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Minutes-1/23/14 PDF Print E-mail
Written by Kelli Usrey   
Thursday, 20 March 2014 00:00

 

 

MINUTES REGULAR MEETING OF SCHOOL BOARD

                   OF BLOOMFIELD SCHOOL DISTRICT

                    

                   January 23, 2014

                                   

The Board of School Trustees of the Bloomfield School District, of Greene County, Indiana, met in regular session on January 23, 2014, in the jr/sr high school conference room in Bloomfield Junior/Senior High School, 501 West Spring Street, Bloomfield, Indiana. The following school board members were present: John Combs, Steve Dowden, Dwayne Hostetter, Sandy May, and Matt Miller. Bill Bond and Eric Moody were absent. President Dowden called the meeting to order at approximately 7:20 p.m. immediately following the annual special board of finance meeting. The following order of business was transacted with President Dowden presiding:

1. Recognitions. Mr. Dean recognized the boys’ varsity basketball team as Greene County Invitational Champions, Bloomfield 7th grader Hannah Frady for winning the Hoop Shoot, and the speech team for a recent competition. He shared that the 1 to 1 Computer Committee had recently visited Southwest Riverton Parke schools and said he would be bringing a recommendation to Mr. Sichting in the month of March. Mr. Dean congratulated Jane Todd, Kaitlyn Moody and Alex Bartlow for being named Academic All Conference students for SWIAC. Mr. Dean also thanked his staff for their hard work and being named “A” schools. Mr. Sichting added that there were more Bloomfield students who participated in the Hoop Shoot who did well. He named those as Hannah Frady, Kylee Shelton, Nolan Hughes, and Josh Pyne.

 

2. Approval of Minutes. The Board had been provided with minutes of an executive session board meeting held on December 11, 2013, which had been prepared by corporation recording secretary Kelli Usrey. Dwayne Hostetter made a motion to approve the minutes beginning with the sentence: “The Board of School Trustees of the Bloomfield School District, of Greene County, Indiana, met in executive session on December 11, 2013… ” and ending with the sentence: “The board met pursuant to I.C. 5-14-1.5-6.1(b) (9) to discuss a job performance evaluation of individual employees.” Matt Miller seconded the motion, which passed by a 4-0-1 vote. Sandy May abstained from voting because she was not in attendance at the December 11, 2013 meeting. President Dowden then asked for a motion to approve the minutes of a regular board meeting held on December 26, 2013, which had been prepared by corporation recording secretary Kelli Usrey. Dwayne Hostetter moved to approve the minutes of the meeting beginning with the sentence: “The Board of School Trustees of the Bloomfield School District, of Greene County, Indiana, met in regular session on December 26, 2013… ” and ending with the sentence: “The (December 26th regular) meeting was then adjourned by a 6-0 vote.” Matt Miller seconded the motion, which passed by a 4-0-1 vote. Steve Dowden was not present at the meeting and therefore had to abstain from the vote. Lastly, President Dowden asked for a motion to approve the minutes from the Special meeting held on January 9, 2014, which had also been prepared by corporation recording secretary Kelli Usrey. Matt Miller made a motion to approve the minutes beginning with the sentence: “The Board of School Trustees of the Bloomfield School District, of Greene County, Indiana, met in special session on January 9, 2014… ” and ending with the sentence: “The (January 9th) meeting was then adjourned by a 7-0 vote.” Dwayne Hostetter seconded the motion, which passed by a 5-0 vote.

 

3. Treasurer’s Report. The Board had been provided with the Treasurer’s Report, prepared by corporation treasurer Stacey Robinette. Dwayne Hostetter made a motion to approve the December 20, 2013 claims listing beginning with voucher number 1061 to Bloomfield State Bank and ending with voucher number 72 to 1st Security Insurance Agency, the December 31, 2013 appropriation report beginning with Fund 0100 through Fund 6842 and the December 31, 2013 Bank Statement. Matt Miller seconded the motion, which passed by a 5-0 vote.

 

4. January Indiana Department of Education State Aid 544 Report. Bloomfield School District received the monthly SA 544 Tuition Support payment on Wednesday, January 15, 2014. (See Attached) The January SA 544 Tuition Support payment was four hundred fifty five thousand one hundred sixty one dollars and seventy four cents ($455,161.74). The January SA 544 Tuition Support payment was reduced by two hundred thirty nine dollars and twenty-five cents ($239.25) due to Medicaid reimbursement received by Bloomfield School District during the month of January. Mrs. Stacey Robinette will transfer the Medicaid reimbursement from the Medicaid holding account to the General Fund.

                The January SA 544 Tuition Support payment was thirteen thousand eight hundred fifty four dollars and twenty five cents ($13,854.25) greater than the December SA 544 Tuition Support payment. The November and December payments were adjusted due to overpayment of SA 544 Tuition Support payments during the months of July, August, September, and October.

                In 2010, Bloomfield School District was receiving six hundred seventeen thousand eight hundred eighty four dollars ($617,884) more in calendar year funding. The anticipated loss of five hundred forty two thousand four hundred two dollars ($542,402) brings the total loss of state funding to over one million thirty eight thousand seven hundred thirty eight dollars ($1,038,738) since 2010. Bloomfield School District has lost 14% of funding. The loss of funding is due to a drop in student enrollment along with the loss of the Small Schools Grant and Rural Schools Grant.   In comparison, Bloomfield School District has lost 16% of the student enrollment.

 

5. Board Accepts Report of Transfer of Appropriations for 2013 Budget. It was recommended the Board accept the attached report from the Bloomfield School District’s Treasurer showing transfers within and among both minor and major categories in all funds in order to allow for expenditures to close out the 2013 budget. (See Attached) Dwayne Hostetter moved to accept the proposed Report of Transfer of Appropriations for the 2013 Budget. Sandy May seconded the motion, which passed by a 5-0 vote.

 

6. Board Approves Stipend for Non-Certified Employees. Superintendent Sichting recommended the Board approve a stipend for non-certified employees of Bloomfield School District in the amount of three percent (3%) of the 2013-2014 annual salary for the employee. Mr. Sichting explained that the Bloomfield School District Board of School Trustees negotiated an Agreement with the Bloomfield Teacher’s Association for 2013-2015 earlier this fall that included a three percent (3%) stipend for 2013-2014 to be paid out of Excellence in Teaching Performance Grant proceeds and cash reserves. He said the 3% stipend for non-certified employees would be paid out of Bloomfield School District General Fund cash reserves. Mr. Sichting said it was the intention to pay the stipends for certified teachers and non-certified employees on Friday, February 21, 2014. Dwayne Hostetter made a motion to approve the Stipend for non-certified employees. Sandy May seconded the motion, which passed by a 5-0 vote.

 

7. Stipend for Administrators Approved. It was recommended the Bloomfield School District Board of School Trustees approve a three percent (3%) performance stipend for administrators rated “Effective” or “Highly Effective” during the 2012-2013 school year. Superintendent Sichting explained that the Bloomfield School District Board of School Trustees negotiated an Agreement with the Bloomfield Teacher’s Association for 2013-2015 earlier this fall, which included a three percent (3%) stipend for 2013-2014 to be paid out of Excellence in Teaching Performance Grant proceeds and cash reserves. The three (3%) stipend for administrators will be paid out of Title II, Part A Grant Funds and cash reserves. Matt Miller moved to approve the recommendation. Dwayne Hostetter seconded the motion, which passed by a 5-0 vote.

 

8. Retirement/Severance Pension Bonds. The refinancing of Retirement/Severance Pension Bonds through the Indiana Bond Bank was completed on December 23, 2013. (See Attached) The Bloomfield School District Board of School Trustees approved a Supplemental Retirement/Severance Pension Bond Resolution at the September 26, 2013 school board meeting. During the September 26, 2013 meeting, the estimate on savings for the refinancing of the Retirement/Severance Pension Bonds was nineteen thousand dollars ($19,000). The actual savings for refinancing of the Retirement/Severance Pension Bonds is thirty one thousand four hundred fifteen dollars and sixty-five cents ($31,415.65). The savings will take the form of a credit on the last payment of the repayment schedule for the Retirement/Severance Pension Bonds. On January 5, 2020, Bloomfield School District will receive a credit of thirty one thousand four hundred fifteen dollars and sixty-five cents ($31,415.65) which will reduce the payment obligation from one hundred eighteen thousand two hundred fifty four dollars and fifty cents ($118,254.50) to eighty six thousand eight hundred thirty eight dollars and eighty five cents ($86,838.85).

 

9. Administrative Contract Extensions. It was recommended the Board approve the following administrative contract extensions:

  • Mr. David Dean                                   July 1, 2014-June 30, 2015               225 Days
  • Mrs. Stella Royal                                 August 1, 2014-July 31, 2015           200 Days
  • Mr. Dan Sichting                                  July 1, 2015-June 30,2016                                260 Days              
  • Mrs. Mary Jane Vandeventer           August 1, 2014-July 31, 2015           200 Days

 

 

Superintendent Sichting told board members that his recommendation only addressed the length of the administrative contract and no adjustment in salary. Sandy May made a motion to approve the recommendation extending the contracts of Mr. Sichting along with all three principals. John Combs urged the administrators to remember that part of being a good administrator is to set a good example for our students and staff. Matt Miller seconded the motion, which passed by a 5-0 vote.

 

10. Out-of-State FFA Field Trip Approved to Louisville, Kentucky. It was recommended the Board approve an out-of-state field trip for Bloomfield FFA chapter to the National Farm Machinery Show in Louisville, Kentucky on February 15, 2014. (See Attached) Dwayne Hostetter moved to approve the field trip as requested. Sandy May seconded the motion, which passed by a 5-0 vote.

 

11. NJROTC Unit Field Trip Approved to Columbus, Ohio. It was recommended the Board approve an overnight and out-of-state field trip for Bloomfield NJROTC unit to participate in the NJROTC Area 3 Drill Competition in Columbus, Ohio from March 13, 2014 through March 15, 2014. (See Attached) Dwayne Hostetter moved to approve the field trip as requested. Matt Miller seconded the motion, which passed by a 5-0 vote.

 

12. NJROTC Unit Field Trip Approved to Pensacola, Florida. It was recommended the Board approve an overnight and out-of-state field trip for Bloomfield NJROTC unit to Pensacola, Florida from March 23, 2014 through March 29, 2014, which would be during Spring Break. (See Attached) Matt Miller moved to approve the field trip as requested. Mr. Sichting shared that the cadets would be visiting multiple military bases, ships, historical areas, and museums. Sandy May seconded the motion, which passed by a 5-0 vote.

13. Class Sizes Outside of Limits of Board Policy #2705 Receives Board Approval. It was recommended the Board approve a list of class sizes for the second semester of the 2013-2014 school year at Bloomfield Jr/Sr High School. (See Attached) Sandy May moved to approve the recommendation. Matt Miller seconded the motion, which passed by a 5-0 vote.

 

14. 2014-2015 Bloomfield School District Calendar Approved. Superintendent Sichting presented board members with a proposed calendar for the 2014-2015 school year and recommended approval. (See Attached) He explained that the Bloomfield Teacher’s Association had been included in discussions and in the final draft of the calendar as presented. Dwayne Hostetter moved to approve the calendar as presented. Sandy May seconded the motion. Superintendent Sichting explained that a calendar survey was conducted during the month of December electronically and that Bloomfield School District staff members were notified via email about the survey. He continued that the survey was also discussed at the December, 2013 and January, 2014 meetings with the Bloomfield Teacher’s Association. The Bloomfield Teacher’s Association also conducted a follow-up short calendar survey with the association’s membership. He said parents who provided Bloomfield Elementary School or Bloomfield Jr.-Sr. High School with a valid email address were electronically sent a link to the calendar survey and the survey was discussed at the December 26, 2013 Bloomfield School District Board of School Trustees meeting. President Dowden stated that he had received comments from some parents that they couldn’t tell much difference in the proposed calendars and said he would have liked to have seen what a true balanced calendar looked like. After some discussion the 2014-2015 school calendar was adopted by a 5-0 vote.  

 

15. Board Policy, Revised, 2nd Reading and Adoption. The following board policy was presented to Bloomfield School District Board of School Trustees for 2nd Reading and Adoption. (See Attached):

  • 4401, Fringe Benefits for Support Staff, Revised

 

Superintendent Sichting explained that the policy was amended as a result of the new health insurance premiums effective January 1, 2014 due to the move to the Hoosier Heartland Insurance Trust and outlined the four significant parts of the new plan and also what the District will contribute to health insurance. Dwayne Hostetter made a motion to approve the policy as presented. Matt Miller seconded the motion, which passed by a 5-0 vote.

 

 

 

16. Plan Supervisor’s Agreement with Dunn and Associates Approved. It was recommended the Board approve the Plan Supervisor’s Agreement with Dunn and Associates effective January 1, 2014. (See Attached) The agreement had four (4) significant parts:

 

  • Dunn and Associates would provide Third Party Administration of the Bloomfield School District Self-Insurance Health Insurance Plan to process all run-out claims

at a fee of 8% of processed claims after January 1, 2014 for the time period of three (3) months

 

  • Dunn and Associates would provide standard reports for this time period for no cost. Special reports requested by Bloomfield School District will cost $200 per report.

 

  • After January 1, 2014, Dunn and Associates would administer the Direct Dental Reimbursement for Bloomfield School District at a cost of $3.00 per covered employee per month.

 

  • After January 1, 2014, Dunn and Associates would administer the Section 125 Flex Plan for $4.00 per month per covered employee

 

Sandy May moved to approve the recommendation. Matt Miller seconded the motion. Superintendent Sichting gave some background concerning recent health insurance changes. Bloomfield School District Board of School Trustees approved termination of the Bloomfield School District Health Insurance Trust during the July 25, 2013 meeting. Effective January 1, 2014, Bloomfield School District became members of the Hoosier Heartland Health Insurance Trust. The proposed agreement would allow for the processing of run-out health insurance claims received after the termination date of December 31, 2013 with Dunn and Associates and the Bloomfield School District Health Insurance Trust. Dunn and Associates also processed Direct Dental Reimbursement payments to employees of Bloomfield School District. One of the advantages of continuing an agreement with Dunn and Associates is the Direct Dental Reimbursement would continue to be non-taxable income for employees. The charge for processing the Bloomfield School District Direct Dental Reimbursement claims have increased from $1.50 per covered employee per month to $3.00 per covered employee per month. Additionally, Dunn and Associates had also processed Section 125 claims for Bloomfield School District. The administrative fee for this service had also increased and now stands at $4.00 per covered employee per month. The recommendation passed by a 5-0 vote.

 

17. Board Adopts Resolution to Adopt Hoosier Heartland Insurance Trust Agreement. It was recommended the Bloomfield School District Board of School Trustees adopt the Hoosier Heartland Health Insurance Trust Agreement. (See Attached) Sandy May made a motion to approve the Resolution, as presented. Dwayne Hostetter seconded the motion. Superintendent Sichting explained that school districts choosing to participate in the Hoosier Heartland Health Insurance Trust are required to have governing boards adopt the Hoosier Heartland Health Insurance Trust Agreement. He said this resolution would adopt the Hoosier Heartland Health Insurance Trust Agreement and the resolution is a legal step in becoming members of the Hoosier Heartland Health Insurance Trust. The motion to approve the Resolution passed by a 5-0 vote.

