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School Board
Minutes-12/29/16 PDF Print E-mail
Written by Kelli Usrey   
Monday, 01 February 2016 11:06

MINUTES REGULAR MEETING OF SCHOOL BOARD

OF BLOOMFIELD SCHOOL DISTRICT

December 29, 2015

The Board of School Trustees of the Bloomfield School District, of Greene County, Indiana, met in regular session on December 29, 2015, in the jr/sr high school conference room in Bloomfield Junior/Senior High School, 501 West Spring Street, Bloomfield, Indiana. The following school board members were present: John Combs, Steve Dowden, Dwayne Hostetter, Steve Jones, Keven McIntosh, Matt Miller and Sandy Parkes. President Hostetter called the regular board meeting to order at approximately 7:00 p.m. The following order of business was transacted with President Hostetter presiding:

1. Recognitions. Mr. Dean recognized the Nutrition and Wellness class for preparing the recent Holiday Dinner, said final exams in the jr/sr high school went well and that Miss Bollero, Mrs. Helms and their students had done a fine job at the latest band and choral concerts. Mr. Dean also shared that the Student Council food drive had brought in over 700 nonperishable items for the local food pantry with Mrs. Rodriguez's 7th grade class donating over 500 items themselves. Mr. Sichting also said the band and choral concerts were fantastic with many talented students participating.

2. Approval of Minutes. The Board had been provided with minutes of an executive session board meeting and a regular board meeting both held on November 19, 2015 which had been prepared by corporation recording secretary Kelli Usrey. Matt Miller made a motion to approve the minutes of the executive session and regular board meeting both held on November 19, 2015 beginning with the sentence: "The Board of School Trustees of the Bloomfield School District, of Greene County, Indiana, met in executive session on November 19, 2015... " and ending with the sentence: "The (regular) meeting was then adjourned by a 6-0 vote." Keven McIntosh seconded the motion, which passed by a 6-0-1 vote. Sandy Parkes abstained because she was not in attendance at the November 19, 2015 board meetings.

3. Treasurer's Report. The Board had been provided with the Treasurer's Report, prepared by corporation treasurer Stacey Robinette. Sandy Parkes made a motion to approve the December, 2015 claims listing beginning with voucher number 940 to Bloomfield State Bank and ending with voucher number 1062 to Wilhelm Filter Supply, the November 30, 2015 appropriation report beginning with Fund 0100 through Fund 6841 and the November 30, 2015 Bank Statement. John Combs seconded the motion, which passed by a 7-0 vote.

4. December SA 546 Basic Grant Payment. Bloomfield School District received the December SA 546 Basic Grant payment on Tuesday, December 15, 2015. The December SA 546 Basic Grant Payment showed reconciliations for the Academic Honors Grant and Vocational Education Grant. The December SA 546 Basic Grant payment was four hundred forty six thousand five hundred thirty three dollars and fifty-one ($446,533.51) cents. The Vocational Grant increased from seven thousand two hundred twenty dollars and eighty-four ($7,220.84) cents to seventeen thousand three hundred ninety five dollars and eighty three ($17,395.83) cents. The reason for the increase was due to Bloomfield School District being underpaid in terms of the Vocational Grant from July 1, 2015 to December 31, 2015. The Academic Honors Grant decreased from two thousand ($2,000) dollars monthly to one thousand four hundred ($1,400) dollars in December. In January, the Academic Honors Grant will increase to one thousand nine hundred dollars per month. The reconciliation was the class of 2015 had fewer students receiving the Academic Honors Diploma. In 2010, Bloomfield School District was receiving six hundred seventeen thousand eight hundred eighty four dollars ($617,884) more in calendar year funding. The anticipated loss of five hundred forty two thousand four hundred two dollars ($542,402) brings the total loss of state funding to over one million thirty eight thousand seven hundred thirty eight dollars ($1,038,738) since 2010. Bloomfield School District has lost 14% of funding. The loss of funding is due to a drop in student enrollment along with the loss of the Small Schools Grant and Rural Schools Grant. In comparison, Bloomfield School District has lost 16% of the student enrollment.

