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Minutes-4/28/16 PDF Print E-mail
Written by Kelli Usrey   
Tuesday, 31 May 2016 13:51

 

                        MINUTES REGULAR MEETING OF SCHOOL BOARD

                   OF BLOOMFIELD SCHOOL DISTRICT

April 28, 2016

                                   

The Board of School Trustees of the Bloomfield School District, of Greene County, Indiana, met in regular session on April 28, 2016, in the jr/sr high school cafeteria in Bloomfield Junior/Senior High School, 501 West Spring Street, Bloomfield, Indiana.  The following school board members were present: Steve Dowden, Dwayne Hostetter, Steve Jones, Keven McIntosh, and Sandy Parkes. John Combs and Matt Miller were absent.  President Hostetter called the regular board meeting to order at approximately 7:00 p.m. The following order of business was transacted with President Hostetter presiding:

 

1.  President Hostetter introduced choral director Laura Helms and band director Jennifer Bollero along with members of the Center Stage group to sing an Alma Mater song the teachers had written that would be voted on later in the meeting. The ladies and students received a round of applause.  Board members thanked them for their presentation.  

2. Recognitions.  Mary Jane Vandeventer sent congratulations to Joyful Noise for their recent trip to St. Louis and said Bloomfield Elementary was finishing up ISTEP testing.  Ms. Vandeventer invited everyone to Track and Field on May 18th and to the 6th grade celebration on May 19th. Mr. Dean recognized band members for a recent competition and said on April 12th all Bloomfield Juniors took the SAT. Mr. Dean recognized his secretary staff for all they do and said they were on the downhill slide with ISTEP testing. He also accredited the NJROTC group for receiving the highest rating allowed at a recent inspection and said Frank Hall was recently accepted into the I. U. Summer Institute.  Mr. Dean congratulated the SeaPerch teams for qualifying for National Competition and shared that Nancy Hudson had received a Dave Ramsey Grant worth $2,500.  He also recognized student athletes Marissa McIntosh and Alli Workman for being named Herald Times Academic All Stars and Brandon VanSant was named Greene County Player of the Year.  Mr. Dean invited board members to attend the VIP breakfast to be held on May 5th at 7:00 a.m.  Mr. Sichting recognized Chris Crane, ISTEP Test Coordinator who has been very busy with her duties.  Mr. Sichting also announced that May 4th would be the Rotary Scholarship Dinner and on May 10th would be the Employee Appreciation Reception.

3. Bloomfield Elementary Math Textbook Adoption.  Teachers, Kristi Vandeventer, Theresa Barker, Amy Gaines, Stephanie Hill and Jennifer Heaton presented on the proposed “My Math” textbook adoption. The group had the proposed textbooks at the meeting for those interested to look over.  Ms. Mary Jane Vandeventer thanked the teachers for their efforts in reviewing and preparing this Math Textbook Adoption.  It was recommended the Board approve the following textbooks for adoption and use: 

 

  • Kindergarten: My Math           Glencoe/McGraw Hill                             978-0-07-673661-4
  • 1st Grade  My Math                 Glencoe/McGraw Hill                             978-0-07-673663-8
  • 2nd Grade My Math                 Glencoe/McGraw Hill                             978-0-07-673663-8
  • 3rd Grade My Math                 Glencoe/McGraw Hill                             978-0-07-673666-9
  • 4th Grade My Math                 Glencoe/McGraw Hill                             978-0-07-673668-3
  • 5th Grade My Math                 Glencoe/McGraw Hill                             978-0-07-673668-3
  • 6th Grade Glencoe Math Course 1 Glencoe/McGraw Hill                      978-0-07-671570-1

 

Mr. Sichting explained in 2011, the Indiana General Assembly passed P.L.73-2011.  The law authorized local superintendents to set local procedures for local textbook adoption.  He said he had instructed building principals to have a process in place to ensure teachers and parents review the textbooks and sign off on the adoption.  The school board would still approve all new textbooks, but all continued use textbooks would not require board approval. Sandy Parkes moved to approve the recommendation.  Steve Dowden seconded the motion, which passed by a 5-0 vote.