 

18. 2013-2014 IDOE Innovation Planning Grant. Bloomfield School District received word from the Indiana Department of Education on Friday, January 10, 2014 that the school district’s application for the 2013-2014 Innovation Planning Grant was not selected for funding. (See Attached) Superintendent Sichting said nearly fifty (50) school districts submitted applications for the grant and only ten (10) of the applications were funded. He said, at this point, no other feedback would be provided on the Bloomfield School District application until early February.

 

19. Financial Impact on Bloomfield School District of Governor Pence’s Proposal to Phase Out Business Personal Property Taxes.  Superintendent Sichting told board members that Governor Pence’s 2014 legislative agenda calls for the total or partial phase-out of Personal Property Taxes. He said the Indiana General Assembly estimates the impact on Bloomfield School District would be the loss of an estimated additional $50,000 in tax levy above the Circuit Breaker loses. Mr. Sichting provided board members with a copy of information received from the Greene County Auditor’s office and the Legislative Services report on the financial impact of this change to Bloomfield School District. (See Attached) He cautioned that Legislative Services often takes a conservative approach in estimating financial loss. Mr. Sichting said while he does not have an issue with phasing out business personal property tax, he has a real problem with not replacing the income currently being received from that.

 

20. Snow Make-Up Day Waiver. Mr. Sichting stated that Bloomfield School District missed three days during the week of January 6, 2014 through January 10, 2014 and had applied for waivers for those days. He said the Indiana Department of Education announced it would consider waivers for Monday, January 6, 2014 and Tuesday, January 7, 2014. He said at this time he had not received word if the waiver application was formally approved. Mr. Sichting also stated that State courts have mandated certified teachers and bus drivers must be compensated for the loss of two days if the waiver is granted, however, non-certified employees cannot be compensated without governing board approval.

 

21. Adjournment. There being no further business Matt Miller moved to adjourn. John Combs seconded the motion. The meeting was then adjourned by a 5-0 vote.

 

 

 

BLOOMFIELD SCHOOL DISTRICT – BOARD OF SCHOOL TRUSTEES

 

_______________________________          _______________________________

President                                                        Member

 

 

________________________________        ________________________________

Vice-President                                               Member

 

 

________________________________        ________________________________

Member                                                          Member

 

 ________________________________       ________________________________

Attest: Secretary                                           Superintendent of Schools

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Min14-1.doc

MINUTES REGULAR MEETING OF SCHOOL BOARD

                   OF BLOOMFIELD SCHOOL DISTRICT

                    

                   January 23, 2014

                                   

The Board of School Trustees of the Bloomfield School District, of Greene County, Indiana, met in regular session on January 23, 2014, in the jr/sr high school conference room in Bloomfield Junior/Senior High School, 501 West Spring Street, Bloomfield, Indiana. The following school board members were present: John Combs, Steve Dowden, Dwayne Hostetter, Sandy May, and Matt Miller. Bill Bond and Eric Moody were absent. President Dowden called the meeting to order at approximately 7:20 p.m. immediately following the annual special board of finance meeting. The following order of business was transacted with President Dowden presiding:

1. Recognitions. Mr. Dean recognized the boys’ varsity basketball team as Greene County Invitational Champions, Bloomfield 7th grader Hannah Frady for winning the Hoop Shoot, and the speech team for a recent competition. He shared that the 1 to 1 Computer Committee had recently visited Southwest Riverton Parke schools and said he would be bringing a recommendation to Mr. Sichting in the month of March. Mr. Dean congratulated Jane Todd, Kaitlyn Moody and Alex Bartlow for being named Academic All Conference students for SWIAC. Mr. Dean also thanked his staff for their hard work and being named “A” schools. Mr. Sichting added that there were more Bloomfield students who participated in the Hoop Shoot who did well. He named those as Hannah Frady, Kylee Shelton, Nolan Hughes, and Josh Pyne.

 

2. Approval of Minutes. The Board had been provided with minutes of an executive session board meeting held on December 11, 2013, which had been prepared by corporation recording secretary Kelli Usrey. Dwayne Hostetter made a motion to approve the minutes beginning with the sentence: “The Board of School Trustees of the Bloomfield School District, of Greene County, Indiana, met in executive session on December 11, 2013… ” and ending with the sentence: “The board met pursuant to I.C. 5-14-1.5-6.1(b) (9) to discuss a job performance evaluation of individual employees.” Matt Miller seconded the motion, which passed by a 4-0-1 vote. Sandy May abstained from voting because she was not in attendance at the December 11, 2013 meeting. President Dowden then asked for a motion to approve the minutes of a regular board meeting held on December 26, 2013, which had been prepared by corporation recording secretary Kelli Usrey. Dwayne Hostetter moved to approve the minutes of the meeting beginning with the sentence: “The Board of School Trustees of the Bloomfield School District, of Greene County, Indiana, met in regular session on December 26, 2013… ” and ending with the sentence: “The (December 26th regular) meeting was then adjourned by a 6-0 vote.” Matt Miller seconded the motion, which passed by a 4-0-1 vote. Steve Dowden was not present at the meeting and therefore had to abstain from the vote. Lastly, President Dowden asked for a motion to approve the minutes from the Special meeting held on January 9, 2014, which had also been prepared by corporation recording secretary Kelli Usrey. Matt Miller made a motion to approve the minutes beginning with the sentence: “The Board of School Trustees of the Bloomfield School District, of Greene County, Indiana, met in special session on January 9, 2014… ” and ending with the sentence: “The (January 9th) meeting was then adjourned by a 7-0 vote.” Dwayne Hostetter seconded the motion, which passed by a 5-0 vote.

 

3. Treasurer’s Report. The Board had been provided with the Treasurer’s Report, prepared by corporation treasurer Stacey Robinette. Dwayne Hostetter made a motion to approve the December 20, 2013 claims listing beginning with voucher number 1061 to Bloomfield State Bank and ending with voucher number 72 to 1st Security Insurance Agency, the December 31, 2013 appropriation report beginning with Fund 0100 through Fund 6842 and the December 31, 2013 Bank Statement. Matt Miller seconded the motion, which passed by a 5-0 vote.

 

4. January Indiana Department of Education State Aid 544 Report. Bloomfield School District received the monthly SA 544 Tuition Support payment on Wednesday, January 15, 2014. (See Attached) The January SA 544 Tuition Support payment was four hundred fifty five thousand one hundred sixty one dollars and seventy four cents ($455,161.74). The January SA 544 Tuition Support payment was reduced by two hundred thirty nine dollars and twenty-five cents ($239.25) due to Medicaid reimbursement received by Bloomfield School District during the month of January. Mrs. Stacey Robinette will transfer the Medicaid reimbursement from the Medicaid holding account to the General Fund.

                The January SA 544 Tuition Support payment was thirteen thousand eight hundred fifty four dollars and twenty five cents ($13,854.25) greater than the December SA 544 Tuition Support payment. The November and December payments were adjusted due to overpayment of SA 544 Tuition Support payments during the months of July, August, September, and October.

                In 2010, Bloomfield School District was receiving six hundred seventeen thousand eight hundred eighty four dollars ($617,884) more in calendar year funding. The anticipated loss of five hundred forty two thousand four hundred two dollars ($542,402) brings the total loss of state funding to over one million thirty eight thousand seven hundred thirty eight dollars ($1,038,738) since 2010. Bloomfield School District has lost 14% of funding. The loss of funding is due to a drop in student enrollment along with the loss of the Small Schools Grant and Rural Schools Grant.   In comparison, Bloomfield School District has lost 16% of the student enrollment.

 

5. Board Accepts Report of Transfer of Appropriations for 2013 Budget. It was recommended the Board accept the attached report from the Bloomfield School District’s Treasurer showing transfers within and among both minor and major categories in all funds in order to allow for expenditures to close out the 2013 budget. (See Attached) Dwayne Hostetter moved to accept the proposed Report of Transfer of Appropriations for the 2013 Budget. Sandy May seconded the motion, which passed by a 5-0 vote.

 

6. Board Approves Stipend for Non-Certified Employees. Superintendent Sichting recommended the Board approve a stipend for non-certified employees of Bloomfield School District in the amount of three percent (3%) of the 2013-2014 annual salary for the employee. Mr. Sichting explained that the Bloomfield School District Board of School Trustees negotiated an Agreement with the Bloomfield Teacher’s Association for 2013-2015 earlier this fall that included a three percent (3%) stipend for 2013-2014 to be paid out of Excellence in Teaching Performance Grant proceeds and cash reserves. He said the 3% stipend for non-certified employees would be paid out of Bloomfield School District General Fund cash reserves. Mr. Sichting said it was the intention to pay the stipends for certified teachers and non-certified employees on Friday, February 21, 2014. Dwayne Hostetter made a motion to approve the Stipend for non-certified employees. Sandy May seconded the motion, which passed by a 5-0 vote.

 

7. Stipend for Administrators Approved. It was recommended the Bloomfield School District Board of School Trustees approve a three percent (3%) performance stipend for administrators rated “Effective” or “Highly Effective” during the 2012-2013 school year. Superintendent Sichting explained that the Bloomfield School District Board of School Trustees negotiated an Agreement with the Bloomfield Teacher’s Association for 2013-2015 earlier this fall, which included a three percent (3%) stipend for 2013-2014 to be paid out of Excellence in Teaching Performance Grant proceeds and cash reserves. The three (3%) stipend for administrators will be paid out of Title II, Part A Grant Funds and cash reserves. Matt Miller moved to approve the recommendation. Dwayne Hostetter seconded the motion, which passed by a 5-0 vote.

 

8. Retirement/Severance Pension Bonds. The refinancing of Retirement/Severance Pension Bonds through the Indiana Bond Bank was completed on December 23, 2013. (See Attached) The Bloomfield School District Board of School Trustees approved a Supplemental Retirement/Severance Pension Bond Resolution at the September 26, 2013 school board meeting. During the September 26, 2013 meeting, the estimate on savings for the refinancing of the Retirement/Severance Pension Bonds was nineteen thousand dollars ($19,000). The actual savings for refinancing of the Retirement/Severance Pension Bonds is thirty one thousand four hundred fifteen dollars and sixty-five cents ($31,415.65). The savings will take the form of a credit on the last payment of the repayment schedule for the Retirement/Severance Pension Bonds. On January 5, 2020, Bloomfield School District will receive a credit of thirty one thousand four hundred fifteen dollars and sixty-five cents ($31,415.65) which will reduce the payment obligation from one hundred eighteen thousand two hundred fifty four dollars and fifty cents ($118,254.50) to eighty six thousand eight hundred thirty eight dollars and eighty five cents ($86,838.85).

 

9. Administrative Contract Extensions. It was recommended the Board approve the following administrative contract extensions:

  • Mr. David Dean                                   July 1, 2014-June 30, 2015               225 Days
  • Mrs. Stella Royal                                 August 1, 2014-July 31, 2015           200 Days
  • Mr. Dan Sichting                                  July 1, 2015-June 30,2016                                260 Days              
  • Mrs. Mary Jane Vandeventer           August 1, 2014-July 31, 2015           200 Days

 

 

Superintendent Sichting told board members that his recommendation only addressed the length of the administrative contract and no adjustment in salary. Sandy May made a motion to approve the recommendation extending the contracts of Mr. Sichting along with all three principals. John Combs urged the administrators to remember that part of being a good administrator is to set a good example for our students and staff. Matt Miller seconded the motion, which passed by a 5-0 vote.

 

10. Out-of-State FFA Field Trip Approved to Louisville, Kentucky. It was recommended the Board approve an out-of-state field trip for Bloomfield FFA chapter to the National Farm Machinery Show in Louisville, Kentucky on February 15, 2014. (See Attached) Dwayne Hostetter moved to approve the field trip as requested. Sandy May seconded the motion, which passed by a 5-0 vote.

 

11. NJROTC Unit Field Trip Approved to Columbus, Ohio. It was recommended the Board approve an overnight and out-of-state field trip for Bloomfield NJROTC unit to participate in the NJROTC Area 3 Drill Competition in Columbus, Ohio from March 13, 2014 through March 15, 2014. (See Attached) Dwayne Hostetter moved to approve the field trip as requested. Matt Miller seconded the motion, which passed by a 5-0 vote.

 

12. NJROTC Unit Field Trip Approved to Pensacola, Florida. It was recommended the Board approve an overnight and out-of-state field trip for Bloomfield NJROTC unit to Pensacola, Florida from March 23, 2014 through March 29, 2014, which would be during Spring Break. (See Attached) Matt Miller moved to approve the field trip as requested. Mr. Sichting shared that the cadets would be visiting multiple military bases, ships, historical areas, and museums. Sandy May seconded the motion, which passed by a 5-0 vote.

13. Class Sizes Outside of Limits of Board Policy #2705 Receives Board Approval. It was recommended the Board approve a list of class sizes for the second semester of the 2013-2014 school year at Bloomfield Jr/Sr High School. (See Attached) Sandy May moved to approve the recommendation. Matt Miller seconded the motion, which passed by a 5-0 vote.

 

14. 2014-2015 Bloomfield School District Calendar Approved. Superintendent Sichting presented board members with a proposed calendar for the 2014-2015 school year and recommended approval. (See Attached) He explained that the Bloomfield Teacher’s Association had been included in discussions and in the final draft of the calendar as presented. Dwayne Hostetter moved to approve the calendar as presented. Sandy May seconded the motion. Superintendent Sichting explained that a calendar survey was conducted during the month of December electronically and that Bloomfield School District staff members were notified via email about the survey. He continued that the survey was also discussed at the December, 2013 and January, 2014 meetings with the Bloomfield Teacher’s Association. The Bloomfield Teacher’s Association also conducted a follow-up short calendar survey with the association’s membership. He said parents who provided Bloomfield Elementary School or Bloomfield Jr.-Sr. High School with a valid email address were electronically sent a link to the calendar survey and the survey was discussed at the December 26, 2013 Bloomfield School District Board of School Trustees meeting. President Dowden stated that he had received comments from some parents that they couldn’t tell much difference in the proposed calendars and said he would have liked to have seen what a true balanced calendar looked like. After some discussion the 2014-2015 school calendar was adopted by a 5-0 vote.  

 

15. Board Policy, Revised, 2nd Reading and Adoption. The following board policy was presented to Bloomfield School District Board of School Trustees for 2nd Reading and Adoption. (See Attached):

  • 4401, Fringe Benefits for Support Staff, Revised

 

Superintendent Sichting explained that the policy was amended as a result of the new health insurance premiums effective January 1, 2014 due to the move to the Hoosier Heartland Insurance Trust and outlined the four significant parts of the new plan and also what the District will contribute to health insurance. Dwayne Hostetter made a motion to approve the policy as presented. Matt Miller seconded the motion, which passed by a 5-0 vote.

 

 

 

16. Plan Supervisor’s Agreement with Dunn and Associates Approved. It was recommended the Board approve the Plan Supervisor’s Agreement with Dunn and Associates effective January 1, 2014. (See Attached) The agreement had four (4) significant parts:

 

  • Dunn and Associates would provide Third Party Administration of the Bloomfield School District Self-Insurance Health Insurance Plan to process all run-out claims

at a fee of 8% of processed claims after January 1, 2014 for the time period of three (3) months

 

  • Dunn and Associates would provide standard reports for this time period for no cost. Special reports requested by Bloomfield School District will cost $200 per report.

