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MInutes-1/31/2013 PDF Print E-mail
Written by Kelli Usrey   
Tuesday, 12 March 2013 14:49

MINUTES REGULAR MEETING OF SCHOOL BOARD

OF BLOOMFIELD SCHOOL DISTRICT

January 31, 2013

The Board of School Trustees of the Bloomfield School District, of Greene County, Indiana, met in regular session on January 31, 2013, in the jr/sr high school conference room in Bloomfield Junior/Senior High School, 501 West Spring Street, Bloomfield, Indiana. The following school board members were present: Bill Bond, John Combs, Steve Dowden, Dwayne Hostetter, Sandy May and Eric Moody. Matt Miller was absent. President Dowden called the meeting to order at approximately 7:15 p.m. The following order of business was transacted with the President presiding:

1. Recognitions. Mrs. Royal recognized choral students for recent and upcoming competitions. She also recognized the ISTEP Success Committee for their work in improving student achievement and teacher Ian Ashland for receiving a grant recently. Mrs. Royal wished the girl's basketball team good luck in the Sectional. She recognized BPA members for a recent competition. Mr. Sichting recognized Mr. Dean and his staff for their hard work during some difficult situations last week concerning an individual who tried to gain access to the building in order to make connections with a Bloomfield female student. He thanked the Bloomfield Police Department for taking a situation that was difficult at first and turning it into a successful one. Mr. Sichting also reiterated that the individual never gained access to the school facilities and because of that, he praised all Bloomfield staff as he said their actions helped keep our students safe.

2. Approval of Minutes. The Board had been provided with minutes of a regular school board meeting held on December 27, 2012, along with a special session school board meeting held on January 3, 2013, which had been prepared by corporation recording secretary Kelli Usrey. President Dowden asked for a motion to approve the proposed minutes for the December regular meeting. Dwayne Hostetter moved to approve the minutes of the December 27, 2012 regular board meeting beginning with the sentence: "The Board of School Trustees of the Bloomfield School District, of Greene County, Indiana, met in regular session..." and ending with the sentence: "The (December 27th) meeting was adjourned by a 5-0 vote.". John Combs seconded the motion, which passed by a 4-0-2 vote. Steve Dowden and Sandy May abstained because they were not in attendance at the meeting being voted on. Next, President Dowden asked for a motion to approve the special meeting minutes held on January 3, 2013. Bill Bond moved to approve the minutes of the January 3, 2013 special board meeting beginning with the sentence: "On January 3, 2013 the Board of School Trustees of the Bloomfield School District, of Greene County, Indiana held a special reorganization meeting..." and ending with the sentence: "...The (January 3rd special) meeting was then adjourned by a 6-0 vote. Sandy May seconded the motion, which passed by a 5-0-1 vote. Eric Moody abstained from the vote due to his absence at the January 3rd meeting.

3. Treasurer's Report. The Board had been provided with the Treasurer's Report, prepared by corporation treasurer Sue Pritts. Bill Bond made a motion to approve the December 21, 2012 claims listing beginning with voucher number 1000 to Bloomfield State Bank and ending with voucher number 79 to Vision Service Plan and also the December 31, 2012 appropriation report beginning with: Fund 0100 through Fund 7965. Eric Moody seconded the motion, which passed by a 6-0 vote.

4. DOE SA 542 Report for January 2013. Bloomfield School District received the monthly Basic Grant payment from the Indiana Department of Education on January 15, 2013. The

Basic Grant consists of tuition support, Academic Honors Grant, Special Education Grant, Vocational

Education Grant and the Prime Time Grant. Bloomfield School District received $471,632.89 in the

January Basic Grant payment. The January Basic Grant payment includes the Special Education Grant which is funded at the December 1, 2011 Special Education Average Daily Membership (ADM) level. The February 2013 Basic Grant will include an adjustment due to a decline in Special Education Average Daily Membership (ADM) from December 1, 2011 to December 1, 2012. It is estimated the adjustment will result in a loss of funding equivalent to $5,210.54 per month in 2013. As a result of the loss of Special Education ADM, enrollment of General Education students, and loss of Small School and Rural School grants, the 2013 Bloomfield School District funding level will be $5,678,336. The 2013 Bloomfield School District funding level was $6,003,664. The 2013 funding level is estimated to be $325,328 less than the 2012 funding level. Since the 2009 budget year, Bloomfield School District is estimated to have lost $943,212 in funding. This equates to a 13% decrease in funding. During the same time period, the enrollment loss is only 3%.

5. December 2012 Property Tax Settlement. Bloomfield School District received the December settlement for Property Tax levies on December 29, 2012 from the Greene County Auditor's office. Below is a table illustrating the property tax payment per fund:

Fund June 2012 Payment December 2012 Payment Total 2012

Receipts 2012 Levy Percentage of Levy Received

School Bus Replacement $62,953.69 $44,844.32 $107,798.01 $111,608 96%

Retirement/Sev.

Bond Debt Service

$123,405.92 $87,906.74 $211,312.66 $218,781 96%

Capital Projects $195,219.00 $139,061.93 $334,280.93 $346,096 96%

Debt Service $411,700.50 $293,269.93 $704,970.43 $729,888 96%

Transportation $306,951.38 $218,653.16 $525,604.54 $544,182 96%

Total $1,100,230.49 $783,736.08 $1,883,966.57 $1,950,555 96%

***-It is estimated the 2012 Circuit Breaker will reduce the December 2012 Property Tax settlement by $27,393.26.

The total 2012 collection was $66,588.43 short of the certified levy. It appears, however, increases in Excise Tax and Commercial Vehicle Tax collections helped to ease the deficit in Property Tax collections. The Excise Tax, Commercial Vehicle Tax, and Financial Institutions Tax were estimated to be $259,379 on the 2012 1782 notice. The 2012 actual Excise Tax, Commercial Vehicle Tax, and Financial Institutions tax receipts were $295,896.02, As a result, an excess of $34,317.02 was collected in Excise Tax, Commercial Vehicle Tax, and Financial Institutions tax receipts. The 2012 Property Tax deficit was adjusted due to the $27,393.26 circuit breaker loss. This resulted in a 2012 Property Tax collection deficit of $39,195.17. As a result, the 2012 tax collections deficit in reality was only $4,878.15. (See Attached)

6. December 2012 Excise Tax Settlement. Bloomfield School District received the December settlement for Excise Tax for the 2012 budget on Friday, December 28, 2012. The table below illustrates the Excise Tax revenue received per fund:

Fund 2012 June

Settlement 2012 December Settlement Total

2012

Excise

Tax 2010 Excise Tax

Total 2011 Excise Tax Total Percentage of 2011 Total

School Bus Replacement $8,348.38 $6,945.47 $15,293.85 $7,686.16 $15,185.37 101%

Retirement/Sev.

Bond Debt Service

$16,365.07 $13,614.96 $29,980.03 $27,535.64 $24,634 121%

Capital Projects $25,888.33 $21,537.85 $47,426.18 $51,197.28 $44,190.99 107%

Debt Service $54,596.31 $45,421.51 $100,017.82 $98,409.15 $84,839.39 117%

Transportation $40,705.35 $33,864.90 $74,570.25 $70,949.18 $61,621.87 121%

Total $145,903.44 $121,384.69 $267,288.13 $255,777.41 $230,471.62 115%

**2012 Excise Tax Collections exceeded 2011 receipts in every fund

7. Board Accepts Report of Transfer of Appropriations for 2012 Budget. It was recommended the Board of School Trustees accept the attached report from the Bloomfield School District's Treasurer showing transfers within and among both minor and major categories in all funds in order to allow for expenditures to close out the 2012 budget. (See Attached)

8. Purchase of Mini-Bus Approved. Superintendent Sichting explained that the District advertised to purchase three additional buses in the 2013 Bloomfield School District Budget due to the uncertainty of the results of contracted transportation bids. The budget was advertised in September 2012 and contracted bus bidding was not completed until November 2012. Bloomfield School District is in need of a fifteen (15) passenger handicapped accessible bus due to mechanical problems with the existing 2002 model. Due to the 2002 model not being twelve (12) years old, the advertised fifteen (15) passenger mini-bus was removed from the 2013 Bloomfield School District budget. However, the 2013 Bloomfield School District Bus Replacement appropriation will substantiate the purchase of the fifteen (15) passenger mini-bus due to not having to purchase additional sixty-six (66) passenger buses.

Bloomfield School District utilized bus bids conducted through the Central Indiana Educational Service Center. Bids were solicited from three vendors. One vendor did not match the bid specifications. Midwest Transit bid a twelve (12) passenger mini-bus instead of a fifteen (15) passenger mini-bus. As a result, this bid was not considered. Two vendors provided bids that met the advertised specification for a fifteen (15) passenger mini-bus. The vendors and bid amounts were:

• MacAllister Bus Sales and Leasing-$50,870

• Kerlin's Bus Sales and Leasing-$50,729

Superintendent Sichting recommended the Board approve the purchase of a fifteen (15) passenger handicapped accessible mini-bus from Kerlin Bus Sales and Leasing for $50,729.

9. Certified Budget Order Information. Superintendent Sichting provided board members with information on the Certified Budget Order received for the District. Bloomfield School District received the 1782 Notice from the Indiana Department of Education on Friday, January 11, 2013. As per the 1782 Notice for the 2013 Budget, Bloomfield School District had ten (10) days to respond. Bloomfield School District filed a request for a change in the 1782 Notice for the 2013 budget on Tuesday, January 15, 2013. The changes involved the reduction of spending amounts between July 1, 2012 and December 31, 2012 on the 1782 Notice. The Bloomfield School District Board of School Trustees had authorized Superintendent Dan Sichting or Treasurer Sue Pritts to make changes in a resolution approved at the Bloomfield School District Board of School Trustees meeting on October 25, 2012. The Department of Local Government Finance reissued a revised 1782 Notice on Friday, January 18, 2013. A comparison of the 2013 Certified Budget Order with the 2012 Budget Order is listed below:

Bloomfield School District's 2013 budget was approved at the following appropriation levels:

General Fund-$7,092,336

Debt Service-$836,029

School Pension Debt-$229,143

Capital Projects-$956,480

Transportation-$837,460

Bus Replacement-$190,000

A comparison of the 2013 fund levies with fund levies from previous budgets are listed below:

SIX YEAR HISTORY OF CERTIFIED LEVY

Fund Budget Yr. 2008 Budget Yr.

2009 Budget Yr. 2010 Budget

Yr. 2011 Budget

Yr. 2012 Budget

Yr. 2013

General 1,407,245 XXXX XXXX XXXX XXXX XXXX

Debt Service 926,853 926,953 712,876 $712,856 $729,888 $761,016

Capital Projects 472,653 260,070 370,873 $371,387 $346,996 $535,089

Transportation 463,923 346,921 513,956 $517,878 $544,182 $559,254

Sch. Bus Replacement 65,084 19,856 55,679 $144,428 $111,608 $102,415

Special Ed. Preschool 3,770 XXXXX XXXXX XXXXX XXXX XXXX

Retirement/Pension Bond Debt Service 199,816 199,694 199,396 $206,498 $218,781 $226,310

Total 3,539,344 1,753,494 1,852,780 1,953,047 $1,950,555 $2,184,084

The 2013 levy increased by $233,529 from the 2012 levy. The increase was in a large part due to an increase in the Debt Service, Transportation, Capital Projects, and Retirement/Pension Bond Debt Service. A 2012 law passed by the Indiana General Assembly allowed Bloomfield School District to only neutralize a portion of Retirement/Severance Pension Bonds for 2013. This was the leading contributor to the increase in the levy.

Bloomfield School District's Assessed Valuation increased from $184,781,872 in 2012 to $191,788,234 in 2013. As a result, of the Assessed Valuation of Bloomfield School District, the overall tax rate for Bloomfield School District only increased by $0.0832 from 2012. The overall Bloomfield School District tax rate in 2012 was $1.0556. The overall Bloomfield School District tax rate in 2013 is $1.1388. Bloomfield School District taxpayers are paying $0.0832 more in 2013.

10. Cafeteria I Employee Resigns. Superintendent Sichting explained that Cafeteria I worker, Mrs. Joyce Carmichael, after accepting a job offer in the health care industry, had submitted her letter of resignation from her cafeteria position. Mr. Sichting recommended acceptance of Mrs. Carmichael's resignation. (See Attached) Eric Moody moved to accept the resignation. Dwayne Hostetter seconded the motion, which passed by 6-0 vote. Mr. Sichting wished Mrs. Carmichael the best of luck in her new position.

11. Board Accepts Jr/Sr High School Teacher Retirement Resignation. It was recommended the Board accept the retirement resignation of Bloomfield School District Jr/Sr High School teacher Mrs. Sharon Sparks, effective on or about February 15, 2013. (See Attached) Mr. Sichting said Mrs. Sparks had been employed in the District for twenty-three years and thanked her for her years of service. Dwayne Hostetter moved to accept the resignation. Bill Bond seconded the motion, which passed by 6-0 vote.

12. SeaPerch Sponsor Resigns. Superintendent Sichting explained that Mrs. Joanna Fish had submitted her letter of resignation as the SeaPerch sponsor so that she could be recommended as the co-sponsor of that group along with a jr/sr high school teacher. He recommended acceptance. (See Attached) Bill Bond moved to accept the resignation. John Combs seconded the motion, which passed by 6-0 vote.

13. Resignation of Science Bowl Sponsor Accepted. Mrs. Joanna Fish had been approved as Bloomfield Elementary School Science Bowl sponsor on November 29, 2012 and was submitting her resignation effective January 10, 2013. Mr. Sichting explained that it was decided to not have a Science Bowl this year. (See Attached) Dwayne Hostetter moved to accept the resignation. Eric Moody seconded the motion, which passed by 6-0 vote.

14. ECA Recommendations Approved for 2012-2013. It was recommended the Board approve a list of ECA recommendations for the 2012-2013 school year:

• Todd Deaton-Girl's Junior Varsity Softball Coach

• Joanna Fish-SeaPerch, Co-Sponsor

• Kevin Gott-Girl's Assistant Varsity Softball Coach

• Darren King-Girl's Softball Volunteer Assistant Coach

• Bill McIntosh-Girl's Softball Volunteer Assistant Coach

• Billy Spelts-Girl's Softball Volunteer Assistant Coach

Sandy May made a motion to approve the list as provided. Bill Bond seconded the motion, which passed by a 6-0 vote.

15. Long-Term Substitute Teacher Hired at Bloomfield Elementary. Mr. Sichting explained that an elementary Title I teacher was on sick leave and Mrs. Vandeventer was recommending hiring Mr. Eric Mishler to serve as a long-term substitute teacher in that teacher's absence from on or about January 17, 2013 through on or about February 15, 2013. (See Attached) Mr. Sichting said Mr. Mishler was a licensed teacher and would be placed on a temporary teacher's contract and be paid from the Title I grant. The Superintendent recommended approval. Dwayne Hostetter moved to approve the recommendation. Bill Bond seconded the motion, which passed by a 6-0 vote.

16. NJROTC Field Trip Approved to Virginia Beach, Virginia. It was recommended the Board approve an overnight and out-of-state field trip for Bloomfield Jr/Sr High School NJROTC unit to visit multiple military bases, ships, historical areas, museums, and theme parks from March 23, 2013 through March 31, 2013. (See Attached) Dwayne Hostetter moved to approve the field trip as requested. Eric Moody seconded the motion, which passed by a 6-0 vote.

17. Board Policy, New, 2nd Reading and Adoption. The following board policy was presented to Bloomfield School District Board of School Trustees for 2nd Reading and Adoption. (See Attached):

• 5464, Early Graduation, New

Eric Moody made a motion to approve the policy as presented. John Combs seconded the motion, which passed by a 6-0 vote.

18. Non-Resident Student Application Approved for the 2012-2013 School Year. It was recommended the Board approve one non-resident student application for Bloomfield Jr/Sr High School for the 2012-2013 school year. (See Attached) Bill Bond moved to approve the recommendation. Sandy May seconded the motion, which passed by a 6-0 vote.

19. 2013-2014 Bloomfield School District Calendar Approved. Superintendent Sichting presented board members with a proposed calendar for the 2013-2014 school year and recommended approval. (See Attached) He explained that the Bloomfield Teacher's Association had been included in discussions and in the final draft of the calendar as presented. Dwayne Hostetter moved to approve the calendar as presented. Sandy May seconded the motion, which passed by a 6-0 vote.

20. Class Sizes Outside of Limits of Board Policy #2705 Receives Board Approval. It was recommended the Board approve a list of class sizes for the second semester of the 2012-2013 school year at Bloomfield Jr/Sr High School. (See Attached) Dwayne Hostetter moved to approve the recommendation. John Combs seconded the motion, which passed by a 6-0 vote.

21. Bloomfield School District Food Service Inspection. Superintendent Sichting provided board members with copies of a recent inspection report of the Bloomfield Elementary and Bloomfield Jr/Sr High School cafeterias that was performed by the Greene County Health Department on December 20, 2012. (See Attached) Mr. Sichting said there were no violations noted during the inspection. He applauded Mrs. McIntosh and her cafeteria staff for an excellent job.

22. Excellence in Teaching Performance Grant. Former Superintendent of Public Instruction Tony Bennett announced on Friday, January 11, 2013 that forty (40) school districts in Indiana would be recommended to the Indiana General Assembly's Budget Committee to receive an award from the 2013 Excellence in Teaching Performance Grant. Bloomfield School District was recommended by Dr. Bennett to receive an allocation of $117,000 from the 2013 Excellence in Teaching Performance Grants. (See Attached) The 2013 Excellence in Teaching Performance Grant allocation would be awarded to staff in August 2014 based on 2013-2014 results.

23. HB 1260 Response. Indiana House Enrolled Act 1260 was passed in 2011. The legislation set up a maximum cap for school corporations in terms of contributions toward employee health insurance premiums. The maximum cap was set at 112% of the state's contribution to employee health insurance premiums. A reporting mechanism was also established in the legislation. School corporations must report to the Indiana State Personnel Department by December 31st annually the school district's contributions to employee health premiums. On January 3, 2013, Bloomfield School District received an email from the Indiana State Personnel Department indicating the district's contributions to employee health premiums were 123% of the state's contributions to employee health premiums. Bloomfield School District was given to the close of business on February 14, 2013 to respond to the letter indicating our non-compliance with HB 1260. (See Attached)

24. Special Education Determinations for Federal Fiscal Year 2010 (School Year 2010-2011). Bloomfield School District received a letter of determination from the Indiana Department of Education on December 31, 2012 concerning determination of performance for Bloomfield School District in regards to implementing the requirements and purposes of the Individuals with Disabilities Act for federal fiscal year 2010 (School Year 2010-2011). The Indiana Department of Education determined Bloomfield School District met the requirements as outlined in the Individuals with Disabilities Act. (See Attached) Mr. Sichting applauded the special education staff for their efforts for getting on track with holding case conferences within the legal time frame.

25. Affordable Care Act. Superintendent Dan Sichting attended a Southern Indiana Educational Service Center meeting on Wednesday, January 9, 2013. One of the topics on the agenda was the impact of the Affordable Care Federal legislation on schools. (See Attached) Public schools must become compliant with the Affordable Care legislation by the date of their insurance renewal in 2014. The rules and regulations for the Affordable Care legislation are still being developed. Below are some basic principles for schools to become compliant:

• Any public school corporation employing more than fifty (50) employees must comply. (BSD has 112 employees)

• All employees working more than thirty hours are considered full-time equivalent and must be offered coverage

• The employees contribution to the health plan cannot exceed 9.5% of the employee's W-2 wages

• Failure to provide "affordable" coverage will result in a fine. The fine is the lesser of $3,000 per applicable employee or $2,000 times every full-time employee minus the first 30 employees

• All employer health plans are subject to a two-prong test. The first part of the test is affordability. Employee contributions cannot exceed 9.5% of employee's current W-2 wages or 9.5% of the minimum federal poverty level of $11,125. The plan is also subject to a minimum value test. The plan must have 60^ minimum actuarial value. This is calculated on the plan payments for a standard population and charges minus individual share of premiums, co-insurance, and co-pays.

26. Bloomfield Jr/Sr High School Remediation Program Presentation. David Dean gave a presentation to board members providing them with information concerning a new remediation program being conducted at Bloomfield Jr/Sr High School.

