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Minutes-12/27/2012 PDF Print E-mail
Written by Kelli Usrey   
Monday, 25 February 2013 13:28

MINUTES REGULAR MEETING OF SCHOOL BOARD

OF BLOOMFIELD SCHOOL DISTRICT

December 27, 2012

The Board of School Trustees of the Bloomfield School District, of Greene County, Indiana, met in regular session on December 27, 2012, in the jr/sr high school conference room in Bloomfield Junior/Senior High School, 501 West Spring Street, Bloomfield, Indiana. The following school board members were present: Bill Bond, John Combs, Dwayne Hostetter, Matt Miller and Eric Moody. Steve Dowden and Sandy May were absent. President Hostetter called the meeting to order at approximately 7:00 p.m. The following order of business was transacted with the President presiding:

1. Recognitions. Mr. Dean praised the band and choral leaders and students on a job well done at their recent concert. He also announced that there would be two days for student's final tests when school resumes in January.

2. Approval of Minutes. The Board had been provided with minutes of a regular school board meeting held on November 27, 2012, along with an executive session school board meeting held on December 18, 2012, which had been prepared by corporation recording secretary Kelli Usrey. President Hostetter asked for a motion to approve the proposed minutes. Bill Bond moved to approve the minutes of the November 27, 2012 regular board meeting and the December 18, 2012 executive session beginning with the sentence: "The Board of School Trustees of the Bloomfield School District, of Greene County, Indiana, met in regular session on November 27, 2012..." and ending with the sentence: "to discuss the purchase or lease of real property...". Matt Miller seconded the motion, which passed by a 4-0-1 vote. Eric Moody abstained because he was not in attendance at either meeting being voted on.

3. Treasurer's Report. The Board had been provided with the Treasurer's Report, prepared by corporation treasurer Sue Pritts. Eric Moody made a motion to approve the November 26, 2012 claims listing beginning with voucher number 902 to Bloomfield State Bank and ending with voucher number 999 to Walmart Community and also the November 30, 2012 appropriation report beginning with: Fund 0100 through Fund 7965. John Combs seconded the motion, which passed by a 5-0 vote.

4. DOE SA 542 Report for December 2012. Bloomfield School District received the monthly tuition support payment from the Indiana Department of Education on Monday, December 17, 2012. Bloomfield School District received a December 2012 payment of $493,812.63. The December 2012 payment amount was $0.02 cents less than the November 2012 payment amount. The difference in the December payment is due to the averaging of the Special Education Grant, Vocational Grant, and Prime Time Grant over twelve (12) months. The 2012 Basic Grant payments are estimated to be $617,884 less than the 2009 Basic Grant payment. The reason for the decline in funding can be traced to enrollment declines and cuts in the Small Schools Grant and Rural Schools Grant. (See Attached)

5. December 2012 Financial Institutions Tax Settlement. On Tuesday, December 11, 2012, Bloomfield School District received notification of the December 2012 Financial Institutions Tax Settlement from the Greene County Auditor's Office. (See Attached) The table below summarizes receipts by fund for the 2012 Financial Institutions Tax settlement. The table also illustrates a comparison of 2012 Financial Institutions Tax receipts to Financial Institutions Tax receipts for 2011 and 2010:

Fund

2010

2011

June 2012

December 2012

% of 2011

School Bus Replacement

$446

$1120.70

$410.09

$410.09

73%*

Retirement/Severance Debt Service

$1,597

$1602.94

$803.88

$803.88

100%

Capital Projects

$2,971

$2884.38

$1,271.44

$1,271.44

88%**

Debt Service

$5,711

$5,535.22

$2,681.85

$2,681.85

96%***

Transportation

$4,117

$4,021.76

$1,999.51

$1,999.51

99%

*-Decrease in 2012 FIT receipts for School Bus Replacement are due to maximum levy

established by the Indiana Department of Local Government Finance for the fund.

