MINUTES REGULAR MEETING OF SCHOOL BOARD
OF BLOOMFIELD SCHOOL DISTRICT
February 26, 2015
The Board of School Trustees of the Bloomfield School District, of Greene County, Indiana, met in regular session on February 26, 2015, in the jr/sr high school cafeteria in Bloomfield Junior/Senior High School, 501 West Spring Street, Bloomfield, Indiana. The following school board members were present: John Combs, Steve Dowden, Dwayne Hostetter, Steve Jones, Keven McIntosh, Matt Miller and Sandy Parkes. President Hostetter called the regular board meeting to order at approximately 7:00 p.m. The following order of business was transacted with President Hostetter presiding:
1. Recognitions. Mary Jane Vandeventer shared that ISTEP testing in the elementary would be March 3rd through March 13th, invited everyone to Family Night on March 12th from 6:00 p.m. until 7:30 p.m. and announced that Joyful Noise would be having a concert on March 8th. David Dean said his staff had completed the SIEC Curriculum Consortium and would be giving a presentation later in the evening. Mr. Dean also recognized senior students Dalton Hill, Keith Hinkle and Evan Fuller for their efforts in raising money to help the families of two classmates, Mason Ellis and Chastain Jackson, who were recently in an automobile accident. He also shared that a convocation had been put on by IHSAA partnered with Special Olympics which had formed "Champions Together". Mr. Dean said IHSAA student athletic council member Lexi Place had been instrumental in putting this touching and thought provoking convocation together. Mr. Dean recognized Blakely Heaton and Mercedes Wilcox for being chosen as Prudential Spirit of Community award winners. Mr. Dean also recognized Heidi Seymour, Matthew Waggoner, Blake Burch, Andrew Templeton, Matt Woods, Kristen Wright, Sierra Kirkley, Kelsi Roach, Hannah Hall, Kendra Gadberry and Kailey Wagner for their participation in the ISMA band and choral competition recently. He also recognized the girls' basketball team for a great season. Mr. Dean recognized his staff and students for their efforts in preparing for upcoming ISTEP testing. Mr. Sichting wished Bloomfield Elementary students best of luck as they currently were competing at Linton Schools in the Math Bowl. He also shared that students had been celebrating FFA week with different activities and would conclude with a breakfast on Friday in the Ag room. Mr. Sichting recognized the Cafeteria, Custodial and Maintenance staff for their efforts this week cleaning up the cafeteria when a piece of equipment malfunctioned in the cafeteria causing the fire suppression system to go off releasing a substance to put out a fire.
2. Presentation on Spotlight on Instruction and Curriculum. Mr. Dean, Mrs. Lori Burch, Miss Kalyse Reimbold, Mrs. Julie Evans, Mr. Chris Hitchcock, Mrs. Ashlea Dunkerly, Mrs. Kayla Hale, Mrs. Diane Rodriguez and Mrs. Diane Wilson presented board members with a snapshot of information on Instruction and Curriculum they received through working with the Southern Indiana Education Consortium. President Hostetter thanked Mr. Dean and the teachers for helping Bloomfield School District be at the top in developing this new curriculum process.
3. Approval of Minutes. The Board had been provided with minutes of a regular school board meeting held on January 29, 2015, which had been prepared by corporation recording secretary Kelli Usrey. Matt Miller made a motion to approve the minutes of the proposed meeting beginning with the sentence: "The Board of School Trustees of the Bloomfield School District, of Greene County, Indiana, met in executive session on January 29, 2015... " and ending with the sentence: "The meeting was adjourned by a 7-0 vote." Steve Dowden seconded the motion, which passed by a7-0 vote.
4. Treasurer's Report. The Board had been provided with the Treasurer's Report, prepared by corporation treasurer Stacey Robinette. Sandy Parkes made a motion to approve the February, 2015 claims listing beginning with voucher number 74 to Bloomfield State Bank and ending with voucher number157 to Allen Toon, the January 31, 2015 appropriation report beginning with Fund 0100 through Fund 6841 and the January 31, 2015 Bank Statement. Matt Miller seconded the motion, which passed by a 7-0 vote.