4.  Bloomfield Jr/Sr High School Science Textbook Adoption. Science teacher Lauren Bohnert and Mr. Dean provided information on the proposed Science Textbook Adoption for the jr/sr high school.  Mr. Sichting recommended approval of the following Science textbooks for adoption and use:

 

  • Grade 7: IN Grade 7 iScience            Glencoe/McGraw Hill                         978-0-07-888006-0
  • Grade 8: IN Grade 8 iScience            Glencoe/McGraw Hill                         978-0-07-888007-0
  • Anatomy & Physiology      Hole’s Human Anatomy & Physiology 13th Ed           

                                                                McGraw Hill                                                         98-0-07-664458-2

  • Physical Science  High School          Glencoe/McGraw Hill                         978-0-07-662169-9
  • Chemistry:  Matter and Change       Glencoe/McGraw Hill                         978-0-07-662169-9

 

Mr. Sichting explained that in 2011, the Indiana General Assembly passed P.L.-73-2011.  The law authorized local superintendents to set local procedures for local textbook adoption.  He had instructed building principals to have a process in place to ensure teachers and parents review the textbooks and sign off on the adoption.  The school board would still approve all new textbooks, but all continued use textbooks would not require board approval.  Sandy Parkes made a motion to approve the recommendation. Keven McIntosh seconded the motion, which passed by a 5-0 vote.

 

5.  Spotlight on Learning.  Megan Brown who teaches Family and Consumer Sciences at Bloomfield Jr/Sr High School shared that she had started an FCCLA group who had attended the FCCLA conference recently.  Mrs. Brown shared some pictures from that conference.  She also let two student members, Chasity Woods and Anna Decker share experiences they had at the conference.  Board members thanked the ladies for their presentation.

 

6.  Bloomfield Elementary Pre-Engineering Pilot with NSA Crane.  Mary Jane Vandeventer shared that 5th grade students got to attend the Science Fair at Crane recently and had a great experience. Mrs. Janis Shaw introduced Kim Kaiser who heads up the Science Fair at Crane.  The ladies showed a slide show of the students participating in different projects at Crane. Board members thanked the ladies for their presentation. 

 

7.  Approval of Minutes.  The Board had been provided with minutes of a regular board meeting held on March 31, 2016 which had been prepared by corporation recording secretary Kelli Usrey.  Keven McIntosh made a motion to approve the minutes of the meeting beginning with the sentence: “The Board of School Trustees of the Bloomfield School District, of Greene County, Indiana, met in regular session on March 31, 2016 …” and ending with the sentence: “The meeting was then adjourned by a 7-0 vote.”  Sandy Parkes seconded the motion, which passed by a 5-0 vote.

 

8. Treasurer’s Report.  The Board had been provided with the Treasurer’s Report, prepared by corporation treasurer Stacey Robinette.  Sandy Parkes made a motion to approve the April, 2016 claims listing beginning with voucher number 397 to Bloomfield State Bank and ending with voucher number 506 to 1st Security Insurance Agency, the March 31, 2016 appropriation report beginning with Fund 0100 through Fund 6841 and the March 31, 2016 Bank Statement.  Steve Dowden seconded the motion, which passed by a 5-0 vote.

 

9.  April FY 546 Basic Grant Payment. Bloomfield School District received the April FY 2016 Basic Grant payment on Friday, April 15, 2016.  The April FY 2016 Basic Grant payment was four hundred twenty nine thousand seven hundred thirty nine dollars and sixty-six ($429,739.66) cents.  The April payment was reduced due to an overpayment in the Special Education Grant that occurred in January, 2016.  In February, 2016, BSD received thirty seven thousand one hundred fifty four dollars and fifteen ($37,154.15) cents.  The April Special Education Grant payment was eleven thousand eight hundred fifty ($11,850) dollars.  As was discussed during the March 31, 2016 board meeting, mistakes by the Indiana Department of Education resulted in an overpayment of the Special Education Grant for Bloomfield School District.       The April FY 2016 Basic Grant payment was based on an “Average Daily Membership” of eight hundred fifty three and a half (853.5) students.  Bloomfield School District will have to project an “Average Daily Membership” in the next month which will be the basis for Basic Grant payments for July, August, and September months of the FY 2017 Basic Grant cycle.