27. Acuity B Window and Preparations for ISTEP+ Testing. English/Language Arts and math teachers in Bloomfield School District completed the Acuity B testing window in December. The Acuity B window tested student mastery of academic standards. The Acuity B window contains 67% of current grade level academic standards and 33% of previous grade level academic standards. Teachers at Bloomfield School District had been provided a rainbow chart highlighting the important academic standards for the spring ISTEP+ test. Teachers are using ten (10) minute mini-lessons to address weaknesses in student's mastery of previous grade level standards. The Acuity C window closes at the end of January. The Acuity C window measures student mastery of 100% current grade level standards. Teachers are provided an ISTEP+ countdown calendar to begin to hone instruction on the power academic standards for the current grade level. Teachers will concentrate on student mastery of current grade level standards from February 1st to the beginning of the ISTEP+ testing window on Monday, March 4, 2013. Third grade teachers are also concentrating on the IREAD3 test to be administered on March 18th through March 20th. After the start of the ISTEP+ Applied Skills testing window, teachers will continue to hone student mastery of current grade level academic standards up to the start of the 2013 ISTEP+ multiple choice testing window that will begin on Monday, April 29, 2013. (See Attached)

28. School Safety Presentation. At the request of board member Steve Dowden after the tragedy at Sandy Hook Elementary School in December, Superintendent Sichting gave board members information concerning School Safety at Bloomfield Schools. He said after an incident that happened the week before this board meeting when an individual tried to gain entrance to Bloomfield School's building to make contact with a female student he felt it was a good time to let parents and patrons aware of what is being done to protect Bloomfield students. Mr. Sichting said there were only two doors not locked during the school day and that he and Allen Toon had met with an architect to come up with a plan to place security on those two entrances. Mr. Sichting also shared that early during the summer of 2012 Allen Toon began installing new door locks on classroom doors so they can be locked from the inside. The Superintendent stated that Bloomfield Police, Sheriff's Department, and Bloomfield Fire Department met with school administration recently to review the School Safety Plan. He also announced that within the next two weeks the Bloomfield Police Department along with other Police agencies would be conducting an armed intruder drill in the Bloomfield Elementary building. Mr. Sichting reiterated that the individual who recently tried to gain access to the building never made it inside. He also wanted the board to know that there were already security procedures in place before the Sandy Hook Elementary School shooting and before the recent episode at Bloomfield School. He said the administration is continuously doing different things with school safety. Mr. Sichting said one thing working in favor of a good outcome should security be breached at Bloomfield Schools is the close proximity of the building to the Police Department and other law enforcement.

29. Adjournment. There being no further business Eric Moody moved to adjourn. John Combs seconded the motion. The meeting was then adjourned by a 6-0 vote.

BLOOMFIELD SCHOOL DISTRICT – BOARD OF SCHOOL TRUSTEES

_______________________________ _______________________________

President Member

________________________________ ________________________________

Vice-President Member

________________________________ ________________________________

Member Member

________________________________ ________________________________

Attest: Secretary Superintendent of Schools

Min13-1.doc

MINUTES REGULAR MEETING OF SCHOOL BOARD

OF BLOOMFIELD SCHOOL DISTRICT

January 31, 2013

The Board of School Trustees of the Bloomfield School District, of Greene County, Indiana, met in regular session on January 31, 2013, in the jr/sr high school conference room in Bloomfield Junior/Senior High School, 501 West Spring Street, Bloomfield, Indiana. The following school board members were present: Bill Bond, John Combs, Steve Dowden, Dwayne Hostetter, Sandy May and Eric Moody. Matt Miller was absent. President Dowden called the meeting to order at approximately 7:15 p.m. The following order of business was transacted with the President presiding:

1. Recognitions. Mrs. Royal recognized choral students for recent and upcoming competitions. She also recognized the ISTEP Success Committee for their work in improving student achievement and teacher Ian Ashland for receiving a grant recently. Mrs. Royal wished the girl's basketball team good luck in the Sectional. She recognized BPA members for a recent competition. Mr. Sichting recognized Mr. Dean and his staff for their hard work during some difficult situations last week concerning an individual who tried to gain access to the building in order to make connections with a Bloomfield female student. He thanked the Bloomfield Police Department for taking a situation that was difficult at first and turning it into a successful one. Mr. Sichting also reiterated that the individual never gained access to the school facilities and because of that, he praised all Bloomfield staff as he said their actions helped keep our students safe.

2. Approval of Minutes. The Board had been provided with minutes of a regular school board meeting held on December 27, 2012, along with a special session school board meeting held on January 3, 2013, which had been prepared by corporation recording secretary Kelli Usrey. President Dowden asked for a motion to approve the proposed minutes for the December regular meeting. Dwayne Hostetter moved to approve the minutes of the December 27, 2012 regular board meeting beginning with the sentence: "The Board of School Trustees of the Bloomfield School District, of Greene County, Indiana, met in regular session..." and ending with the sentence: "The (December 27th) meeting was adjourned by a 5-0 vote.". John Combs seconded the motion, which passed by a 4-0-2 vote. Steve Dowden and Sandy May abstained because they were not in attendance at the meeting being voted on. Next, President Dowden asked for a motion to approve the special meeting minutes held on January 3, 2013. Bill Bond moved to approve the minutes of the January 3, 2013 special board meeting beginning with the sentence: "On January 3, 2013 the Board of School Trustees of the Bloomfield School District, of Greene County, Indiana held a special reorganization meeting..." and ending with the sentence: "...The (January 3rd special) meeting was then adjourned by a 6-0 vote. Sandy May seconded the motion, which passed by a 5-0-1 vote. Eric Moody abstained from the vote due to his absence at the January 3rd meeting.

3. Treasurer's Report. The Board had been provided with the Treasurer's Report, prepared by corporation treasurer Sue Pritts. Bill Bond made a motion to approve the December 21, 2012 claims listing beginning with voucher number 1000 to Bloomfield State Bank and ending with voucher number 79 to Vision Service Plan and also the December 31, 2012 appropriation report beginning with: Fund 0100 through Fund 7965. Eric Moody seconded the motion, which passed by a 6-0 vote.

4. DOE SA 542 Report for January 2013. Bloomfield School District received the monthly Basic Grant payment from the Indiana Department of Education on January 15, 2013. The

Basic Grant consists of tuition support, Academic Honors Grant, Special Education Grant, Vocational

Education Grant and the Prime Time Grant. Bloomfield School District received $471,632.89 in the

January Basic Grant payment. The January Basic Grant payment includes the Special Education Grant which is funded at the December 1, 2011 Special Education Average Daily Membership (ADM) level. The February 2013 Basic Grant will include an adjustment due to a decline in Special Education Average Daily Membership (ADM) from December 1, 2011 to December 1, 2012. It is estimated the adjustment will result in a loss of funding equivalent to $5,210.54 per month in 2013. As a result of the loss of Special Education ADM, enrollment of General Education students, and loss of Small School and Rural School grants, the 2013 Bloomfield School District funding level will be $5,678,336. The 2013 Bloomfield School District funding level was $6,003,664. The 2013 funding level is estimated to be $325,328 less than the 2012 funding level. Since the 2009 budget year, Bloomfield School District is estimated to have lost $943,212 in funding. This equates to a 13% decrease in funding. During the same time period, the enrollment loss is only 3%.

5. December 2012 Property Tax Settlement. Bloomfield School District received the December settlement for Property Tax levies on December 29, 2012 from the Greene County Auditor's office. Below is a table illustrating the property tax payment per fund:

Fund June 2012 Payment December 2012 Payment Total 2012

Receipts 2012 Levy Percentage of Levy Received

School Bus Replacement $62,953.69 $44,844.32 $107,798.01 $111,608 96%

Retirement/Sev.

Bond Debt Service

$123,405.92 $87,906.74 $211,312.66 $218,781 96%

Capital Projects $195,219.00 $139,061.93 $334,280.93 $346,096 96%

Debt Service $411,700.50 $293,269.93 $704,970.43 $729,888 96%

Transportation $306,951.38 $218,653.16 $525,604.54 $544,182 96%

Total $1,100,230.49 $783,736.08 $1,883,966.57 $1,950,555 96%

***-It is estimated the 2012 Circuit Breaker will reduce the December 2012 Property Tax settlement by $27,393.26.

The total 2012 collection was $66,588.43 short of the certified levy. It appears, however, increases in Excise Tax and Commercial Vehicle Tax collections helped to ease the deficit in Property Tax collections. The Excise Tax, Commercial Vehicle Tax, and Financial Institutions Tax were estimated to be $259,379 on the 2012 1782 notice. The 2012 actual Excise Tax, Commercial Vehicle Tax, and Financial Institutions tax receipts were $295,896.02, As a result, an excess of $34,317.02 was collected in Excise Tax, Commercial Vehicle Tax, and Financial Institutions tax receipts. The 2012 Property Tax deficit was adjusted due to the $27,393.26 circuit breaker loss. This resulted in a 2012 Property Tax collection deficit of $39,195.17. As a result, the 2012 tax collections deficit in reality was only $4,878.15. (See Attached)

6. December 2012 Excise Tax Settlement. Bloomfield School District received the December settlement for Excise Tax for the 2012 budget on Friday, December 28, 2012. The table below illustrates the Excise Tax revenue received per fund:

Fund 2012 June

Settlement 2012 December Settlement Total

2012

Excise

Tax 2010 Excise Tax

Total 2011 Excise Tax Total Percentage of 2011 Total

School Bus Replacement $8,348.38 $6,945.47 $15,293.85 $7,686.16 $15,185.37 101%

Retirement/Sev.

Bond Debt Service

$16,365.07 $13,614.96 $29,980.03 $27,535.64 $24,634 121%

Capital Projects $25,888.33 $21,537.85 $47,426.18 $51,197.28 $44,190.99 107%

Debt Service $54,596.31 $45,421.51 $100,017.82 $98,409.15 $84,839.39 117%

Transportation $40,705.35 $33,864.90 $74,570.25 $70,949.18 $61,621.87 121%

Total $145,903.44 $121,384.69 $267,288.13 $255,777.41 $230,471.62 115%

**2012 Excise Tax Collections exceeded 2011 receipts in every fund

7. Board Accepts Report of Transfer of Appropriations for 2012 Budget. It was recommended the Board of School Trustees accept the attached report from the Bloomfield School District's Treasurer showing transfers within and among both minor and major categories in all funds in order to allow for expenditures to close out the 2012 budget. (See Attached)

8. Purchase of Mini-Bus Approved. Superintendent Sichting explained that the District advertised to purchase three additional buses in the 2013 Bloomfield School District Budget due to the uncertainty of the results of contracted transportation bids. The budget was advertised in September 2012 and contracted bus bidding was not completed until November 2012. Bloomfield School District is in need of a fifteen (15) passenger handicapped accessible bus due to mechanical problems with the existing 2002 model. Due to the 2002 model not being twelve (12) years old, the advertised fifteen (15) passenger mini-bus was removed from the 2013 Bloomfield School District budget. However, the 2013 Bloomfield School District Bus Replacement appropriation will substantiate the purchase of the fifteen (15) passenger mini-bus due to not having to purchase additional sixty-six (66) passenger buses.

Bloomfield School District utilized bus bids conducted through the Central Indiana Educational Service Center. Bids were solicited from three vendors. One vendor did not match the bid specifications. Midwest Transit bid a twelve (12) passenger mini-bus instead of a fifteen (15) passenger mini-bus. As a result, this bid was not considered. Two vendors provided bids that met the advertised specification for a fifteen (15) passenger mini-bus. The vendors and bid amounts were:

• MacAllister Bus Sales and Leasing-$50,870

• Kerlin's Bus Sales and Leasing-$50,729

Superintendent Sichting recommended the Board approve the purchase of a fifteen (15) passenger handicapped accessible mini-bus from Kerlin Bus Sales and Leasing for $50,729.

9. Certified Budget Order Information. Superintendent Sichting provided board members with information on the Certified Budget Order received for the District. Bloomfield School District received the 1782 Notice from the Indiana Department of Education on Friday, January 11, 2013. As per the 1782 Notice for the 2013 Budget, Bloomfield School District had ten (10) days to respond. Bloomfield School District filed a request for a change in the 1782 Notice for the 2013 budget on Tuesday, January 15, 2013. The changes involved the reduction of spending amounts between July 1, 2012 and December 31, 2012 on the 1782 Notice. The Bloomfield School District Board of School Trustees had authorized Superintendent Dan Sichting or Treasurer Sue Pritts to make changes in a resolution approved at the Bloomfield School District Board of School Trustees meeting on October 25, 2012. The Department of Local Government Finance reissued a revised 1782 Notice on Friday, January 18, 2013. A comparison of the 2013 Certified Budget Order with the 2012 Budget Order is listed below:

Bloomfield School District's 2013 budget was approved at the following appropriation levels:

General Fund-$7,092,336

Debt Service-$836,029

School Pension Debt-$229,143

Capital Projects-$956,480

Transportation-$837,460

Bus Replacement-$190,000

A comparison of the 2013 fund levies with fund levies from previous budgets are listed below:

SIX YEAR HISTORY OF CERTIFIED LEVY

Fund Budget Yr. 2008 Budget Yr.

2009 Budget Yr. 2010 Budget

Yr. 2011 Budget

Yr. 2012 Budget

Yr. 2013

General 1,407,245 XXXX XXXX XXXX XXXX XXXX

Debt Service 926,853 926,953 712,876 $712,856 $729,888 $761,016

Capital Projects 472,653 260,070 370,873 $371,387 $346,996 $535,089

Transportation 463,923 346,921 513,956 $517,878 $544,182 $559,254

Sch. Bus Replacement 65,084 19,856 55,679 $144,428 $111,608 $102,415

Special Ed. Preschool 3,770 XXXXX XXXXX XXXXX XXXX XXXX

Retirement/Pension Bond Debt Service 199,816 199,694 199,396 $206,498 $218,781 $226,310

Total 3,539,344 1,753,494 1,852,780 1,953,047 $1,950,555 $2,184,084

The 2013 levy increased by $233,529 from the 2012 levy. The increase was in a large part due to an increase in the Debt Service, Transportation, Capital Projects, and Retirement/Pension Bond Debt Service. A 2012 law passed by the Indiana General Assembly allowed Bloomfield School District to only neutralize a portion of Retirement/Severance Pension Bonds for 2013. This was the leading contributor to the increase in the levy.

Bloomfield School District's Assessed Valuation increased from $184,781,872 in 2012 to $191,788,234 in 2013. As a result, of the Assessed Valuation of Bloomfield School District, the overall tax rate for Bloomfield School District only increased by $0.0832 from 2012. The overall Bloomfield School District tax rate in 2012 was $1.0556. The overall Bloomfield School District tax rate in 2013 is $1.1388. Bloomfield School District taxpayers are paying $0.0832 more in 2013.

10. Cafeteria I Employee Resigns. Superintendent Sichting explained that Cafeteria I worker, Mrs. Joyce Carmichael, after accepting a job offer in the health care industry, had submitted her letter of resignation from her cafeteria position. Mr. Sichting recommended acceptance of Mrs. Carmichael's resignation. (See Attached) Eric Moody moved to accept the resignation. Dwayne Hostetter seconded the motion, which passed by 6-0 vote. Mr. Sichting wished Mrs. Carmichael the best of luck in her new position.

11. Board Accepts Jr/Sr High School Teacher Retirement Resignation. It was recommended the Board accept the retirement resignation of Bloomfield School District Jr/Sr High School teacher Mrs. Sharon Sparks, effective on or about February 15, 2013. (See Attached) Mr. Sichting said Mrs. Sparks had been employed in the District for twenty-three years and thanked her for her years of service. Dwayne Hostetter moved to accept the resignation. Bill Bond seconded the motion, which passed by 6-0 vote.

12. SeaPerch Sponsor Resigns. Superintendent Sichting explained that Mrs. Joanna Fish had submitted her letter of resignation as the SeaPerch sponsor so that she could be recommended as the co-sponsor of that group along with a jr/sr high school teacher. He recommended acceptance. (See Attached) Bill Bond moved to accept the resignation. John Combs seconded the motion, which passed by 6-0 vote.

13. Resignation of Science Bowl Sponsor Accepted. Mrs. Joanna Fish had been approved as Bloomfield Elementary School Science Bowl sponsor on November 29, 2012 and was submitting her resignation effective January 10, 2013. Mr. Sichting explained that it was decided to not have a Science Bowl this year. (See Attached) Dwayne Hostetter moved to accept the resignation. Eric Moody seconded the motion, which passed by 6-0 vote.

14. ECA Recommendations Approved for 2012-2013. It was recommended the Board approve a list of ECA recommendations for the 2012-2013 school year:

• Todd Deaton-Girl's Junior Varsity Softball Coach

• Joanna Fish-SeaPerch, Co-Sponsor

• Kevin Gott-Girl's Assistant Varsity Softball Coach

• Darren King-Girl's Softball Volunteer Assistant Coach

• Bill McIntosh-Girl's Softball Volunteer Assistant Coach

• Billy Spelts-Girl's Softball Volunteer Assistant Coach

Sandy May made a motion to approve the list as provided. Bill Bond seconded the motion, which passed by a 6-0 vote.

15. Long-Term Substitute Teacher Hired at Bloomfield Elementary. Mr. Sichting explained that an elementary Title I teacher was on sick leave and Mrs. Vandeventer was recommending hiring Mr. Eric Mishler to serve as a long-term substitute teacher in that teacher's absence from on or about January 17, 2013 through on or about February 15, 2013. (See Attached) Mr. Sichting said Mr. Mishler was a licensed teacher and would be placed on a temporary teacher's contract and be paid from the Title I grant. The Superintendent recommended approval. Dwayne Hostetter moved to approve the recommendation. Bill Bond seconded the motion, which passed by a 6-0 vote.

16. NJROTC Field Trip Approved to Virginia Beach, Virginia. It was recommended the Board approve an overnight and out-of-state field trip for Bloomfield Jr/Sr High School NJROTC unit to visit multiple military bases, ships, historical areas, museums, and theme parks from March 23, 2013 through March 31, 2013. (See Attached) Dwayne Hostetter moved to approve the field trip as requested. Eric Moody seconded the motion, which passed by a 6-0 vote.

17. Board Policy, New, 2nd Reading and Adoption. The following board policy was presented to Bloomfield School District Board of School Trustees for 2nd Reading and Adoption. (See Attached):

• 5464, Early Graduation, New

Eric Moody made a motion to approve the policy as presented. John Combs seconded the motion, which passed by a 6-0 vote.

18. Non-Resident Student Application Approved for the 2012-2013 School Year. It was recommended the Board approve one non-resident student application for Bloomfield Jr/Sr High School for the 2012-2013 school year. (See Attached) Bill Bond moved to approve the recommendation. Sandy May seconded the motion, which passed by a 6-0 vote.

19. 2013-2014 Bloomfield School District Calendar Approved. Superintendent Sichting presented board members with a proposed calendar for the 2013-2014 school year and recommended approval. (See Attached) He explained that the Bloomfield Teacher's Association had been included in discussions and in the final draft of the calendar as presented. Dwayne Hostetter moved to approve the calendar as presented. Sandy May seconded the motion, which passed by a 6-0 vote.

20. Class Sizes Outside of Limits of Board Policy #2705 Receives Board Approval. It was recommended the Board approve a list of class sizes for the second semester of the 2012-2013 school year at Bloomfield Jr/Sr High School. (See Attached) Dwayne Hostetter moved to approve the recommendation. John Combs seconded the motion, which passed by a 6-0 vote.

21. Bloomfield School District Food Service Inspection. Superintendent Sichting provided board members with copies of a recent inspection report of the Bloomfield Elementary and Bloomfield Jr/Sr High School cafeterias that was performed by the Greene County Health Department on December 20, 2012. (See Attached) Mr. Sichting said there were no violations noted during the inspection. He applauded Mrs. McIntosh and her cafeteria staff for an excellent job.

22. Excellence in Teaching Performance Grant. Former Superintendent of Public Instruction Tony Bennett announced on Friday, January 11, 2013 that forty (40) school districts in Indiana would be recommended to the Indiana General Assembly's Budget Committee to receive an award from the 2013 Excellence in Teaching Performance Grant. Bloomfield School District was recommended by Dr. Bennett to receive an allocation of $117,000 from the 2013 Excellence in Teaching Performance Grants. (See Attached) The 2013 Excellence in Teaching Performance Grant allocation would be awarded to staff in August 2014 based on 2013-2014 results.