5. December 2015 Financial Institutions Tax Settlement. Mr. Sichting told board members that on Wednesday, December 9, 2015, Bloomfield School District received the December 2015 Financial Institutions Tax Settlement from the Greene County Auditor's Office. The table below summarizes receipts by fund for the 2015 Financial Institutions Tax settlement. The table also illustrates a comparison of 2015 Financial Institutions Tax receipts to Financial Institutions Tax receipts for 2011, 2012, 2013, and 2014:

Fund 2012 2013 2014 2015 % of 2014

Miscellaneous

Revenue

School Bus Replacement $820.18 $857.73 $1,177.57 $1,356.17 7%

Retirement/Severance Debt Service $1,607.76 $1,895.34 $2,839.63 $2,557.53 7%

Capital Projects $2,542.88 $4,481.34 $5,262.10 $7,687.51 7%

Debt Service $5,363.70 $6,373.96 $6,448.35 $6,412.62 7%

Transportation $3,999.02 $4,683.73 $6,424.42 $5,474.47 7%

The December settlement of the Financial Institutions Tax makes up 7% of the miscellaneous revenue for each fund. A large percentage of the miscellaneous revenue for each of the funds will come from Excise Tax. Excise Taxes, Commercial Vehicle Excise Taxes, and Financial Institutions Taxes are the sole source of miscellaneous revenue for each of the funds. The other major revenue source for each of the funds is Property Taxes.

6. December 2015 Commercial Vehicle Excise Tax Settlement. On Wednesday, December 9, 2015, Bloomfield School District received notification of the December 2015 Commercial Vehicle Excise Tax Settlement from the Greene County Auditor's Office. The table below summarizes receipts by fund for the 2015 Commercial Vehicle Excise Tax settlement. The table also illustrates a comparison of 2015 Commercial Vehicle Excise Tax settlement to Commercial Vehicle Excise Tax receipts for 2012, 2013 and 2014:

Fund 2012 2013 2014 2015 % of Miscellaneous Revenue

School Bus Replacement $1,360.94 $1,117.32 $1,186.28 $1,447.04 8%

Retirement/Severance Bond Debt Service $2,667.81 $2,469.00 $2,860.76 $2,728.77 8%

Capital Projects $4,220.28 $5,837.14 $5,311.26 $8,202.59 8%

Debt Service $8,900.28 $8,302.56 $6,676.34 $6,842.26 8%

Transportation $6,635.76 $6,101.38 $6,472.29 $5,842.34 8%

The Commercial Vehicle Excise Tax makes up eight (8%) percent of the miscellaneous revenue for each fund. A large percentage of the miscellaneous revenue for each of the funds will come from Excise Tax. Excise Taxes, Commercial Vehicle Excise Taxes, and Financial Institutions Taxes are the sole source of miscellaneous revenue for each of the funds. The other major revenue source for each of the funds is Property Taxes.

7. December 2015 Excise Tax Settlement. On Wednesday, December 9, 2015, Bloomfield School District received the 2015 December Excise Tax Settlement from the Greene County Auditor's office. The table below summarizes receipts by fund for the December 2015 Excise Tax settlement. The table also illustrates a comparison of 2015 Excise Tax receipts to Excise Tax receipts for 2014, 2013 and 2012:

Fund 2012 2013 2014 2015 % of 2014

Miscellaneous

Revenue

School Bus Replacement $15,293.85 $12,026.03 $14,137.51 $13,906.55 79%

Retirement/Severance Debt Service $29,980.03 $26,574.34 $34,091.73 $26,223.62 79%

Capital Projects $47,426.18 $62,832.57 $63,175.34 $78,829.78 79%

Debt Service $100,017.82 $89,361.87 $77,417.19 $65,736.79 79%

Transportation $74,570.25 $65,670.17 $77,230.07 $56,147.01 79%

Excise tax collections make up a large portion of the miscellaneous revenue for taxing funds within the Bloomfield School District budget. For the 2015 budget revenues, excise tax collections were seventy-nine (79%) percent of the miscellaneous revenue collected for the budget in all funds.