 

10. Board Approves Standards for Success Student Success GPS and Subscription Service (SAAS) Evaluation Software. It was recommended the Bloomfield School District Board of School Trustees approve a contract with Standards for Success for the following services (See Attached):

 

  • SFS-GPS-Data warehouse built on Ed-Fi Alliance Platform 921 @ $3
  • SFS:SFS-Teacher and Administration Software Subscription Service (SaaS) 67 @ $32
  • One-time fee associated with set-up and training for evaluation software-$3,000

 

Keven McIntosh made a motion to approve the recommendation.  Sandy Parkes seconded the motion.  Mr. Sichting explained the SFS-GPS data warehouse would house student test data so teachers and administrators can access the data using the data to make instructional decisions in real time.  The teacher can monitor student mastery of academic standards and make adjustments in instruction as necessary.  The SFS-GPS system would be paid through the Capital Projects Fund, Title I Fund, and Title II Fund.  Bloomfield School District receives a two dollar ($2) per student discount in the per student fee due to our affiliation with the M.A. Rooney Foundation.  He said, in the future, the per student fee may be passed on to students in the form of classroom fees for English/Language Arts and math.  The SFS:SFS (SaaS) is evaluation software to support teacher and administrator evaluation.  Bloomfield School District has utilized the Harmony Evaluation software in the past.  However, administrators have voiced concerns in the urgency by Harmony to address some issues and changes with the evaluation software.  Bloomfield School District has received numerous testimonials from other school district utilizing the SFS:SFS(SaaS) evaluation software.  The cost of the evaluation software will be paid through the Capital Projects Fund and Title II, Part A Grant. The one-time fee is for set-up and professional development training on using the evaluation software.  The fee would be paid out of the Capital Projects Fund.  The fee is for professional services. The two dollar ($2) per student savings for districts affiliated with the M.A. Rooney Foundation expires on April 30, 2016. The recommendation was approved by a 5-0 vote.

11. Martin Flooring Company Quote.  It was recommended the Bloomfield School District Board of School Trustee approve a quote from Martin Flooring Company, Incorporated to replace the Junior High Gymnasium floor for seventy three thousand one hundred thirty eight ($73,138) dollars.  (See Attached)  Due to the work being under the bid threshold of one hundred seventy five thousand ($175,000) dollars, Bloomfield School District only had to solicit quotes for the project.  Mr. Sichting said Allen Toon attempted to solicit three quotes for replacing the gym floor.  However, Mr. Toon was only able to solicit two quotes.  The quotes were:

 

  • Martin Flooring Company, Inc.-$73,138.00
  • Cincinnati Floor Company-$95,500.00

 

Sandy Parkes moved to approve the recommendation.  Steve Dowden seconded the motion. The work would be paid out of the proceeds from the bond sale for the 2014 Bloomfield Jr.-Sr. High School project.  Martin Flooring Company, Inc. was the company to install the gym floor in the Guy Glover Gymnasium.  The gym floor in the Bloomfield Jr. High School Gym has several dead spots.  The gym floor is in need of replacing.  The motion passed by a 5-0 vote.

 

12. Board Approves Proposal for Climate Audit and Focus Groups.  It was recommended the Board approve a proposal from Sycamore Education Consulting for one thousand four hundred ($1,400) dollars to conduct an electronic climate survey and hold on-site focus groups associated with climate. Sandy Parkes moved to approve the recommendation. Steve Dowden seconded the motion. Mr. Sichting explained that Sycamore Education Consulting conducted an electronic climate survey and on-site focus groups for Bloomfield School District at the conclusion of the 2014-2015 school year.  The proposal is to do a follow-up electronic climate survey and on-site focus groups to determine if progress is being made in terms of bullying and if other issues are present that need to be addressed.  No other quotes were solicited as the quote is for the same price completed in 2014-2015.  Other quotes were solicited in the past with the quotes being substantially higher than the quote received from Sycamore Education Consulting.  He said the cost of the electronic survey and focus groups will be paid from the General Fund.  The recommendation passed by a 5-0 vote.  President Hostetter made a suggestion to have meetings on a regular basis with community members and/or parents.  Mrs. Royal commented that it was difficult to get people to attend those type of meetings. 