23. HB 1260 Response. Indiana House Enrolled Act 1260 was passed in 2011. The legislation set up a maximum cap for school corporations in terms of contributions toward employee health insurance premiums. The maximum cap was set at 112% of the state's contribution to employee health insurance premiums. A reporting mechanism was also established in the legislation. School corporations must report to the Indiana State Personnel Department by December 31st annually the school district's contributions to employee health premiums. On January 3, 2013, Bloomfield School District received an email from the Indiana State Personnel Department indicating the district's contributions to employee health premiums were 123% of the state's contributions to employee health premiums. Bloomfield School District was given to the close of business on February 14, 2013 to respond to the letter indicating our non-compliance with HB 1260. (See Attached)

24. Special Education Determinations for Federal Fiscal Year 2010 (School Year 2010-2011). Bloomfield School District received a letter of determination from the Indiana Department of Education on December 31, 2012 concerning determination of performance for Bloomfield School District in regards to implementing the requirements and purposes of the Individuals with Disabilities Act for federal fiscal year 2010 (School Year 2010-2011). The Indiana Department of Education determined Bloomfield School District met the requirements as outlined in the Individuals with Disabilities Act. (See Attached) Mr. Sichting applauded the special education staff for their efforts for getting on track with holding case conferences within the legal time frame.

25. Affordable Care Act. Superintendent Dan Sichting attended a Southern Indiana Educational Service Center meeting on Wednesday, January 9, 2013. One of the topics on the agenda was the impact of the Affordable Care Federal legislation on schools. (See Attached) Public schools must become compliant with the Affordable Care legislation by the date of their insurance renewal in 2014. The rules and regulations for the Affordable Care legislation are still being developed. Below are some basic principles for schools to become compliant:

• Any public school corporation employing more than fifty (50) employees must comply. (BSD has 112 employees)

• All employees working more than thirty hours are considered full-time equivalent and must be offered coverage

• The employees contribution to the health plan cannot exceed 9.5% of the employee's W-2 wages

• Failure to provide "affordable" coverage will result in a fine. The fine is the lesser of $3,000 per applicable employee or $2,000 times every full-time employee minus the first 30 employees

• All employer health plans are subject to a two-prong test. The first part of the test is affordability. Employee contributions cannot exceed 9.5% of employee's current W-2 wages or 9.5% of the minimum federal poverty level of $11,125. The plan is also subject to a minimum value test. The plan must have 60^ minimum actuarial value. This is calculated on the plan payments for a standard population and charges minus individual share of premiums, co-insurance, and co-pays.

26. Bloomfield Jr/Sr High School Remediation Program Presentation. David Dean gave a presentation to board members providing them with information concerning a new remediation program being conducted at Bloomfield Jr/Sr High School.

27. Acuity B Window and Preparations for ISTEP+ Testing. English/Language Arts and math teachers in Bloomfield School District completed the Acuity B testing window in December. The Acuity B window tested student mastery of academic standards. The Acuity B window contains 67% of current grade level academic standards and 33% of previous grade level academic standards. Teachers at Bloomfield School District had been provided a rainbow chart highlighting the important academic standards for the spring ISTEP+ test. Teachers are using ten (10) minute mini-lessons to address weaknesses in student's mastery of previous grade level standards. The Acuity C window closes at the end of January. The Acuity C window measures student mastery of 100% current grade level standards. Teachers are provided an ISTEP+ countdown calendar to begin to hone instruction on the power academic standards for the current grade level. Teachers will concentrate on student mastery of current grade level standards from February 1st to the beginning of the ISTEP+ testing window on Monday, March 4, 2013. Third grade teachers are also concentrating on the IREAD3 test to be administered on March 18th through March 20th. After the start of the ISTEP+ Applied Skills testing window, teachers will continue to hone student mastery of current grade level academic standards up to the start of the 2013 ISTEP+ multiple choice testing window that will begin on Monday, April 29, 2013. (See Attached)

28. School Safety Presentation. At the request of board member Steve Dowden after the tragedy at Sandy Hook Elementary School in December, Superintendent Sichting gave board members information concerning School Safety at Bloomfield Schools. He said after an incident that happened the week before this board meeting when an individual tried to gain entrance to Bloomfield School's building to make contact with a female student he felt it was a good time to let parents and patrons aware of what is being done to protect Bloomfield students. Mr. Sichting said there were only two doors not locked during the school day and that he and Allen Toon had met with an architect to come up with a plan to place security on those two entrances. Mr. Sichting also shared that early during the summer of 2012 Allen Toon began installing new door locks on classroom doors so they can be locked from the inside. The Superintendent stated that Bloomfield Police, Sheriff's Department, and Bloomfield Fire Department met with school administration recently to review the School Safety Plan. He also announced that within the next two weeks the Bloomfield Police Department along with other Police agencies would be conducting an armed intruder drill in the Bloomfield Elementary building. Mr. Sichting reiterated that the individual who recently tried to gain access to the building never made it inside. He also wanted the board to know that there were already security procedures in place before the Sandy Hook Elementary School shooting and before the recent episode at Bloomfield School. He said the administration is continuously doing different things with school safety. Mr. Sichting said one thing working in favor of a good outcome should security be breached at Bloomfield Schools is the close proximity of the building to the Police Department and other law enforcement.

29. Adjournment. There being no further business Eric Moody moved to adjourn. John Combs seconded the motion. The meeting was then adjourned by a 6-0 vote.

BLOOMFIELD SCHOOL DISTRICT – BOARD OF SCHOOL TRUSTEES

_______________________________ _______________________________

President Member

________________________________ ________________________________

Vice-President Member

________________________________ ________________________________

Member Member

________________________________ ________________________________

Attest: Secretary Superintendent of Schools

Min13-1.doc

MINUTES REGULAR MEETING OF SCHOOL BOARD

OF BLOOMFIELD SCHOOL DISTRICT

January 31, 2013

The Board of School Trustees of the Bloomfield School District, of Greene County, Indiana, met in regular session on January 31, 2013, in the jr/sr high school conference room in Bloomfield Junior/Senior High School, 501 West Spring Street, Bloomfield, Indiana. The following school board members were present: Bill Bond, John Combs, Steve Dowden, Dwayne Hostetter, Sandy May and Eric Moody. Matt Miller was absent. President Dowden called the meeting to order at approximately 7:15 p.m. The following order of business was transacted with the President presiding:

1. Recognitions. Mrs. Royal recognized choral students for recent and upcoming competitions. She also recognized the ISTEP Success Committee for their work in improving student achievement and teacher Ian Ashland for receiving a grant recently. Mrs. Royal wished the girl's basketball team good luck in the Sectional. She recognized BPA members for a recent competition. Mr. Sichting recognized Mr. Dean and his staff for their hard work during some difficult situations last week concerning an individual who tried to gain access to the building in order to make connections with a Bloomfield female student. He thanked the Bloomfield Police Department for taking a situation that was difficult at first and turning it into a successful one. Mr. Sichting also reiterated that the individual never gained access to the school facilities and because of that, he praised all Bloomfield staff as he said their actions helped keep our students safe.

2. Approval of Minutes. The Board had been provided with minutes of a regular school board meeting held on December 27, 2012, along with a special session school board meeting held on January 3, 2013, which had been prepared by corporation recording secretary Kelli Usrey. President Dowden asked for a motion to approve the proposed minutes for the December regular meeting. Dwayne Hostetter moved to approve the minutes of the December 27, 2012 regular board meeting beginning with the sentence: "The Board of School Trustees of the Bloomfield School District, of Greene County, Indiana, met in regular session..." and ending with the sentence: "The (December 27th) meeting was adjourned by a 5-0 vote.". John Combs seconded the motion, which passed by a 4-0-2 vote. Steve Dowden and Sandy May abstained because they were not in attendance at the meeting being voted on. Next, President Dowden asked for a motion to approve the special meeting minutes held on January 3, 2013. Bill Bond moved to approve the minutes of the January 3, 2013 special board meeting beginning with the sentence: "On January 3, 2013 the Board of School Trustees of the Bloomfield School District, of Greene County, Indiana held a special reorganization meeting..." and ending with the sentence: "...The (January 3rd special) meeting was then adjourned by a 6-0 vote. Sandy May seconded the motion, which passed by a 5-0-1 vote. Eric Moody abstained from the vote due to his absence at the January 3rd meeting.

3. Treasurer's Report. The Board had been provided with the Treasurer's Report, prepared by corporation treasurer Sue Pritts. Bill Bond made a motion to approve the December 21, 2012 claims listing beginning with voucher number 1000 to Bloomfield State Bank and ending with voucher number 79 to Vision Service Plan and also the December 31, 2012 appropriation report beginning with: Fund 0100 through Fund 7965. Eric Moody seconded the motion, which passed by a 6-0 vote.

4. DOE SA 542 Report for January 2013. Bloomfield School District received the monthly Basic Grant payment from the Indiana Department of Education on January 15, 2013. The

Basic Grant consists of tuition support, Academic Honors Grant, Special Education Grant, Vocational

Education Grant and the Prime Time Grant. Bloomfield School District received $471,632.89 in the

January Basic Grant payment. The January Basic Grant payment includes the Special Education Grant which is funded at the December 1, 2011 Special Education Average Daily Membership (ADM) level. The February 2013 Basic Grant will include an adjustment due to a decline in Special Education Average Daily Membership (ADM) from December 1, 2011 to December 1, 2012. It is estimated the adjustment will result in a loss of funding equivalent to $5,210.54 per month in 2013. As a result of the loss of Special Education ADM, enrollment of General Education students, and loss of Small School and Rural School grants, the 2013 Bloomfield School District funding level will be $5,678,336. The 2013 Bloomfield School District funding level was $6,003,664. The 2013 funding level is estimated to be $325,328 less than the 2012 funding level. Since the 2009 budget year, Bloomfield School District is estimated to have lost $943,212 in funding. This equates to a 13% decrease in funding. During the same time period, the enrollment loss is only 3%.

5. December 2012 Property Tax Settlement. Bloomfield School District received the December settlement for Property Tax levies on December 29, 2012 from the Greene County Auditor's office. Below is a table illustrating the property tax payment per fund:

Fund June 2012 Payment December 2012 Payment Total 2012

Receipts 2012 Levy Percentage of Levy Received

School Bus Replacement $62,953.69 $44,844.32 $107,798.01 $111,608 96%

Retirement/Sev.

Bond Debt Service

$123,405.92 $87,906.74 $211,312.66 $218,781 96%

Capital Projects $195,219.00 $139,061.93 $334,280.93 $346,096 96%

Debt Service $411,700.50 $293,269.93 $704,970.43 $729,888 96%

Transportation $306,951.38 $218,653.16 $525,604.54 $544,182 96%

Total $1,100,230.49 $783,736.08 $1,883,966.57 $1,950,555 96%

***-It is estimated the 2012 Circuit Breaker will reduce the December 2012 Property Tax settlement by $27,393.26.

The total 2012 collection was $66,588.43 short of the certified levy. It appears, however, increases in Excise Tax and Commercial Vehicle Tax collections helped to ease the deficit in Property Tax collections. The Excise Tax, Commercial Vehicle Tax, and Financial Institutions Tax were estimated to be $259,379 on the 2012 1782 notice. The 2012 actual Excise Tax, Commercial Vehicle Tax, and Financial Institutions tax receipts were $295,896.02, As a result, an excess of $34,317.02 was collected in Excise Tax, Commercial Vehicle Tax, and Financial Institutions tax receipts. The 2012 Property Tax deficit was adjusted due to the $27,393.26 circuit breaker loss. This resulted in a 2012 Property Tax collection deficit of $39,195.17. As a result, the 2012 tax collections deficit in reality was only $4,878.15. (See Attached)

6. December 2012 Excise Tax Settlement. Bloomfield School District received the December settlement for Excise Tax for the 2012 budget on Friday, December 28, 2012. The table below illustrates the Excise Tax revenue received per fund:

Fund 2012 June

Settlement 2012 December Settlement Total

2012

Excise

Tax 2010 Excise Tax

Total 2011 Excise Tax Total Percentage of 2011 Total

School Bus Replacement $8,348.38 $6,945.47 $15,293.85 $7,686.16 $15,185.37 101%

Retirement/Sev.

Bond Debt Service

$16,365.07 $13,614.96 $29,980.03 $27,535.64 $24,634 121%

Capital Projects $25,888.33 $21,537.85 $47,426.18 $51,197.28 $44,190.99 107%

Debt Service $54,596.31 $45,421.51 $100,017.82 $98,409.15 $84,839.39 117%

Transportation $40,705.35 $33,864.90 $74,570.25 $70,949.18 $61,621.87 121%

Total $145,903.44 $121,384.69 $267,288.13 $255,777.41 $230,471.62 115%

**2012 Excise Tax Collections exceeded 2011 receipts in every fund

7. Board Accepts Report of Transfer of Appropriations for 2012 Budget. It was recommended the Board of School Trustees accept the attached report from the Bloomfield School District's Treasurer showing transfers within and among both minor and major categories in all funds in order to allow for expenditures to close out the 2012 budget. (See Attached)

8. Purchase of Mini-Bus Approved. Superintendent Sichting explained that the District advertised to purchase three additional buses in the 2013 Bloomfield School District Budget due to the uncertainty of the results of contracted transportation bids. The budget was advertised in September 2012 and contracted bus bidding was not completed until November 2012. Bloomfield School District is in need of a fifteen (15) passenger handicapped accessible bus due to mechanical problems with the existing 2002 model. Due to the 2002 model not being twelve (12) years old, the advertised fifteen (15) passenger mini-bus was removed from the 2013 Bloomfield School District budget. However, the 2013 Bloomfield School District Bus Replacement appropriation will substantiate the purchase of the fifteen (15) passenger mini-bus due to not having to purchase additional sixty-six (66) passenger buses.

Bloomfield School District utilized bus bids conducted through the Central Indiana Educational Service Center. Bids were solicited from three vendors. One vendor did not match the bid specifications. Midwest Transit bid a twelve (12) passenger mini-bus instead of a fifteen (15) passenger mini-bus. As a result, this bid was not considered. Two vendors provided bids that met the advertised specification for a fifteen (15) passenger mini-bus. The vendors and bid amounts were:

• MacAllister Bus Sales and Leasing-$50,870

• Kerlin's Bus Sales and Leasing-$50,729

Superintendent Sichting recommended the Board approve the purchase of a fifteen (15) passenger handicapped accessible mini-bus from Kerlin Bus Sales and Leasing for $50,729.

9. Certified Budget Order Information. Superintendent Sichting provided board members with information on the Certified Budget Order received for the District. Bloomfield School District received the 1782 Notice from the Indiana Department of Education on Friday, January 11, 2013. As per the 1782 Notice for the 2013 Budget, Bloomfield School District had ten (10) days to respond. Bloomfield School District filed a request for a change in the 1782 Notice for the 2013 budget on Tuesday, January 15, 2013. The changes involved the reduction of spending amounts between July 1, 2012 and December 31, 2012 on the 1782 Notice. The Bloomfield School District Board of School Trustees had authorized Superintendent Dan Sichting or Treasurer Sue Pritts to make changes in a resolution approved at the Bloomfield School District Board of School Trustees meeting on October 25, 2012. The Department of Local Government Finance reissued a revised 1782 Notice on Friday, January 18, 2013. A comparison of the 2013 Certified Budget Order with the 2012 Budget Order is listed below:

Bloomfield School District's 2013 budget was approved at the following appropriation levels:

General Fund-$7,092,336

Debt Service-$836,029

School Pension Debt-$229,143

Capital Projects-$956,480

Transportation-$837,460

Bus Replacement-$190,000

A comparison of the 2013 fund levies with fund levies from previous budgets are listed below:

SIX YEAR HISTORY OF CERTIFIED LEVY

Fund Budget Yr. 2008 Budget Yr.

2009 Budget Yr. 2010 Budget

Yr. 2011 Budget

Yr. 2012 Budget

Yr. 2013

General 1,407,245 XXXX XXXX XXXX XXXX XXXX

Debt Service 926,853 926,953 712,876 $712,856 $729,888 $761,016

Capital Projects 472,653 260,070 370,873 $371,387 $346,996 $535,089

Transportation 463,923 346,921 513,956 $517,878 $544,182 $559,254

Sch. Bus Replacement 65,084 19,856 55,679 $144,428 $111,608 $102,415

Special Ed. Preschool 3,770 XXXXX XXXXX XXXXX XXXX XXXX

Retirement/Pension Bond Debt Service 199,816 199,694 199,396 $206,498 $218,781 $226,310

Total 3,539,344 1,753,494 1,852,780 1,953,047 $1,950,555 $2,184,084

The 2013 levy increased by $233,529 from the 2012 levy. The increase was in a large part due to an increase in the Debt Service, Transportation, Capital Projects, and Retirement/Pension Bond Debt Service. A 2012 law passed by the Indiana General Assembly allowed Bloomfield School District to only neutralize a portion of Retirement/Severance Pension Bonds for 2013. This was the leading contributor to the increase in the levy.

Bloomfield School District's Assessed Valuation increased from $184,781,872 in 2012 to $191,788,234 in 2013. As a result, of the Assessed Valuation of Bloomfield School District, the overall tax rate for Bloomfield School District only increased by $0.0832 from 2012. The overall Bloomfield School District tax rate in 2012 was $1.0556. The overall Bloomfield School District tax rate in 2013 is $1.1388. Bloomfield School District taxpayers are paying $0.0832 more in 2013.

10. Cafeteria I Employee Resigns. Superintendent Sichting explained that Cafeteria I worker, Mrs. Joyce Carmichael, after accepting a job offer in the health care industry, had submitted her letter of resignation from her cafeteria position. Mr. Sichting recommended acceptance of Mrs. Carmichael's resignation. (See Attached) Eric Moody moved to accept the resignation. Dwayne Hostetter seconded the motion, which passed by 6-0 vote. Mr. Sichting wished Mrs. Carmichael the best of luck in her new position.

11. Board Accepts Jr/Sr High School Teacher Retirement Resignation. It was recommended the Board accept the retirement resignation of Bloomfield School District Jr/Sr High School teacher Mrs. Sharon Sparks, effective on or about February 15, 2013. (See Attached) Mr. Sichting said Mrs. Sparks had been employed in the District for twenty-three years and thanked her for her years of service. Dwayne Hostetter moved to accept the resignation. Bill Bond seconded the motion, which passed by 6-0 vote.

12. SeaPerch Sponsor Resigns. Superintendent Sichting explained that Mrs. Joanna Fish had submitted her letter of resignation as the SeaPerch sponsor so that she could be recommended as the co-sponsor of that group along with a jr/sr high school teacher. He recommended acceptance. (See Attached) Bill Bond moved to accept the resignation. John Combs seconded the motion, which passed by 6-0 vote.

13. Resignation of Science Bowl Sponsor Accepted. Mrs. Joanna Fish had been approved as Bloomfield Elementary School Science Bowl sponsor on November 29, 2012 and was submitting her resignation effective January 10, 2013. Mr. Sichting explained that it was decided to not have a Science Bowl this year. (See Attached) Dwayne Hostetter moved to accept the resignation. Eric Moody seconded the motion, which passed by 6-0 vote.

14. ECA Recommendations Approved for 2012-2013. It was recommended the Board approve a list of ECA recommendations for the 2012-2013 school year:

• Todd Deaton-Girl's Junior Varsity Softball Coach

• Joanna Fish-SeaPerch, Co-Sponsor

• Kevin Gott-Girl's Assistant Varsity Softball Coach

• Darren King-Girl's Softball Volunteer Assistant Coach

• Bill McIntosh-Girl's Softball Volunteer Assistant Coach

• Billy Spelts-Girl's Softball Volunteer Assistant Coach

Sandy May made a motion to approve the list as provided. Bill Bond seconded the motion, which passed by a 6-0 vote.