8. December 2015 Property Tax Settlement. Bloomfield School District received the December settlement for Property Tax levies on Wednesday, December 9, 2015 from the Greene County Auditor's office. Below is a table illustrating the property tax payment per fund:

Fund June

2015

Settlement December 2015

Settlement 2015 Levy Percentage of Levy Received Amount uncollected

School Bus Replacement $64,109.14 $42,581.29 $107,870 98% $1,179.57

Retirement/Sev.

Bond Debt Service

$122,253.96 $81,221.03 $203,418 100% $0*

Capital Projects $363,339.83 $241,346.45 $611,466 98% $6,779.72

Debt Service $306,539.08 $203,653.21 $510,060 101% $0*

Transportation $258,794.57 $171,903.54 $435,520 98% $4,821.89

Total $1,115,036.58 $740,705.52 $1,868,334 98% $12,241.18

Mr. Sichting explained the actual Circuit Breaker impact was twelve thousand two hundred forty one dollars and eighteen ($12,241.18) cents. The estimated impact was nineteen thousand ($19,000) dollars. Mr. Sichting said due to the statutory requirements for school districts to pay debt obligations, the Circuit Breaker losses would primarily be in Capital Projects, Transportation, and School Bus Replacement funds.

9. 2015 Bloomfield School District Revenue Recap. The table below recaps the 2015 Budget revenue by fund. The proposed 2015 property tax levy and miscellaneous revenue by fund. Additionally, you will be given information on the actual revenue received in each fund:

Fund 2015 Proposed Property Tax Levy 2015 Proposed Miscellaneous Revenue 2015 Actual Property Tax Levy Collection 2015 Actual Miscellaneous Revenue Collection (Deficit) or Surplus

School Bus Replacement $107,870 $17,385 $106,690.43 $16,709.75 ($1,854.82)

Retirement/Sev.

Bond Debt Service $203,418 $32,785 $203,474.99 $31,509.92 ($1,218.09)

Capital Projects $611,466 $98,552 $604,686.28 $94,719.88 ($10,611.84)

Debt Service $510,060 $82,207 $510,192.29 $78,991.67 ($3,083.04)

Transportation $435,520 $70,194 $430,698.11 $67,463.82 ($7,552.07)

The 2015 revenue fell short in every fund over the projected revenue outlined on the 1782 Notice provided by the Indiana Department of Local Government Finance.

10. 1782 Notice for 2016 Budget. Bloomfield School District received the 1782 Notice for the Department of Local Government Finance on Friday, December 11, 2015. (See Attached) Tax neutrality associated with the Retirement/Severance Pension Bonds was made from the Transportation Fund. Bloomfield School District has asked the tax neutrality associated with the Retirement/Severance Pension Bonds be taken from both the Transportation Fund and Capital Projects Fund. Additional information concerning appropriation levels, levies, and tax rates will be provided once the changes have been made.

11. Resolution to Transfer Balance of Fund 0620 to the General Fund. It was recommended the Bloomfield School District Board of School Trustees approve the resolution to transfer the balance of Fund 0620 to the General Fund. (See Attached) Matt Miller made motion to approve the recommendation. Steve Jones seconded the motion. Superintendent Sichting explained that in 2001, the Indiana General Assembly enacted Senate Enrolled Act 199, which allowed school corporations to issue pension bonds to fund contractual retirement or severance liability. In 2002, Bloomfield School District issued pension bonds as permitted by Senate Enrolled Act 199. A portion of the bonds were placed in Fund 0620 to pay the health insurance premiums of Bloomfield School District employees who choose to remain on the prior collective bargaining agreement until they reached Medicaid eligibility. The last retiree has reached Medicaid eligibility and a balance remains in Fund 0620. Since 1999, Bloomfield School District has paid retirement obligations for some teachers out of the General Fund. Payments of $750 or $1,500 have been budgeted and paid out of the General Fund. These payments will be ongoing through 2020. Indiana Code 20-5-4-1.7 to use pension bonds to pay the stream of expenses due for existing retirees, and to pay the soft costs associated with the buyout and bonding process. Indiana Code 20-5-4-1.7 was repealed on December 31, 2014. However, the repealed code was replaced with Indiana Code 20-48-1-2. The new code allowed school corporations to pay incidental expenses incurred in connection with and on account of the issuance of pension bonds from the bond proceeds and is now codified as Indiana Code 20-48-1-1(b)(4). This statute along with the prior version, allows schools to use the pension bond proceeds to pay or reimburse the General fund for severance or retirement expenses paid from the General Fund since June 30, 2001. A legal opinion was obtained from Bose, McKinney, and Evans on March 11, 2014. The legal opinion was provided to the Indiana State Board of Account which indicated an audit exception would not be made for the transfer of remaining funds from Fund 0620 to the General Fund. The Resolution was passed by a 7-0 vote.