 

13.  Fiscal Year 2016 Erate Category 2 Infrastructure Quotes Approved.  It was recommended the Bloomfield School District Board of School Trustees approve Fiscal Year 2016 ERATE Category 2 contracts for the following quotes:

 

             Contract 1

  • Integrity Network Solutions-$73,887.44 (Contract One Base)
  • Integrity Network Solutions-$27,500 (Contract One-Alternative Base)

 

Contract 2

  • HiCom-$17,723 (Contract Two Base)
  • HiCom-$4,744   (Contract Two Alternative)

 

Sandy Parkes made a motion to approve the recommendation. Steve Dowden seconded the motion. Mr. Sichting said the Federal Communications Commission began charging a surtax on cell phones to raise funds to improve the technology infrastructure of public schools and libraries in the United States.  Schools receive Category 1 funding on an annual basis.  Schools have three or more years to take advantage of Category 2 ERATE funding.  In order to take advantage of federal ERATE Category 2 funding, a Request for Proposals and documents were prepared to meet minimum Federal Communications Commission requirements.  Bloomfield School District contracted with Technology Dynamics in preparing and evaluating the proposals. Proposals were received from four providers.  The recommendation was approved by a 5-0 vote.

 

14.  Security Services Approved.  It was recommended the Bloomfield School District Board of School Trustees approve the payment for security services not to exceed 100 hours at twelve dollars and fifty ($12.50) cents per hour. (See Attached) The security services are to assist with senior week activities and discourage any vandalism attempts. Sandy Parkes moved to approve the recommendation.  Keven McIntosh seconded the motion.  Bloomfield School District budgets in the General Fund each year an appropriation of two thousand ($2,000) dollars for security services.  Bloomfield School District has routinely hired off-duty local police officers to provide the security services.  The security services help to discourage vandalism or pranks at the conclusion of the academic school year.  The security services would also provide security during the commencement services. The recommendation was approved by a 5-0 vote. 

 

15.  2015-2016 Extra Curricular Resignations. It was recommended the Bloomfield School District Board of School Trustees approve the resignation of Miss Kayla Hendrix as Senior Class Sponsor effective March 12, 2016.  (See Attached)  Steve Dowden made a motion to approve the recommendation. Sandy Parkes seconded the motion.  Mr. Sichting said Miss Hendrix submitted her resignation on March 12, 2016 for the 2015-2016 Senior Class Sponsor. The resignation was accepted by a 5-0 vote. 

 

16. 2015-2016 Extra-Curricular Recommendation.  It was recommended the Bloomfield School District Board of School Trustees approve the following extra-curricular recommendations for the 2015-2016 school year:

  • Laura Helms-Senior Class Sponsor

 

The 2015-2016 extra-curricular recommendation was made by Mr. Dean.  Keven McIntosh made a motion to approve the recommendation.  Sandy Parkes seconded the motion, which passed by a 5-0 vote. 

 17.  Summer Camp Coaches Appointed.  It was recommended the Board approve the following summer camp instructors and hours:

  • Matt Britton-Boy’s Basketball Camp
  • Ron Knepp-Girl’s Basketball Camp

Sandy Parkes moved to approve the recommendation. Keven McIntosh seconded the motion, which passed by a 5-0 vote.  Mr. Sichting said the athletic camps are self-supporting and that no personnel expenses for camp instructors is paid out of General Fund revenue.  All summer camp instructors would be paid $12 per hour.  The number of hours for each camp instructor is based on the number of paid camp registrations.  If the camp registrations fall below a minimum number the hours for the camp will be reduced.  Below is the number of paid hours for 2016:

  • Matt Britton-30 hours (Minimum of 18 camp participants)
  • Ron Knepp-28 hours (Minimum of 17 camp participants)

 

18.  Board Approves Summer School Instructors.  It was recommended the Board approve the following instructors for the 2016 Summer School term:

 

  • Ron McBride-Drivers Education*
  • Kyle vonAlmen-Drivers Education*
  • Cindy Lincicome-Health**
  • Ben Helms-Supervised Agriculture Experience**
  • Jennifer Bollero-Summer Band***
  • Diane Rodriguez-Credit Recovery**

 

*- No state funding is provided for this class.  Students pay 100% of the instructor salaries,

           textbook rental, and fuel costs.