15. Long-Term Substitute Teacher Hired at Bloomfield Elementary. Mr. Sichting explained that an elementary Title I teacher was on sick leave and Mrs. Vandeventer was recommending hiring Mr. Eric Mishler to serve as a long-term substitute teacher in that teacher's absence from on or about January 17, 2013 through on or about February 15, 2013. (See Attached) Mr. Sichting said Mr. Mishler was a licensed teacher and would be placed on a temporary teacher's contract and be paid from the Title I grant. The Superintendent recommended approval. Dwayne Hostetter moved to approve the recommendation. Bill Bond seconded the motion, which passed by a 6-0 vote.

16. NJROTC Field Trip Approved to Virginia Beach, Virginia. It was recommended the Board approve an overnight and out-of-state field trip for Bloomfield Jr/Sr High School NJROTC unit to visit multiple military bases, ships, historical areas, museums, and theme parks from March 23, 2013 through March 31, 2013. (See Attached) Dwayne Hostetter moved to approve the field trip as requested. Eric Moody seconded the motion, which passed by a 6-0 vote.

17. Board Policy, New, 2nd Reading and Adoption. The following board policy was presented to Bloomfield School District Board of School Trustees for 2nd Reading and Adoption. (See Attached):

• 5464, Early Graduation, New

Eric Moody made a motion to approve the policy as presented. John Combs seconded the motion, which passed by a 6-0 vote.

18. Non-Resident Student Application Approved for the 2012-2013 School Year. It was recommended the Board approve one non-resident student application for Bloomfield Jr/Sr High School for the 2012-2013 school year. (See Attached) Bill Bond moved to approve the recommendation. Sandy May seconded the motion, which passed by a 6-0 vote.

19. 2013-2014 Bloomfield School District Calendar Approved. Superintendent Sichting presented board members with a proposed calendar for the 2013-2014 school year and recommended approval. (See Attached) He explained that the Bloomfield Teacher's Association had been included in discussions and in the final draft of the calendar as presented. Dwayne Hostetter moved to approve the calendar as presented. Sandy May seconded the motion, which passed by a 6-0 vote.

20. Class Sizes Outside of Limits of Board Policy #2705 Receives Board Approval. It was recommended the Board approve a list of class sizes for the second semester of the 2012-2013 school year at Bloomfield Jr/Sr High School. (See Attached) Dwayne Hostetter moved to approve the recommendation. John Combs seconded the motion, which passed by a 6-0 vote.

21. Bloomfield School District Food Service Inspection. Superintendent Sichting provided board members with copies of a recent inspection report of the Bloomfield Elementary and Bloomfield Jr/Sr High School cafeterias that was performed by the Greene County Health Department on December 20, 2012. (See Attached) Mr. Sichting said there were no violations noted during the inspection. He applauded Mrs. McIntosh and her cafeteria staff for an excellent job.

22. Excellence in Teaching Performance Grant. Former Superintendent of Public Instruction Tony Bennett announced on Friday, January 11, 2013 that forty (40) school districts in Indiana would be recommended to the Indiana General Assembly's Budget Committee to receive an award from the 2013 Excellence in Teaching Performance Grant. Bloomfield School District was recommended by Dr. Bennett to receive an allocation of $117,000 from the 2013 Excellence in Teaching Performance Grants. (See Attached) The 2013 Excellence in Teaching Performance Grant allocation would be awarded to staff in August 2014 based on 2013-2014 results.

23. HB 1260 Response. Indiana House Enrolled Act 1260 was passed in 2011. The legislation set up a maximum cap for school corporations in terms of contributions toward employee health insurance premiums. The maximum cap was set at 112% of the state's contribution to employee health insurance premiums. A reporting mechanism was also established in the legislation. School corporations must report to the Indiana State Personnel Department by December 31st annually the school district's contributions to employee health premiums. On January 3, 2013, Bloomfield School District received an email from the Indiana State Personnel Department indicating the district's contributions to employee health premiums were 123% of the state's contributions to employee health premiums. Bloomfield School District was given to the close of business on February 14, 2013 to respond to the letter indicating our non-compliance with HB 1260. (See Attached)

24. Special Education Determinations for Federal Fiscal Year 2010 (School Year 2010-2011). Bloomfield School District received a letter of determination from the Indiana Department of Education on December 31, 2012 concerning determination of performance for Bloomfield School District in regards to implementing the requirements and purposes of the Individuals with Disabilities Act for federal fiscal year 2010 (School Year 2010-2011). The Indiana Department of Education determined Bloomfield School District met the requirements as outlined in the Individuals with Disabilities Act. (See Attached) Mr. Sichting applauded the special education staff for their efforts for getting on track with holding case conferences within the legal time frame.

25. Affordable Care Act. Superintendent Dan Sichting attended a Southern Indiana Educational Service Center meeting on Wednesday, January 9, 2013. One of the topics on the agenda was the impact of the Affordable Care Federal legislation on schools. (See Attached) Public schools must become compliant with the Affordable Care legislation by the date of their insurance renewal in 2014. The rules and regulations for the Affordable Care legislation are still being developed. Below are some basic principles for schools to become compliant:

• Any public school corporation employing more than fifty (50) employees must comply. (BSD has 112 employees)

• All employees working more than thirty hours are considered full-time equivalent and must be offered coverage

• The employees contribution to the health plan cannot exceed 9.5% of the employee's W-2 wages

• Failure to provide "affordable" coverage will result in a fine. The fine is the lesser of $3,000 per applicable employee or $2,000 times every full-time employee minus the first 30 employees

• All employer health plans are subject to a two-prong test. The first part of the test is affordability. Employee contributions cannot exceed 9.5% of employee's current W-2 wages or 9.5% of the minimum federal poverty level of $11,125. The plan is also subject to a minimum value test. The plan must have 60^ minimum actuarial value. This is calculated on the plan payments for a standard population and charges minus individual share of premiums, co-insurance, and co-pays.

26. Bloomfield Jr/Sr High School Remediation Program Presentation. David Dean gave a presentation to board members providing them with information concerning a new remediation program being conducted at Bloomfield Jr/Sr High School.

27. Acuity B Window and Preparations for ISTEP+ Testing. English/Language Arts and math teachers in Bloomfield School District completed the Acuity B testing window in December. The Acuity B window tested student mastery of academic standards. The Acuity B window contains 67% of current grade level academic standards and 33% of previous grade level academic standards. Teachers at Bloomfield School District had been provided a rainbow chart highlighting the important academic standards for the spring ISTEP+ test. Teachers are using ten (10) minute mini-lessons to address weaknesses in student's mastery of previous grade level standards. The Acuity C window closes at the end of January. The Acuity C window measures student mastery of 100% current grade level standards. Teachers are provided an ISTEP+ countdown calendar to begin to hone instruction on the power academic standards for the current grade level. Teachers will concentrate on student mastery of current grade level standards from February 1st to the beginning of the ISTEP+ testing window on Monday, March 4, 2013. Third grade teachers are also concentrating on the IREAD3 test to be administered on March 18th through March 20th. After the start of the ISTEP+ Applied Skills testing window, teachers will continue to hone student mastery of current grade level academic standards up to the start of the 2013 ISTEP+ multiple choice testing window that will begin on Monday, April 29, 2013. (See Attached)

28. School Safety Presentation. At the request of board member Steve Dowden after the tragedy at Sandy Hook Elementary School in December, Superintendent Sichting gave board members information concerning School Safety at Bloomfield Schools. He said after an incident that happened the week before this board meeting when an individual tried to gain entrance to Bloomfield School's building to make contact with a female student he felt it was a good time to let parents and patrons aware of what is being done to protect Bloomfield students. Mr. Sichting said there were only two doors not locked during the school day and that he and Allen Toon had met with an architect to come up with a plan to place security on those two entrances. Mr. Sichting also shared that early during the summer of 2012 Allen Toon began installing new door locks on classroom doors so they can be locked from the inside. The Superintendent stated that Bloomfield Police, Sheriff's Department, and Bloomfield Fire Department met with school administration recently to review the School Safety Plan. He also announced that within the next two weeks the Bloomfield Police Department along with other Police agencies would be conducting an armed intruder drill in the Bloomfield Elementary building. Mr. Sichting reiterated that the individual who recently tried to gain access to the building never made it inside. He also wanted the board to know that there were already security procedures in place before the Sandy Hook Elementary School shooting and before the recent episode at Bloomfield School. He said the administration is continuously doing different things with school safety. Mr. Sichting said one thing working in favor of a good outcome should security be breached at Bloomfield Schools is the close proximity of the building to the Police Department and other law enforcement.

29. Adjournment. There being no further business Eric Moody moved to adjourn. John Combs seconded the motion. The meeting was then adjourned by a 6-0 vote.

BLOOMFIELD SCHOOL DISTRICT – BOARD OF SCHOOL TRUSTEES

_______________________________ _______________________________

President Member

________________________________ ________________________________

Vice-President Member

________________________________ ________________________________

Member Member

________________________________ ________________________________

Attest: Secretary Superintendent of Schools

Min13-1.doc

MINUTES REGULAR MEETING OF SCHOOL BOARD

OF BLOOMFIELD SCHOOL DISTRICT

January 31, 2013

The Board of School Trustees of the Bloomfield School District, of Greene County, Indiana, met in regular session on January 31, 2013, in the jr/sr high school conference room in Bloomfield Junior/Senior High School, 501 West Spring Street, Bloomfield, Indiana. The following school board members were present: Bill Bond, John Combs, Steve Dowden, Dwayne Hostetter, Sandy May and Eric Moody. Matt Miller was absent. President Dowden called the meeting to order at approximately 7:15 p.m. The following order of business was transacted with the President presiding:

1. Recognitions. Mrs. Royal recognized choral students for recent and upcoming competitions. She also recognized the ISTEP Success Committee for their work in improving student achievement and teacher Ian Ashland for receiving a grant recently. Mrs. Royal wished the girl's basketball team good luck in the Sectional. She recognized BPA members for a recent competition. Mr. Sichting recognized Mr. Dean and his staff for their hard work during some difficult situations last week concerning an individual who tried to gain access to the building in order to make connections with a Bloomfield female student. He thanked the Bloomfield Police Department for taking a situation that was difficult at first and turning it into a successful one. Mr. Sichting also reiterated that the individual never gained access to the school facilities and because of that, he praised all Bloomfield staff as he said their actions helped keep our students safe.

2. Approval of Minutes. The Board had been provided with minutes of a regular school board meeting held on December 27, 2012, along with a special session school board meeting held on January 3, 2013, which had been prepared by corporation recording secretary Kelli Usrey. President Dowden asked for a motion to approve the proposed minutes for the December regular meeting. Dwayne Hostetter moved to approve the minutes of the December 27, 2012 regular board meeting beginning with the sentence: "The Board of School Trustees of the Bloomfield School District, of Greene County, Indiana, met in regular session..." and ending with the sentence: "The (December 27th) meeting was adjourned by a 5-0 vote.". John Combs seconded the motion, which passed by a 4-0-2 vote. Steve Dowden and Sandy May abstained because they were not in attendance at the meeting being voted on. Next, President Dowden asked for a motion to approve the special meeting minutes held on January 3, 2013. Bill Bond moved to approve the minutes of the January 3, 2013 special board meeting beginning with the sentence: "On January 3, 2013 the Board of School Trustees of the Bloomfield School District, of Greene County, Indiana held a special reorganization meeting..." and ending with the sentence: "...The (January 3rd special) meeting was then adjourned by a 6-0 vote. Sandy May seconded the motion, which passed by a 5-0-1 vote. Eric Moody abstained from the vote due to his absence at the January 3rd meeting.

3. Treasurer's Report. The Board had been provided with the Treasurer's Report, prepared by corporation treasurer Sue Pritts. Bill Bond made a motion to approve the December 21, 2012 claims listing beginning with voucher number 1000 to Bloomfield State Bank and ending with voucher number 79 to Vision Service Plan and also the December 31, 2012 appropriation report beginning with: Fund 0100 through Fund 7965. Eric Moody seconded the motion, which passed by a 6-0 vote.

4. DOE SA 542 Report for January 2013. Bloomfield School District received the monthly Basic Grant payment from the Indiana Department of Education on January 15, 2013. The

Basic Grant consists of tuition support, Academic Honors Grant, Special Education Grant, Vocational

Education Grant and the Prime Time Grant. Bloomfield School District received $471,632.89 in the

January Basic Grant payment. The January Basic Grant payment includes the Special Education Grant which is funded at the December 1, 2011 Special Education Average Daily Membership (ADM) level. The February 2013 Basic Grant will include an adjustment due to a decline in Special Education Average Daily Membership (ADM) from December 1, 2011 to December 1, 2012. It is estimated the adjustment will result in a loss of funding equivalent to $5,210.54 per month in 2013. As a result of the loss of Special Education ADM, enrollment of General Education students, and loss of Small School and Rural School grants, the 2013 Bloomfield School District funding level will be $5,678,336. The 2013 Bloomfield School District funding level was $6,003,664. The 2013 funding level is estimated to be $325,328 less than the 2012 funding level. Since the 2009 budget year, Bloomfield School District is estimated to have lost $943,212 in funding. This equates to a 13% decrease in funding. During the same time period, the enrollment loss is only 3%.

5. December 2012 Property Tax Settlement. Bloomfield School District received the December settlement for Property Tax levies on December 29, 2012 from the Greene County Auditor's office. Below is a table illustrating the property tax payment per fund:

Fund June 2012 Payment December 2012 Payment Total 2012

Receipts 2012 Levy Percentage of Levy Received

School Bus Replacement $62,953.69 $44,844.32 $107,798.01 $111,608 96%

Retirement/Sev.

Bond Debt Service

$123,405.92 $87,906.74 $211,312.66 $218,781 96%

Capital Projects $195,219.00 $139,061.93 $334,280.93 $346,096 96%

Debt Service $411,700.50 $293,269.93 $704,970.43 $729,888 96%

Transportation $306,951.38 $218,653.16 $525,604.54 $544,182 96%

Total $1,100,230.49 $783,736.08 $1,883,966.57 $1,950,555 96%

***-It is estimated the 2012 Circuit Breaker will reduce the December 2012 Property Tax settlement by $27,393.26.

The total 2012 collection was $66,588.43 short of the certified levy. It appears, however, increases in Excise Tax and Commercial Vehicle Tax collections helped to ease the deficit in Property Tax collections. The Excise Tax, Commercial Vehicle Tax, and Financial Institutions Tax were estimated to be $259,379 on the 2012 1782 notice. The 2012 actual Excise Tax, Commercial Vehicle Tax, and Financial Institutions tax receipts were $295,896.02, As a result, an excess of $34,317.02 was collected in Excise Tax, Commercial Vehicle Tax, and Financial Institutions tax receipts. The 2012 Property Tax deficit was adjusted due to the $27,393.26 circuit breaker loss. This resulted in a 2012 Property Tax collection deficit of $39,195.17. As a result, the 2012 tax collections deficit in reality was only $4,878.15. (See Attached)

6. December 2012 Excise Tax Settlement. Bloomfield School District received the December settlement for Excise Tax for the 2012 budget on Friday, December 28, 2012. The table below illustrates the Excise Tax revenue received per fund:

Fund 2012 June

Settlement 2012 December Settlement Total

2012

Excise

Tax 2010 Excise Tax

Total 2011 Excise Tax Total Percentage of 2011 Total

School Bus Replacement $8,348.38 $6,945.47 $15,293.85 $7,686.16 $15,185.37 101%

Retirement/Sev.

Bond Debt Service

$16,365.07 $13,614.96 $29,980.03 $27,535.64 $24,634 121%

Capital Projects $25,888.33 $21,537.85 $47,426.18 $51,197.28 $44,190.99 107%

Debt Service $54,596.31 $45,421.51 $100,017.82 $98,409.15 $84,839.39 117%

Transportation $40,705.35 $33,864.90 $74,570.25 $70,949.18 $61,621.87 121%

Total $145,903.44 $121,384.69 $267,288.13 $255,777.41 $230,471.62 115%

**2012 Excise Tax Collections exceeded 2011 receipts in every fund

7. Board Accepts Report of Transfer of Appropriations for 2012 Budget. It was recommended the Board of School Trustees accept the attached report from the Bloomfield School District's Treasurer showing transfers within and among both minor and major categories in all funds in order to allow for expenditures to close out the 2012 budget. (See Attached)

8. Purchase of Mini-Bus Approved. Superintendent Sichting explained that the District advertised to purchase three additional buses in the 2013 Bloomfield School District Budget due to the uncertainty of the results of contracted transportation bids. The budget was advertised in September 2012 and contracted bus bidding was not completed until November 2012. Bloomfield School District is in need of a fifteen (15) passenger handicapped accessible bus due to mechanical problems with the existing 2002 model. Due to the 2002 model not being twelve (12) years old, the advertised fifteen (15) passenger mini-bus was removed from the 2013 Bloomfield School District budget. However, the 2013 Bloomfield School District Bus Replacement appropriation will substantiate the purchase of the fifteen (15) passenger mini-bus due to not having to purchase additional sixty-six (66) passenger buses.

Bloomfield School District utilized bus bids conducted through the Central Indiana Educational Service Center. Bids were solicited from three vendors. One vendor did not match the bid specifications. Midwest Transit bid a twelve (12) passenger mini-bus instead of a fifteen (15) passenger mini-bus. As a result, this bid was not considered. Two vendors provided bids that met the advertised specification for a fifteen (15) passenger mini-bus. The vendors and bid amounts were:

• MacAllister Bus Sales and Leasing-$50,870

• Kerlin's Bus Sales and Leasing-$50,729

Superintendent Sichting recommended the Board approve the purchase of a fifteen (15) passenger handicapped accessible mini-bus from Kerlin Bus Sales and Leasing for $50,729.

9. Certified Budget Order Information. Superintendent Sichting provided board members with information on the Certified Budget Order received for the District. Bloomfield School District received the 1782 Notice from the Indiana Department of Education on Friday, January 11, 2013. As per the 1782 Notice for the 2013 Budget, Bloomfield School District had ten (10) days to respond. Bloomfield School District filed a request for a change in the 1782 Notice for the 2013 budget on Tuesday, January 15, 2013. The changes involved the reduction of spending amounts between July 1, 2012 and December 31, 2012 on the 1782 Notice. The Bloomfield School District Board of School Trustees had authorized Superintendent Dan Sichting or Treasurer Sue Pritts to make changes in a resolution approved at the Bloomfield School District Board of School Trustees meeting on October 25, 2012. The Department of Local Government Finance reissued a revised 1782 Notice on Friday, January 18, 2013. A comparison of the 2013 Certified Budget Order with the 2012 Budget Order is listed below:

Bloomfield School District's 2013 budget was approved at the following appropriation levels:

General Fund-$7,092,336

Debt Service-$836,029

School Pension Debt-$229,143

Capital Projects-$956,480

Transportation-$837,460

Bus Replacement-$190,000

A comparison of the 2013 fund levies with fund levies from previous budgets are listed below:

SIX YEAR HISTORY OF CERTIFIED LEVY

Fund Budget Yr. 2008 Budget Yr.

2009 Budget Yr. 2010 Budget

Yr. 2011 Budget

Yr. 2012 Budget

Yr. 2013

General 1,407,245 XXXX XXXX XXXX XXXX XXXX

Debt Service 926,853 926,953 712,876 $712,856 $729,888 $761,016

Capital Projects 472,653 260,070 370,873 $371,387 $346,996 $535,089

Transportation 463,923 346,921 513,956 $517,878 $544,182 $559,254

Sch. Bus Replacement 65,084 19,856 55,679 $144,428 $111,608 $102,415

Special Ed. Preschool 3,770 XXXXX XXXXX XXXXX XXXX XXXX

Retirement/Pension Bond Debt Service 199,816 199,694 199,396 $206,498 $218,781 $226,310

Total 3,539,344 1,753,494 1,852,780 1,953,047 $1,950,555 $2,184,084

The 2013 levy increased by $233,529 from the 2012 levy. The increase was in a large part due to an increase in the Debt Service, Transportation, Capital Projects, and Retirement/Pension Bond Debt Service. A 2012 law passed by the Indiana General Assembly allowed Bloomfield School District to only neutralize a portion of Retirement/Severance Pension Bonds for 2013. This was the leading contributor to the increase in the levy.