12. Capital Projects Fund Lease. It was recommended the Bloomfield School District Board of School Trustees approve a thirty-six month lease from the Capital Projects Fund for three thousand nine hundred forty six dollars and forty-three ($3,946.43) cents per month to Graybar Financial Services. (See Attached) Matt Miller moved to approve the recommendation. Sandy Parkes seconded the motion. Mr. Sichting said Allen Toon had approached him with this lease idea. The Graybar Financial Services lease is for the purchase of one thousand two hundred eight (1,208) LED 40 Watt 5000K retrofit lighting kits. The lease also is for the purchase of two hundred thirty nine (239) LED 20 Watt 5000K retrofit lighting kits. The kits would be installed in light fixtures replacing older T-8 and T-12 lighting tubes. The T-8 and T-12 lighting tubes produce less light and use more energy than the LED lights. The LED 40 Watt 5000K and LED 20 Watt 5000K light kits are eligible for rebates through Duke Energy. Bloomfield School District would apply for and receive the rebates in the amount of sixty three thousand nine hundred twenty ($63,920). The rebates reduce the cost of the LED 40 Watt 5000K and LED 20 Watt 5000K light kits.

Bloomfield School District would see energy savings that will offset the cost of the purchase of the retrofit LED 40 Watt 5000K and LED 20 Watt 5000K lighting kits. The savings comes due to the new lights would use substantially less kilowatts to operate. The new lights would produce more lighting than the current T-8 and T-12 light bulbs. Mr. Sichting recognized Allen Toon for finding this because it would reduce the district's utility costs.

Monthly Lease Payment Total of Lease Payments Duke Rebate

Incentives Estimated Monthly Electric Savings Estimated Monthly Savings Rebate + Electric

$3,946.43 $142,071.48 $63,920.00 $2,176.52 $3,951.52

*Formula for cost of power-Watts multiplied by average cost of Kilowatt divided by 1,000

Example-Replace 479 136 Watt (4) T-8 Fixtures will save 96 watts of power per hour

multiplied by cost per kilowatt and for the hours of operation.

13. Bloomfield Jr/Sr High School Business Teacher Resigns. It was recommended the Bloomfield School District Board of School Trustees accept the resignation of Mrs. Deda Rush effective December 18, 2015. (See Attached) Sandy Parkes moved to accept the resignation. Matt Miller seconded the motion, which passed by a 7-0 vote. Mr. Sichting said Mrs. Rush was employed as a Business teacher at Bloomfield Jr.-Sr. High School on June 25, 2015. Mrs. Rush had accepted a Business teaching position in the Metropolitan School District of Shakamak. He said due to her departure being mid-year, Bloomfield School District can require her to remain employed for thirty (30) days. Mr. Sichting said in order to properly post and advertise the vacant positon, Bloomfield School District would hold Mrs. Rush's employment through Friday, January 8, 2015. The Bloomfield School District Board of School Trustees, administration, staff, and students would like to wish Mrs. Rush the best of luck in her future employment endeavors.

14. Extra-Curricular Resignation Accepted. It was recommended the Board accept Mrs. Christina Crane's resignation as half of the Speech Team Sponsor. (See Attached) John Combs moved to approve the recommendation. Steve Dowden seconded the motion, which passed by a 7-0 vote. Mrs. Crane was approved as the Speech Team sponsor during the June 25, 2015 School Board meeting. Mrs. Crane had decided to serve as co-sponsor of the Speech Team.