**-Decrease in 2012 FIT receipts for Capital Projects are due to a change in calculation of

Assessed Valuation by the Department of Local Government Finance which reduced the

overall 2012 CPF Fund

***-Decrease in 2012 CVET receipts for Debt Service is due to the calculation of government

subsidy on the interest for QZAB bonds

6. December 2012 Commercial Vehicle Excise Tax Settlement. On Tuesday, December 11, 2012, Bloomfield School District received notification of the December 2012 Commercial Vehicle Excise Tax Settlement from the Greene County Auditor's Office. (See Attached) The table below summarizes receipts by fund for the 2012 Commercial Vehicle Excise Tax settlement. The table also illustrates a comparison of 2012 Commercial Vehicle Excise Tax settlement to Commercial Vehicle Excise Tax receipts for 2011 and 2010:

Fund

2010

2011

June 2012

December 2012

% of 2011

School Bus Replacement

$701.46

$1,753.73

$680.50

$680.44

77%*

Retirement/Severance Bond Debt Service

$2,512.06

$2,507.41

$1,333.96

$1,333.85

106%

Capital Projects

$4,673.40

$4,509.59

$2,110..23

$2,110.05

93%**

Debt Service

$12,304.44

$8,655.90

$4,450.30

$4,449.98

102%

Transportation

$4,605.05

$6,288.37

$3,318.01

$3,317.75

105%

*-The loss of revenue is due to the overall decrease in the 2012 School Bus Replacement Fund

budget created by the establishment of a maximum levy for the fund.

**-The loss of revenue is due to the change in calculation of maximum rate for this fund due to

existence of a decline in Assessed Valuation.

7. December 2012 Property Tax Settlement. Superintendent Sichting told board members he had been in contact with the Greene County Auditor and was told the December 2012 Property Tax Settlement information would not be received for another few days.

8. December 2012 Excise Tax Settlement. Superintendent Sichting told board members he had been in contact with the Greene County Auditor and was told the December 2012 Excise Tax Settlement information would not be received for another few days.

9. Impact Aid Payment Notification Received. Bloomfield School District received an Impact Aid payment from the United States Department of Education in the amount of seven thousand three hundred ninety-five dollars and fifty-three cents ($7,395.53) on December 3, 2012. Impact Aid is reimbursement for federal property located within the boundaries of the local school district declared tax exempt and receiving no reimbursement for property taxes. All Impact Aid payments are receipted into the General Fund.

10. Full Day Kindergarten Grant Distribution. Bloomfield School District received the Full Day Kindergarten Grant Distribution from the Indiana Department of Education on December 14, 2012. The 2012 Full Day Kindergarten Grant distribution was $2,400 per student. Bloomfield School District reported 75 Full Day Kindergarten students on Friday, September 14, 2012 during the student count day. As a result, Bloomfield School District received one hundred eighty thousand dollars ($180,000) in reimbursement.

11. Approve Purchase of Sixty-Six Passenger Bus. It was recommended the Board approve the purchase of a sixty-six (66) passenger bus from Bluebird for eighty one thousand one hundred ninety dollars ($81,190.00). Bloomfield School District utilized the bid process established through the Central Indiana Educational Service Center. Three bids were submitted via the bid process. (See Attached) The bids submitted were:

· Bluebird-$81,190

· IC Collins-$83,188

· Thomas-$82,584

Eric Moody made a motion to approve the purchase as recommended. John Combs seconded the motion, which passed by a 5-0 vote.

12. Board Awards Employee Term Life Insurance. Bloomfield School District offers ninety thousand ($90,000) dollars of term life insurance for employees. In 2010, Bloomfield School District contracted with Fort Dearborn Life Insurance for the term life insurance coverage. The terms of the renewal was for two years with the premium charge being $0.12 cents per every thousand of salary for basic life and $0.02 cents per every thousand of salary for accidental death and dismemberment insurance. The two year premium with Fort Dearborn Life Insurance will expire on December 31, 2012. The premium renewal quote with Fort Dearborn Life Insurance was for a 33% increase in premium. As a result, Brown and Brown Insurance solicited bids from other carriers for the term life insurance. The bid results are listed below:

· Fort Dearborn Life-Term Life insurance-$0.16 for every thousand dollars

of salary

Accidental Death and Dismemberment-$0.02 per

every thousand dollars of salary

· Guardian Life-Term Life insurance-$0.11 per every thousand dollars of

salary contingent upon ability to offer the sale of voluntary life insurance

Accidental Death and Dismemberment-$0.02 per every

thousand dollars of salary

· Mutual of Omaha-Term Life Insurance-$0.12 per every thousand dollars

of salary

Accidental Death and Dismemberment-$0.02 per every

thousand dollars of salary

Superintendent Sichting recommended the Board award term life insurance coverage for employees of Bloomfield School District to Guardian Life Insurance effective January 1, 2013 through December 31, 2014. Matt Miller moved to approve the recommendation. Bill Bond seconded the motion, which passed by a 5-0 vote.

13. Short-Term Transfer Approved. Bloomfield School District has a Retirement Severance Pension Bond payment of $117,426.25 due on December 31, 2012. It is unclear if Bloomfield School District will receive the December settlement of Property Tax and Excise Tax to make the payment by the due date. The proposed transfer would ensure the bond payment would be made by the due date. Superintendent Sichting recommended the Board approve a short-term transfer of $86,000 from General Fund to Retirement Severance Pension Bond Debt Fund. Matt Miller made a motion to approve the transfer as proposed. Eric Moody seconded the motion, which passed by a 5-0 vote. The transfer would be repaid to the General Fund upon receipt of the December Property Tax and Excise Tax settlement.

14. Speech Team Sponsor Resigns. Superintendent Sichting explained that Mrs. Sharon Sparks was approved by the Board as the Speech Team sponsor at Bloomfield Jr/Sr High School on June 28, 2012. He said Mrs. Sparks has chosen to resign from that position and he recommended acceptance. (See Attached) Matt Miller moved to accept the resignation. Bill Bond seconded the motion, which passed by 5-0 vote.

15. Long Term Teacher Hired for Bloomfield Elementary School. It was recommended the Board hire Miss Angie Campbell as a long term substitute teacher at Bloomfield Elementary School from on or about January 9, 2013 through on or about February 20, 2013. Mr. Sichting explained that an elementary teacher was going to have surgery that required her absence from school and made it necessary to hire a long term substitute. Eric Moody made a motion to hire Miss Campbell as recommended. John Combs seconded the motion, which passed by a 5-0 vote.

16. ECA Recommendations Approved for 2012-2013. It was recommended the Board approve a list of ECA recommendations for the 2012-2013 school year:

· Ian Ashland-SeaPerch, Co-Sponsor

· Jennifer Bollero-Pit Orchestra

· Kalyse Reimbold-Speech Team Sponsor

· Cinda Williams-Junior Class Sponsor

· Eric Moody-Volunteer SeaPerch Sponsor

John Combs made a motion to approve the list as provided. Bill Bond seconded the motion, which passed by a 4-0-1 vote. Eric Moody abstained from voting.

17. FFA Field Trip Approved to Louisville, Kentucky. It was recommended the Board approve an out-of-state field trip for Bloomfield Jr/Sr High School FFA group to attend the National Farm Machinery Show on February 16, 2013. (See Attached) Matt Miller moved to approve the field trip as requested. Eric Moody seconded the motion, which passed by a 5-0 vote.

18. Bloomfield Elementary Second Grade Annual Zoo Trip Approved. It was recommended the Board approve the annual overnight field trip for Bloomfield Elementary 2nd graders to the Indianapolis Zoo on May 8, 2013 and May 9, 2013. (See Attached) Mr. Sichting explained that students are often accompanied by parents and/or grandparents for the event. John Combs made a motion to approve the field trip as presented. Matt Miller seconded that motion, which passed by a 5-0 vote.

19. Board Policy, New, 1st Reading. The following board policy was presented to Bloomfield School District Board of School Trustees for 1st Reading. (See Attached):

· 5464, Early Graduation, New

Superintendent Sichting said he would be bringing this policy back to the Board for 2nd Reading and adoption.