 

  • After January 1, 2014, Dunn and Associates would administer the Direct Dental Reimbursement for Bloomfield School District at a cost of $3.00 per covered employee per month.

 

  • After January 1, 2014, Dunn and Associates would administer the Section 125 Flex Plan for $4.00 per month per covered employee

 

Sandy May moved to approve the recommendation. Matt Miller seconded the motion. Superintendent Sichting gave some background concerning recent health insurance changes. Bloomfield School District Board of School Trustees approved termination of the Bloomfield School District Health Insurance Trust during the July 25, 2013 meeting. Effective January 1, 2014, Bloomfield School District became members of the Hoosier Heartland Health Insurance Trust. The proposed agreement would allow for the processing of run-out health insurance claims received after the termination date of December 31, 2013 with Dunn and Associates and the Bloomfield School District Health Insurance Trust. Dunn and Associates also processed Direct Dental Reimbursement payments to employees of Bloomfield School District. One of the advantages of continuing an agreement with Dunn and Associates is the Direct Dental Reimbursement would continue to be non-taxable income for employees. The charge for processing the Bloomfield School District Direct Dental Reimbursement claims have increased from $1.50 per covered employee per month to $3.00 per covered employee per month. Additionally, Dunn and Associates had also processed Section 125 claims for Bloomfield School District. The administrative fee for this service had also increased and now stands at $4.00 per covered employee per month. The recommendation passed by a 5-0 vote.

 

17. Board Adopts Resolution to Adopt Hoosier Heartland Insurance Trust Agreement. It was recommended the Bloomfield School District Board of School Trustees adopt the Hoosier Heartland Health Insurance Trust Agreement. (See Attached) Sandy May made a motion to approve the Resolution, as presented. Dwayne Hostetter seconded the motion. Superintendent Sichting explained that school districts choosing to participate in the Hoosier Heartland Health Insurance Trust are required to have governing boards adopt the Hoosier Heartland Health Insurance Trust Agreement. He said this resolution would adopt the Hoosier Heartland Health Insurance Trust Agreement and the resolution is a legal step in becoming members of the Hoosier Heartland Health Insurance Trust. The motion to approve the Resolution passed by a 5-0 vote.

 

18. 2013-2014 IDOE Innovation Planning Grant. Bloomfield School District received word from the Indiana Department of Education on Friday, January 10, 2014 that the school district’s application for the 2013-2014 Innovation Planning Grant was not selected for funding. (See Attached) Superintendent Sichting said nearly fifty (50) school districts submitted applications for the grant and only ten (10) of the applications were funded. He said, at this point, no other feedback would be provided on the Bloomfield School District application until early February.

 

19. Financial Impact on Bloomfield School District of Governor Pence’s Proposal to Phase Out Business Personal Property Taxes.  Superintendent Sichting told board members that Governor Pence’s 2014 legislative agenda calls for the total or partial phase-out of Personal Property Taxes. He said the Indiana General Assembly estimates the impact on Bloomfield School District would be the loss of an estimated additional $50,000 in tax levy above the Circuit Breaker loses. Mr. Sichting provided board members with a copy of information received from the Greene County Auditor’s office and the Legislative Services report on the financial impact of this change to Bloomfield School District. (See Attached) He cautioned that Legislative Services often takes a conservative approach in estimating financial loss. Mr. Sichting said while he does not have an issue with phasing out business personal property tax, he has a real problem with not replacing the income currently being received from that.

 

20. Snow Make-Up Day Waiver. Mr. Sichting stated that Bloomfield School District missed three days during the week of January 6, 2014 through January 10, 2014 and had applied for waivers for those days. He said the Indiana Department of Education announced it would consider waivers for Monday, January 6, 2014 and Tuesday, January 7, 2014. He said at this time he had not received word if the waiver application was formally approved. Mr. Sichting also stated that State courts have mandated certified teachers and bus drivers must be compensated for the loss of two days if the waiver is granted, however, non-certified employees cannot be compensated without governing board approval.

 

21. Adjournment. There being no further business Matt Miller moved to adjourn. John Combs seconded the motion. The meeting was then adjourned by a 5-0 vote.

 

 

 

BLOOMFIELD SCHOOL DISTRICT – BOARD OF SCHOOL TRUSTEES

 

_______________________________          _______________________________

President                                                        Member

 

 

________________________________        ________________________________

Vice-President                                               Member

 

 

________________________________        ________________________________

Member                                                          Member

 

 ________________________________       ________________________________

Attest: Secretary                                           Superintendent of Schools

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Min14-1.doc

MINUTES REGULAR MEETING OF SCHOOL BOARD

                   OF BLOOMFIELD SCHOOL DISTRICT

                    

                   January 23, 2014

                                   

The Board of School Trustees of the Bloomfield School District, of Greene County, Indiana, met in regular session on January 23, 2014, in the jr/sr high school conference room in Bloomfield Junior/Senior High School, 501 West Spring Street, Bloomfield, Indiana. The following school board members were present: John Combs, Steve Dowden, Dwayne Hostetter, Sandy May, and Matt Miller. Bill Bond and Eric Moody were absent. President Dowden called the meeting to order at approximately 7:20 p.m. immediately following the annual special board of finance meeting. The following order of business was transacted with President Dowden presiding:

1. Recognitions. Mr. Dean recognized the boys’ varsity basketball team as Greene County Invitational Champions, Bloomfield 7th grader Hannah Frady for winning the Hoop Shoot, and the speech team for a recent competition. He shared that the 1 to 1 Computer Committee had recently visited Southwest Riverton Parke schools and said he would be bringing a recommendation to Mr. Sichting in the month of March. Mr. Dean congratulated Jane Todd, Kaitlyn Moody and Alex Bartlow for being named Academic All Conference students for SWIAC. Mr. Dean also thanked his staff for their hard work and being named “A” schools. Mr. Sichting added that there were more Bloomfield students who participated in the Hoop Shoot who did well. He named those as Hannah Frady, Kylee Shelton, Nolan Hughes, and Josh Pyne.

 

2. Approval of Minutes. The Board had been provided with minutes of an executive session board meeting held on December 11, 2013, which had been prepared by corporation recording secretary Kelli Usrey. Dwayne Hostetter made a motion to approve the minutes beginning with the sentence: “The Board of School Trustees of the Bloomfield School District, of Greene County, Indiana, met in executive session on December 11, 2013… ” and ending with the sentence: “The board met pursuant to I.C. 5-14-1.5-6.1(b) (9) to discuss a job performance evaluation of individual employees.” Matt Miller seconded the motion, which passed by a 4-0-1 vote. Sandy May abstained from voting because she was not in attendance at the December 11, 2013 meeting. President Dowden then asked for a motion to approve the minutes of a regular board meeting held on December 26, 2013, which had been prepared by corporation recording secretary Kelli Usrey. Dwayne Hostetter moved to approve the minutes of the meeting beginning with the sentence: “The Board of School Trustees of the Bloomfield School District, of Greene County, Indiana, met in regular session on December 26, 2013… ” and ending with the sentence: “The (December 26th regular) meeting was then adjourned by a 6-0 vote.” Matt Miller seconded the motion, which passed by a 4-0-1 vote. Steve Dowden was not present at the meeting and therefore had to abstain from the vote. Lastly, President Dowden asked for a motion to approve the minutes from the Special meeting held on January 9, 2014, which had also been prepared by corporation recording secretary Kelli Usrey. Matt Miller made a motion to approve the minutes beginning with the sentence: “The Board of School Trustees of the Bloomfield School District, of Greene County, Indiana, met in special session on January 9, 2014… ” and ending with the sentence: “The (January 9th) meeting was then adjourned by a 7-0 vote.” Dwayne Hostetter seconded the motion, which passed by a 5-0 vote.

 

3. Treasurer’s Report. The Board had been provided with the Treasurer’s Report, prepared by corporation treasurer Stacey Robinette. Dwayne Hostetter made a motion to approve the December 20, 2013 claims listing beginning with voucher number 1061 to Bloomfield State Bank and ending with voucher number 72 to 1st Security Insurance Agency, the December 31, 2013 appropriation report beginning with Fund 0100 through Fund 6842 and the December 31, 2013 Bank Statement. Matt Miller seconded the motion, which passed by a 5-0 vote.

 

4. January Indiana Department of Education State Aid 544 Report. Bloomfield School District received the monthly SA 544 Tuition Support payment on Wednesday, January 15, 2014. (See Attached) The January SA 544 Tuition Support payment was four hundred fifty five thousand one hundred sixty one dollars and seventy four cents ($455,161.74). The January SA 544 Tuition Support payment was reduced by two hundred thirty nine dollars and twenty-five cents ($239.25) due to Medicaid reimbursement received by Bloomfield School District during the month of January. Mrs. Stacey Robinette will transfer the Medicaid reimbursement from the Medicaid holding account to the General Fund.

                The January SA 544 Tuition Support payment was thirteen thousand eight hundred fifty four dollars and twenty five cents ($13,854.25) greater than the December SA 544 Tuition Support payment. The November and December payments were adjusted due to overpayment of SA 544 Tuition Support payments during the months of July, August, September, and October.

                In 2010, Bloomfield School District was receiving six hundred seventeen thousand eight hundred eighty four dollars ($617,884) more in calendar year funding. The anticipated loss of five hundred forty two thousand four hundred two dollars ($542,402) brings the total loss of state funding to over one million thirty eight thousand seven hundred thirty eight dollars ($1,038,738) since 2010. Bloomfield School District has lost 14% of funding. The loss of funding is due to a drop in student enrollment along with the loss of the Small Schools Grant and Rural Schools Grant.   In comparison, Bloomfield School District has lost 16% of the student enrollment.

 

5. Board Accepts Report of Transfer of Appropriations for 2013 Budget. It was recommended the Board accept the attached report from the Bloomfield School District’s Treasurer showing transfers within and among both minor and major categories in all funds in order to allow for expenditures to close out the 2013 budget. (See Attached) Dwayne Hostetter moved to accept the proposed Report of Transfer of Appropriations for the 2013 Budget. Sandy May seconded the motion, which passed by a 5-0 vote.

 

6. Board Approves Stipend for Non-Certified Employees. Superintendent Sichting recommended the Board approve a stipend for non-certified employees of Bloomfield School District in the amount of three percent (3%) of the 2013-2014 annual salary for the employee. Mr. Sichting explained that the Bloomfield School District Board of School Trustees negotiated an Agreement with the Bloomfield Teacher’s Association for 2013-2015 earlier this fall that included a three percent (3%) stipend for 2013-2014 to be paid out of Excellence in Teaching Performance Grant proceeds and cash reserves. He said the 3% stipend for non-certified employees would be paid out of Bloomfield School District General Fund cash reserves. Mr. Sichting said it was the intention to pay the stipends for certified teachers and non-certified employees on Friday, February 21, 2014. Dwayne Hostetter made a motion to approve the Stipend for non-certified employees. Sandy May seconded the motion, which passed by a 5-0 vote.

 

7. Stipend for Administrators Approved. It was recommended the Bloomfield School District Board of School Trustees approve a three percent (3%) performance stipend for administrators rated “Effective” or “Highly Effective” during the 2012-2013 school year. Superintendent Sichting explained that the Bloomfield School District Board of School Trustees negotiated an Agreement with the Bloomfield Teacher’s Association for 2013-2015 earlier this fall, which included a three percent (3%) stipend for 2013-2014 to be paid out of Excellence in Teaching Performance Grant proceeds and cash reserves. The three (3%) stipend for administrators will be paid out of Title II, Part A Grant Funds and cash reserves. Matt Miller moved to approve the recommendation. Dwayne Hostetter seconded the motion, which passed by a 5-0 vote.

 

8. Retirement/Severance Pension Bonds. The refinancing of Retirement/Severance Pension Bonds through the Indiana Bond Bank was completed on December 23, 2013. (See Attached) The Bloomfield School District Board of School Trustees approved a Supplemental Retirement/Severance Pension Bond Resolution at the September 26, 2013 school board meeting. During the September 26, 2013 meeting, the estimate on savings for the refinancing of the Retirement/Severance Pension Bonds was nineteen thousand dollars ($19,000). The actual savings for refinancing of the Retirement/Severance Pension Bonds is thirty one thousand four hundred fifteen dollars and sixty-five cents ($31,415.65). The savings will take the form of a credit on the last payment of the repayment schedule for the Retirement/Severance Pension Bonds. On January 5, 2020, Bloomfield School District will receive a credit of thirty one thousand four hundred fifteen dollars and sixty-five cents ($31,415.65) which will reduce the payment obligation from one hundred eighteen thousand two hundred fifty four dollars and fifty cents ($118,254.50) to eighty six thousand eight hundred thirty eight dollars and eighty five cents ($86,838.85).

 

9. Administrative Contract Extensions. It was recommended the Board approve the following administrative contract extensions:

  • Mr. David Dean                                   July 1, 2014-June 30, 2015               225 Days
  • Mrs. Stella Royal                                 August 1, 2014-July 31, 2015           200 Days
  • Mr. Dan Sichting                                  July 1, 2015-June 30,2016                                260 Days              
  • Mrs. Mary Jane Vandeventer           August 1, 2014-July 31, 2015           200 Days

 

 

Superintendent Sichting told board members that his recommendation only addressed the length of the administrative contract and no adjustment in salary. Sandy May made a motion to approve the recommendation extending the contracts of Mr. Sichting along with all three principals. John Combs urged the administrators to remember that part of being a good administrator is to set a good example for our students and staff. Matt Miller seconded the motion, which passed by a 5-0 vote.

 

10. Out-of-State FFA Field Trip Approved to Louisville, Kentucky. It was recommended the Board approve an out-of-state field trip for Bloomfield FFA chapter to the National Farm Machinery Show in Louisville, Kentucky on February 15, 2014. (See Attached) Dwayne Hostetter moved to approve the field trip as requested. Sandy May seconded the motion, which passed by a 5-0 vote.

 

11. NJROTC Unit Field Trip Approved to Columbus, Ohio. It was recommended the Board approve an overnight and out-of-state field trip for Bloomfield NJROTC unit to participate in the NJROTC Area 3 Drill Competition in Columbus, Ohio from March 13, 2014 through March 15, 2014. (See Attached) Dwayne Hostetter moved to approve the field trip as requested. Matt Miller seconded the motion, which passed by a 5-0 vote.

 

12. NJROTC Unit Field Trip Approved to Pensacola, Florida. It was recommended the Board approve an overnight and out-of-state field trip for Bloomfield NJROTC unit to Pensacola, Florida from March 23, 2014 through March 29, 2014, which would be during Spring Break. (See Attached) Matt Miller moved to approve the field trip as requested. Mr. Sichting shared that the cadets would be visiting multiple military bases, ships, historical areas, and museums. Sandy May seconded the motion, which passed by a 5-0 vote.

13. Class Sizes Outside of Limits of Board Policy #2705 Receives Board Approval. It was recommended the Board approve a list of class sizes for the second semester of the 2013-2014 school year at Bloomfield Jr/Sr High School. (See Attached) Sandy May moved to approve the recommendation. Matt Miller seconded the motion, which passed by a 5-0 vote.