15. 2015-2016 Extra-Curricular Recommendation. It was recommended the Board approve the following 2015-2016 extra-curricular recommendation:

• Sara Melamed-Clubs and Other-Speech Team-Co-Sponsor

The 2015-2016 extra-curricular recommendation was made by Mr. Dean. Keven McIntosh moved to approve the recommendations. Matt Miller seconded the motion, which were approved by a 7-0 vote.

16. Bloomfield Jr/Sr High School FFA Field Trip (Out-of-State). It was recommended the Board approve an out-of-state field trip for members of the Bloomfield Jr.-Sr. High School FFA to the Louisville Farm Machinery Show on Saturday, February 13, 2016. (See Attached) John Combs made a motion to approve the trip. Sandy Parkes seconded the motion, which passed by a 7-0 vote. The students would be transported via a Bloomfield School District bus to Louisville, Kentucky on Saturday, February 13, 2016. The cost of the fuel and the driver would be reimbursed by the Bloomfield Jr.-Sr. High School FFA ECA account. Mr. Sichting said the students would not miss any instructional time for the field trip and that Mr. Helms would be the lead chaperone for the field trip. Other possible chaperones for the field trip would be named at a later date.

17. Board Policies Review, 2nd Reading. It was recommended the Bloomfield School District Board of School Trustees read the following revised policies for the second time and are ready to be voted on:

• #1405, Job Description-Superintendent, revised

• #4401, Fringe Benefits for Support Staff, Salary, and Days, revised

Policies are read publically twice prior to adoption. The policies were amended on October 29, 2015. The current proposed change in policy #4401 deals with the number of hours for the Custodial II position. The current proposed change in the job description #1405 adds language concerning the creation of data systems and use of data in instructional decision-making. At this point, both policies are ready for a vote for the proposed amendments. Matt Miller made a motion to approve the revisions on policy #1405, Job Description-Superintendent. Sandy Parkes seconded the motion, which passed by a 7-0 vote. Steve Dowden moved to approve the revisions on policy #4401, Fringe Benefits for Support Staff. Sandy Parkes seconded the motion, which passed by a 7-0 vote.

18. Board Approves Bloomfield Jr/Sr High School Weighted Grades/Courses. It was recommended the Bloomfield School District Board of School Trustees approve the recommended changes in weighted grades/courses effective with the Class of 2019 (current Freshmen) (See Attached) Sandy Parkes moved to approve the recommendation. Matt Miller seconded the motion. Mr. Sichting said that Bloomfield Jr.-Sr. High School has used weighted grades/courses in the past and explained the weighted grades/courses help offset the additional rigor associated with these courses. The recommendation was approved by a 7-0 vote.

19. Cafeteria Oven Declared Surplus. It was recommended the Board declare a conventional oven and stove top in the Bloomfield School District cafeteria as surplus for the purposes of disposal. Sandy Parkes made a motion to approve the recommendation. Steve Dowden seconded the motion, which passed by a 7-0 vote. Mr. Sichting said the conventional oven would be replaced by a new combi-oven. The conventional oven is an older model. Currently the kitchen staff uses the conventional oven on a rare basis. The conventional oven would be placed on Craig's List for sale. If no one is interested in purchasing the conventional oven, the conventional oven would be offered to a non-profit soup kitchen or church. It no one is interested in the oven, the oven would be scrapped.

20. 2016-2017 Bloomfield School District Calendar. It was recommended the Bloomfield School District Board of School Trustees approve the attached 2016-2017 school calendar. (See Attached)

Sandy Parkes moved to approve the calendar as provided. Matt Miller seconded the motion. Mr. Sichting explained in November, the Bloomfield School District administration provided the Bloomfield Teacher's Association with three (3) possible 2016-2017 school calendars. Below is a highlight of the three (3) options provided:

Option #1-Start Date-August 8, 2016 (Teachers)

August 9, 2016 (Students)

Breaks-Monday, September 5, 2016

Friday, October 7, 2016

Thursday, October 20, 2016 and Friday, October 21, 2016

Wednesday, November 23, 2016 through Friday, November 25, 2016

Thursday, December 22, 2016 through Wednesday, January 4, 2017

Monday, February 20, 2017

Friday, March 24, 2017

Monday, March 27, 2017 to Friday, March 31, 2017

Monday, April 3, 2017

Friday, April 14, 2017

End Date-Tuesday, May 23, 2017

Option #2-Start Date-August 8, 2016 (Teachers)