Bloomfield School District's Assessed Valuation increased from $184,781,872 in 2012 to $191,788,234 in 2013. As a result, of the Assessed Valuation of Bloomfield School District, the overall tax rate for Bloomfield School District only increased by $0.0832 from 2012. The overall Bloomfield School District tax rate in 2012 was $1.0556. The overall Bloomfield School District tax rate in 2013 is $1.1388. Bloomfield School District taxpayers are paying $0.0832 more in 2013.

10. Cafeteria I Employee Resigns. Superintendent Sichting explained that Cafeteria I worker, Mrs. Joyce Carmichael, after accepting a job offer in the health care industry, had submitted her letter of resignation from her cafeteria position. Mr. Sichting recommended acceptance of Mrs. Carmichael's resignation. (See Attached) Eric Moody moved to accept the resignation. Dwayne Hostetter seconded the motion, which passed by 6-0 vote. Mr. Sichting wished Mrs. Carmichael the best of luck in her new position.

11. Board Accepts Jr/Sr High School Teacher Retirement Resignation. It was recommended the Board accept the retirement resignation of Bloomfield School District Jr/Sr High School teacher Mrs. Sharon Sparks, effective on or about February 15, 2013. (See Attached) Mr. Sichting said Mrs. Sparks had been employed in the District for twenty-three years and thanked her for her years of service. Dwayne Hostetter moved to accept the resignation. Bill Bond seconded the motion, which passed by 6-0 vote.

12. SeaPerch Sponsor Resigns. Superintendent Sichting explained that Mrs. Joanna Fish had submitted her letter of resignation as the SeaPerch sponsor so that she could be recommended as the co-sponsor of that group along with a jr/sr high school teacher. He recommended acceptance. (See Attached) Bill Bond moved to accept the resignation. John Combs seconded the motion, which passed by 6-0 vote.

13. Resignation of Science Bowl Sponsor Accepted. Mrs. Joanna Fish had been approved as Bloomfield Elementary School Science Bowl sponsor on November 29, 2012 and was submitting her resignation effective January 10, 2013. Mr. Sichting explained that it was decided to not have a Science Bowl this year. (See Attached) Dwayne Hostetter moved to accept the resignation. Eric Moody seconded the motion, which passed by 6-0 vote.

14. ECA Recommendations Approved for 2012-2013. It was recommended the Board approve a list of ECA recommendations for the 2012-2013 school year:

• Todd Deaton-Girl's Junior Varsity Softball Coach

• Joanna Fish-SeaPerch, Co-Sponsor

• Kevin Gott-Girl's Assistant Varsity Softball Coach

• Darren King-Girl's Softball Volunteer Assistant Coach

• Bill McIntosh-Girl's Softball Volunteer Assistant Coach

• Billy Spelts-Girl's Softball Volunteer Assistant Coach

Sandy May made a motion to approve the list as provided. Bill Bond seconded the motion, which passed by a 6-0 vote.

15. Long-Term Substitute Teacher Hired at Bloomfield Elementary. Mr. Sichting explained that an elementary Title I teacher was on sick leave and Mrs. Vandeventer was recommending hiring Mr. Eric Mishler to serve as a long-term substitute teacher in that teacher's absence from on or about January 17, 2013 through on or about February 15, 2013. (See Attached) Mr. Sichting said Mr. Mishler was a licensed teacher and would be placed on a temporary teacher's contract and be paid from the Title I grant. The Superintendent recommended approval. Dwayne Hostetter moved to approve the recommendation. Bill Bond seconded the motion, which passed by a 6-0 vote.

16. NJROTC Field Trip Approved to Virginia Beach, Virginia. It was recommended the Board approve an overnight and out-of-state field trip for Bloomfield Jr/Sr High School NJROTC unit to visit multiple military bases, ships, historical areas, museums, and theme parks from March 23, 2013 through March 31, 2013. (See Attached) Dwayne Hostetter moved to approve the field trip as requested. Eric Moody seconded the motion, which passed by a 6-0 vote.

17. Board Policy, New, 2nd Reading and Adoption. The following board policy was presented to Bloomfield School District Board of School Trustees for 2nd Reading and Adoption. (See Attached):

• 5464, Early Graduation, New

Eric Moody made a motion to approve the policy as presented. John Combs seconded the motion, which passed by a 6-0 vote.

18. Non-Resident Student Application Approved for the 2012-2013 School Year. It was recommended the Board approve one non-resident student application for Bloomfield Jr/Sr High School for the 2012-2013 school year. (See Attached) Bill Bond moved to approve the recommendation. Sandy May seconded the motion, which passed by a 6-0 vote.

19. 2013-2014 Bloomfield School District Calendar Approved. Superintendent Sichting presented board members with a proposed calendar for the 2013-2014 school year and recommended approval. (See Attached) He explained that the Bloomfield Teacher's Association had been included in discussions and in the final draft of the calendar as presented. Dwayne Hostetter moved to approve the calendar as presented. Sandy May seconded the motion, which passed by a 6-0 vote.

20. Class Sizes Outside of Limits of Board Policy #2705 Receives Board Approval. It was recommended the Board approve a list of class sizes for the second semester of the 2012-2013 school year at Bloomfield Jr/Sr High School. (See Attached) Dwayne Hostetter moved to approve the recommendation. John Combs seconded the motion, which passed by a 6-0 vote.

21. Bloomfield School District Food Service Inspection. Superintendent Sichting provided board members with copies of a recent inspection report of the Bloomfield Elementary and Bloomfield Jr/Sr High School cafeterias that was performed by the Greene County Health Department on December 20, 2012. (See Attached) Mr. Sichting said there were no violations noted during the inspection. He applauded Mrs. McIntosh and her cafeteria staff for an excellent job.

22. Excellence in Teaching Performance Grant. Former Superintendent of Public Instruction Tony Bennett announced on Friday, January 11, 2013 that forty (40) school districts in Indiana would be recommended to the Indiana General Assembly's Budget Committee to receive an award from the 2013 Excellence in Teaching Performance Grant. Bloomfield School District was recommended by Dr. Bennett to receive an allocation of $117,000 from the 2013 Excellence in Teaching Performance Grants. (See Attached) The 2013 Excellence in Teaching Performance Grant allocation would be awarded to staff in August 2014 based on 2013-2014 results.

23. HB 1260 Response. Indiana House Enrolled Act 1260 was passed in 2011. The legislation set up a maximum cap for school corporations in terms of contributions toward employee health insurance premiums. The maximum cap was set at 112% of the state's contribution to employee health insurance premiums. A reporting mechanism was also established in the legislation. School corporations must report to the Indiana State Personnel Department by December 31st annually the school district's contributions to employee health premiums. On January 3, 2013, Bloomfield School District received an email from the Indiana State Personnel Department indicating the district's contributions to employee health premiums were 123% of the state's contributions to employee health premiums. Bloomfield School District was given to the close of business on February 14, 2013 to respond to the letter indicating our non-compliance with HB 1260. (See Attached)

24. Special Education Determinations for Federal Fiscal Year 2010 (School Year 2010-2011). Bloomfield School District received a letter of determination from the Indiana Department of Education on December 31, 2012 concerning determination of performance for Bloomfield School District in regards to implementing the requirements and purposes of the Individuals with Disabilities Act for federal fiscal year 2010 (School Year 2010-2011). The Indiana Department of Education determined Bloomfield School District met the requirements as outlined in the Individuals with Disabilities Act. (See Attached) Mr. Sichting applauded the special education staff for their efforts for getting on track with holding case conferences within the legal time frame.

25. Affordable Care Act. Superintendent Dan Sichting attended a Southern Indiana Educational Service Center meeting on Wednesday, January 9, 2013. One of the topics on the agenda was the impact of the Affordable Care Federal legislation on schools. (See Attached) Public schools must become compliant with the Affordable Care legislation by the date of their insurance renewal in 2014. The rules and regulations for the Affordable Care legislation are still being developed. Below are some basic principles for schools to become compliant:

• Any public school corporation employing more than fifty (50) employees must comply. (BSD has 112 employees)

• All employees working more than thirty hours are considered full-time equivalent and must be offered coverage

• The employees contribution to the health plan cannot exceed 9.5% of the employee's W-2 wages

• Failure to provide "affordable" coverage will result in a fine. The fine is the lesser of $3,000 per applicable employee or $2,000 times every full-time employee minus the first 30 employees

• All employer health plans are subject to a two-prong test. The first part of the test is affordability. Employee contributions cannot exceed 9.5% of employee's current W-2 wages or 9.5% of the minimum federal poverty level of $11,125. The plan is also subject to a minimum value test. The plan must have 60^ minimum actuarial value. This is calculated on the plan payments for a standard population and charges minus individual share of premiums, co-insurance, and co-pays.

26. Bloomfield Jr/Sr High School Remediation Program Presentation. David Dean gave a presentation to board members providing them with information concerning a new remediation program being conducted at Bloomfield Jr/Sr High School.

27. Acuity B Window and Preparations for ISTEP+ Testing. English/Language Arts and math teachers in Bloomfield School District completed the Acuity B testing window in December. The Acuity B window tested student mastery of academic standards. The Acuity B window contains 67% of current grade level academic standards and 33% of previous grade level academic standards. Teachers at Bloomfield School District had been provided a rainbow chart highlighting the important academic standards for the spring ISTEP+ test. Teachers are using ten (10) minute mini-lessons to address weaknesses in student's mastery of previous grade level standards. The Acuity C window closes at the end of January. The Acuity C window measures student mastery of 100% current grade level standards. Teachers are provided an ISTEP+ countdown calendar to begin to hone instruction on the power academic standards for the current grade level. Teachers will concentrate on student mastery of current grade level standards from February 1st to the beginning of the ISTEP+ testing window on Monday, March 4, 2013. Third grade teachers are also concentrating on the IREAD3 test to be administered on March 18th through March 20th. After the start of the ISTEP+ Applied Skills testing window, teachers will continue to hone student mastery of current grade level academic standards up to the start of the 2013 ISTEP+ multiple choice testing window that will begin on Monday, April 29, 2013. (See Attached)

28. School Safety Presentation. At the request of board member Steve Dowden after the tragedy at Sandy Hook Elementary School in December, Superintendent Sichting gave board members information concerning School Safety at Bloomfield Schools. He said after an incident that happened the week before this board meeting when an individual tried to gain entrance to Bloomfield School's building to make contact with a female student he felt it was a good time to let parents and patrons aware of what is being done to protect Bloomfield students. Mr. Sichting said there were only two doors not locked during the school day and that he and Allen Toon had met with an architect to come up with a plan to place security on those two entrances. Mr. Sichting also shared that early during the summer of 2012 Allen Toon began installing new door locks on classroom doors so they can be locked from the inside. The Superintendent stated that Bloomfield Police, Sheriff's Department, and Bloomfield Fire Department met with school administration recently to review the School Safety Plan. He also announced that within the next two weeks the Bloomfield Police Department along with other Police agencies would be conducting an armed intruder drill in the Bloomfield Elementary building. Mr. Sichting reiterated that the individual who recently tried to gain access to the building never made it inside. He also wanted the board to know that there were already security procedures in place before the Sandy Hook Elementary School shooting and before the recent episode at Bloomfield School. He said the administration is continuously doing different things with school safety. Mr. Sichting said one thing working in favor of a good outcome should security be breached at Bloomfield Schools is the close proximity of the building to the Police Department and other law enforcement.

29. Adjournment. There being no further business Eric Moody moved to adjourn. John Combs seconded the motion. The meeting was then adjourned by a 6-0 vote.

BLOOMFIELD SCHOOL DISTRICT – BOARD OF SCHOOL TRUSTEES

_______________________________ _______________________________

President Member

________________________________ ________________________________

Vice-President Member

________________________________ ________________________________

Member Member

________________________________ ________________________________

Attest: Secretary Superintendent of Schools

Min13-1.doc

MINUTES REGULAR MEETING OF SCHOOL BOARD

OF BLOOMFIELD SCHOOL DISTRICT

January 31, 2013

The Board of School Trustees of the Bloomfield School District, of Greene County, Indiana, met in regular session on January 31, 2013, in the jr/sr high school conference room in Bloomfield Junior/Senior High School, 501 West Spring Street, Bloomfield, Indiana. The following school board members were present: Bill Bond, John Combs, Steve Dowden, Dwayne Hostetter, Sandy May and Eric Moody. Matt Miller was absent. President Dowden called the meeting to order at approximately 7:15 p.m. The following order of business was transacted with the President presiding:

1. Recognitions. Mrs. Royal recognized choral students for recent and upcoming competitions. She also recognized the ISTEP Success Committee for their work in improving student achievement and teacher Ian Ashland for receiving a grant recently. Mrs. Royal wished the girl's basketball team good luck in the Sectional. She recognized BPA members for a recent competition. Mr. Sichting recognized Mr. Dean and his staff for their hard work during some difficult situations last week concerning an individual who tried to gain access to the building in order to make connections with a Bloomfield female student. He thanked the Bloomfield Police Department for taking a situation that was difficult at first and turning it into a successful one. Mr. Sichting also reiterated that the individual never gained access to the school facilities and because of that, he praised all Bloomfield staff as he said their actions helped keep our students safe.

2. Approval of Minutes. The Board had been provided with minutes of a regular school board meeting held on December 27, 2012, along with a special session school board meeting held on January 3, 2013, which had been prepared by corporation recording secretary Kelli Usrey. President Dowden asked for a motion to approve the proposed minutes for the December regular meeting. Dwayne Hostetter moved to approve the minutes of the December 27, 2012 regular board meeting beginning with the sentence: "The Board of School Trustees of the Bloomfield School District, of Greene County, Indiana, met in regular session..." and ending with the sentence: "The (December 27th) meeting was adjourned by a 5-0 vote.". John Combs seconded the motion, which passed by a 4-0-2 vote. Steve Dowden and Sandy May abstained because they were not in attendance at the meeting being voted on. Next, President Dowden asked for a motion to approve the special meeting minutes held on January 3, 2013. Bill Bond moved to approve the minutes of the January 3, 2013 special board meeting beginning with the sentence: "On January 3, 2013 the Board of School Trustees of the Bloomfield School District, of Greene County, Indiana held a special reorganization meeting..." and ending with the sentence: "...The (January 3rd special) meeting was then adjourned by a 6-0 vote. Sandy May seconded the motion, which passed by a 5-0-1 vote. Eric Moody abstained from the vote due to his absence at the January 3rd meeting.

3. Treasurer's Report. The Board had been provided with the Treasurer's Report, prepared by corporation treasurer Sue Pritts. Bill Bond made a motion to approve the December 21, 2012 claims listing beginning with voucher number 1000 to Bloomfield State Bank and ending with voucher number 79 to Vision Service Plan and also the December 31, 2012 appropriation report beginning with: Fund 0100 through Fund 7965. Eric Moody seconded the motion, which passed by a 6-0 vote.

4. DOE SA 542 Report for January 2013. Bloomfield School District received the monthly Basic Grant payment from the Indiana Department of Education on January 15, 2013. The

Basic Grant consists of tuition support, Academic Honors Grant, Special Education Grant, Vocational

Education Grant and the Prime Time Grant. Bloomfield School District received $471,632.89 in the

January Basic Grant payment. The January Basic Grant payment includes the Special Education Grant which is funded at the December 1, 2011 Special Education Average Daily Membership (ADM) level. The February 2013 Basic Grant will include an adjustment due to a decline in Special Education Average Daily Membership (ADM) from December 1, 2011 to December 1, 2012. It is estimated the adjustment will result in a loss of funding equivalent to $5,210.54 per month in 2013. As a result of the loss of Special Education ADM, enrollment of General Education students, and loss of Small School and Rural School grants, the 2013 Bloomfield School District funding level will be $5,678,336. The 2013 Bloomfield School District funding level was $6,003,664. The 2013 funding level is estimated to be $325,328 less than the 2012 funding level. Since the 2009 budget year, Bloomfield School District is estimated to have lost $943,212 in funding. This equates to a 13% decrease in funding. During the same time period, the enrollment loss is only 3%.

5. December 2012 Property Tax Settlement. Bloomfield School District received the December settlement for Property Tax levies on December 29, 2012 from the Greene County Auditor's office. Below is a table illustrating the property tax payment per fund:

Fund June 2012 Payment December 2012 Payment Total 2012

Receipts 2012 Levy Percentage of Levy Received

School Bus Replacement $62,953.69 $44,844.32 $107,798.01 $111,608 96%

Retirement/Sev.

Bond Debt Service

$123,405.92 $87,906.74 $211,312.66 $218,781 96%

Capital Projects $195,219.00 $139,061.93 $334,280.93 $346,096 96%

Debt Service $411,700.50 $293,269.93 $704,970.43 $729,888 96%

Transportation $306,951.38 $218,653.16 $525,604.54 $544,182 96%

Total $1,100,230.49 $783,736.08 $1,883,966.57 $1,950,555 96%

***-It is estimated the 2012 Circuit Breaker will reduce the December 2012 Property Tax settlement by $27,393.26.

The total 2012 collection was $66,588.43 short of the certified levy. It appears, however, increases in Excise Tax and Commercial Vehicle Tax collections helped to ease the deficit in Property Tax collections. The Excise Tax, Commercial Vehicle Tax, and Financial Institutions Tax were estimated to be $259,379 on the 2012 1782 notice. The 2012 actual Excise Tax, Commercial Vehicle Tax, and Financial Institutions tax receipts were $295,896.02, As a result, an excess of $34,317.02 was collected in Excise Tax, Commercial Vehicle Tax, and Financial Institutions tax receipts. The 2012 Property Tax deficit was adjusted due to the $27,393.26 circuit breaker loss. This resulted in a 2012 Property Tax collection deficit of $39,195.17. As a result, the 2012 tax collections deficit in reality was only $4,878.15. (See Attached)

6. December 2012 Excise Tax Settlement. Bloomfield School District received the December settlement for Excise Tax for the 2012 budget on Friday, December 28, 2012. The table below illustrates the Excise Tax revenue received per fund:

Fund 2012 June

Settlement 2012 December Settlement Total

2012

Excise

Tax 2010 Excise Tax

Total 2011 Excise Tax Total Percentage of 2011 Total

School Bus Replacement $8,348.38 $6,945.47 $15,293.85 $7,686.16 $15,185.37 101%

Retirement/Sev.

Bond Debt Service

$16,365.07 $13,614.96 $29,980.03 $27,535.64 $24,634 121%

Capital Projects $25,888.33 $21,537.85 $47,426.18 $51,197.28 $44,190.99 107%

Debt Service $54,596.31 $45,421.51 $100,017.82 $98,409.15 $84,839.39 117%

Transportation $40,705.35 $33,864.90 $74,570.25 $70,949.18 $61,621.87 121%

Total $145,903.44 $121,384.69 $267,288.13 $255,777.41 $230,471.62 115%

**2012 Excise Tax Collections exceeded 2011 receipts in every fund

7. Board Accepts Report of Transfer of Appropriations for 2012 Budget. It was recommended the Board of School Trustees accept the attached report from the Bloomfield School District's Treasurer showing transfers within and among both minor and major categories in all funds in order to allow for expenditures to close out the 2012 budget. (See Attached)

8. Purchase of Mini-Bus Approved. Superintendent Sichting explained that the District advertised to purchase three additional buses in the 2013 Bloomfield School District Budget due to the uncertainty of the results of contracted transportation bids. The budget was advertised in September 2012 and contracted bus bidding was not completed until November 2012. Bloomfield School District is in need of a fifteen (15) passenger handicapped accessible bus due to mechanical problems with the existing 2002 model. Due to the 2002 model not being twelve (12) years old, the advertised fifteen (15) passenger mini-bus was removed from the 2013 Bloomfield School District budget. However, the 2013 Bloomfield School District Bus Replacement appropriation will substantiate the purchase of the fifteen (15) passenger mini-bus due to not having to purchase additional sixty-six (66) passenger buses.

Bloomfield School District utilized bus bids conducted through the Central Indiana Educational Service Center. Bids were solicited from three vendors. One vendor did not match the bid specifications. Midwest Transit bid a twelve (12) passenger mini-bus instead of a fifteen (15) passenger mini-bus. As a result, this bid was not considered. Two vendors provided bids that met the advertised specification for a fifteen (15) passenger mini-bus. The vendors and bid amounts were:

• MacAllister Bus Sales and Leasing-$50,870

• Kerlin's Bus Sales and Leasing-$50,729

Superintendent Sichting recommended the Board approve the purchase of a fifteen (15) passenger handicapped accessible mini-bus from Kerlin Bus Sales and Leasing for $50,729.