5. February 2015 Indiana Department of Education State Aid 545 Report. Superintendent Sichting provided board members with information from the IDOE concerning the State Aid 545 Report. Bloomfield School District received the February Indiana Department of Education SA 545 Basic Grant payment on Friday, February 13, 2015. Bloomfield School District received four hundred eighty one thousand four hundred eighty two dollars and sixty-six cents ($481,482.66). The February 545 Basic Grant payment was twenty three thousand nine hundred seventy two dollars and sixty eight cents ($23,972.68)) more than the January payment. The primary reason for the increased funding from January to February was due to an increase in the December 1, 2014 Special Education ADM. The increase in February goes back and funds Bloomfield School District for the months of July through January at a level comparable to the December 1, 2014 Special Education Average Daily Membership.
In 2010, Bloomfield School District was receiving six hundred seventeen thousand eight hundred eighty four dollars ($617,884) more in calendar year funding. The anticipated loss of five hundred forty two thousand four hundred two dollars ($542,402) brings the total loss of state funding to over one million thirty eight thousand seven hundred thirty eight dollars ($1,038,738) since 2010. Bloomfield School District has lost 14% of funding. The loss of funding is due to a drop in student enrollment along with the loss of the Small Schools Grant and Rural Schools Grant. In comparison, Bloomfield School District has lost 16% of the student enrollment.
6. United States Department of Education Impact Aid Payment. Bloomfield School District received a payment from the United State Department of Education Impact Aid Program on Thursday, January 29, 2015. Bloomfield School District received twenty thousand thirty three dollars and seventy seven cents ($20,033.77) on January 29, 2015 from the United States Department of Education Impact Aid program. The payment received on January 29, 2015 was for fiscal year 2015.
Superintendent Sichting reminded board members that Impact Aid is reimbursement for federal property located within the boundaries of the local school district declared tax exempt and receiving no reimbursement for property taxes and that all Impact Aid payments are receipted into the General Fund.
7. Title I Amendment. The Indiana Department of Education approved an amendment to the Elementary and Secondary Education Act 2014-2015 Title I application on February 19, 2015. The amendment allocated forty nine thousand eight hundred twenty dollars and forty-nine cents ($49,820.49) of unspent funds from fiscal year 2014. As a result of the amendment, Bloomfield School District has two hundred ten thousand seven hundred thirty one dollars and eighty seven cents ($210,731.87) in Title I funds for fiscal year 2015.
8. Cafeteria Resignation. It was recommended the Board accept the resignation of Mrs. April Koontz as a cafeteria employee effective Friday, February 20, 2014. (See Attached) Steve Dowden moved to accept the resignation. John Combs seconded the motion. Mrs. Koontz had been employed as a food service employee at Bloomfield School District from December, 2013 to the present. Mrs. Koontz had accepted full-time employment with a local business. Bloomfield School District would like to thank Mrs. Koontz for her service and wish her the best of luck in the future. Mrs. Koontz's resignation was accepted by a 7-0 vote.
9. Long-Term Substitute Teacher Hired at Bloomfield Jr/Sr High School. It was recommended the Board approve the employment of Mr. Jeff Wild as a long-term substitute teacher in Business at Bloomfield Jr.-Sr. High School from Monday, February 9, 2015 to on or about Tuesday, May 26, 2015 at a daily rate of one hundred eighty seven dollars and sixty-two cents ($187.62). (See Attached) Sandy Parkes made a motion to approve the recommendation. Matt Miller seconded the motion, which passed by a 7-0 vote. Mr. Sichting said that Mr. Wild holds an Indiana teaching license in Business Education and Economics. Mr. Wild is a graduate of Anderson University with a Bachelors of Arts in Marketing, Business Management, and Business Education.