August 9, 2016 (Students)

Breaks-Monday, September 5, 2016

Friday, October 7, 2016

Thursday, October 20, 2016 and Friday, October 21, 2016

Monday, November 21, 2016 through Friday, November 25, 2016

Thursday, December 22, 2016 through Wednesday, January 4, 2017

Monday, February 20, 2017

Monday, March 27, 2017 through Friday, March 31, 2017

Friday, April 14, 2017

End Date-Tuesday, May 23, 2017

Option #3-Start Date-Monday, August 8, 2016 (Teachers)

Tuesday, August 9, 2016 (Students)

Breaks-Monday, September 5, 2016

Friday, October 7, 2016

Monday, October 17, 2016 to Friday, October 21, 2016

Wednesday, November 23, 2016 through Friday, November 25, 2016

Monday, February 20, 2017

Monday, March 27, 2017 to Friday, March 31, 2017

Friday, April 14, 2017

End Date-Tuesday, May 23, 2017

The Bloomfield Teacher's Association amended the proposals and has asked for the following calendar to be adopted:

Start Date-Wednesday, August 10, 2016 (Teachers)

Thursday, August 11, 2016 (Students)

Breaks-Monday, September 5, 2016

Friday, October 7, 2016

Thursday, October 20, 2016 and Friday, October 21, 2016

Wednesday, November 23, 2016 through Friday, November 25, 2016

Thursday, December 22, 2016 through Wednesday, January 4, 2017

Monday, February 20, 2017 (No School)

Monday, March 27, 2017 through Friday, March 31, 2017

Friday, April 14, 2017 (Flex Day)

End Date-Tuesday, May 23, 2017

He said the proposed calendar would not use President's Day as a snow make-up date. The calendar has one built in flex date for snow make-up days. Additional flex days for snow make-up dates would be on Wednesday, May 24, 2017, Thursday, May 25, 2017, and Friday, May 26, 2017. Cancellations of school of more than four (4) dates would result in the need to return to school after Memorial Day to make-up lost instructional time. School cancellations of more than four dates might require the rescheduling of the Commencement on Friday, May 26, 2017 or Saturday, May 27, 2017. The calendar was approved by a 5-2 vote. John Combs, Dwayne Hostetter, Matt Miller and Sandy Parkes voted in favor of the motion. Steve Dowden and Keven McIntosh cast the nay votes.

21. Naming of Facilities, 2nd Reading. It was recommended the Bloomfield School District Board of School Trustees approve the recommendation of the Tennis Court Naming Committee to designate the tennis courts "Canty Courts". Keven McIntosh made a motion to approve the recommendation. Steve Jones seconded the motion. Mr. Sichting said on June 25, 2015, the Bloomfield School District Board of School Trustees approved a policy on naming of district facilities. The policy called for a standing committee to be established to consider facility naming applications. The standing committee would review the facility naming request application and make a recommendation to the Superintendent. The Superintendent would bring the facility naming request to the Bloomfield School District Board of School Trustees for consideration. The facility naming request must be brought to two consecutive board meetings prior to board action taking place on the facility naming application. The standing committee on naming the Bloomfield School District Tennis Courts considered an application to name the tennis courts in honor of Mike and Nancy Canty. On November 19, 2015, the Bloomfield School District Board of School Trustees had the first reading of the proposal to name the Bloomfield Tennis Courts. After a vote of 7-0 in favor the new Bloomfield School's tennis courts will be called "Canty Courts".

22. Comments and Information from the Public. Allen Toon asked if board policies could be

made available at board meetings for the public. Mr. Sichting said they could be.

24. Adjournment. There being no further business John Combs moved to adjourn. Matt Miller

seconded the motion. The meeting was then adjourned by a 7-0 vote.

BLOOMFIELD SCHOOL DISTRICT – BOARD OF SCHOOL TRUSTEES

_______________________________ _______________________________

President Member

________________________________ ________________________________

Vice-President Member

________________________________ ________________________________

Member Member

________________________________ ________________________________

Attest: Secretary Superintendent of Schools

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