 

14. 2014-2015 Bloomfield School District Calendar Approved. Superintendent Sichting presented board members with a proposed calendar for the 2014-2015 school year and recommended approval. (See Attached) He explained that the Bloomfield Teacher’s Association had been included in discussions and in the final draft of the calendar as presented. Dwayne Hostetter moved to approve the calendar as presented. Sandy May seconded the motion. Superintendent Sichting explained that a calendar survey was conducted during the month of December electronically and that Bloomfield School District staff members were notified via email about the survey. He continued that the survey was also discussed at the December, 2013 and January, 2014 meetings with the Bloomfield Teacher’s Association. The Bloomfield Teacher’s Association also conducted a follow-up short calendar survey with the association’s membership. He said parents who provided Bloomfield Elementary School or Bloomfield Jr.-Sr. High School with a valid email address were electronically sent a link to the calendar survey and the survey was discussed at the December 26, 2013 Bloomfield School District Board of School Trustees meeting. President Dowden stated that he had received comments from some parents that they couldn’t tell much difference in the proposed calendars and said he would have liked to have seen what a true balanced calendar looked like. After some discussion the 2014-2015 school calendar was adopted by a 5-0 vote.  

 

15. Board Policy, Revised, 2nd Reading and Adoption. The following board policy was presented to Bloomfield School District Board of School Trustees for 2nd Reading and Adoption. (See Attached):

  • 4401, Fringe Benefits for Support Staff, Revised

 

Superintendent Sichting explained that the policy was amended as a result of the new health insurance premiums effective January 1, 2014 due to the move to the Hoosier Heartland Insurance Trust and outlined the four significant parts of the new plan and also what the District will contribute to health insurance. Dwayne Hostetter made a motion to approve the policy as presented. Matt Miller seconded the motion, which passed by a 5-0 vote.

 

 

 

16. Plan Supervisor’s Agreement with Dunn and Associates Approved. It was recommended the Board approve the Plan Supervisor’s Agreement with Dunn and Associates effective January 1, 2014. (See Attached) The agreement had four (4) significant parts:

 

  • Dunn and Associates would provide Third Party Administration of the Bloomfield School District Self-Insurance Health Insurance Plan to process all run-out claims

at a fee of 8% of processed claims after January 1, 2014 for the time period of three (3) months

 

  • Dunn and Associates would provide standard reports for this time period for no cost. Special reports requested by Bloomfield School District will cost $200 per report.

 

  • After January 1, 2014, Dunn and Associates would administer the Direct Dental Reimbursement for Bloomfield School District at a cost of $3.00 per covered employee per month.

 

  • After January 1, 2014, Dunn and Associates would administer the Section 125 Flex Plan for $4.00 per month per covered employee

 

Sandy May moved to approve the recommendation. Matt Miller seconded the motion. Superintendent Sichting gave some background concerning recent health insurance changes. Bloomfield School District Board of School Trustees approved termination of the Bloomfield School District Health Insurance Trust during the July 25, 2013 meeting. Effective January 1, 2014, Bloomfield School District became members of the Hoosier Heartland Health Insurance Trust. The proposed agreement would allow for the processing of run-out health insurance claims received after the termination date of December 31, 2013 with Dunn and Associates and the Bloomfield School District Health Insurance Trust. Dunn and Associates also processed Direct Dental Reimbursement payments to employees of Bloomfield School District. One of the advantages of continuing an agreement with Dunn and Associates is the Direct Dental Reimbursement would continue to be non-taxable income for employees. The charge for processing the Bloomfield School District Direct Dental Reimbursement claims have increased from $1.50 per covered employee per month to $3.00 per covered employee per month. Additionally, Dunn and Associates had also processed Section 125 claims for Bloomfield School District. The administrative fee for this service had also increased and now stands at $4.00 per covered employee per month. The recommendation passed by a 5-0 vote.

 

17. Board Adopts Resolution to Adopt Hoosier Heartland Insurance Trust Agreement. It was recommended the Bloomfield School District Board of School Trustees adopt the Hoosier Heartland Health Insurance Trust Agreement. (See Attached) Sandy May made a motion to approve the Resolution, as presented. Dwayne Hostetter seconded the motion. Superintendent Sichting explained that school districts choosing to participate in the Hoosier Heartland Health Insurance Trust are required to have governing boards adopt the Hoosier Heartland Health Insurance Trust Agreement. He said this resolution would adopt the Hoosier Heartland Health Insurance Trust Agreement and the resolution is a legal step in becoming members of the Hoosier Heartland Health Insurance Trust. The motion to approve the Resolution passed by a 5-0 vote.

 

18. 2013-2014 IDOE Innovation Planning Grant. Bloomfield School District received word from the Indiana Department of Education on Friday, January 10, 2014 that the school district’s application for the 2013-2014 Innovation Planning Grant was not selected for funding. (See Attached) Superintendent Sichting said nearly fifty (50) school districts submitted applications for the grant and only ten (10) of the applications were funded. He said, at this point, no other feedback would be provided on the Bloomfield School District application until early February.

 

19. Financial Impact on Bloomfield School District of Governor Pence’s Proposal to Phase Out Business Personal Property Taxes.  Superintendent Sichting told board members that Governor Pence’s 2014 legislative agenda calls for the total or partial phase-out of Personal Property Taxes. He said the Indiana General Assembly estimates the impact on Bloomfield School District would be the loss of an estimated additional $50,000 in tax levy above the Circuit Breaker loses. Mr. Sichting provided board members with a copy of information received from the Greene County Auditor’s office and the Legislative Services report on the financial impact of this change to Bloomfield School District. (See Attached) He cautioned that Legislative Services often takes a conservative approach in estimating financial loss. Mr. Sichting said while he does not have an issue with phasing out business personal property tax, he has a real problem with not replacing the income currently being received from that.

 

20. Snow Make-Up Day Waiver. Mr. Sichting stated that Bloomfield School District missed three days during the week of January 6, 2014 through January 10, 2014 and had applied for waivers for those days. He said the Indiana Department of Education announced it would consider waivers for Monday, January 6, 2014 and Tuesday, January 7, 2014. He said at this time he had not received word if the waiver application was formally approved. Mr. Sichting also stated that State courts have mandated certified teachers and bus drivers must be compensated for the loss of two days if the waiver is granted, however, non-certified employees cannot be compensated without governing board approval.

 

21. Adjournment. There being no further business Matt Miller moved to adjourn. John Combs seconded the motion. The meeting was then adjourned by a 5-0 vote.

 

 

 

BLOOMFIELD SCHOOL DISTRICT – BOARD OF SCHOOL TRUSTEES

 

_______________________________          _______________________________

President                                                        Member

 

 

________________________________        ________________________________

Vice-President                                               Member

 

 

________________________________        ________________________________

Member                                                          Member

 

 ________________________________       ________________________________

Attest: Secretary                                           Superintendent of Schools

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Min14-1.doc

MINUTES REGULAR MEETING OF SCHOOL BOARD

                   OF BLOOMFIELD SCHOOL DISTRICT

                    

                   January 23, 2014

                                   

The Board of School Trustees of the Bloomfield School District, of Greene County, Indiana, met in regular session on January 23, 2014, in the jr/sr high school conference room in Bloomfield Junior/Senior High School, 501 West Spring Street, Bloomfield, Indiana. The following school board members were present: John Combs, Steve Dowden, Dwayne Hostetter, Sandy May, and Matt Miller. Bill Bond and Eric Moody were absent. President Dowden called the meeting to order at approximately 7:20 p.m. immediately following the annual special board of finance meeting. The following order of business was transacted with President Dowden presiding:

1. Recognitions. Mr. Dean recognized the boys’ varsity basketball team as Greene County Invitational Champions, Bloomfield 7th grader Hannah Frady for winning the Hoop Shoot, and the speech team for a recent competition. He shared that the 1 to 1 Computer Committee had recently visited Southwest Riverton Parke schools and said he would be bringing a recommendation to Mr. Sichting in the month of March. Mr. Dean congratulated Jane Todd, Kaitlyn Moody and Alex Bartlow for being named Academic All Conference students for SWIAC. Mr. Dean also thanked his staff for their hard work and being named “A” schools. Mr. Sichting added that there were more Bloomfield students who participated in the Hoop Shoot who did well. He named those as Hannah Frady, Kylee Shelton, Nolan Hughes, and Josh Pyne.

 

2. Approval of Minutes. The Board had been provided with minutes of an executive session board meeting held on December 11, 2013, which had been prepared by corporation recording secretary Kelli Usrey. Dwayne Hostetter made a motion to approve the minutes beginning with the sentence: “The Board of School Trustees of the Bloomfield School District, of Greene County, Indiana, met in executive session on December 11, 2013… ” and ending with the sentence: “The board met pursuant to I.C. 5-14-1.5-6.1(b) (9) to discuss a job performance evaluation of individual employees.” Matt Miller seconded the motion, which passed by a 4-0-1 vote. Sandy May abstained from voting because she was not in attendance at the December 11, 2013 meeting. President Dowden then asked for a motion to approve the minutes of a regular board meeting held on December 26, 2013, which had been prepared by corporation recording secretary Kelli Usrey. Dwayne Hostetter moved to approve the minutes of the meeting beginning with the sentence: “The Board of School Trustees of the Bloomfield School District, of Greene County, Indiana, met in regular session on December 26, 2013… ” and ending with the sentence: “The (December 26th regular) meeting was then adjourned by a 6-0 vote.” Matt Miller seconded the motion, which passed by a 4-0-1 vote. Steve Dowden was not present at the meeting and therefore had to abstain from the vote. Lastly, President Dowden asked for a motion to approve the minutes from the Special meeting held on January 9, 2014, which had also been prepared by corporation recording secretary Kelli Usrey. Matt Miller made a motion to approve the minutes beginning with the sentence: “The Board of School Trustees of the Bloomfield School District, of Greene County, Indiana, met in special session on January 9, 2014… ” and ending with the sentence: “The (January 9th) meeting was then adjourned by a 7-0 vote.” Dwayne Hostetter seconded the motion, which passed by a 5-0 vote.

 

3. Treasurer’s Report. The Board had been provided with the Treasurer’s Report, prepared by corporation treasurer Stacey Robinette. Dwayne Hostetter made a motion to approve the December 20, 2013 claims listing beginning with voucher number 1061 to Bloomfield State Bank and ending with voucher number 72 to 1st Security Insurance Agency, the December 31, 2013 appropriation report beginning with Fund 0100 through Fund 6842 and the December 31, 2013 Bank Statement. Matt Miller seconded the motion, which passed by a 5-0 vote.

 

4. January Indiana Department of Education State Aid 544 Report. Bloomfield School District received the monthly SA 544 Tuition Support payment on Wednesday, January 15, 2014. (See Attached) The January SA 544 Tuition Support payment was four hundred fifty five thousand one hundred sixty one dollars and seventy four cents ($455,161.74). The January SA 544 Tuition Support payment was reduced by two hundred thirty nine dollars and twenty-five cents ($239.25) due to Medicaid reimbursement received by Bloomfield School District during the month of January. Mrs. Stacey Robinette will transfer the Medicaid reimbursement from the Medicaid holding account to the General Fund.

                The January SA 544 Tuition Support payment was thirteen thousand eight hundred fifty four dollars and twenty five cents ($13,854.25) greater than the December SA 544 Tuition Support payment. The November and December payments were adjusted due to overpayment of SA 544 Tuition Support payments during the months of July, August, September, and October.

                In 2010, Bloomfield School District was receiving six hundred seventeen thousand eight hundred eighty four dollars ($617,884) more in calendar year funding. The anticipated loss of five hundred forty two thousand four hundred two dollars ($542,402) brings the total loss of state funding to over one million thirty eight thousand seven hundred thirty eight dollars ($1,038,738) since 2010. Bloomfield School District has lost 14% of funding. The loss of funding is due to a drop in student enrollment along with the loss of the Small Schools Grant and Rural Schools Grant.   In comparison, Bloomfield School District has lost 16% of the student enrollment.

 

5. Board Accepts Report of Transfer of Appropriations for 2013 Budget. It was recommended the Board accept the attached report from the Bloomfield School District’s Treasurer showing transfers within and among both minor and major categories in all funds in order to allow for expenditures to close out the 2013 budget. (See Attached) Dwayne Hostetter moved to accept the proposed Report of Transfer of Appropriations for the 2013 Budget. Sandy May seconded the motion, which passed by a 5-0 vote.

 

6. Board Approves Stipend for Non-Certified Employees. Superintendent Sichting recommended the Board approve a stipend for non-certified employees of Bloomfield School District in the amount of three percent (3%) of the 2013-2014 annual salary for the employee. Mr. Sichting explained that the Bloomfield School District Board of School Trustees negotiated an Agreement with the Bloomfield Teacher’s Association for 2013-2015 earlier this fall that included a three percent (3%) stipend for 2013-2014 to be paid out of Excellence in Teaching Performance Grant proceeds and cash reserves. He said the 3% stipend for non-certified employees would be paid out of Bloomfield School District General Fund cash reserves. Mr. Sichting said it was the intention to pay the stipends for certified teachers and non-certified employees on Friday, February 21, 2014. Dwayne Hostetter made a motion to approve the Stipend for non-certified employees. Sandy May seconded the motion, which passed by a 5-0 vote.

 

7. Stipend for Administrators Approved. It was recommended the Bloomfield School District Board of School Trustees approve a three percent (3%) performance stipend for administrators rated “Effective” or “Highly Effective” during the 2012-2013 school year. Superintendent Sichting explained that the Bloomfield School District Board of School Trustees negotiated an Agreement with the Bloomfield Teacher’s Association for 2013-2015 earlier this fall, which included a three percent (3%) stipend for 2013-2014 to be paid out of Excellence in Teaching Performance Grant proceeds and cash reserves. The three (3%) stipend for administrators will be paid out of Title II, Part A Grant Funds and cash reserves. Matt Miller moved to approve the recommendation. Dwayne Hostetter seconded the motion, which passed by a 5-0 vote.

 

8. Retirement/Severance Pension Bonds. The refinancing of Retirement/Severance Pension Bonds through the Indiana Bond Bank was completed on December 23, 2013. (See Attached) The Bloomfield School District Board of School Trustees approved a Supplemental Retirement/Severance Pension Bond Resolution at the September 26, 2013 school board meeting. During the September 26, 2013 meeting, the estimate on savings for the refinancing of the Retirement/Severance Pension Bonds was nineteen thousand dollars ($19,000). The actual savings for refinancing of the Retirement/Severance Pension Bonds is thirty one thousand four hundred fifteen dollars and sixty-five cents ($31,415.65). The savings will take the form of a credit on the last payment of the repayment schedule for the Retirement/Severance Pension Bonds. On January 5, 2020, Bloomfield School District will receive a credit of thirty one thousand four hundred fifteen dollars and sixty-five cents ($31,415.65) which will reduce the payment obligation from one hundred eighteen thousand two hundred fifty four dollars and fifty cents ($118,254.50) to eighty six thousand eight hundred thirty eight dollars and eighty five cents ($86,838.85).

 

9. Administrative Contract Extensions. It was recommended the Board approve the following administrative contract extensions:

  • Mr. David Dean                                   July 1, 2014-June 30, 2015               225 Days
  • Mrs. Stella Royal                                 August 1, 2014-July 31, 2015           200 Days
  • Mr. Dan Sichting                                  July 1, 2015-June 30,2016                                260 Days              
  • Mrs. Mary Jane Vandeventer           August 1, 2014-July 31, 2015           200 Days

 

 

Superintendent Sichting told board members that his recommendation only addressed the length of the administrative contract and no adjustment in salary. Sandy May made a motion to approve the recommendation extending the contracts of Mr. Sichting along with all three principals. John Combs urged the administrators to remember that part of being a good administrator is to set a good example for our students and staff. Matt Miller seconded the motion, which passed by a 5-0 vote.