      **- Eligible for Summer School Reimbursement in Category I.  Contingent upon an average of 15 students per class.         ***- Eligible for Summer School Reimbursement at a level of Category II if sufficient funds

                  remain after Category I expenses are paid state-wide.

 

        Summer School Schedule:

  • Driver’s Education Classes will be 7:00 A.M. to 9:00 A.M. from Tuesday, May 23, 2016 through Monday, June 13, 2016
  • Health will be from 9:00 A.M. to 1:00 P.M. from Tuesday, May 23, 2016 through Monday, June 13, 2016
  • Credit Recovery will be held Monday-Friday from 9:00 A.M. to 12:00 P.M. from Monday, May 23, 2016 and ending on Friday, June 24, 2016.  No Credit Recovery will be held on the week of June 6, 2016 through June 10, 2016.

 

Sandy Parkes made a motion to approve the recommendation. Steve Dowden seconded the motion, which passed by a 5-0 vote. Mr. Sichting explained that Bloomfield School District submitted an estimate of instructional costs to the Indiana Department of Education for summer school.  He said at this point, the Indiana Department of Education had not supplied a reimbursement estimate for the 2016 Summer School period.   As has been the case the last three years, the estimated reimbursement rate has been significantly lower than the actual reimbursement rate. 

 

19. NJROTC Instructors Annual Certification and Contract Approved. It was recommended the Bloomfield School District Board of School Trustees authorize the Superintendent to sign the JROTC ANNUAL CERTIFICATION OF PAY AND DATA FORMS and Contracts for the 2016-2017 school year.  (See Attached)  Steve Jones moved to approve the recommendation.  Steve Dowden seconded the motion, which passed by a 5-0 vote. Mr. Sichting said Bloomfield’s NJROTC program had been an asset to the Bloomfield School District and brings pride to the students, school, and community.  The Bloomfield Jr.-Sr. High School NJROTC Unit is well received by our students, school, and community.  Student participation in the Bloomfield Jr.-Sr. High School NJROTC Unit remains high.  The Bloomfield Jr.-Sr. High School NJROTC Unit has been recognized at all levels for their achievement in physical training, academics, and military drill teams.  The Bloomfield Jr.-Sr. High School NJROTC program is an asset to Greene County and the Bloomfield community.

20.  Seven Field Trips Approved by Board.  Board members were provided with information on seven field trips.  (See Attached)  Mr. Sichting recommended approval.  Steve Jones made a motion to approve all seven field trips, as presented.  Steve Dowden seconded the motion, which passed by a 5-0 vote. 

 

21. Board Policy Review, 1st Reading.  It was recommended the Bloomfield School District Board of School Trustees read the following board policies for the first time:

 

  • 2221-Graduation Requirements
  • 5112.2-Admission of Student from Accredited and Non-Accredited Schools
  • 5340-Wellness Policy on Physical Activity and Nutrition

 

Discussion was held and suggestions made.  Superintendent Sichting said the policies were being amended due to changes in state or federal regulations and would be brought back to the Board for final approval. 

 

22.  Bloomfield School District Evaluation Plan ApprovedIt was recommended the Bloomfield School District Board of School Trustees approve the Evaluation Plan for Bloomfield School District certified employees. (See Attached)  Sandy Parkes moved to approve the recommendation. Steve Jones seconded the motion, which passed by a 5-0 vote. Mr. Sichting explained the Board approved a change in the percentages involved in the evaluation plan on October 29, 2015 which came after conversations with the Bloomfield Teacher’s Association and the Indiana Department of Education on the proposed change. During March, a sample evaluation plan from another school district was adapted and provided to members of the Bloomfield Teacher’s Association and school administration for review.  Mrs. Mary Jane Vandeventer revised the document and the revised document was presented to the Bloomfield Teacher’s Association during the April Discussion meeting.  No changes or amendments were provided for the proposed evaluation plan document. Mr. Sichting said the Indiana Department of Education requires each school district to provide a copy of the evaluation plan document. 

