013 $ 38,000 $ 553,000 $225,000 $ 816,000
2014 753,000 753,000
2015 715,000 715,000
2016 238,000 238,000
$ 38,000 $ 553,000 $ 1,931,000 $ 2,522,000
Financial Impact of Proposed Projects
•Possible Debt Service Picture With $4,000,000 New Debt Added in 2013
Year Existing $4 Million Total DS Fund Rate
2013 $816,000 $816,000 .40
2014 753,000 753,000 .40
2015 715,000 $100,000 815,000 .40
2016 238,000 580,000 818,000 .40
2017 816,000 816,000 .40
2018 816,000 816,000 .40
2019 816,000 816,000 .40
2020 816,000 816,000 .40
2021 615,000 615,000 .30
$ 2,522,000 $ 4,559,000 $ 7,081,000
Construction Costs, Bonding Costs, Legal Fees, Financial Fees
•Bloomfield Jr.-Sr. High School HVAC and Roofing Project
Bonding Costs, Legal Fees, Financial Costs-$200,000
•Outdoor Physical Education Facilities
Bonding Costs, Legal Fees, Financial Costs-$200,000
4. Public Comments. No public comments were made.
5. Board Approves Bloomfield Jr/Sr High School Project Resolution. Todd Corn presented the Board with a Bloomfield Jr/Sr High School Project Resolution for their consideration. (See Attached) Dwayne Hostetter moved to approve the Resolution. Eric Moody seconded the motion, which passed by a 7-0 vote.
6. Board Approves Outdoor Physical Activity Project Resolution. Todd Corn presented the Board with an Outdoor Physical Activity Project Resolution for their consideration. (See Attached) Mat Miller moved to approve the Resolution. John Combs seconded the motion, which passed by a 7-0 vote.
7. Board Approves Resolution Approving Building Corporation. Todd Corn presented the Board with a Resolution Approving Building Corporation for their consideration. (See Attached) Eric Moody moved to approve the Resolution. Matt Miller seconded the motion, which passed by a 7-0 vote.
8. Board Approves Resolution Approving Form of Lease. Todd Corn presented the Board with a Resolution Approving Form of Lease for their consideration. (See Attached) Dwayne Hostetter moved to approve the Resolution. Bill Bond seconded the motion, which passed by a 7-0 vote.
9. Board Approves Declaration of Official Intent to Reimburse Expenditures. Todd Corn presented the Board with a Declaration of Official Intent to Reimburse Expenditures for their consideration. (See Attached) Bill Bond moved to approve the Declaration. Sandy May seconded the motion, which passed by a 7-0 vote.
10. Adjournment. Matt Miller made a motion to adjourn. Eric Moody seconded the motion. The meeting was adjourned by a 7-0 vote.
BLOOMFIELD SCHOOL DISTRICT - BOARD OF SCHOOL TRUSTEES
Attest: Secretary Superintendent of Schools
Minutes Special Project Hearing 8.29.13.doc