 

10. Out-of-State FFA Field Trip Approved to Louisville, Kentucky. It was recommended the Board approve an out-of-state field trip for Bloomfield FFA chapter to the National Farm Machinery Show in Louisville, Kentucky on February 15, 2014. (See Attached) Dwayne Hostetter moved to approve the field trip as requested. Sandy May seconded the motion, which passed by a 5-0 vote.

 

11. NJROTC Unit Field Trip Approved to Columbus, Ohio. It was recommended the Board approve an overnight and out-of-state field trip for Bloomfield NJROTC unit to participate in the NJROTC Area 3 Drill Competition in Columbus, Ohio from March 13, 2014 through March 15, 2014. (See Attached) Dwayne Hostetter moved to approve the field trip as requested. Matt Miller seconded the motion, which passed by a 5-0 vote.

 

12. NJROTC Unit Field Trip Approved to Pensacola, Florida. It was recommended the Board approve an overnight and out-of-state field trip for Bloomfield NJROTC unit to Pensacola, Florida from March 23, 2014 through March 29, 2014, which would be during Spring Break. (See Attached) Matt Miller moved to approve the field trip as requested. Mr. Sichting shared that the cadets would be visiting multiple military bases, ships, historical areas, and museums. Sandy May seconded the motion, which passed by a 5-0 vote.

13. Class Sizes Outside of Limits of Board Policy #2705 Receives Board Approval. It was recommended the Board approve a list of class sizes for the second semester of the 2013-2014 school year at Bloomfield Jr/Sr High School. (See Attached) Sandy May moved to approve the recommendation. Matt Miller seconded the motion, which passed by a 5-0 vote.

 

14. 2014-2015 Bloomfield School District Calendar Approved. Superintendent Sichting presented board members with a proposed calendar for the 2014-2015 school year and recommended approval. (See Attached) He explained that the Bloomfield Teacher’s Association had been included in discussions and in the final draft of the calendar as presented. Dwayne Hostetter moved to approve the calendar as presented. Sandy May seconded the motion. Superintendent Sichting explained that a calendar survey was conducted during the month of December electronically and that Bloomfield School District staff members were notified via email about the survey. He continued that the survey was also discussed at the December, 2013 and January, 2014 meetings with the Bloomfield Teacher’s Association. The Bloomfield Teacher’s Association also conducted a follow-up short calendar survey with the association’s membership. He said parents who provided Bloomfield Elementary School or Bloomfield Jr.-Sr. High School with a valid email address were electronically sent a link to the calendar survey and the survey was discussed at the December 26, 2013 Bloomfield School District Board of School Trustees meeting. President Dowden stated that he had received comments from some parents that they couldn’t tell much difference in the proposed calendars and said he would have liked to have seen what a true balanced calendar looked like. After some discussion the 2014-2015 school calendar was adopted by a 5-0 vote.  

 

15. Board Policy, Revised, 2nd Reading and Adoption. The following board policy was presented to Bloomfield School District Board of School Trustees for 2nd Reading and Adoption. (See Attached):

  • 4401, Fringe Benefits for Support Staff, Revised

 

Superintendent Sichting explained that the policy was amended as a result of the new health insurance premiums effective January 1, 2014 due to the move to the Hoosier Heartland Insurance Trust and outlined the four significant parts of the new plan and also what the District will contribute to health insurance. Dwayne Hostetter made a motion to approve the policy as presented. Matt Miller seconded the motion, which passed by a 5-0 vote.

 

 

 

16. Plan Supervisor’s Agreement with Dunn and Associates Approved. It was recommended the Board approve the Plan Supervisor’s Agreement with Dunn and Associates effective January 1, 2014. (See Attached) The agreement had four (4) significant parts:

 

  • Dunn and Associates would provide Third Party Administration of the Bloomfield School District Self-Insurance Health Insurance Plan to process all run-out claims

at a fee of 8% of processed claims after January 1, 2014 for the time period of three (3) months

 

  • Dunn and Associates would provide standard reports for this time period for no cost. Special reports requested by Bloomfield School District will cost $200 per report.

 

  • After January 1, 2014, Dunn and Associates would administer the Direct Dental Reimbursement for Bloomfield School District at a cost of $3.00 per covered employee per month.

 

  • After January 1, 2014, Dunn and Associates would administer the Section 125 Flex Plan for $4.00 per month per covered employee

 

Sandy May moved to approve the recommendation. Matt Miller seconded the motion. Superintendent Sichting gave some background concerning recent health insurance changes. Bloomfield School District Board of School Trustees approved termination of the Bloomfield School District Health Insurance Trust during the July 25, 2013 meeting. Effective January 1, 2014, Bloomfield School District became members of the Hoosier Heartland Health Insurance Trust. The proposed agreement would allow for the processing of run-out health insurance claims received after the termination date of December 31, 2013 with Dunn and Associates and the Bloomfield School District Health Insurance Trust. Dunn and Associates also processed Direct Dental Reimbursement payments to employees of Bloomfield School District. One of the advantages of continuing an agreement with Dunn and Associates is the Direct Dental Reimbursement would continue to be non-taxable income for employees. The charge for processing the Bloomfield School District Direct Dental Reimbursement claims have increased from $1.50 per covered employee per month to $3.00 per covered employee per month. Additionally, Dunn and Associates had also processed Section 125 claims for Bloomfield School District. The administrative fee for this service had also increased and now stands at $4.00 per covered employee per month. The recommendation passed by a 5-0 vote.

 

17. Board Adopts Resolution to Adopt Hoosier Heartland Insurance Trust Agreement. It was recommended the Bloomfield School District Board of School Trustees adopt the Hoosier Heartland Health Insurance Trust Agreement. (See Attached) Sandy May made a motion to approve the Resolution, as presented. Dwayne Hostetter seconded the motion. Superintendent Sichting explained that school districts choosing to participate in the Hoosier Heartland Health Insurance Trust are required to have governing boards adopt the Hoosier Heartland Health Insurance Trust Agreement. He said this resolution would adopt the Hoosier Heartland Health Insurance Trust Agreement and the resolution is a legal step in becoming members of the Hoosier Heartland Health Insurance Trust. The motion to approve the Resolution passed by a 5-0 vote.

 

18. 2013-2014 IDOE Innovation Planning Grant. Bloomfield School District received word from the Indiana Department of Education on Friday, January 10, 2014 that the school district’s application for the 2013-2014 Innovation Planning Grant was not selected for funding. (See Attached) Superintendent Sichting said nearly fifty (50) school districts submitted applications for the grant and only ten (10) of the applications were funded. He said, at this point, no other feedback would be provided on the Bloomfield School District application until early February.

 

19. Financial Impact on Bloomfield School District of Governor Pence’s Proposal to Phase Out Business Personal Property Taxes.  Superintendent Sichting told board members that Governor Pence’s 2014 legislative agenda calls for the total or partial phase-out of Personal Property Taxes. He said the Indiana General Assembly estimates the impact on Bloomfield School District would be the loss of an estimated additional $50,000 in tax levy above the Circuit Breaker loses. Mr. Sichting provided board members with a copy of information received from the Greene County Auditor’s office and the Legislative Services report on the financial impact of this change to Bloomfield School District. (See Attached) He cautioned that Legislative Services often takes a conservative approach in estimating financial loss. Mr. Sichting said while he does not have an issue with phasing out business personal property tax, he has a real problem with not replacing the income currently being received from that.

 

20. Snow Make-Up Day Waiver. Mr. Sichting stated that Bloomfield School District missed three days during the week of January 6, 2014 through January 10, 2014 and had applied for waivers for those days. He said the Indiana Department of Education announced it would consider waivers for Monday, January 6, 2014 and Tuesday, January 7, 2014. He said at this time he had not received word if the waiver application was formally approved. Mr. Sichting also stated that State courts have mandated certified teachers and bus drivers must be compensated for the loss of two days if the waiver is granted, however, non-certified employees cannot be compensated without governing board approval.

 

21. Adjournment. There being no further business Matt Miller moved to adjourn. John Combs seconded the motion. The meeting was then adjourned by a 5-0 vote.

 

 

 

BLOOMFIELD SCHOOL DISTRICT – BOARD OF SCHOOL TRUSTEES

 

_______________________________          _______________________________

President                                                        Member

 

 

________________________________        ________________________________

Vice-President                                               Member

 

 

________________________________        ________________________________

Member                                                          Member

 

 ________________________________       ________________________________

Attest: Secretary                                           Superintendent of Schools

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Min14-1.doc

MINUTES REGULAR MEETING OF SCHOOL BOARD

                   OF BLOOMFIELD SCHOOL DISTRICT

                    

                   January 23, 2014

                                   

The Board of School Trustees of the Bloomfield School District, of Greene County, Indiana, met in regular session on January 23, 2014, in the jr/sr high school conference room in Bloomfield Junior/Senior High School, 501 West Spring Street, Bloomfield, Indiana. The following school board members were present: John Combs, Steve Dowden, Dwayne Hostetter, Sandy May, and Matt Miller. Bill Bond and Eric Moody were absent. President Dowden called the meeting to order at approximately 7:20 p.m. immediately following the annual special board of finance meeting. The following order of business was transacted with President Dowden presiding:

1. Recognitions. Mr. Dean recognized the boys’ varsity basketball team as Greene County Invitational Champions, Bloomfield 7th grader Hannah Frady for winning the Hoop Shoot, and the speech team for a recent competition. He shared that the 1 to 1 Computer Committee had recently visited Southwest Riverton Parke schools and said he would be bringing a recommendation to Mr. Sichting in the month of March. Mr. Dean congratulated Jane Todd, Kaitlyn Moody and Alex Bartlow for being named Academic All Conference students for SWIAC. Mr. Dean also thanked his staff for their hard work and being named “A” schools. Mr. Sichting added that there were more Bloomfield students who participated in the Hoop Shoot who did well. He named those as Hannah Frady, Kylee Shelton, Nolan Hughes, and Josh Pyne.

 

2. Approval of Minutes. The Board had been provided with minutes of an executive session board meeting held on December 11, 2013, which had been prepared by corporation recording secretary Kelli Usrey. Dwayne Hostetter made a motion to approve the minutes beginning with the sentence: “The Board of School Trustees of the Bloomfield School District, of Greene County, Indiana, met in executive session on December 11, 2013… ” and ending with the sentence: “The board met pursuant to I.C. 5-14-1.5-6.1(b) (9) to discuss a job performance evaluation of individual employees.” Matt Miller seconded the motion, which passed by a 4-0-1 vote. Sandy May abstained from voting because she was not in attendance at the December 11, 2013 meeting. President Dowden then asked for a motion to approve the minutes of a regular board meeting held on December 26, 2013, which had been prepared by corporation recording secretary Kelli Usrey. Dwayne Hostetter moved to approve the minutes of the meeting beginning with the sentence: “The Board of School Trustees of the Bloomfield School District, of Greene County, Indiana, met in regular session on December 26, 2013… ” and ending with the sentence: “The (December 26th regular) meeting was then adjourned by a 6-0 vote.” Matt Miller seconded the motion, which passed by a 4-0-1 vote. Steve Dowden was not present at the meeting and therefore had to abstain from the vote. Lastly, President Dowden asked for a motion to approve the minutes from the Special meeting held on January 9, 2014, which had also been prepared by corporation recording secretary Kelli Usrey. Matt Miller made a motion to approve the minutes beginning with the sentence: “The Board of School Trustees of the Bloomfield School District, of Greene County, Indiana, met in special session on January 9, 2014… ” and ending with the sentence: “The (January 9th) meeting was then adjourned by a 7-0 vote.” Dwayne Hostetter seconded the motion, which passed by a 5-0 vote.

 

3. Treasurer’s Report. The Board had been provided with the Treasurer’s Report, prepared by corporation treasurer Stacey Robinette. Dwayne Hostetter made a motion to approve the December 20, 2013 claims listing beginning with voucher number 1061 to Bloomfield State Bank and ending with voucher number 72 to 1st Security Insurance Agency, the December 31, 2013 appropriation report beginning with Fund 0100 through Fund 6842 and the December 31, 2013 Bank Statement. Matt Miller seconded the motion, which passed by a 5-0 vote.

 

4. January Indiana Department of Education State Aid 544 Report. Bloomfield School District received the monthly SA 544 Tuition Support payment on Wednesday, January 15, 2014. (See Attached) The January SA 544 Tuition Support payment was four hundred fifty five thousand one hundred sixty one dollars and seventy four cents ($455,161.74). The January SA 544 Tuition Support payment was reduced by two hundred thirty nine dollars and twenty-five cents ($239.25) due to Medicaid reimbursement received by Bloomfield School District during the month of January. Mrs. Stacey Robinette will transfer the Medicaid reimbursement from the Medicaid holding account to the General Fund.

                The January SA 544 Tuition Support payment was thirteen thousand eight hundred fifty four dollars and twenty five cents ($13,854.25) greater than the December SA 544 Tuition Support payment. The November and December payments were adjusted due to overpayment of SA 544 Tuition Support payments during the months of July, August, September, and October.

                In 2010, Bloomfield School District was receiving six hundred seventeen thousand eight hundred eighty four dollars ($617,884) more in calendar year funding. The anticipated loss of five hundred forty two thousand four hundred two dollars ($542,402) brings the total loss of state funding to over one million thirty eight thousand seven hundred thirty eight dollars ($1,038,738) since 2010. Bloomfield School District has lost 14% of funding. The loss of funding is due to a drop in student enrollment along with the loss of the Small Schools Grant and Rural Schools Grant.   In comparison, Bloomfield School District has lost 16% of the student enrollment.

 

5. Board Accepts Report of Transfer of Appropriations for 2013 Budget. It was recommended the Board accept the attached report from the Bloomfield School District’s Treasurer showing transfers within and among both minor and major categories in all funds in order to allow for expenditures to close out the 2013 budget. (See Attached) Dwayne Hostetter moved to accept the proposed Report of Transfer of Appropriations for the 2013 Budget. Sandy May seconded the motion, which passed by a 5-0 vote.

 

6. Board Approves Stipend for Non-Certified Employees. Superintendent Sichting recommended the Board approve a stipend for non-certified employees of Bloomfield School District in the amount of three percent (3%) of the 2013-2014 annual salary for the employee. Mr. Sichting explained that the Bloomfield School District Board of School Trustees negotiated an Agreement with the Bloomfield Teacher’s Association for 2013-2015 earlier this fall that included a three percent (3%) stipend for 2013-2014 to be paid out of Excellence in Teaching Performance Grant proceeds and cash reserves. He said the 3% stipend for non-certified employees would be paid out of Bloomfield School District General Fund cash reserves. Mr. Sichting said it was the intention to pay the stipends for certified teachers and non-certified employees on Friday, February 21, 2014. Dwayne Hostetter made a motion to approve the Stipend for non-certified employees. Sandy May seconded the motion, which passed by a 5-0 vote.