23. Donation Approved for Bloomfield Elementary.  It was recommended the Bloomfield School District Board of School Trustees approve a donation from Utilities District of Western Indiana/REMC for three hundred ($300) dollars for Bloomfield Elementary.  (See Attached)  Keven McIntosh moved to approve the donation.  Steve Jones seconded the motion, which passed by a 5-0 vote.

The donation from Utilities District of Western Indiana/REMC for three hundred ($300) dollars will be used for classroom supplies for the classrooms of Kindergarten teachers. The Bloomfield School District Board of School Trustees, administration, staff, and students would like to thank Utilities District of Western Indiana/REMC for their continued support for the students at Bloomfield Elementary. Bloomfield School District Board of School Trustees has adopted policies for implementation for the school district.  The Bloomfield School District Board of School Trustees Policy #9510 requires all gifts, bequests, or donations to be approved by the Bloomfield School District Board of School Trustees.

 

24. Bloomfield Jr/Sr High School NJROTC Donation Approved.  It was recommended the Bloomfield School District Board of School Trustees approve a donation for the Bloomfield Jr.-Sr. High School NJROTC Unit from the NRA Foundation Board of Trustees for equipment for the NJROTC air rifle shooting range for the monetary value of four thousand nine hundred ninety six ($4,996) dollars. (See Attached)  Sandy Parkes made a motion to approve the recommendation.  Steve Dowden seconded the motion, which passed by a 5-9 vote.  Bloomfield School District Board of School Trustees, administration, staff, and students would like to thank the NRA Foundation Board for their support of the Bloomfield Jr.-Sr. High School NJROTC Air Rifle cadets and team. Bloomfield School District Board of School Trustees has adopted policies for implementation for the school district.  The Bloomfield School District Board of School Trustees Policy #9510 requires all gifts, bequests, or donations to be approved by the Bloomfield School District Board of School Trustees.

 

25. Indiana Education Employment Labor Relations Board Teacher Contract Compliance Report.  Superintendent Dan Sichting provided information to Board members on the results of a report from the Indiana Education Employment Labor Relations Board on compliance of the 2015-2016 Collectively Bargained Agreement between the Bloomfield Teacher’s Association and the Board of School Trustees of the Bloomfield School District.

 

26.  Update on Highway 231 South Passing Blister.  Superintendent Sichting updated board members on the plans for the passing blister. He told board members he had met with Bessert, Riggert, Cooper and James for a pre-bid meeting recently. Only one contractor was present for the meeting. He said he would be bringing the bid(s) to the May board meeting for their consideration.

 

27. Comments from the Public.  Mary Jane Vandeventer wanted to share with board members what had been done at Bloomfield Elementary since that last climate survey.  She said Elementary Family Night had 300 to 400 parents and students attending and she felt like it had been one of the best things to show what good things there are to note about the schools. Mrs. Royal and Mr. Dean said they have been focusing on kindness and recognizing students who are showing kindness and those types of things, Inclusion of Special Education students in the regular classrooms and celebrating autism awareness.  Mrs. Royal always shared that there would be a ping pong tournament held soon at Bloomfield Jr/Sr High School. 

 

28. Adjournment.  There being no further business Sandy Parkes moved to adjourn. Keven McIntosh

seconded the motion.  The meeting was then adjourned by a 5-0 vote. 

 

 

BLOOMFIELD SCHOOL DISTRICT – BOARD OF SCHOOL TRUSTEES

 

_______________________________          _______________________________

President                                                        Member

 

 

________________________________        ________________________________

Vice-President                                               Member

 

 

________________________________        ________________________________

Member                                                          Member

 

 ________________________________       ________________________________

Attest:  Secretary                                           Superintendent of Schools

 

 

 

 

 

 

 

 

 

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