9. Certified Budget Order Information. Superintendent Sichting provided board members with information on the Certified Budget Order received for the District. Bloomfield School District received the 1782 Notice from the Indiana Department of Education on Friday, January 11, 2013. As per the 1782 Notice for the 2013 Budget, Bloomfield School District had ten (10) days to respond. Bloomfield School District filed a request for a change in the 1782 Notice for the 2013 budget on Tuesday, January 15, 2013. The changes involved the reduction of spending amounts between July 1, 2012 and December 31, 2012 on the 1782 Notice. The Bloomfield School District Board of School Trustees had authorized Superintendent Dan Sichting or Treasurer Sue Pritts to make changes in a resolution approved at the Bloomfield School District Board of School Trustees meeting on October 25, 2012. The Department of Local Government Finance reissued a revised 1782 Notice on Friday, January 18, 2013. A comparison of the 2013 Certified Budget Order with the 2012 Budget Order is listed below:

Bloomfield School District's 2013 budget was approved at the following appropriation levels:

General Fund-$7,092,336

Debt Service-$836,029

School Pension Debt-$229,143

Capital Projects-$956,480

Transportation-$837,460

Bus Replacement-$190,000

A comparison of the 2013 fund levies with fund levies from previous budgets are listed below:

SIX YEAR HISTORY OF CERTIFIED LEVY

Fund Budget Yr. 2008 Budget Yr.

2009 Budget Yr. 2010 Budget

Yr. 2011 Budget

Yr. 2012 Budget

Yr. 2013

General 1,407,245 XXXX XXXX XXXX XXXX XXXX

Debt Service 926,853 926,953 712,876 $712,856 $729,888 $761,016

Capital Projects 472,653 260,070 370,873 $371,387 $346,996 $535,089

Transportation 463,923 346,921 513,956 $517,878 $544,182 $559,254

Sch. Bus Replacement 65,084 19,856 55,679 $144,428 $111,608 $102,415

Special Ed. Preschool 3,770 XXXXX XXXXX XXXXX XXXX XXXX

Retirement/Pension Bond Debt Service 199,816 199,694 199,396 $206,498 $218,781 $226,310

Total 3,539,344 1,753,494 1,852,780 1,953,047 $1,950,555 $2,184,084

The 2013 levy increased by $233,529 from the 2012 levy. The increase was in a large part due to an increase in the Debt Service, Transportation, Capital Projects, and Retirement/Pension Bond Debt Service. A 2012 law passed by the Indiana General Assembly allowed Bloomfield School District to only neutralize a portion of Retirement/Severance Pension Bonds for 2013. This was the leading contributor to the increase in the levy.

Bloomfield School District's Assessed Valuation increased from $184,781,872 in 2012 to $191,788,234 in 2013. As a result, of the Assessed Valuation of Bloomfield School District, the overall tax rate for Bloomfield School District only increased by $0.0832 from 2012. The overall Bloomfield School District tax rate in 2012 was $1.0556. The overall Bloomfield School District tax rate in 2013 is $1.1388. Bloomfield School District taxpayers are paying $0.0832 more in 2013.

10. Cafeteria I Employee Resigns. Superintendent Sichting explained that Cafeteria I worker, Mrs. Joyce Carmichael, after accepting a job offer in the health care industry, had submitted her letter of resignation from her cafeteria position. Mr. Sichting recommended acceptance of Mrs. Carmichael's resignation. (See Attached) Eric Moody moved to accept the resignation. Dwayne Hostetter seconded the motion, which passed by 6-0 vote. Mr. Sichting wished Mrs. Carmichael the best of luck in her new position.

11. Board Accepts Jr/Sr High School Teacher Retirement Resignation. It was recommended the Board accept the retirement resignation of Bloomfield School District Jr/Sr High School teacher Mrs. Sharon Sparks, effective on or about February 15, 2013. (See Attached) Mr. Sichting said Mrs. Sparks had been employed in the District for twenty-three years and thanked her for her years of service. Dwayne Hostetter moved to accept the resignation. Bill Bond seconded the motion, which passed by 6-0 vote.

12. SeaPerch Sponsor Resigns. Superintendent Sichting explained that Mrs. Joanna Fish had submitted her letter of resignation as the SeaPerch sponsor so that she could be recommended as the co-sponsor of that group along with a jr/sr high school teacher. He recommended acceptance. (See Attached) Bill Bond moved to accept the resignation. John Combs seconded the motion, which passed by 6-0 vote.

13. Resignation of Science Bowl Sponsor Accepted. Mrs. Joanna Fish had been approved as Bloomfield Elementary School Science Bowl sponsor on November 29, 2012 and was submitting her resignation effective January 10, 2013. Mr. Sichting explained that it was decided to not have a Science Bowl this year. (See Attached) Dwayne Hostetter moved to accept the resignation. Eric Moody seconded the motion, which passed by 6-0 vote.

14. ECA Recommendations Approved for 2012-2013. It was recommended the Board approve a list of ECA recommendations for the 2012-2013 school year:

• Todd Deaton-Girl's Junior Varsity Softball Coach

• Joanna Fish-SeaPerch, Co-Sponsor

• Kevin Gott-Girl's Assistant Varsity Softball Coach

• Darren King-Girl's Softball Volunteer Assistant Coach

• Bill McIntosh-Girl's Softball Volunteer Assistant Coach

• Billy Spelts-Girl's Softball Volunteer Assistant Coach

Sandy May made a motion to approve the list as provided. Bill Bond seconded the motion, which passed by a 6-0 vote.

15. Long-Term Substitute Teacher Hired at Bloomfield Elementary. Mr. Sichting explained that an elementary Title I teacher was on sick leave and Mrs. Vandeventer was recommending hiring Mr. Eric Mishler to serve as a long-term substitute teacher in that teacher's absence from on or about January 17, 2013 through on or about February 15, 2013. (See Attached) Mr. Sichting said Mr. Mishler was a licensed teacher and would be placed on a temporary teacher's contract and be paid from the Title I grant. The Superintendent recommended approval. Dwayne Hostetter moved to approve the recommendation. Bill Bond seconded the motion, which passed by a 6-0 vote.

16. NJROTC Field Trip Approved to Virginia Beach, Virginia. It was recommended the Board approve an overnight and out-of-state field trip for Bloomfield Jr/Sr High School NJROTC unit to visit multiple military bases, ships, historical areas, museums, and theme parks from March 23, 2013 through March 31, 2013. (See Attached) Dwayne Hostetter moved to approve the field trip as requested. Eric Moody seconded the motion, which passed by a 6-0 vote.

17. Board Policy, New, 2nd Reading and Adoption. The following board policy was presented to Bloomfield School District Board of School Trustees for 2nd Reading and Adoption. (See Attached):

• 5464, Early Graduation, New

Eric Moody made a motion to approve the policy as presented. John Combs seconded the motion, which passed by a 6-0 vote.

18. Non-Resident Student Application Approved for the 2012-2013 School Year. It was recommended the Board approve one non-resident student application for Bloomfield Jr/Sr High School for the 2012-2013 school year. (See Attached) Bill Bond moved to approve the recommendation. Sandy May seconded the motion, which passed by a 6-0 vote.

19. 2013-2014 Bloomfield School District Calendar Approved. Superintendent Sichting presented board members with a proposed calendar for the 2013-2014 school year and recommended approval. (See Attached) He explained that the Bloomfield Teacher's Association had been included in discussions and in the final draft of the calendar as presented. Dwayne Hostetter moved to approve the calendar as presented. Sandy May seconded the motion, which passed by a 6-0 vote.

20. Class Sizes Outside of Limits of Board Policy #2705 Receives Board Approval. It was recommended the Board approve a list of class sizes for the second semester of the 2012-2013 school year at Bloomfield Jr/Sr High School. (See Attached) Dwayne Hostetter moved to approve the recommendation. John Combs seconded the motion, which passed by a 6-0 vote.

21. Bloomfield School District Food Service Inspection. Superintendent Sichting provided board members with copies of a recent inspection report of the Bloomfield Elementary and Bloomfield Jr/Sr High School cafeterias that was performed by the Greene County Health Department on December 20, 2012. (See Attached) Mr. Sichting said there were no violations noted during the inspection. He applauded Mrs. McIntosh and her cafeteria staff for an excellent job.

22. Excellence in Teaching Performance Grant. Former Superintendent of Public Instruction Tony Bennett announced on Friday, January 11, 2013 that forty (40) school districts in Indiana would be recommended to the Indiana General Assembly's Budget Committee to receive an award from the 2013 Excellence in Teaching Performance Grant. Bloomfield School District was recommended by Dr. Bennett to receive an allocation of $117,000 from the 2013 Excellence in Teaching Performance Grants. (See Attached) The 2013 Excellence in Teaching Performance Grant allocation would be awarded to staff in August 2014 based on 2013-2014 results.

23. HB 1260 Response. Indiana House Enrolled Act 1260 was passed in 2011. The legislation set up a maximum cap for school corporations in terms of contributions toward employee health insurance premiums. The maximum cap was set at 112% of the state's contribution to employee health insurance premiums. A reporting mechanism was also established in the legislation. School corporations must report to the Indiana State Personnel Department by December 31st annually the school district's contributions to employee health premiums. On January 3, 2013, Bloomfield School District received an email from the Indiana State Personnel Department indicating the district's contributions to employee health premiums were 123% of the state's contributions to employee health premiums. Bloomfield School District was given to the close of business on February 14, 2013 to respond to the letter indicating our non-compliance with HB 1260. (See Attached)

24. Special Education Determinations for Federal Fiscal Year 2010 (School Year 2010-2011). Bloomfield School District received a letter of determination from the Indiana Department of Education on December 31, 2012 concerning determination of performance for Bloomfield School District in regards to implementing the requirements and purposes of the Individuals with Disabilities Act for federal fiscal year 2010 (School Year 2010-2011). The Indiana Department of Education determined Bloomfield School District met the requirements as outlined in the Individuals with Disabilities Act. (See Attached) Mr. Sichting applauded the special education staff for their efforts for getting on track with holding case conferences within the legal time frame.

25. Affordable Care Act. Superintendent Dan Sichting attended a Southern Indiana Educational Service Center meeting on Wednesday, January 9, 2013. One of the topics on the agenda was the impact of the Affordable Care Federal legislation on schools. (See Attached) Public schools must become compliant with the Affordable Care legislation by the date of their insurance renewal in 2014. The rules and regulations for the Affordable Care legislation are still being developed. Below are some basic principles for schools to become compliant:

• Any public school corporation employing more than fifty (50) employees must comply. (BSD has 112 employees)

• All employees working more than thirty hours are considered full-time equivalent and must be offered coverage

• The employees contribution to the health plan cannot exceed 9.5% of the employee's W-2 wages

• Failure to provide "affordable" coverage will result in a fine. The fine is the lesser of $3,000 per applicable employee or $2,000 times every full-time employee minus the first 30 employees

• All employer health plans are subject to a two-prong test. The first part of the test is affordability. Employee contributions cannot exceed 9.5% of employee's current W-2 wages or 9.5% of the minimum federal poverty level of $11,125. The plan is also subject to a minimum value test. The plan must have 60^ minimum actuarial value. This is calculated on the plan payments for a standard population and charges minus individual share of premiums, co-insurance, and co-pays.

26. Bloomfield Jr/Sr High School Remediation Program Presentation. David Dean gave a presentation to board members providing them with information concerning a new remediation program being conducted at Bloomfield Jr/Sr High School.

27. Acuity B Window and Preparations for ISTEP+ Testing. English/Language Arts and math teachers in Bloomfield School District completed the Acuity B testing window in December. The Acuity B window tested student mastery of academic standards. The Acuity B window contains 67% of current grade level academic standards and 33% of previous grade level academic standards. Teachers at Bloomfield School District had been provided a rainbow chart highlighting the important academic standards for the spring ISTEP+ test. Teachers are using ten (10) minute mini-lessons to address weaknesses in student's mastery of previous grade level standards. The Acuity C window closes at the end of January. The Acuity C window measures student mastery of 100% current grade level standards. Teachers are provided an ISTEP+ countdown calendar to begin to hone instruction on the power academic standards for the current grade level. Teachers will concentrate on student mastery of current grade level standards from February 1st to the beginning of the ISTEP+ testing window on Monday, March 4, 2013. Third grade teachers are also concentrating on the IREAD3 test to be administered on March 18th through March 20th. After the start of the ISTEP+ Applied Skills testing window, teachers will continue to hone student mastery of current grade level academic standards up to the start of the 2013 ISTEP+ multiple choice testing window that will begin on Monday, April 29, 2013. (See Attached)

28. School Safety Presentation. At the request of board member Steve Dowden after the tragedy at Sandy Hook Elementary School in December, Superintendent Sichting gave board members information concerning School Safety at Bloomfield Schools. He said after an incident that happened the week before this board meeting when an individual tried to gain entrance to Bloomfield School's building to make contact with a female student he felt it was a good time to let parents and patrons aware of what is being done to protect Bloomfield students. Mr. Sichting said there were only two doors not locked during the school day and that he and Allen Toon had met with an architect to come up with a plan to place security on those two entrances. Mr. Sichting also shared that early during the summer of 2012 Allen Toon began installing new door locks on classroom doors so they can be locked from the inside. The Superintendent stated that Bloomfield Police, Sheriff's Department, and Bloomfield Fire Department met with school administration recently to review the School Safety Plan. He also announced that within the next two weeks the Bloomfield Police Department along with other Police agencies would be conducting an armed intruder drill in the Bloomfield Elementary building. Mr. Sichting reiterated that the individual who recently tried to gain access to the building never made it inside. He also wanted the board to know that there were already security procedures in place before the Sandy Hook Elementary School shooting and before the recent episode at Bloomfield School. He said the administration is continuously doing different things with school safety. Mr. Sichting said one thing working in favor of a good outcome should security be breached at Bloomfield Schools is the close proximity of the building to the Police Department and other law enforcement.

29. Adjournment. There being no further business Eric Moody moved to adjourn. John Combs seconded the motion. The meeting was then adjourned by a 6-0 vote.

BLOOMFIELD SCHOOL DISTRICT – BOARD OF SCHOOL TRUSTEES

_______________________________ _______________________________

President Member

________________________________ ________________________________

Vice-President Member

________________________________ ________________________________

Member Member

________________________________ ________________________________

Attest: Secretary Superintendent of Schools

Min13-1.doc

MINUTES REGULAR MEETING OF SCHOOL BOARD

OF BLOOMFIELD SCHOOL DISTRICT

January 31, 2013

The Board of School Trustees of the Bloomfield School District, of Greene County, Indiana, met in regular session on January 31, 2013, in the jr/sr high school conference room in Bloomfield Junior/Senior High School, 501 West Spring Street, Bloomfield, Indiana. The following school board members were present: Bill Bond, John Combs, Steve Dowden, Dwayne Hostetter, Sandy May and Eric Moody. Matt Miller was absent. President Dowden called the meeting to order at approximately 7:15 p.m. The following order of business was transacted with the President presiding:

1. Recognitions. Mrs. Royal recognized choral students for recent and upcoming competitions. She also recognized the ISTEP Success Committee for their work in improving student achievement and teacher Ian Ashland for receiving a grant recently. Mrs. Royal wished the girl's basketball team good luck in the Sectional. She recognized BPA members for a recent competition. Mr. Sichting recognized Mr. Dean and his staff for their hard work during some difficult situations last week concerning an individual who tried to gain access to the building in order to make connections with a Bloomfield female student. He thanked the Bloomfield Police Department for taking a situation that was difficult at first and turning it into a successful one. Mr. Sichting also reiterated that the individual never gained access to the school facilities and because of that, he praised all Bloomfield staff as he said their actions helped keep our students safe.

2. Approval of Minutes. The Board had been provided with minutes of a regular school board meeting held on December 27, 2012, along with a special session school board meeting held on January 3, 2013, which had been prepared by corporation recording secretary Kelli Usrey. President Dowden asked for a motion to approve the proposed minutes for the December regular meeting. Dwayne Hostetter moved to approve the minutes of the December 27, 2012 regular board meeting beginning with the sentence: "The Board of School Trustees of the Bloomfield School District, of Greene County, Indiana, met in regular session..." and ending with the sentence: "The (December 27th) meeting was adjourned by a 5-0 vote.". John Combs seconded the motion, which passed by a 4-0-2 vote. Steve Dowden and Sandy May abstained because they were not in attendance at the meeting being voted on. Next, President Dowden asked for a motion to approve the special meeting minutes held on January 3, 2013. Bill Bond moved to approve the minutes of the January 3, 2013 special board meeting beginning with the sentence: "On January 3, 2013 the Board of School Trustees of the Bloomfield School District, of Greene County, Indiana held a special reorganization meeting..." and ending with the sentence: "...The (January 3rd special) meeting was then adjourned by a 6-0 vote. Sandy May seconded the motion, which passed by a 5-0-1 vote. Eric Moody abstained from the vote due to his absence at the January 3rd meeting.

3. Treasurer's Report. The Board had been provided with the Treasurer's Report, prepared by corporation treasurer Sue Pritts. Bill Bond made a motion to approve the December 21, 2012 claims listing beginning with voucher number 1000 to Bloomfield State Bank and ending with voucher number 79 to Vision Service Plan and also the December 31, 2012 appropriation report beginning with: Fund 0100 through Fund 7965. Eric Moody seconded the motion, which passed by a 6-0 vote.

4. DOE SA 542 Report for January 2013. Bloomfield School District received the monthly Basic Grant payment from the Indiana Department of Education on January 15, 2013. The

Basic Grant consists of tuition support, Academic Honors Grant, Special Education Grant, Vocational

Education Grant and the Prime Time Grant. Bloomfield School District received $471,632.89 in the

January Basic Grant payment. The January Basic Grant payment includes the Special Education Grant which is funded at the December 1, 2011 Special Education Average Daily Membership (ADM) level. The February 2013 Basic Grant will include an adjustment due to a decline in Special Education Average Daily Membership (ADM) from December 1, 2011 to December 1, 2012. It is estimated the adjustment will result in a loss of funding equivalent to $5,210.54 per month in 2013. As a result of the loss of Special Education ADM, enrollment of General Education students, and loss of Small School and Rural School grants, the 2013 Bloomfield School District funding level will be $5,678,336. The 2013 Bloomfield School District funding level was $6,003,664. The 2013 funding level is estimated to be $325,328 less than the 2012 funding level. Since the 2009 budget year, Bloomfield School District is estimated to have lost $943,212 in funding. This equates to a 13% decrease in funding. During the same time period, the enrollment loss is only 3%.

5. December 2012 Property Tax Settlement. Bloomfield School District received the December settlement for Property Tax levies on December 29, 2012 from the Greene County Auditor's office. Below is a table illustrating the property tax payment per fund:

Fund June 2012 Payment December 2012 Payment Total 2012

Receipts 2012 Levy Percentage of Levy Received

School Bus Replacement $62,953.69 $44,844.32 $107,798.01 $111,608 96%

Retirement/Sev.

Bond Debt Service

$123,405.92 $87,906.74 $211,312.66 $218,781 96%

Capital Projects $195,219.00 $139,061.93 $334,280.93 $346,096 96%

Debt Service $411,700.50 $293,269.93 $704,970.43 $729,888 96%

Transportation $306,951.38 $218,653.16 $525,604.54 $544,182 96%

Total $1,100,230.49 $783,736.08 $1,883,966.57 $1,950,555 96%

***-It is estimated the 2012 Circuit Breaker will reduce the December 2012 Property Tax settlement by $27,393.26.

The total 2012 collection was $66,588.43 short of the certified levy. It appears, however, increases in Excise Tax and Commercial Vehicle Tax collections helped to ease the deficit in Property Tax collections. The Excise Tax, Commercial Vehicle Tax, and Financial Institutions Tax were estimated to be $259,379 on the 2012 1782 notice. The 2012 actual Excise Tax, Commercial Vehicle Tax, and Financial Institutions tax receipts were $295,896.02, As a result, an excess of $34,317.02 was collected in Excise Tax, Commercial Vehicle Tax, and Financial Institutions tax receipts. The 2012 Property Tax deficit was adjusted due to the $27,393.26 circuit breaker loss. This resulted in a 2012 Property Tax collection deficit of $39,195.17. As a result, the 2012 tax collections deficit in reality was only $4,878.15. (See Attached)

6. December 2012 Excise Tax Settlement. Bloomfield School District received the December settlement for Excise Tax for the 2012 budget on Friday, December 28, 2012. The table below illustrates the Excise Tax revenue received per fund:

Fund 2012 June

Settlement 2012 December Settlement Total

2012

Excise

Tax 2010 Excise Tax

Total 2011 Excise Tax Total Percentage of 2011 Total

School Bus Replacement $8,348.38 $6,945.47 $15,293.85 $7,686.16 $15,185.37 101%

Retirement/Sev.