10. Bloomfield Jr/Sr High School Hires Long-Term Substitute Teacher. It was recommended the Board approve the employment of Mr. Skylar Aichinger as a long-term substitute teacher at Bloomfield Jr.-Sr. High School from on or about March 9, 2015 until on or about Tuesday, May 26, 2015. (See Attached) Matt Miller moved to approve the recommendation. Sandy Parkes seconded the motion, which passed by a 7-0 vote. Mr. Aichinger is a Ball State University graduate with a Bachelors of Science degree in Instrumental and General Music for grades K-12. Mr. Aichinger holds a valid Indiana Teacher's License in Instrumental and General Music K-12. Recently, Mr. Aichinger completed a student teaching assignment at Hamilton Southeastern Junior High School.
11. Homebound Instructor Hired at Bloomfield Jr/Sr High School. It was recommended the Bloomfield School District Board of School Trustees approve the employment of Mrs. Darla Bent to provide homebound educational services to a student with a 504 Plan for three (3) weeks at three (3) hours per week not to exceed a total of twelve (12) hours total at a hourly rate of thirty five dollars and fifty four cents ($35.54) per hour. (See Attached) Keven McIntosh made a motion to approve the recommendation. Steve Dowden seconded the motion. The student has a medical condition not allowing him to attend school during the period, per Indiana state law, the student is eligible for a 504 Plan due to his injuries that don't allow him to attend school on a regular basis. Mrs. Bent will provide the homebound services during the student's disability. Mrs. Bent was hired by a 7-0 vote.
12. Deputy Treasurer for Bloomfield School District Appointed. It was recommended the Bloomfield School District Board of School Trustees approve the appointment of Mrs. Beth Plummer as Deputy Treasurer effective Monday, February 16, 2015. (See Attached) Sandy Parkes moved to appoint Mrs. Beth Plummer to serve as Deputy Treasurer. Matt Miller seconded the motion. Superintendent Sichting said the Deputy Treasurer's position was posted internally and on the Linton Work One website and that five applicants applied for the position. Interviews were conducted by Mrs. Stacey Robinette and Mr. Dan Sichting with two applicants. He stressed that the Deputy Treasurer's position is vital in case of an unexpected illness or disability by the Corporation Treasurer that payroll and bills can still be paid in a timely manner. The training provided to the person selected will be on-going and extensive in all areas associated with the Treasurer's position. Mr. Sichting said Mrs. Plummer had experience processing Free and Reduced Lunch applications as well as processing deposits for the Bloomfield School District Extra-Curricular Food Service Account. The position is a part-time position for eight hours per week with the hourly rate for the position being eleven dollars and ninety cents ($11.90) per hour. Mrs. Plummer will continue to fill her cafeteria position along with the Deputy Treasurer's position. Mrs. Plummer was appointed by a 7-0 vote.
13. 2014-2015 Extra-Curricular Recommendations. It was recommended the Bloomfield School District Board of School Trustees approve the following extra-curricular recommendations for the 2014-2015 school year:
• Mrs. Lori Burch-Academic Coach
• Jeremiah Myers-Boy's Athletics-Junior Varsity Baseball Coach
The extra-curricular recommendations were made by Mr. McBride and Mr. Dean. Sandy Parkes made a motion to approve the list as presented. Steve Dowden seconded the motion, which passed by a 7-0 vote.
14. Board Approves Jr. High School National Junior Honor Society Overnight Lock-In. It was recommended the Board approve an overnight student lock-in sponsored by the Bloomfield Jr. High School National Junior Honor Society from Friday, February 27, 2015 through Saturday, February 28, 2015 in the Bloomfield Jr.-Sr. High School Glover Gymnasium. (See Attached) Sandy Parkes moved to approve the recommendation. Steve Dowden seconded the motion, which passed by a 7-0 vote. The Bloomfield Jr. High School National Junior Honor Society lock-in is a fundraiser for Riley's Children's Hospital. The lock-in will begin at the conclusion of the home basketball game against Barr-Reeve on Friday, February 27, 2015. The lock-in will end with student checking out between 6:00 A.M. and 7:00 A.M. on Saturday, February 28, 2015. The lock-in activities are movies, games, and dodgeball. Admission to the lock-in will be fifteen ($15.00) dollars per student. The entry fee covers cost of snacks, food, and drinks for all students. Mr. Sichting stated that Mrs. Christina Crane, Bloomfield Jr. High School National Junior Honor Society sponsor and parents of National Junior Honor Society members will chaperone the event.