 

7. Stipend for Administrators Approved. It was recommended the Bloomfield School District Board of School Trustees approve a three percent (3%) performance stipend for administrators rated “Effective” or “Highly Effective” during the 2012-2013 school year. Superintendent Sichting explained that the Bloomfield School District Board of School Trustees negotiated an Agreement with the Bloomfield Teacher’s Association for 2013-2015 earlier this fall, which included a three percent (3%) stipend for 2013-2014 to be paid out of Excellence in Teaching Performance Grant proceeds and cash reserves. The three (3%) stipend for administrators will be paid out of Title II, Part A Grant Funds and cash reserves. Matt Miller moved to approve the recommendation. Dwayne Hostetter seconded the motion, which passed by a 5-0 vote.

 

8. Retirement/Severance Pension Bonds. The refinancing of Retirement/Severance Pension Bonds through the Indiana Bond Bank was completed on December 23, 2013. (See Attached) The Bloomfield School District Board of School Trustees approved a Supplemental Retirement/Severance Pension Bond Resolution at the September 26, 2013 school board meeting. During the September 26, 2013 meeting, the estimate on savings for the refinancing of the Retirement/Severance Pension Bonds was nineteen thousand dollars ($19,000). The actual savings for refinancing of the Retirement/Severance Pension Bonds is thirty one thousand four hundred fifteen dollars and sixty-five cents ($31,415.65). The savings will take the form of a credit on the last payment of the repayment schedule for the Retirement/Severance Pension Bonds. On January 5, 2020, Bloomfield School District will receive a credit of thirty one thousand four hundred fifteen dollars and sixty-five cents ($31,415.65) which will reduce the payment obligation from one hundred eighteen thousand two hundred fifty four dollars and fifty cents ($118,254.50) to eighty six thousand eight hundred thirty eight dollars and eighty five cents ($86,838.85).

 

9. Administrative Contract Extensions. It was recommended the Board approve the following administrative contract extensions:

  • Mr. David Dean                                   July 1, 2014-June 30, 2015               225 Days
  • Mrs. Stella Royal                                 August 1, 2014-July 31, 2015           200 Days
  • Mr. Dan Sichting                                  July 1, 2015-June 30,2016                                260 Days              
  • Mrs. Mary Jane Vandeventer           August 1, 2014-July 31, 2015           200 Days

 

 

Superintendent Sichting told board members that his recommendation only addressed the length of the administrative contract and no adjustment in salary. Sandy May made a motion to approve the recommendation extending the contracts of Mr. Sichting along with all three principals. John Combs urged the administrators to remember that part of being a good administrator is to set a good example for our students and staff. Matt Miller seconded the motion, which passed by a 5-0 vote.

 

10. Out-of-State FFA Field Trip Approved to Louisville, Kentucky. It was recommended the Board approve an out-of-state field trip for Bloomfield FFA chapter to the National Farm Machinery Show in Louisville, Kentucky on February 15, 2014. (See Attached) Dwayne Hostetter moved to approve the field trip as requested. Sandy May seconded the motion, which passed by a 5-0 vote.

 

11. NJROTC Unit Field Trip Approved to Columbus, Ohio. It was recommended the Board approve an overnight and out-of-state field trip for Bloomfield NJROTC unit to participate in the NJROTC Area 3 Drill Competition in Columbus, Ohio from March 13, 2014 through March 15, 2014. (See Attached) Dwayne Hostetter moved to approve the field trip as requested. Matt Miller seconded the motion, which passed by a 5-0 vote.

 

12. NJROTC Unit Field Trip Approved to Pensacola, Florida. It was recommended the Board approve an overnight and out-of-state field trip for Bloomfield NJROTC unit to Pensacola, Florida from March 23, 2014 through March 29, 2014, which would be during Spring Break. (See Attached) Matt Miller moved to approve the field trip as requested. Mr. Sichting shared that the cadets would be visiting multiple military bases, ships, historical areas, and museums. Sandy May seconded the motion, which passed by a 5-0 vote.

13. Class Sizes Outside of Limits of Board Policy #2705 Receives Board Approval. It was recommended the Board approve a list of class sizes for the second semester of the 2013-2014 school year at Bloomfield Jr/Sr High School. (See Attached) Sandy May moved to approve the recommendation. Matt Miller seconded the motion, which passed by a 5-0 vote.

 

14. 2014-2015 Bloomfield School District Calendar Approved. Superintendent Sichting presented board members with a proposed calendar for the 2014-2015 school year and recommended approval. (See Attached) He explained that the Bloomfield Teacher’s Association had been included in discussions and in the final draft of the calendar as presented. Dwayne Hostetter moved to approve the calendar as presented. Sandy May seconded the motion. Superintendent Sichting explained that a calendar survey was conducted during the month of December electronically and that Bloomfield School District staff members were notified via email about the survey. He continued that the survey was also discussed at the December, 2013 and January, 2014 meetings with the Bloomfield Teacher’s Association. The Bloomfield Teacher’s Association also conducted a follow-up short calendar survey with the association’s membership. He said parents who provided Bloomfield Elementary School or Bloomfield Jr.-Sr. High School with a valid email address were electronically sent a link to the calendar survey and the survey was discussed at the December 26, 2013 Bloomfield School District Board of School Trustees meeting. President Dowden stated that he had received comments from some parents that they couldn’t tell much difference in the proposed calendars and said he would have liked to have seen what a true balanced calendar looked like. After some discussion the 2014-2015 school calendar was adopted by a 5-0 vote.  

 

15. Board Policy, Revised, 2nd Reading and Adoption. The following board policy was presented to Bloomfield School District Board of School Trustees for 2nd Reading and Adoption. (See Attached):

  • 4401, Fringe Benefits for Support Staff, Revised

 

Superintendent Sichting explained that the policy was amended as a result of the new health insurance premiums effective January 1, 2014 due to the move to the Hoosier Heartland Insurance Trust and outlined the four significant parts of the new plan and also what the District will contribute to health insurance. Dwayne Hostetter made a motion to approve the policy as presented. Matt Miller seconded the motion, which passed by a 5-0 vote.

 

 

 

16. Plan Supervisor’s Agreement with Dunn and Associates Approved. It was recommended the Board approve the Plan Supervisor’s Agreement with Dunn and Associates effective January 1, 2014. (See Attached) The agreement had four (4) significant parts:

 

  • Dunn and Associates would provide Third Party Administration of the Bloomfield School District Self-Insurance Health Insurance Plan to process all run-out claims

at a fee of 8% of processed claims after January 1, 2014 for the time period of three (3) months

 

  • Dunn and Associates would provide standard reports for this time period for no cost. Special reports requested by Bloomfield School District will cost $200 per report.

 

  • After January 1, 2014, Dunn and Associates would administer the Direct Dental Reimbursement for Bloomfield School District at a cost of $3.00 per covered employee per month.

 

  • After January 1, 2014, Dunn and Associates would administer the Section 125 Flex Plan for $4.00 per month per covered employee

 

Sandy May moved to approve the recommendation. Matt Miller seconded the motion. Superintendent Sichting gave some background concerning recent health insurance changes. Bloomfield School District Board of School Trustees approved termination of the Bloomfield School District Health Insurance Trust during the July 25, 2013 meeting. Effective January 1, 2014, Bloomfield School District became members of the Hoosier Heartland Health Insurance Trust. The proposed agreement would allow for the processing of run-out health insurance claims received after the termination date of December 31, 2013 with Dunn and Associates and the Bloomfield School District Health Insurance Trust. Dunn and Associates also processed Direct Dental Reimbursement payments to employees of Bloomfield School District. One of the advantages of continuing an agreement with Dunn and Associates is the Direct Dental Reimbursement would continue to be non-taxable income for employees. The charge for processing the Bloomfield School District Direct Dental Reimbursement claims have increased from $1.50 per covered employee per month to $3.00 per covered employee per month. Additionally, Dunn and Associates had also processed Section 125 claims for Bloomfield School District. The administrative fee for this service had also increased and now stands at $4.00 per covered employee per month. The recommendation passed by a 5-0 vote.

 

17. Board Adopts Resolution to Adopt Hoosier Heartland Insurance Trust Agreement. It was recommended the Bloomfield School District Board of School Trustees adopt the Hoosier Heartland Health Insurance Trust Agreement. (See Attached) Sandy May made a motion to approve the Resolution, as presented. Dwayne Hostetter seconded the motion. Superintendent Sichting explained that school districts choosing to participate in the Hoosier Heartland Health Insurance Trust are required to have governing boards adopt the Hoosier Heartland Health Insurance Trust Agreement. He said this resolution would adopt the Hoosier Heartland Health Insurance Trust Agreement and the resolution is a legal step in becoming members of the Hoosier Heartland Health Insurance Trust. The motion to approve the Resolution passed by a 5-0 vote.

 

18. 2013-2014 IDOE Innovation Planning Grant. Bloomfield School District received word from the Indiana Department of Education on Friday, January 10, 2014 that the school district’s application for the 2013-2014 Innovation Planning Grant was not selected for funding. (See Attached) Superintendent Sichting said nearly fifty (50) school districts submitted applications for the grant and only ten (10) of the applications were funded. He said, at this point, no other feedback would be provided on the Bloomfield School District application until early February.

 

19. Financial Impact on Bloomfield School District of Governor Pence’s Proposal to Phase Out Business Personal Property Taxes.  Superintendent Sichting told board members that Governor Pence’s 2014 legislative agenda calls for the total or partial phase-out of Personal Property Taxes. He said the Indiana General Assembly estimates the impact on Bloomfield School District would be the loss of an estimated additional $50,000 in tax levy above the Circuit Breaker loses. Mr. Sichting provided board members with a copy of information received from the Greene County Auditor’s office and the Legislative Services report on the financial impact of this change to Bloomfield School District. (See Attached) He cautioned that Legislative Services often takes a conservative approach in estimating financial loss. Mr. Sichting said while he does not have an issue with phasing out business personal property tax, he has a real problem with not replacing the income currently being received from that.

 

20. Snow Make-Up Day Waiver. Mr. Sichting stated that Bloomfield School District missed three days during the week of January 6, 2014 through January 10, 2014 and had applied for waivers for those days. He said the Indiana Department of Education announced it would consider waivers for Monday, January 6, 2014 and Tuesday, January 7, 2014. He said at this time he had not received word if the waiver application was formally approved. Mr. Sichting also stated that State courts have mandated certified teachers and bus drivers must be compensated for the loss of two days if the waiver is granted, however, non-certified employees cannot be compensated without governing board approval.

 

21. Adjournment. There being no further business Matt Miller moved to adjourn. John Combs seconded the motion. The meeting was then adjourned by a 5-0 vote.

 

 

 

BLOOMFIELD SCHOOL DISTRICT – BOARD OF SCHOOL TRUSTEES

 

_______________________________          _______________________________

President                                                        Member

 

 

________________________________        ________________________________

Vice-President                                               Member

 

 

________________________________        ________________________________

Member                                                          Member

 

 ________________________________       ________________________________

Attest: Secretary                                           Superintendent of Schools

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Min14-1.doc

MINUTES REGULAR MEETING OF SCHOOL BOARD

                   OF BLOOMFIELD SCHOOL DISTRICT

                    

                   January 23, 2014

                                   

The Board of School Trustees of the Bloomfield School District, of Greene County, Indiana, met in regular session on January 23, 2014, in the jr/sr high school conference room in Bloomfield Junior/Senior High School, 501 West Spring Street, Bloomfield, Indiana. The following school board members were present: John Combs, Steve Dowden, Dwayne Hostetter, Sandy May, and Matt Miller. Bill Bond and Eric Moody were absent. President Dowden called the meeting to order at approximately 7:20 p.m. immediately following the annual special board of finance meeting. The following order of business was transacted with President Dowden presiding:

1. Recognitions. Mr. Dean recognized the boys’ varsity basketball team as Greene County Invitational Champions, Bloomfield 7th grader Hannah Frady for winning the Hoop Shoot, and the speech team for a recent competition. He shared that the 1 to 1 Computer Committee had recently visited Southwest Riverton Parke schools and said he would be bringing a recommendation to Mr. Sichting in the month of March. Mr. Dean congratulated Jane Todd, Kaitlyn Moody and Alex Bartlow for being named Academic All Conference students for SWIAC. Mr. Dean also thanked his staff for their hard work and being named “A” schools. Mr. Sichting added that there were more Bloomfield students who participated in the Hoop Shoot who did well. He named those as Hannah Frady, Kylee Shelton, Nolan Hughes, and Josh Pyne.

 

2. Approval of Minutes. The Board had been provided with minutes of an executive session board meeting held on December 11, 2013, which had been prepared by corporation recording secretary Kelli Usrey. Dwayne Hostetter made a motion to approve the minutes beginning with the sentence: “The Board of School Trustees of the Bloomfield School District, of Greene County, Indiana, met in executive session on December 11, 2013… ” and ending with the sentence: “The board met pursuant to I.C. 5-14-1.5-6.1(b) (9) to discuss a job performance evaluation of individual employees.” Matt Miller seconded the motion, which passed by a 4-0-1 vote. Sandy May abstained from voting because she was not in attendance at the December 11, 2013 meeting. President Dowden then asked for a motion to approve the minutes of a regular board meeting held on December 26, 2013, which had been prepared by corporation recording secretary Kelli Usrey. Dwayne Hostetter moved to approve the minutes of the meeting beginning with the sentence: “The Board of School Trustees of the Bloomfield School District, of Greene County, Indiana, met in regular session on December 26, 2013… ” and ending with the sentence: “The (December 26th regular) meeting was then adjourned by a 6-0 vote.” Matt Miller seconded the motion, which passed by a 4-0-1 vote. Steve Dowden was not present at the meeting and therefore had to abstain from the vote. Lastly, President Dowden asked for a motion to approve the minutes from the Special meeting held on January 9, 2014, which had also been prepared by corporation recording secretary Kelli Usrey. Matt Miller made a motion to approve the minutes beginning with the sentence: “The Board of School Trustees of the Bloomfield School District, of Greene County, Indiana, met in special session on January 9, 2014… ” and ending with the sentence: “The (January 9th) meeting was then adjourned by a 7-0 vote.” Dwayne Hostetter seconded the motion, which passed by a 5-0 vote.

 

3. Treasurer’s Report. The Board had been provided with the Treasurer’s Report, prepared by corporation treasurer Stacey Robinette. Dwayne Hostetter made a motion to approve the December 20, 2013 claims listing beginning with voucher number 1061 to Bloomfield State Bank and ending with voucher number 72 to 1st Security Insurance Agency, the December 31, 2013 appropriation report beginning with Fund 0100 through Fund 6842 and the December 31, 2013 Bank Statement. Matt Miller seconded the motion, which passed by a 5-0 vote.

 

4. January Indiana Department of Education State Aid 544 Report. Bloomfield School District received the monthly SA 544 Tuition Support payment on Wednesday, January 15, 2014. (See Attached) The January SA 544 Tuition Support payment was four hundred fifty five thousand one hundred sixty one dollars and seventy four cents ($455,161.74). The January SA 544 Tuition Support payment was reduced by two hundred thirty nine dollars and twenty-five cents ($239.25) due to Medicaid reimbursement received by Bloomfield School District during the month of January. Mrs. Stacey Robinette will transfer the Medicaid reimbursement from the Medicaid holding account to the General Fund.