Bond Debt Service

$16,365.07 $13,614.96 $29,980.03 $27,535.64 $24,634 121%

Capital Projects $25,888.33 $21,537.85 $47,426.18 $51,197.28 $44,190.99 107%

Debt Service $54,596.31 $45,421.51 $100,017.82 $98,409.15 $84,839.39 117%

Transportation $40,705.35 $33,864.90 $74,570.25 $70,949.18 $61,621.87 121%

Total $145,903.44 $121,384.69 $267,288.13 $255,777.41 $230,471.62 115%

**2012 Excise Tax Collections exceeded 2011 receipts in every fund

7. Board Accepts Report of Transfer of Appropriations for 2012 Budget. It was recommended the Board of School Trustees accept the attached report from the Bloomfield School District's Treasurer showing transfers within and among both minor and major categories in all funds in order to allow for expenditures to close out the 2012 budget. (See Attached)

8. Purchase of Mini-Bus Approved. Superintendent Sichting explained that the District advertised to purchase three additional buses in the 2013 Bloomfield School District Budget due to the uncertainty of the results of contracted transportation bids. The budget was advertised in September 2012 and contracted bus bidding was not completed until November 2012. Bloomfield School District is in need of a fifteen (15) passenger handicapped accessible bus due to mechanical problems with the existing 2002 model. Due to the 2002 model not being twelve (12) years old, the advertised fifteen (15) passenger mini-bus was removed from the 2013 Bloomfield School District budget. However, the 2013 Bloomfield School District Bus Replacement appropriation will substantiate the purchase of the fifteen (15) passenger mini-bus due to not having to purchase additional sixty-six (66) passenger buses.

Bloomfield School District utilized bus bids conducted through the Central Indiana Educational Service Center. Bids were solicited from three vendors. One vendor did not match the bid specifications. Midwest Transit bid a twelve (12) passenger mini-bus instead of a fifteen (15) passenger mini-bus. As a result, this bid was not considered. Two vendors provided bids that met the advertised specification for a fifteen (15) passenger mini-bus. The vendors and bid amounts were:

• MacAllister Bus Sales and Leasing-$50,870

• Kerlin's Bus Sales and Leasing-$50,729

Superintendent Sichting recommended the Board approve the purchase of a fifteen (15) passenger handicapped accessible mini-bus from Kerlin Bus Sales and Leasing for $50,729.

9. Certified Budget Order Information. Superintendent Sichting provided board members with information on the Certified Budget Order received for the District. Bloomfield School District received the 1782 Notice from the Indiana Department of Education on Friday, January 11, 2013. As per the 1782 Notice for the 2013 Budget, Bloomfield School District had ten (10) days to respond. Bloomfield School District filed a request for a change in the 1782 Notice for the 2013 budget on Tuesday, January 15, 2013. The changes involved the reduction of spending amounts between July 1, 2012 and December 31, 2012 on the 1782 Notice. The Bloomfield School District Board of School Trustees had authorized Superintendent Dan Sichting or Treasurer Sue Pritts to make changes in a resolution approved at the Bloomfield School District Board of School Trustees meeting on October 25, 2012. The Department of Local Government Finance reissued a revised 1782 Notice on Friday, January 18, 2013. A comparison of the 2013 Certified Budget Order with the 2012 Budget Order is listed below:

Bloomfield School District's 2013 budget was approved at the following appropriation levels:

General Fund-$7,092,336

Debt Service-$836,029

School Pension Debt-$229,143

Capital Projects-$956,480

Transportation-$837,460

Bus Replacement-$190,000

A comparison of the 2013 fund levies with fund levies from previous budgets are listed below:

SIX YEAR HISTORY OF CERTIFIED LEVY

Fund Budget Yr. 2008 Budget Yr.

2009 Budget Yr. 2010 Budget

Yr. 2011 Budget

Yr. 2012 Budget

Yr. 2013

General 1,407,245 XXXX XXXX XXXX XXXX XXXX

Debt Service 926,853 926,953 712,876 $712,856 $729,888 $761,016

Capital Projects 472,653 260,070 370,873 $371,387 $346,996 $535,089

Transportation 463,923 346,921 513,956 $517,878 $544,182 $559,254

Sch. Bus Replacement 65,084 19,856 55,679 $144,428 $111,608 $102,415

Special Ed. Preschool 3,770 XXXXX XXXXX XXXXX XXXX XXXX

Retirement/Pension Bond Debt Service 199,816 199,694 199,396 $206,498 $218,781 $226,310

Total 3,539,344 1,753,494 1,852,780 1,953,047 $1,950,555 $2,184,084

The 2013 levy increased by $233,529 from the 2012 levy. The increase was in a large part due to an increase in the Debt Service, Transportation, Capital Projects, and Retirement/Pension Bond Debt Service. A 2012 law passed by the Indiana General Assembly allowed Bloomfield School District to only neutralize a portion of Retirement/Severance Pension Bonds for 2013. This was the leading contributor to the increase in the levy.

Bloomfield School District's Assessed Valuation increased from $184,781,872 in 2012 to $191,788,234 in 2013. As a result, of the Assessed Valuation of Bloomfield School District, the overall tax rate for Bloomfield School District only increased by $0.0832 from 2012. The overall Bloomfield School District tax rate in 2012 was $1.0556. The overall Bloomfield School District tax rate in 2013 is $1.1388. Bloomfield School District taxpayers are paying $0.0832 more in 2013.

10. Cafeteria I Employee Resigns. Superintendent Sichting explained that Cafeteria I worker, Mrs. Joyce Carmichael, after accepting a job offer in the health care industry, had submitted her letter of resignation from her cafeteria position. Mr. Sichting recommended acceptance of Mrs. Carmichael's resignation. (See Attached) Eric Moody moved to accept the resignation. Dwayne Hostetter seconded the motion, which passed by 6-0 vote. Mr. Sichting wished Mrs. Carmichael the best of luck in her new position.

11. Board Accepts Jr/Sr High School Teacher Retirement Resignation. It was recommended the Board accept the retirement resignation of Bloomfield School District Jr/Sr High School teacher Mrs. Sharon Sparks, effective on or about February 15, 2013. (See Attached) Mr. Sichting said Mrs. Sparks had been employed in the District for twenty-three years and thanked her for her years of service. Dwayne Hostetter moved to accept the resignation. Bill Bond seconded the motion, which passed by 6-0 vote.

12. SeaPerch Sponsor Resigns. Superintendent Sichting explained that Mrs. Joanna Fish had submitted her letter of resignation as the SeaPerch sponsor so that she could be recommended as the co-sponsor of that group along with a jr/sr high school teacher. He recommended acceptance. (See Attached) Bill Bond moved to accept the resignation. John Combs seconded the motion, which passed by 6-0 vote.

13. Resignation of Science Bowl Sponsor Accepted. Mrs. Joanna Fish had been approved as Bloomfield Elementary School Science Bowl sponsor on November 29, 2012 and was submitting her resignation effective January 10, 2013. Mr. Sichting explained that it was decided to not have a Science Bowl this year. (See Attached) Dwayne Hostetter moved to accept the resignation. Eric Moody seconded the motion, which passed by 6-0 vote.

14. ECA Recommendations Approved for 2012-2013. It was recommended the Board approve a list of ECA recommendations for the 2012-2013 school year:

• Todd Deaton-Girl's Junior Varsity Softball Coach

• Joanna Fish-SeaPerch, Co-Sponsor

• Kevin Gott-Girl's Assistant Varsity Softball Coach

• Darren King-Girl's Softball Volunteer Assistant Coach

• Bill McIntosh-Girl's Softball Volunteer Assistant Coach

• Billy Spelts-Girl's Softball Volunteer Assistant Coach

Sandy May made a motion to approve the list as provided. Bill Bond seconded the motion, which passed by a 6-0 vote.

15. Long-Term Substitute Teacher Hired at Bloomfield Elementary. Mr. Sichting explained that an elementary Title I teacher was on sick leave and Mrs. Vandeventer was recommending hiring Mr. Eric Mishler to serve as a long-term substitute teacher in that teacher's absence from on or about January 17, 2013 through on or about February 15, 2013. (See Attached) Mr. Sichting said Mr. Mishler was a licensed teacher and would be placed on a temporary teacher's contract and be paid from the Title I grant. The Superintendent recommended approval. Dwayne Hostetter moved to approve the recommendation. Bill Bond seconded the motion, which passed by a 6-0 vote.

16. NJROTC Field Trip Approved to Virginia Beach, Virginia. It was recommended the Board approve an overnight and out-of-state field trip for Bloomfield Jr/Sr High School NJROTC unit to visit multiple military bases, ships, historical areas, museums, and theme parks from March 23, 2013 through March 31, 2013. (See Attached) Dwayne Hostetter moved to approve the field trip as requested. Eric Moody seconded the motion, which passed by a 6-0 vote.

17. Board Policy, New, 2nd Reading and Adoption. The following board policy was presented to Bloomfield School District Board of School Trustees for 2nd Reading and Adoption. (See Attached):

• 5464, Early Graduation, New

Eric Moody made a motion to approve the policy as presented. John Combs seconded the motion, which passed by a 6-0 vote.

18. Non-Resident Student Application Approved for the 2012-2013 School Year. It was recommended the Board approve one non-resident student application for Bloomfield Jr/Sr High School for the 2012-2013 school year. (See Attached) Bill Bond moved to approve the recommendation. Sandy May seconded the motion, which passed by a 6-0 vote.

19. 2013-2014 Bloomfield School District Calendar Approved. Superintendent Sichting presented board members with a proposed calendar for the 2013-2014 school year and recommended approval. (See Attached) He explained that the Bloomfield Teacher's Association had been included in discussions and in the final draft of the calendar as presented. Dwayne Hostetter moved to approve the calendar as presented. Sandy May seconded the motion, which passed by a 6-0 vote.

20. Class Sizes Outside of Limits of Board Policy #2705 Receives Board Approval. It was recommended the Board approve a list of class sizes for the second semester of the 2012-2013 school year at Bloomfield Jr/Sr High School. (See Attached) Dwayne Hostetter moved to approve the recommendation. John Combs seconded the motion, which passed by a 6-0 vote.

21. Bloomfield School District Food Service Inspection. Superintendent Sichting provided board members with copies of a recent inspection report of the Bloomfield Elementary and Bloomfield Jr/Sr High School cafeterias that was performed by the Greene County Health Department on December 20, 2012. (See Attached) Mr. Sichting said there were no violations noted during the inspection. He applauded Mrs. McIntosh and her cafeteria staff for an excellent job.

22. Excellence in Teaching Performance Grant. Former Superintendent of Public Instruction Tony Bennett announced on Friday, January 11, 2013 that forty (40) school districts in Indiana would be recommended to the Indiana General Assembly's Budget Committee to receive an award from the 2013 Excellence in Teaching Performance Grant. Bloomfield School District was recommended by Dr. Bennett to receive an allocation of $117,000 from the 2013 Excellence in Teaching Performance Grants. (See Attached) The 2013 Excellence in Teaching Performance Grant allocation would be awarded to staff in August 2014 based on 2013-2014 results.

23. HB 1260 Response. Indiana House Enrolled Act 1260 was passed in 2011. The legislation set up a maximum cap for school corporations in terms of contributions toward employee health insurance premiums. The maximum cap was set at 112% of the state's contribution to employee health insurance premiums. A reporting mechanism was also established in the legislation. School corporations must report to the Indiana State Personnel Department by December 31st annually the school district's contributions to employee health premiums. On January 3, 2013, Bloomfield School District received an email from the Indiana State Personnel Department indicating the district's contributions to employee health premiums were 123% of the state's contributions to employee health premiums. Bloomfield School District was given to the close of business on February 14, 2013 to respond to the letter indicating our non-compliance with HB 1260. (See Attached)

24. Special Education Determinations for Federal Fiscal Year 2010 (School Year 2010-2011). Bloomfield School District received a letter of determination from the Indiana Department of Education on December 31, 2012 concerning determination of performance for Bloomfield School District in regards to implementing the requirements and purposes of the Individuals with Disabilities Act for federal fiscal year 2010 (School Year 2010-2011). The Indiana Department of Education determined Bloomfield School District met the requirements as outlined in the Individuals with Disabilities Act. (See Attached) Mr. Sichting applauded the special education staff for their efforts for getting on track with holding case conferences within the legal time frame.

25. Affordable Care Act. Superintendent Dan Sichting attended a Southern Indiana Educational Service Center meeting on Wednesday, January 9, 2013. One of the topics on the agenda was the impact of the Affordable Care Federal legislation on schools. (See Attached) Public schools must become compliant with the Affordable Care legislation by the date of their insurance renewal in 2014. The rules and regulations for the Affordable Care legislation are still being developed. Below are some basic principles for schools to become compliant:

• Any public school corporation employing more than fifty (50) employees must comply. (BSD has 112 employees)

• All employees working more than thirty hours are considered full-time equivalent and must be offered coverage

• The employees contribution to the health plan cannot exceed 9.5% of the employee's W-2 wages

• Failure to provide "affordable" coverage will result in a fine. The fine is the lesser of $3,000 per applicable employee or $2,000 times every full-time employee minus the first 30 employees

• All employer health plans are subject to a two-prong test. The first part of the test is affordability. Employee contributions cannot exceed 9.5% of employee's current W-2 wages or 9.5% of the minimum federal poverty level of $11,125. The plan is also subject to a minimum value test. The plan must have 60^ minimum actuarial value. This is calculated on the plan payments for a standard population and charges minus individual share of premiums, co-insurance, and co-pays.

26. Bloomfield Jr/Sr High School Remediation Program Presentation. David Dean gave a presentation to board members providing them with information concerning a new remediation program being conducted at Bloomfield Jr/Sr High School.

27. Acuity B Window and Preparations for ISTEP+ Testing. English/Language Arts and math teachers in Bloomfield School District completed the Acuity B testing window in December. The Acuity B window tested student mastery of academic standards. The Acuity B window contains 67% of current grade level academic standards and 33% of previous grade level academic standards. Teachers at Bloomfield School District had been provided a rainbow chart highlighting the important academic standards for the spring ISTEP+ test. Teachers are using ten (10) minute mini-lessons to address weaknesses in student's mastery of previous grade level standards. The Acuity C window closes at the end of January. The Acuity C window measures student mastery of 100% current grade level standards. Teachers are provided an ISTEP+ countdown calendar to begin to hone instruction on the power academic standards for the current grade level. Teachers will concentrate on student mastery of current grade level standards from February 1st to the beginning of the ISTEP+ testing window on Monday, March 4, 2013. Third grade teachers are also concentrating on the IREAD3 test to be administered on March 18th through March 20th. After the start of the ISTEP+ Applied Skills testing window, teachers will continue to hone student mastery of current grade level academic standards up to the start of the 2013 ISTEP+ multiple choice testing window that will begin on Monday, April 29, 2013. (See Attached)

28. School Safety Presentation. At the request of board member Steve Dowden after the tragedy at Sandy Hook Elementary School in December, Superintendent Sichting gave board members information concerning School Safety at Bloomfield Schools. He said after an incident that happened the week before this board meeting when an individual tried to gain entrance to Bloomfield School's building to make contact with a female student he felt it was a good time to let parents and patrons aware of what is being done to protect Bloomfield students. Mr. Sichting said there were only two doors not locked during the school day and that he and Allen Toon had met with an architect to come up with a plan to place security on those two entrances. Mr. Sichting also shared that early during the summer of 2012 Allen Toon began installing new door locks on classroom doors so they can be locked from the inside. The Superintendent stated that Bloomfield Police, Sheriff's Department, and Bloomfield Fire Department met with school administration recently to review the School Safety Plan. He also announced that within the next two weeks the Bloomfield Police Department along with other Police agencies would be conducting an armed intruder drill in the Bloomfield Elementary building. Mr. Sichting reiterated that the individual who recently tried to gain access to the building never made it inside. He also wanted the board to know that there were already security procedures in place before the Sandy Hook Elementary School shooting and before the recent episode at Bloomfield School. He said the administration is continuously doing different things with school safety. Mr. Sichting said one thing working in favor of a good outcome should security be breached at Bloomfield Schools is the close proximity of the building to the Police Department and other law enforcement.

29. Adjournment. There being no further business Eric Moody moved to adjourn. John Combs seconded the motion. The meeting was then adjourned by a 6-0 vote.

BLOOMFIELD SCHOOL DISTRICT – BOARD OF SCHOOL TRUSTEES

_______________________________ _______________________________

President Member

________________________________ ________________________________

Vice-President Member

________________________________ ________________________________

Member Member

________________________________ ________________________________

Attest: Secretary Superintendent of Schools

Min13-1.doc

MINUTES REGULAR MEETING OF SCHOOL BOARD

OF BLOOMFIELD SCHOOL DISTRICT

January 31, 2013

The Board of School Trustees of the Bloomfield School District, of Greene County, Indiana, met in regular session on January 31, 2013, in the jr/sr high school conference room in Bloomfield Junior/Senior High School, 501 West Spring Street, Bloomfield, Indiana. The following school board members were present: Bill Bond, John Combs, Steve Dowden, Dwayne Hostetter, Sandy May and Eric Moody. Matt Miller was absent. President Dowden called the meeting to order at approximately 7:15 p.m. The following order of business was transacted with the President presiding:

1. Recognitions. Mrs. Royal recognized choral students for recent and upcoming competitions. She also recognized the ISTEP Success Committee for their work in improving student achievement and teacher Ian Ashland for receiving a grant recently. Mrs. Royal wished the girl's basketball team good luck in the Sectional. She recognized BPA members for a recent competition. Mr. Sichting recognized Mr. Dean and his staff for their hard work during some difficult situations last week concerning an individual who tried to gain access to the building in order to make connections with a Bloomfield female student. He thanked the Bloomfield Police Department for taking a situation that was difficult at first and turning it into a successful one. Mr. Sichting also reiterated that the individual never gained access to the school facilities and because of that, he praised all Bloomfield staff as he said their actions helped keep our students safe.

2. Approval of Minutes. The Board had been provided with minutes of a regular school board meeting held on December 27, 2012, along with a special session school board meeting held on January 3, 2013, which had been prepared by corporation recording secretary Kelli Usrey. President Dowden asked for a motion to approve the proposed minutes for the December regular meeting. Dwayne Hostetter moved to approve the minutes of the December 27, 2012 regular board meeting beginning with the sentence: "The Board of School Trustees of the Bloomfield School District, of Greene County, Indiana, met in regular session..." and ending with the sentence: "The (December 27th) meeting was adjourned by a 5-0 vote.". John Combs seconded the motion, which passed by a 4-0-2 vote. Steve Dowden and Sandy May abstained because they were not in attendance at the meeting being voted on. Next, President Dowden asked for a motion to approve the special meeting minutes held on January 3, 2013. Bill Bond moved to approve the minutes of the January 3, 2013 special board meeting beginning with the sentence: "On January 3, 2013 the Board of School Trustees of the Bloomfield School District, of Greene County, Indiana held a special reorganization meeting..." and ending with the sentence: "...The (January 3rd special) meeting was then adjourned by a 6-0 vote. Sandy May seconded the motion, which passed by a 5-0-1 vote. Eric Moody abstained from the vote due to his absence at the January 3rd meeting.

3. Treasurer's Report. The Board had been provided with the Treasurer's Report, prepared by corporation treasurer Sue Pritts. Bill Bond made a motion to approve the December 21, 2012 claims listing beginning with voucher number 1000 to Bloomfield State Bank and ending with voucher number 79 to Vision Service Plan and also the December 31, 2012 appropriation report beginning with: Fund 0100 through Fund 7965. Eric Moody seconded the motion, which passed by a 6-0 vote.