15. Board Awards Climate Audit and Bullying Focus Group Project Contract. It was recommended the Bloomfield School District Board of School Trustees award a contract to Indiana State University for twenty-two and a half hours including mileage, supplies, and travel for one thousand four hundred dollars ($1,400) to conduct a climate survey and focus groups centered around bullying and other topics at Bloomfield School District. (See Attached) Sandy Parkes made a motion to approve the recommendation. Matt Miller seconded the motion, which passed by a 7-0 vote. Indiana State will provide an electronic audit survey for Bloomfield School District to administer to patrons concerning climate in the school district. Indiana State University will compile and analyze the results providing a report to the school district. Indiana State University will also come on site and conduct focus groups around the issue of bullying. The results of the focus groups will be analyzed and recommendations of action given. Discussion was held.
Quotes for the project were solicited from the following vendors and the estimated cost of the quote is listed:
• Indiana State University-$1,400
• Southern Indiana Educational Service Center-$2,500
• K-12 Boost-$5,000
• Administrator Assistance-$8,500
• Compass Keynote Consulting-$2,750
The Indiana State Quote includes the following provisions:
• On-site pre-survey conference call-one-half hour
• ?Audit Preparation-two hours plus supplies
• Travel-three hours
• On-Site Focus Groups-fourteen hours (seven hours for each focus group facilitator)
• Travel-193 miles round trip
• Data Analysis and Report Preparation-3 hours + supplies
16. Board Votes Against Changing Commencement Schedule for 2015 Graduation. It was recommended the Bloomfield School District Board of School Trustees approve a change in the scheduled time of Bloomfield Jr.-Sr. High School Commencement from Saturday at 4:00 P.M. to an earlier starting time of 10:30 A.M. on Saturday for 2015. (See Attached) Sandy Parkes made a motion to approve the recommendation. Keven McIntosh seconded the motion. Mr. Dowden stated that he felt it was too short notice for parents to make a change in graduation time. After some discussion with board members, Mr. Dean, and community members, the recommendation was voted down by a 2-5 vote. Steve Jones and Keven McIntosh voted in favor of the motion. John Combs, Sandy Parkes, Dwayne Hostetter, Steve Dowden and Matt Miller voted against the motion.
17. Administrative Guideline, Revised. The following Administrative Guideline was being revised with Superintendent Sichting recommending approval. (See Attached) Keven McIntosh made a motion to approve the recommendation. John Combs seconded the motion.
• 1435, Job Description – Deputy Treasurer, Revised
Superintendent Sichting said the Deputy Treasurer Job Description was adopted on March 22, 2001. He said the proposed revisions were made by Treasurer Stacey Robinette and reviewed by himself. The guideline was approved by a 7-0 vote.
18. Other Items of business that may need action prior to the next board meeting. Steve Jones asked questions about the time frame on replacing a steam kettle in the kitchen. Mr. Sichting explained that Miss Hendrix had been looking at equipment and collecting quotes for the new kettle. He said she had shared a quote with him the morning of the board meeting. Mr. Sichting explained to Mr. Jones that the amount of the quote is less than the amount that the board has to pre approve. He explained the invoice would just come through with the monthly claims. Mr. Sichting said the kettle would be installed as soon as possible.
19. Indiana Department of Education Review of Staff Evaluation Plan. Superintendent Sichting provided board members with a notification recently received from the Indiana Department of Education of a review it had conducted on the Bloomfield School District Staff Evaluation Plan. (See Attached) Mr. Sichting said the Bloomfield School District Staff Evaluation Plan met all the requirements of IC 20-28-11.5 and the requirements of the state of Indiana's Elementary and Secondary Education Act Flexibility Waiver with the United States Department of Education. Superintendent Dan Sichting will provide the Bloomfield School District information on the subject.