                The January SA 544 Tuition Support payment was thirteen thousand eight hundred fifty four dollars and twenty five cents ($13,854.25) greater than the December SA 544 Tuition Support payment. The November and December payments were adjusted due to overpayment of SA 544 Tuition Support payments during the months of July, August, September, and October.

                In 2010, Bloomfield School District was receiving six hundred seventeen thousand eight hundred eighty four dollars ($617,884) more in calendar year funding. The anticipated loss of five hundred forty two thousand four hundred two dollars ($542,402) brings the total loss of state funding to over one million thirty eight thousand seven hundred thirty eight dollars ($1,038,738) since 2010. Bloomfield School District has lost 14% of funding. The loss of funding is due to a drop in student enrollment along with the loss of the Small Schools Grant and Rural Schools Grant.   In comparison, Bloomfield School District has lost 16% of the student enrollment.

 

5. Board Accepts Report of Transfer of Appropriations for 2013 Budget. It was recommended the Board accept the attached report from the Bloomfield School District’s Treasurer showing transfers within and among both minor and major categories in all funds in order to allow for expenditures to close out the 2013 budget. (See Attached) Dwayne Hostetter moved to accept the proposed Report of Transfer of Appropriations for the 2013 Budget. Sandy May seconded the motion, which passed by a 5-0 vote.

 

6. Board Approves Stipend for Non-Certified Employees. Superintendent Sichting recommended the Board approve a stipend for non-certified employees of Bloomfield School District in the amount of three percent (3%) of the 2013-2014 annual salary for the employee. Mr. Sichting explained that the Bloomfield School District Board of School Trustees negotiated an Agreement with the Bloomfield Teacher’s Association for 2013-2015 earlier this fall that included a three percent (3%) stipend for 2013-2014 to be paid out of Excellence in Teaching Performance Grant proceeds and cash reserves. He said the 3% stipend for non-certified employees would be paid out of Bloomfield School District General Fund cash reserves. Mr. Sichting said it was the intention to pay the stipends for certified teachers and non-certified employees on Friday, February 21, 2014. Dwayne Hostetter made a motion to approve the Stipend for non-certified employees. Sandy May seconded the motion, which passed by a 5-0 vote.

 

7. Stipend for Administrators Approved. It was recommended the Bloomfield School District Board of School Trustees approve a three percent (3%) performance stipend for administrators rated “Effective” or “Highly Effective” during the 2012-2013 school year. Superintendent Sichting explained that the Bloomfield School District Board of School Trustees negotiated an Agreement with the Bloomfield Teacher’s Association for 2013-2015 earlier this fall, which included a three percent (3%) stipend for 2013-2014 to be paid out of Excellence in Teaching Performance Grant proceeds and cash reserves. The three (3%) stipend for administrators will be paid out of Title II, Part A Grant Funds and cash reserves. Matt Miller moved to approve the recommendation. Dwayne Hostetter seconded the motion, which passed by a 5-0 vote.

 

8. Retirement/Severance Pension Bonds. The refinancing of Retirement/Severance Pension Bonds through the Indiana Bond Bank was completed on December 23, 2013. (See Attached) The Bloomfield School District Board of School Trustees approved a Supplemental Retirement/Severance Pension Bond Resolution at the September 26, 2013 school board meeting. During the September 26, 2013 meeting, the estimate on savings for the refinancing of the Retirement/Severance Pension Bonds was nineteen thousand dollars ($19,000). The actual savings for refinancing of the Retirement/Severance Pension Bonds is thirty one thousand four hundred fifteen dollars and sixty-five cents ($31,415.65). The savings will take the form of a credit on the last payment of the repayment schedule for the Retirement/Severance Pension Bonds. On January 5, 2020, Bloomfield School District will receive a credit of thirty one thousand four hundred fifteen dollars and sixty-five cents ($31,415.65) which will reduce the payment obligation from one hundred eighteen thousand two hundred fifty four dollars and fifty cents ($118,254.50) to eighty six thousand eight hundred thirty eight dollars and eighty five cents ($86,838.85).

 

9. Administrative Contract Extensions. It was recommended the Board approve the following administrative contract extensions:

  • Mr. David Dean                                   July 1, 2014-June 30, 2015               225 Days
  • Mrs. Stella Royal                                 August 1, 2014-July 31, 2015           200 Days
  • Mr. Dan Sichting                                  July 1, 2015-June 30,2016                                260 Days              
  • Mrs. Mary Jane Vandeventer           August 1, 2014-July 31, 2015           200 Days

 

 

Superintendent Sichting told board members that his recommendation only addressed the length of the administrative contract and no adjustment in salary. Sandy May made a motion to approve the recommendation extending the contracts of Mr. Sichting along with all three principals. John Combs urged the administrators to remember that part of being a good administrator is to set a good example for our students and staff. Matt Miller seconded the motion, which passed by a 5-0 vote.

 

10. Out-of-State FFA Field Trip Approved to Louisville, Kentucky. It was recommended the Board approve an out-of-state field trip for Bloomfield FFA chapter to the National Farm Machinery Show in Louisville, Kentucky on February 15, 2014. (See Attached) Dwayne Hostetter moved to approve the field trip as requested. Sandy May seconded the motion, which passed by a 5-0 vote.

 

11. NJROTC Unit Field Trip Approved to Columbus, Ohio. It was recommended the Board approve an overnight and out-of-state field trip for Bloomfield NJROTC unit to participate in the NJROTC Area 3 Drill Competition in Columbus, Ohio from March 13, 2014 through March 15, 2014. (See Attached) Dwayne Hostetter moved to approve the field trip as requested. Matt Miller seconded the motion, which passed by a 5-0 vote.

 

12. NJROTC Unit Field Trip Approved to Pensacola, Florida. It was recommended the Board approve an overnight and out-of-state field trip for Bloomfield NJROTC unit to Pensacola, Florida from March 23, 2014 through March 29, 2014, which would be during Spring Break. (See Attached) Matt Miller moved to approve the field trip as requested. Mr. Sichting shared that the cadets would be visiting multiple military bases, ships, historical areas, and museums. Sandy May seconded the motion, which passed by a 5-0 vote.

13. Class Sizes Outside of Limits of Board Policy #2705 Receives Board Approval. It was recommended the Board approve a list of class sizes for the second semester of the 2013-2014 school year at Bloomfield Jr/Sr High School. (See Attached) Sandy May moved to approve the recommendation. Matt Miller seconded the motion, which passed by a 5-0 vote.

 

14. 2014-2015 Bloomfield School District Calendar Approved. Superintendent Sichting presented board members with a proposed calendar for the 2014-2015 school year and recommended approval. (See Attached) He explained that the Bloomfield Teacher’s Association had been included in discussions and in the final draft of the calendar as presented. Dwayne Hostetter moved to approve the calendar as presented. Sandy May seconded the motion. Superintendent Sichting explained that a calendar survey was conducted during the month of December electronically and that Bloomfield School District staff members were notified via email about the survey. He continued that the survey was also discussed at the December, 2013 and January, 2014 meetings with the Bloomfield Teacher’s Association. The Bloomfield Teacher’s Association also conducted a follow-up short calendar survey with the association’s membership. He said parents who provided Bloomfield Elementary School or Bloomfield Jr.-Sr. High School with a valid email address were electronically sent a link to the calendar survey and the survey was discussed at the December 26, 2013 Bloomfield School District Board of School Trustees meeting. President Dowden stated that he had received comments from some parents that they couldn’t tell much difference in the proposed calendars and said he would have liked to have seen what a true balanced calendar looked like. After some discussion the 2014-2015 school calendar was adopted by a 5-0 vote.  

 

15. Board Policy, Revised, 2nd Reading and Adoption. The following board policy was presented to Bloomfield School District Board of School Trustees for 2nd Reading and Adoption. (See Attached):

  • 4401, Fringe Benefits for Support Staff, Revised

 

Superintendent Sichting explained that the policy was amended as a result of the new health insurance premiums effective January 1, 2014 due to the move to the Hoosier Heartland Insurance Trust and outlined the four significant parts of the new plan and also what the District will contribute to health insurance. Dwayne Hostetter made a motion to approve the policy as presented. Matt Miller seconded the motion, which passed by a 5-0 vote.

 

 

 

16. Plan Supervisor’s Agreement with Dunn and Associates Approved. It was recommended the Board approve the Plan Supervisor’s Agreement with Dunn and Associates effective January 1, 2014. (See Attached) The agreement had four (4) significant parts:

 

  • Dunn and Associates would provide Third Party Administration of the Bloomfield School District Self-Insurance Health Insurance Plan to process all run-out claims

at a fee of 8% of processed claims after January 1, 2014 for the time period of three (3) months

 

  • Dunn and Associates would provide standard reports for this time period for no cost. Special reports requested by Bloomfield School District will cost $200 per report.

 

  • After January 1, 2014, Dunn and Associates would administer the Direct Dental Reimbursement for Bloomfield School District at a cost of $3.00 per covered employee per month.

 

  • After January 1, 2014, Dunn and Associates would administer the Section 125 Flex Plan for $4.00 per month per covered employee

 

Sandy May moved to approve the recommendation. Matt Miller seconded the motion. Superintendent Sichting gave some background concerning recent health insurance changes. Bloomfield School District Board of School Trustees approved termination of the Bloomfield School District Health Insurance Trust during the July 25, 2013 meeting. Effective January 1, 2014, Bloomfield School District became members of the Hoosier Heartland Health Insurance Trust. The proposed agreement would allow for the processing of run-out health insurance claims received after the termination date of December 31, 2013 with Dunn and Associates and the Bloomfield School District Health Insurance Trust. Dunn and Associates also processed Direct Dental Reimbursement payments to employees of Bloomfield School District. One of the advantages of continuing an agreement with Dunn and Associates is the Direct Dental Reimbursement would continue to be non-taxable income for employees. The charge for processing the Bloomfield School District Direct Dental Reimbursement claims have increased from $1.50 per covered employee per month to $3.00 per covered employee per month. Additionally, Dunn and Associates had also processed Section 125 claims for Bloomfield School District. The administrative fee for this service had also increased and now stands at $4.00 per covered employee per month. The recommendation passed by a 5-0 vote.

 

17. Board Adopts Resolution to Adopt Hoosier Heartland Insurance Trust Agreement. It was recommended the Bloomfield School District Board of School Trustees adopt the Hoosier Heartland Health Insurance Trust Agreement. (See Attached) Sandy May made a motion to approve the Resolution, as presented. Dwayne Hostetter seconded the motion. Superintendent Sichting explained that school districts choosing to participate in the Hoosier Heartland Health Insurance Trust are required to have governing boards adopt the Hoosier Heartland Health Insurance Trust Agreement. He said this resolution would adopt the Hoosier Heartland Health Insurance Trust Agreement and the resolution is a legal step in becoming members of the Hoosier Heartland Health Insurance Trust. The motion to approve the Resolution passed by a 5-0 vote.

 

18. 2013-2014 IDOE Innovation Planning Grant. Bloomfield School District received word from the Indiana Department of Education on Friday, January 10, 2014 that the school district’s application for the 2013-2014 Innovation Planning Grant was not selected for funding. (See Attached) Superintendent Sichting said nearly fifty (50) school districts submitted applications for the grant and only ten (10) of the applications were funded. He said, at this point, no other feedback would be provided on the Bloomfield School District application until early February.

 

19. Financial Impact on Bloomfield School District of Governor Pence’s Proposal to Phase Out Business Personal Property Taxes.  Superintendent Sichting told board members that Governor Pence’s 2014 legislative agenda calls for the total or partial phase-out of Personal Property Taxes. He said the Indiana General Assembly estimates the impact on Bloomfield School District would be the loss of an estimated additional $50,000 in tax levy above the Circuit Breaker loses. Mr. Sichting provided board members with a copy of information received from the Greene County Auditor’s office and the Legislative Services report on the financial impact of this change to Bloomfield School District. (See Attached) He cautioned that Legislative Services often takes a conservative approach in estimating financial loss. Mr. Sichting said while he does not have an issue with phasing out business personal property tax, he has a real problem with not replacing the income currently being received from that.

 

20. Snow Make-Up Day Waiver. Mr. Sichting stated that Bloomfield School District missed three days during the week of January 6, 2014 through January 10, 2014 and had applied for waivers for those days. He said the Indiana Department of Education announced it would consider waivers for Monday, January 6, 2014 and Tuesday, January 7, 2014. He said at this time he had not received word if the waiver application was formally approved. Mr. Sichting also stated that State courts have mandated certified teachers and bus drivers must be compensated for the loss of two days if the waiver is granted, however, non-certified employees cannot be compensated without governing board approval.

 

21. Adjournment. There being no further business Matt Miller moved to adjourn. John Combs seconded the motion. The meeting was then adjourned by a 5-0 vote.

 

 

 

BLOOMFIELD SCHOOL DISTRICT – BOARD OF SCHOOL TRUSTEES

 

_______________________________          _______________________________

President                                                        Member

 

 

________________________________        ________________________________

Vice-President                                               Member

 

 

________________________________        ________________________________

Member                                                          Member

 

 ________________________________       ________________________________

Attest: Secretary                                           Superintendent of Schools

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Min14-1.doc

MINUTES REGULAR MEETING OF SCHOOL BOARD

                   OF BLOOMFIELD SCHOOL DISTRICT

                    

                   January 23, 2014

                                   

The Board of School Trustees of the Bloomfield School District, of Greene County, Indiana, met in regular session on January 23, 2014, in the jr/sr high school conference room in Bloomfield Junior/Senior High School, 501 West Spring Street, Bloomfield, Indiana. The following school board members were present: John Combs, Steve Dowden, Dwayne Hostetter, Sandy May, and Matt Miller. Bill Bond and Eric Moody were absent. President Dowden called the meeting to order at approximately 7:20 p.m. immediately following the annual special board of finance meeting. The following order of business was transacted with President Dowden presiding:

1. Recognitions. Mr. Dean recognized the boys’ varsity basketball team as Greene County Invitational Champions, Bloomfield 7th grader Hannah Frady for winning the Hoop Shoot, and the speech team for a recent competition. He shared that the 1 to 1 Computer Committee had recently visited Southwest Riverton Parke schools and said he would be bringing a recommendation to Mr. Sichting in the month of March. Mr. Dean congratulated Jane Todd, Kaitlyn Moody and Alex Bartlow for being named Academic All Conference students for SWIAC. Mr. Dean also thanked his staff for their hard work and being named “A” schools. Mr. Sichting added that there were more Bloomfield students who participated in the Hoop Shoot who did well. He named those as Hannah Frady, Kylee Shelton, Nolan Hughes, and Josh Pyne.