4. DOE SA 542 Report for January 2013. Bloomfield School District received the monthly Basic Grant payment from the Indiana Department of Education on January 15, 2013. The

Basic Grant consists of tuition support, Academic Honors Grant, Special Education Grant, Vocational

Education Grant and the Prime Time Grant. Bloomfield School District received $471,632.89 in the

January Basic Grant payment. The January Basic Grant payment includes the Special Education Grant which is funded at the December 1, 2011 Special Education Average Daily Membership (ADM) level. The February 2013 Basic Grant will include an adjustment due to a decline in Special Education Average Daily Membership (ADM) from December 1, 2011 to December 1, 2012. It is estimated the adjustment will result in a loss of funding equivalent to $5,210.54 per month in 2013. As a result of the loss of Special Education ADM, enrollment of General Education students, and loss of Small School and Rural School grants, the 2013 Bloomfield School District funding level will be $5,678,336. The 2013 Bloomfield School District funding level was $6,003,664. The 2013 funding level is estimated to be $325,328 less than the 2012 funding level. Since the 2009 budget year, Bloomfield School District is estimated to have lost $943,212 in funding. This equates to a 13% decrease in funding. During the same time period, the enrollment loss is only 3%.

5. December 2012 Property Tax Settlement. Bloomfield School District received the December settlement for Property Tax levies on December 29, 2012 from the Greene County Auditor's office. Below is a table illustrating the property tax payment per fund:

Fund June 2012 Payment December 2012 Payment Total 2012

Receipts 2012 Levy Percentage of Levy Received

School Bus Replacement $62,953.69 $44,844.32 $107,798.01 $111,608 96%

Retirement/Sev.

Bond Debt Service

$123,405.92 $87,906.74 $211,312.66 $218,781 96%

Capital Projects $195,219.00 $139,061.93 $334,280.93 $346,096 96%

Debt Service $411,700.50 $293,269.93 $704,970.43 $729,888 96%

Transportation $306,951.38 $218,653.16 $525,604.54 $544,182 96%

Total $1,100,230.49 $783,736.08 $1,883,966.57 $1,950,555 96%

***-It is estimated the 2012 Circuit Breaker will reduce the December 2012 Property Tax settlement by $27,393.26.

The total 2012 collection was $66,588.43 short of the certified levy. It appears, however, increases in Excise Tax and Commercial Vehicle Tax collections helped to ease the deficit in Property Tax collections. The Excise Tax, Commercial Vehicle Tax, and Financial Institutions Tax were estimated to be $259,379 on the 2012 1782 notice. The 2012 actual Excise Tax, Commercial Vehicle Tax, and Financial Institutions tax receipts were $295,896.02, As a result, an excess of $34,317.02 was collected in Excise Tax, Commercial Vehicle Tax, and Financial Institutions tax receipts. The 2012 Property Tax deficit was adjusted due to the $27,393.26 circuit breaker loss. This resulted in a 2012 Property Tax collection deficit of $39,195.17. As a result, the 2012 tax collections deficit in reality was only $4,878.15. (See Attached)

6. December 2012 Excise Tax Settlement. Bloomfield School District received the December settlement for Excise Tax for the 2012 budget on Friday, December 28, 2012. The table below illustrates the Excise Tax revenue received per fund:

Fund 2012 June

Settlement 2012 December Settlement Total

2012

Excise

Tax 2010 Excise Tax

Total 2011 Excise Tax Total Percentage of 2011 Total

School Bus Replacement $8,348.38 $6,945.47 $15,293.85 $7,686.16 $15,185.37 101%

Retirement/Sev.

Bond Debt Service

$16,365.07 $13,614.96 $29,980.03 $27,535.64 $24,634 121%

Capital Projects $25,888.33 $21,537.85 $47,426.18 $51,197.28 $44,190.99 107%

Debt Service $54,596.31 $45,421.51 $100,017.82 $98,409.15 $84,839.39 117%

Transportation $40,705.35 $33,864.90 $74,570.25 $70,949.18 $61,621.87 121%

Total $145,903.44 $121,384.69 $267,288.13 $255,777.41 $230,471.62 115%

**2012 Excise Tax Collections exceeded 2011 receipts in every fund

7. Board Accepts Report of Transfer of Appropriations for 2012 Budget. It was recommended the Board of School Trustees accept the attached report from the Bloomfield School District's Treasurer showing transfers within and among both minor and major categories in all funds in order to allow for expenditures to close out the 2012 budget. (See Attached)

8. Purchase of Mini-Bus Approved. Superintendent Sichting explained that the District advertised to purchase three additional buses in the 2013 Bloomfield School District Budget due to the uncertainty of the results of contracted transportation bids. The budget was advertised in September 2012 and contracted bus bidding was not completed until November 2012. Bloomfield School District is in need of a fifteen (15) passenger handicapped accessible bus due to mechanical problems with the existing 2002 model. Due to the 2002 model not being twelve (12) years old, the advertised fifteen (15) passenger mini-bus was removed from the 2013 Bloomfield School District budget. However, the 2013 Bloomfield School District Bus Replacement appropriation will substantiate the purchase of the fifteen (15) passenger mini-bus due to not having to purchase additional sixty-six (66) passenger buses.

Bloomfield School District utilized bus bids conducted through the Central Indiana Educational Service Center. Bids were solicited from three vendors. One vendor did not match the bid specifications. Midwest Transit bid a twelve (12) passenger mini-bus instead of a fifteen (15) passenger mini-bus. As a result, this bid was not considered. Two vendors provided bids that met the advertised specification for a fifteen (15) passenger mini-bus. The vendors and bid amounts were:

• MacAllister Bus Sales and Leasing-$50,870

• Kerlin's Bus Sales and Leasing-$50,729

Superintendent Sichting recommended the Board approve the purchase of a fifteen (15) passenger handicapped accessible mini-bus from Kerlin Bus Sales and Leasing for $50,729.

9. Certified Budget Order Information. Superintendent Sichting provided board members with information on the Certified Budget Order received for the District. Bloomfield School District received the 1782 Notice from the Indiana Department of Education on Friday, January 11, 2013. As per the 1782 Notice for the 2013 Budget, Bloomfield School District had ten (10) days to respond. Bloomfield School District filed a request for a change in the 1782 Notice for the 2013 budget on Tuesday, January 15, 2013. The changes involved the reduction of spending amounts between July 1, 2012 and December 31, 2012 on the 1782 Notice. The Bloomfield School District Board of School Trustees had authorized Superintendent Dan Sichting or Treasurer Sue Pritts to make changes in a resolution approved at the Bloomfield School District Board of School Trustees meeting on October 25, 2012. The Department of Local Government Finance reissued a revised 1782 Notice on Friday, January 18, 2013. A comparison of the 2013 Certified Budget Order with the 2012 Budget Order is listed below:

Bloomfield School District's 2013 budget was approved at the following appropriation levels:

General Fund-$7,092,336

Debt Service-$836,029

School Pension Debt-$229,143

Capital Projects-$956,480

Transportation-$837,460

Bus Replacement-$190,000

A comparison of the 2013 fund levies with fund levies from previous budgets are listed below:

SIX YEAR HISTORY OF CERTIFIED LEVY

Fund Budget Yr. 2008 Budget Yr.

2009 Budget Yr. 2010 Budget

Yr. 2011 Budget

Yr. 2012 Budget

Yr. 2013

General 1,407,245 XXXX XXXX XXXX XXXX XXXX

Debt Service 926,853 926,953 712,876 $712,856 $729,888 $761,016

Capital Projects 472,653 260,070 370,873 $371,387 $346,996 $535,089

Transportation 463,923 346,921 513,956 $517,878 $544,182 $559,254

Sch. Bus Replacement 65,084 19,856 55,679 $144,428 $111,608 $102,415

Special Ed. Preschool 3,770 XXXXX XXXXX XXXXX XXXX XXXX

Retirement/Pension Bond Debt Service 199,816 199,694 199,396 $206,498 $218,781 $226,310

Total 3,539,344 1,753,494 1,852,780 1,953,047 $1,950,555 $2,184,084

The 2013 levy increased by $233,529 from the 2012 levy. The increase was in a large part due to an increase in the Debt Service, Transportation, Capital Projects, and Retirement/Pension Bond Debt Service. A 2012 law passed by the Indiana General Assembly allowed Bloomfield School District to only neutralize a portion of Retirement/Severance Pension Bonds for 2013. This was the leading contributor to the increase in the levy.

Bloomfield School District's Assessed Valuation increased from $184,781,872 in 2012 to $191,788,234 in 2013. As a result, of the Assessed Valuation of Bloomfield School District, the overall tax rate for Bloomfield School District only increased by $0.0832 from 2012. The overall Bloomfield School District tax rate in 2012 was $1.0556. The overall Bloomfield School District tax rate in 2013 is $1.1388. Bloomfield School District taxpayers are paying $0.0832 more in 2013.

10. Cafeteria I Employee Resigns. Superintendent Sichting explained that Cafeteria I worker, Mrs. Joyce Carmichael, after accepting a job offer in the health care industry, had submitted her letter of resignation from her cafeteria position. Mr. Sichting recommended acceptance of Mrs. Carmichael's resignation. (See Attached) Eric Moody moved to accept the resignation. Dwayne Hostetter seconded the motion, which passed by 6-0 vote. Mr. Sichting wished Mrs. Carmichael the best of luck in her new position.

11. Board Accepts Jr/Sr High School Teacher Retirement Resignation. It was recommended the Board accept the retirement resignation of Bloomfield School District Jr/Sr High School teacher Mrs. Sharon Sparks, effective on or about February 15, 2013. (See Attached) Mr. Sichting said Mrs. Sparks had been employed in the District for twenty-three years and thanked her for her years of service. Dwayne Hostetter moved to accept the resignation. Bill Bond seconded the motion, which passed by 6-0 vote.

12. SeaPerch Sponsor Resigns. Superintendent Sichting explained that Mrs. Joanna Fish had submitted her letter of resignation as the SeaPerch sponsor so that she could be recommended as the co-sponsor of that group along with a jr/sr high school teacher. He recommended acceptance. (See Attached) Bill Bond moved to accept the resignation. John Combs seconded the motion, which passed by 6-0 vote.

13. Resignation of Science Bowl Sponsor Accepted. Mrs. Joanna Fish had been approved as Bloomfield Elementary School Science Bowl sponsor on November 29, 2012 and was submitting her resignation effective January 10, 2013. Mr. Sichting explained that it was decided to not have a Science Bowl this year. (See Attached) Dwayne Hostetter moved to accept the resignation. Eric Moody seconded the motion, which passed by 6-0 vote.

14. ECA Recommendations Approved for 2012-2013. It was recommended the Board approve a list of ECA recommendations for the 2012-2013 school year:

• Todd Deaton-Girl's Junior Varsity Softball Coach

• Joanna Fish-SeaPerch, Co-Sponsor

• Kevin Gott-Girl's Assistant Varsity Softball Coach

• Darren King-Girl's Softball Volunteer Assistant Coach

• Bill McIntosh-Girl's Softball Volunteer Assistant Coach

• Billy Spelts-Girl's Softball Volunteer Assistant Coach

Sandy May made a motion to approve the list as provided. Bill Bond seconded the motion, which passed by a 6-0 vote.

15. Long-Term Substitute Teacher Hired at Bloomfield Elementary. Mr. Sichting explained that an elementary Title I teacher was on sick leave and Mrs. Vandeventer was recommending hiring Mr. Eric Mishler to serve as a long-term substitute teacher in that teacher's absence from on or about January 17, 2013 through on or about February 15, 2013. (See Attached) Mr. Sichting said Mr. Mishler was a licensed teacher and would be placed on a temporary teacher's contract and be paid from the Title I grant. The Superintendent recommended approval. Dwayne Hostetter moved to approve the recommendation. Bill Bond seconded the motion, which passed by a 6-0 vote.

16. NJROTC Field Trip Approved to Virginia Beach, Virginia. It was recommended the Board approve an overnight and out-of-state field trip for Bloomfield Jr/Sr High School NJROTC unit to visit multiple military bases, ships, historical areas, museums, and theme parks from March 23, 2013 through March 31, 2013. (See Attached) Dwayne Hostetter moved to approve the field trip as requested. Eric Moody seconded the motion, which passed by a 6-0 vote.

17. Board Policy, New, 2nd Reading and Adoption. The following board policy was presented to Bloomfield School District Board of School Trustees for 2nd Reading and Adoption. (See Attached):

• 5464, Early Graduation, New

Eric Moody made a motion to approve the policy as presented. John Combs seconded the motion, which passed by a 6-0 vote.

18. Non-Resident Student Application Approved for the 2012-2013 School Year. It was recommended the Board approve one non-resident student application for Bloomfield Jr/Sr High School for the 2012-2013 school year. (See Attached) Bill Bond moved to approve the recommendation. Sandy May seconded the motion, which passed by a 6-0 vote.

19. 2013-2014 Bloomfield School District Calendar Approved. Superintendent Sichting presented board members with a proposed calendar for the 2013-2014 school year and recommended approval. (See Attached) He explained that the Bloomfield Teacher's Association had been included in discussions and in the final draft of the calendar as presented. Dwayne Hostetter moved to approve the calendar as presented. Sandy May seconded the motion, which passed by a 6-0 vote.

20. Class Sizes Outside of Limits of Board Policy #2705 Receives Board Approval. It was recommended the Board approve a list of class sizes for the second semester of the 2012-2013 school year at Bloomfield Jr/Sr High School. (See Attached) Dwayne Hostetter moved to approve the recommendation. John Combs seconded the motion, which passed by a 6-0 vote.

21. Bloomfield School District Food Service Inspection. Superintendent Sichting provided board members with copies of a recent inspection report of the Bloomfield Elementary and Bloomfield Jr/Sr High School cafeterias that was performed by the Greene County Health Department on December 20, 2012. (See Attached) Mr. Sichting said there were no violations noted during the inspection. He applauded Mrs. McIntosh and her cafeteria staff for an excellent job.

22. Excellence in Teaching Performance Grant. Former Superintendent of Public Instruction Tony Bennett announced on Friday, January 11, 2013 that forty (40) school districts in Indiana would be recommended to the Indiana General Assembly's Budget Committee to receive an award from the 2013 Excellence in Teaching Performance Grant. Bloomfield School District was recommended by Dr. Bennett to receive an allocation of $117,000 from the 2013 Excellence in Teaching Performance Grants. (See Attached) The 2013 Excellence in Teaching Performance Grant allocation would be awarded to staff in August 2014 based on 2013-2014 results.

23. HB 1260 Response. Indiana House Enrolled Act 1260 was passed in 2011. The legislation set up a maximum cap for school corporations in terms of contributions toward employee health insurance premiums. The maximum cap was set at 112% of the state's contribution to employee health insurance premiums. A reporting mechanism was also established in the legislation. School corporations must report to the Indiana State Personnel Department by December 31st annually the school district's contributions to employee health premiums. On January 3, 2013, Bloomfield School District received an email from the Indiana State Personnel Department indicating the district's contributions to employee health premiums were 123% of the state's contributions to employee health premiums. Bloomfield School District was given to the close of business on February 14, 2013 to respond to the letter indicating our non-compliance with HB 1260. (See Attached)

24. Special Education Determinations for Federal Fiscal Year 2010 (School Year 2010-2011). Bloomfield School District received a letter of determination from the Indiana Department of Education on December 31, 2012 concerning determination of performance for Bloomfield School District in regards to implementing the requirements and purposes of the Individuals with Disabilities Act for federal fiscal year 2010 (School Year 2010-2011). The Indiana Department of Education determined Bloomfield School District met the requirements as outlined in the Individuals with Disabilities Act. (See Attached) Mr. Sichting applauded the special education staff for their efforts for getting on track with holding case conferences within the legal time frame.

25. Affordable Care Act. Superintendent Dan Sichting attended a Southern Indiana Educational Service Center meeting on Wednesday, January 9, 2013. One of the topics on the agenda was the impact of the Affordable Care Federal legislation on schools. (See Attached) Public schools must become compliant with the Affordable Care legislation by the date of their insurance renewal in 2014. The rules and regulations for the Affordable Care legislation are still being developed. Below are some basic principles for schools to become compliant:

• Any public school corporation employing more than fifty (50) employees must comply. (BSD has 112 employees)

• All employees working more than thirty hours are considered full-time equivalent and must be offered coverage

• The employees contribution to the health plan cannot exceed 9.5% of the employee's W-2 wages

• Failure to provide "affordable" coverage will result in a fine. The fine is the lesser of $3,000 per applicable employee or $2,000 times every full-time employee minus the first 30 employees

• All employer health plans are subject to a two-prong test. The first part of the test is affordability. Employee contributions cannot exceed 9.5% of employee's current W-2 wages or 9.5% of the minimum federal poverty level of $11,125. The plan is also subject to a minimum value test. The plan must have 60^ minimum actuarial value. This is calculated on the plan payments for a standard population and charges minus individual share of premiums, co-insurance, and co-pays.

26. Bloomfield Jr/Sr High School Remediation Program Presentation. David Dean gave a presentation to board members providing them with information concerning a new remediation program being conducted at Bloomfield Jr/Sr High School.

27. Acuity B Window and Preparations for ISTEP+ Testing. English/Language Arts and math teachers in Bloomfield School District completed the Acuity B testing window in December. The Acuity B window tested student mastery of academic standards. The Acuity B window contains 67% of current grade level academic standards and 33% of previous grade level academic standards. Teachers at Bloomfield School District had been provided a rainbow chart highlighting the important academic standards for the spring ISTEP+ test. Teachers are using ten (10) minute mini-lessons to address weaknesses in student's mastery of previous grade level standards. The Acuity C window closes at the end of January. The Acuity C window measures student mastery of 100% current grade level standards. Teachers are provided an ISTEP+ countdown calendar to begin to hone instruction on the power academic standards for the current grade level. Teachers will concentrate on student mastery of current grade level standards from February 1st to the beginning of the ISTEP+ testing window on Monday, March 4, 2013. Third grade teachers are also concentrating on the IREAD3 test to be administered on March 18th through March 20th. After the start of the ISTEP+ Applied Skills testing window, teachers will continue to hone student mastery of current grade level academic standards up to the start of the 2013 ISTEP+ multiple choice testing window that will begin on Monday, April 29, 2013. (See Attached)

28. School Safety Presentation. At the request of board member Steve Dowden after the tragedy at Sandy Hook Elementary School in December, Superintendent Sichting gave board members information concerning School Safety at Bloomfield Schools. He said after an incident that happened the week before this board meeting when an individual tried to gain entrance to Bloomfield School's building to make contact with a female student he felt it was a good time to let parents and patrons aware of what is being done to protect Bloomfield students. Mr. Sichting said there were only two doors not locked during the school day and that he and Allen Toon had met with an architect to come up with a plan to place security on those two entrances. Mr. Sichting also shared that early during the summer of 2012 Allen Toon began installing new door locks on classroom doors so they can be locked from the inside. The Superintendent stated that Bloomfield Police, Sheriff's Department, and Bloomfield Fire Department met with school administration recently to review the School Safety Plan. He also announced that within the next two weeks the Bloomfield Police Department along with other Police agencies would be conducting an armed intruder drill in the Bloomfield Elementary building. Mr. Sichting reiterated that the individual who recently tried to gain access to the building never made it inside. He also wanted the board to know that there were already security procedures in place before the Sandy Hook Elementary School shooting and before the recent episode at Bloomfield School. He said the administration is continuously doing different things with school safety. Mr. Sichting said one thing working in favor of a good outcome should security be breached at Bloomfield Schools is the close proximity of the building to the Police Department and other law enforcement.

29. Adjournment. There being no further business Eric Moody moved to adjourn. John Combs seconded the motion. The meeting was then adjourned by a 6-0 vote.

BLOOMFIELD SCHOOL DISTRICT – BOARD OF SCHOOL TRUSTEES

_______________________________ _______________________________

President Member

________________________________ ________________________________

Vice-President Member

________________________________ ________________________________

Member Member

________________________________ ________________________________

Attest: Secretary Superintendent of Schools

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Last Updated on Friday, 13 September 2013 08:52