20. Bloomfield School District Bullying Panel. Superintendent Sichting shared that the Bloomfield School District Bullying panel had been established and would be meeting after the climate and focus group reports were finalized. He said panel members were Julie Johnson who is the Greene County Juvenile Probation Officer, Cheryl Stone who is a parent, Karen Roach who is a parent and also works for the Division of Family and Children of Greene County, Jeremy Clark who is a local youth pastor and Mrs. Stella Royal who is the administrator serving on the panel.
20. Indiana House of Representatives 2016 and 2017 Budget and School Funding Formula. Superintendent Sichting provided information to board members in a copy of the proposed school funding formula recently released by the Indiana House of Representatives. (See Attached) He shared his concerns and said the proposed changes impact Bloomfield School District and three other county school corporations in a negative manner. Mr. Sichting stated that if the proposed funding formula is approved Bloomfield School District would have to make some difficult decisions. Mr. Sichting shared that he had sent letters to parent encouraging them to write to their Legislators with their concerns.
21. Class of 2013 College Readiness Reports. Mr. Dean shared results of the College Readiness Report for the class of 2013. (See Attached)
22. Outdoor Physical Education 231 South Road Enhancements. Mr. Dan Sichting shared information on Highway 231 South enhancements to the new Outdoor Physical Education Project entrance. Mr. Dan Frye asked how much expense would be for the maintenance for the new facility and who would be doing the outdoor maintenance for the new facility. Mr. Sichting said money had been put aside to take care of that and he hoped the current staff could take care of the mowing, but that he might have to add staff for that purpose. Joe Medina stated he felt like the Rainy Day Fund was being used for emergencies and asked how much money was in the Rainy Day Fund presently and what uses of the Rainy Day Fund were legal. Mr. Sichting explained that the term Rainy Day Fund was a term the state of Indiana gave the fund. He said school districts can choose to have a Rainy Day Fund or choose to not have a Rainy Day Fund. Mr. Sichting said the Rainy Day Fund was meant to give some flexibility to do some things that the other funds do not have. Steve Dowden asked Superintendent Sichting if there had ever been a time when the Rainy Day Fund had been used for an emergency. Mr. Sichting responded that there had not. Mr. Medina also asked Mr. Sichting to address the question employees might have when they receive Mr. Sichting's letters of how they can be supportive when they might be losing their jobs during cutbacks. Mr. Sichting replied that Rainy Day Fund monies are one-time money and that General Fund is a fund that has reoccurring expenses. He said it's not good to use one-time money for reoccurring expenses. Mr. Sichting explained one of the choices he had presented is for the Board to pass a resolution now that says if there is any bond issues done in the future they would go back and replenish any funds being used now from the Rainy Day Fund. Mr. Sichting stated that one item in the Rainy Day Fund for Bloomfield School District is for Capital Outlay. Doug Frye also presented questions about property taxes and how much money was left from funds designated to the outdoor physical education facility. Mr. Sichting estimated that amount to be between $300,000 and $400,000. Mr. Frye asked if Highway 231 needed to be widened on both sides to which Mr. Sichting answered that it would, but explained that was the reason it was being considered possibly moving the entrance and making Highway 231 jog toward the school's property.
23. Greene County Health Department Inspection Report. On Thursday, February 5, 2015, an equipment malfunction in the Bloomfield School District cafeteria resulted in the fire suppression system being triggered. The Kitchen was cleaned and an inspection was completed on Friday, February 6, 2015 by the Greene County Health Department of the Bloomfield School District kitchen area prior to lunch being prepared. (See Attached) The kitchen area passed the inspection without any violations. Superintendent Sichting and the Board commended Miss Hendrix and her staff for their efforts in getting the kitchen ready for the inspection and passing with no violations.
24. Adjournment. There being no further business Sandy Parkes moved to adjourn. Keven McIntosh seconded the motion. The meeting was then adjourned by a 7-0 vote.
BLOOMFIELD SCHOOL DISTRICT – BOARD OF SCHOOL TRUSTEES
Attest: Secretary Superintendent of Schools