 

2. Approval of Minutes. The Board had been provided with minutes of an executive session board meeting held on December 11, 2013, which had been prepared by corporation recording secretary Kelli Usrey. Dwayne Hostetter made a motion to approve the minutes beginning with the sentence: “The Board of School Trustees of the Bloomfield School District, of Greene County, Indiana, met in executive session on December 11, 2013… ” and ending with the sentence: “The board met pursuant to I.C. 5-14-1.5-6.1(b) (9) to discuss a job performance evaluation of individual employees.” Matt Miller seconded the motion, which passed by a 4-0-1 vote. Sandy May abstained from voting because she was not in attendance at the December 11, 2013 meeting. President Dowden then asked for a motion to approve the minutes of a regular board meeting held on December 26, 2013, which had been prepared by corporation recording secretary Kelli Usrey. Dwayne Hostetter moved to approve the minutes of the meeting beginning with the sentence: “The Board of School Trustees of the Bloomfield School District, of Greene County, Indiana, met in regular session on December 26, 2013… ” and ending with the sentence: “The (December 26th regular) meeting was then adjourned by a 6-0 vote.” Matt Miller seconded the motion, which passed by a 4-0-1 vote. Steve Dowden was not present at the meeting and therefore had to abstain from the vote. Lastly, President Dowden asked for a motion to approve the minutes from the Special meeting held on January 9, 2014, which had also been prepared by corporation recording secretary Kelli Usrey. Matt Miller made a motion to approve the minutes beginning with the sentence: “The Board of School Trustees of the Bloomfield School District, of Greene County, Indiana, met in special session on January 9, 2014… ” and ending with the sentence: “The (January 9th) meeting was then adjourned by a 7-0 vote.” Dwayne Hostetter seconded the motion, which passed by a 5-0 vote.

 

3. Treasurer’s Report. The Board had been provided with the Treasurer’s Report, prepared by corporation treasurer Stacey Robinette. Dwayne Hostetter made a motion to approve the December 20, 2013 claims listing beginning with voucher number 1061 to Bloomfield State Bank and ending with voucher number 72 to 1st Security Insurance Agency, the December 31, 2013 appropriation report beginning with Fund 0100 through Fund 6842 and the December 31, 2013 Bank Statement. Matt Miller seconded the motion, which passed by a 5-0 vote.

 

4. January Indiana Department of Education State Aid 544 Report. Bloomfield School District received the monthly SA 544 Tuition Support payment on Wednesday, January 15, 2014. (See Attached) The January SA 544 Tuition Support payment was four hundred fifty five thousand one hundred sixty one dollars and seventy four cents ($455,161.74). The January SA 544 Tuition Support payment was reduced by two hundred thirty nine dollars and twenty-five cents ($239.25) due to Medicaid reimbursement received by Bloomfield School District during the month of January. Mrs. Stacey Robinette will transfer the Medicaid reimbursement from the Medicaid holding account to the General Fund.

                The January SA 544 Tuition Support payment was thirteen thousand eight hundred fifty four dollars and twenty five cents ($13,854.25) greater than the December SA 544 Tuition Support payment. The November and December payments were adjusted due to overpayment of SA 544 Tuition Support payments during the months of July, August, September, and October.

                In 2010, Bloomfield School District was receiving six hundred seventeen thousand eight hundred eighty four dollars ($617,884) more in calendar year funding. The anticipated loss of five hundred forty two thousand four hundred two dollars ($542,402) brings the total loss of state funding to over one million thirty eight thousand seven hundred thirty eight dollars ($1,038,738) since 2010. Bloomfield School District has lost 14% of funding. The loss of funding is due to a drop in student enrollment along with the loss of the Small Schools Grant and Rural Schools Grant.   In comparison, Bloomfield School District has lost 16% of the student enrollment.

 

5. Board Accepts Report of Transfer of Appropriations for 2013 Budget. It was recommended the Board accept the attached report from the Bloomfield School District’s Treasurer showing transfers within and among both minor and major categories in all funds in order to allow for expenditures to close out the 2013 budget. (See Attached) Dwayne Hostetter moved to accept the proposed Report of Transfer of Appropriations for the 2013 Budget. Sandy May seconded the motion, which passed by a 5-0 vote.

 

6. Board Approves Stipend for Non-Certified Employees. Superintendent Sichting recommended the Board approve a stipend for non-certified employees of Bloomfield School District in the amount of three percent (3%) of the 2013-2014 annual salary for the employee. Mr. Sichting explained that the Bloomfield School District Board of School Trustees negotiated an Agreement with the Bloomfield Teacher’s Association for 2013-2015 earlier this fall that included a three percent (3%) stipend for 2013-2014 to be paid out of Excellence in Teaching Performance Grant proceeds and cash reserves. He said the 3% stipend for non-certified employees would be paid out of Bloomfield School District General Fund cash reserves. Mr. Sichting said it was the intention to pay the stipends for certified teachers and non-certified employees on Friday, February 21, 2014. Dwayne Hostetter made a motion to approve the Stipend for non-certified employees. Sandy May seconded the motion, which passed by a 5-0 vote.

 

7. Stipend for Administrators Approved. It was recommended the Bloomfield School District Board of School Trustees approve a three percent (3%) performance stipend for administrators rated “Effective” or “Highly Effective” during the 2012-2013 school year. Superintendent Sichting explained that the Bloomfield School District Board of School Trustees negotiated an Agreement with the Bloomfield Teacher’s Association for 2013-2015 earlier this fall, which included a three percent (3%) stipend for 2013-2014 to be paid out of Excellence in Teaching Performance Grant proceeds and cash reserves. The three (3%) stipend for administrators will be paid out of Title II, Part A Grant Funds and cash reserves. Matt Miller moved to approve the recommendation. Dwayne Hostetter seconded the motion, which passed by a 5-0 vote.

 

8. Retirement/Severance Pension Bonds. The refinancing of Retirement/Severance Pension Bonds through the Indiana Bond Bank was completed on December 23, 2013. (See Attached) The Bloomfield School District Board of School Trustees approved a Supplemental Retirement/Severance Pension Bond Resolution at the September 26, 2013 school board meeting. During the September 26, 2013 meeting, the estimate on savings for the refinancing of the Retirement/Severance Pension Bonds was nineteen thousand dollars ($19,000). The actual savings for refinancing of the Retirement/Severance Pension Bonds is thirty one thousand four hundred fifteen dollars and sixty-five cents ($31,415.65). The savings will take the form of a credit on the last payment of the repayment schedule for the Retirement/Severance Pension Bonds. On January 5, 2020, Bloomfield School District will receive a credit of thirty one thousand four hundred fifteen dollars and sixty-five cents ($31,415.65) which will reduce the payment obligation from one hundred eighteen thousand two hundred fifty four dollars and fifty cents ($118,254.50) to eighty six thousand eight hundred thirty eight dollars and eighty five cents ($86,838.85).

 

9. Administrative Contract Extensions. It was recommended the Board approve the following administrative contract extensions:

  • Mr. David Dean                                   July 1, 2014-June 30, 2015               225 Days
  • Mrs. Stella Royal                                 August 1, 2014-July 31, 2015           200 Days
  • Mr. Dan Sichting                                  July 1, 2015-June 30,2016                                260 Days              
  • Mrs. Mary Jane Vandeventer           August 1, 2014-July 31, 2015           200 Days

 

 

Superintendent Sichting told board members that his recommendation only addressed the length of the administrative contract and no adjustment in salary. Sandy May made a motion to approve the recommendation extending the contracts of Mr. Sichting along with all three principals. John Combs urged the administrators to remember that part of being a good administrator is to set a good example for our students and staff. Matt Miller seconded the motion, which passed by a 5-0 vote.

 

10. Out-of-State FFA Field Trip Approved to Louisville, Kentucky. It was recommended the Board approve an out-of-state field trip for Bloomfield FFA chapter to the National Farm Machinery Show in Louisville, Kentucky on February 15, 2014. (See Attached) Dwayne Hostetter moved to approve the field trip as requested. Sandy May seconded the motion, which passed by a 5-0 vote.

 

11. NJROTC Unit Field Trip Approved to Columbus, Ohio. It was recommended the Board approve an overnight and out-of-state field trip for Bloomfield NJROTC unit to participate in the NJROTC Area 3 Drill Competition in Columbus, Ohio from March 13, 2014 through March 15, 2014. (See Attached) Dwayne Hostetter moved to approve the field trip as requested. Matt Miller seconded the motion, which passed by a 5-0 vote.

 

12. NJROTC Unit Field Trip Approved to Pensacola, Florida. It was recommended the Board approve an overnight and out-of-state field trip for Bloomfield NJROTC unit to Pensacola, Florida from March 23, 2014 through March 29, 2014, which would be during Spring Break. (See Attached) Matt Miller moved to approve the field trip as requested. Mr. Sichting shared that the cadets would be visiting multiple military bases, ships, historical areas, and museums. Sandy May seconded the motion, which passed by a 5-0 vote.

13. Class Sizes Outside of Limits of Board Policy #2705 Receives Board Approval. It was recommended the Board approve a list of class sizes for the second semester of the 2013-2014 school year at Bloomfield Jr/Sr High School. (See Attached) Sandy May moved to approve the recommendation. Matt Miller seconded the motion, which passed by a 5-0 vote.

 

14. 2014-2015 Bloomfield School District Calendar Approved. Superintendent Sichting presented board members with a proposed calendar for the 2014-2015 school year and recommended approval. (See Attached) He explained that the Bloomfield Teacher’s Association had been included in discussions and in the final draft of the calendar as presented. Dwayne Hostetter moved to approve the calendar as presented. Sandy May seconded the motion. Superintendent Sichting explained that a calendar survey was conducted during the month of December electronically and that Bloomfield School District staff members were notified via email about the survey. He continued that the survey was also discussed at the December, 2013 and January, 2014 meetings with the Bloomfield Teacher’s Association. The Bloomfield Teacher’s Association also conducted a follow-up short calendar survey with the association’s membership. He said parents who provided Bloomfield Elementary School or Bloomfield Jr.-Sr. High School with a valid email address were electronically sent a link to the calendar survey and the survey was discussed at the December 26, 2013 Bloomfield School District Board of School Trustees meeting. President Dowden stated that he had received comments from some parents that they couldn’t tell much difference in the proposed calendars and said he would have liked to have seen what a true balanced calendar looked like. After some discussion the 2014-2015 school calendar was adopted by a 5-0 vote.  

 

15. Board Policy, Revised, 2nd Reading and Adoption. The following board policy was presented to Bloomfield School District Board of School Trustees for 2nd Reading and Adoption. (See Attached):

  • 4401, Fringe Benefits for Support Staff, Revised

 

Superintendent Sichting explained that the policy was amended as a result of the new health insurance premiums effective January 1, 2014 due to the move to the Hoosier Heartland Insurance Trust and outlined the four significant parts of the new plan and also what the District will contribute to health insurance. Dwayne Hostetter made a motion to approve the policy as presented. Matt Miller seconded the motion, which passed by a 5-0 vote.

 

 

 

16. Plan Supervisor’s Agreement with Dunn and Associates Approved. It was recommended the Board approve the Plan Supervisor’s Agreement with Dunn and Associates effective January 1, 2014. (See Attached) The agreement had four (4) significant parts:

 

  • Dunn and Associates would provide Third Party Administration of the Bloomfield School District Self-Insurance Health Insurance Plan to process all run-out claims

at a fee of 8% of processed claims after January 1, 2014 for the time period of three (3) months

 

  • Dunn and Associates would provide standard reports for this time period for no cost. Special reports requested by Bloomfield School District will cost $200 per report.

 

  • After January 1, 2014, Dunn and Associates would administer the Direct Dental Reimbursement for Bloomfield School District at a cost of $3.00 per covered employee per month.

 

  • After January 1, 2014, Dunn and Associates would administer the Section 125 Flex Plan for $4.00 per month per covered employee

 

Sandy May moved to approve the recommendation. Matt Miller seconded the motion. Superintendent Sichting gave some background concerning recent health insurance changes. Bloomfield School District Board of School Trustees approved termination of the Bloomfield School District Health Insurance Trust during the July 25, 2013 meeting. Effective January 1, 2014, Bloomfield School District became members of the Hoosier Heartland Health Insurance Trust. The proposed agreement would allow for the processing of run-out health insurance claims received after the termination date of December 31, 2013 with Dunn and Associates and the Bloomfield School District Health Insurance Trust. Dunn and Associates also processed Direct Dental Reimbursement payments to employees of Bloomfield School District. One of the advantages of continuing an agreement with Dunn and Associates is the Direct Dental Reimbursement would continue to be non-taxable income for employees. The charge for processing the Bloomfield School District Direct Dental Reimbursement claims have increased from $1.50 per covered employee per month to $3.00 per covered employee per month. Additionally, Dunn and Associates had also processed Section 125 claims for Bloomfield School District. The administrative fee for this service had also increased and now stands at $4.00 per covered employee per month. The recommendation passed by a 5-0 vote.

 

17. Board Adopts Resolution to Adopt Hoosier Heartland Insurance Trust Agreement. It was recommended the Bloomfield School District Board of School Trustees adopt the Hoosier Heartland Health Insurance Trust Agreement. (See Attached) Sandy May made a motion to approve the Resolution, as presented. Dwayne Hostetter seconded the motion. Superintendent Sichting explained that school districts choosing to participate in the Hoosier Heartland Health Insurance Trust are required to have governing boards adopt the Hoosier Heartland Health Insurance Trust Agreement. He said this resolution would adopt the Hoosier Heartland Health Insurance Trust Agreement and the resolution is a legal step in becoming members of the Hoosier Heartland Health Insurance Trust. The motion to approve the Resolution passed by a 5-0 vote.

 

18. 2013-2014 IDOE Innovation Planning Grant. Bloomfield School District received word from the Indiana Department of Education on Friday, January 10, 2014 that the school district’s application for the 2013-2014 Innovation Planning Grant was not selected for funding. (See Attached) Superintendent Sichting said nearly fifty (50) school districts submitted applications for the grant and only ten (10) of the applications were funded. He said, at this point, no other feedback would be provided on the Bloomfield School District application until early February.

 

19. Financial Impact on Bloomfield School District of Governor Pence’s Proposal to Phase Out Business Personal Property Taxes.  Superintendent Sichting told board members that Governor Pence’s 2014 legislative agenda calls for the total or partial phase-out of Personal Property Taxes. He said the Indiana General Assembly estimates the impact on Bloomfield School District would be the loss of an estimated additional $50,000 in tax levy above the Circuit Breaker loses. Mr. Sichting provided board members with a copy of information received from the Greene County Auditor’s office and the Legislative Services report on the financial impact of this change to Bloomfield School District. (See Attached) He cautioned that Legislative Services often takes a conservative approach in estimating financial loss. Mr. Sichting said while he does not have an issue with phasing out business personal property tax, he has a real problem with not replacing the income currently being received from that.

 

20. Snow Make-Up Day Waiver. Mr. Sichting stated that Bloomfield School District missed three days during the week of January 6, 2014 through January 10, 2014 and had applied for waivers for those days. He said the Indiana Department of Education announced it would consider waivers for Monday, January 6, 2014 and Tuesday, January 7, 2014. He said at this time he had not received word if the waiver application was formally approved. Mr. Sichting also stated that State courts have mandated certified teachers and bus drivers must be compensated for the loss of two days if the waiver is granted, however, non-certified employees cannot be compensated without governing board approval.

 

21. Adjournment. There being no further business Matt Miller moved to adjourn. John Combs seconded the motion. The meeting was then adjourned by a 5-0 vote.

 

 

 

BLOOMFIELD SCHOOL DISTRICT – BOARD OF SCHOOL TRUSTEES

 

_______________________________          _______________________________

President                                                        Member

 

 

________________________________        ________________________________

Vice-President                                               Member

 

 

________________________________        ________________________________

Member                                                          Member

 

 ________________________________       ________________________________

Attest: Secretary                                           Superintendent of Schools

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Min14-1.doc

Last Updated on Wednesday, 02 April 2014 14:42
 
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