20. 2013-1019 Bloomfield School District Contracted Bus Bid Specifications Amendment gets Approval by Board. Superintendent Sichting told board members that the 2013-2019 BSD Bus Specifications that they approved on August 30, 2012 had some hidden costs that would have required many bus drivers to purchase sensors and switches for the GPS system to work. Because of that Mr. Sichting recommended amending the Specifications by replacing the following Section 19 found on page five (5) of the Specifications:

Section 19. Special School Bus Equipment. Each school bus shall be equipped with the following special equipment, which shall be maintained in good working condition and operable at all times:

(a) mud and snow tires

(b) FM mobile two-way radio compatible with the District's base radio and as specified and approved by the district. The driver will also have a GPS device and antenna to send a location signal of the bus's location compatible with the district GPS software; and

(c) strobe light

The amended language will read as follows:

Section 19. Special School Bus Equipment. Each school bus shall be equipped with the following special equipment which shall be maintained in good working condition and operable at all times:

(a) mud and snow tires

(b) FM mobile two-way radio compatible with the District's base radio and as specified and approved by the district. The driver will also have a radio compatible with FCC regulations; and

(c) strobe light

Eric Moody made a motion to approve the amendment per the recommendation. Bill Bond seconded the motion, which passed by a 5-0 vote.

21. Information on 2013 Special Education Grant Funding. Superintendent Sichting told board members that the annual count day to determine Special Education Grant Funding had been conducted earlier during the month. Mr. Sichting provided board members with a comparison of the Special Education Grant Funding for 2012 and 2013. (See Below)

Level of Funding

2012 Special Education Students

2012 Funding

2013 Special Education Students

2013 Funding

APC-Level I-$8,350 per student

12

$100,200

10

$83,500

APC-Level II-$2,265 per student

77

$174,405

68

$154,020

APC-Level III-$533 per student

58

$30,914

51

$27,183

Preschool-$2,750 per student

9

$24,750

3

$8,250

Total

$330,269

$272,953

Mr. Sichting said the estimated 2013 Special Education Grant is $57,316 less than the 2012 Special Education Grant Funding level.

22. Board Hears Information on Indiana Department of Education 2013 Estimated Tuition Support Payment. Mr. Sichting gave board members some information on the 2013 estimated tuition support from the Indiana Department of Education. He said the Indiana Department of Education supplies a monthly tuition support payment to Indiana school districts and consists of Basic Tuition Support, Academic Honors Grant, Special Education Grant, Vocational Education Grant, and the Prime Time Grant. He explained the final piece of the 2013 funding was finalized with the December count for the Special Education Grant and provided the table below showing a comparison of funding for Bloomfield School District in 2012 and estimated funding for 2013.

Grant

2012 Total

2013 Estimated Total

Tuition Support

$5,440,932

$5,174,411

Academic Honors Grant

$18,900

$21,600

Special Education Grant

$330,802

$272,953

Vocational Education Grant

$118,250

$104,125

Prime Time Grant

$94,780

$101,889

Total

$6,003,664

$5,674,978

Mr. Sichting said the total funding for Bloomfield School District would result in a revenue loss of $328,686 in 2013 compared to 2012 funding levels with the total loss of funding in 2013 estimated to be approximately $946,570 less than the funding received by the district in 2009. He explained the funding decline was a result in a drop in enrollment plus the elimination of the Small Schools Grant and Rural Schools Grant for Bloomfield School District.

23. 2012-2013 Employee Health Insurance Information. Superintendent Sichting shared that the insurance committee had met recently. He said currently the district's loss ratio was 112% and reminded board members that a premium hold is between 76% - 86%. Mr. Sichting explained that the district was not allowed to exceed the state plan by more than 112% and the state calculation right now for our district is 123%. He said this meant that within two years the district had to have its costs down to what the state is paying or be required to go before the state with our plan to lower our costs or automatically be put into the state's plan. Mr. Sichting said that the committee is looking at ways to cut health insurance costs at this time.

24. 2011-2012 Student Growth Results. The Indiana Department of Education recently released the student growth results for Bloomfield Elementary and Bloomfield Jr.-Sr. High School for 2011-2012. Indiana school accountability laws use a formula to measure a school's success by improvements in student growth and student proficiency on ISTEP+ test results. The Indiana Department of Education released the proficiency rates for Bloomfield Elementary and Bloomfield Jr.-Sr. High School in June 2012. In early November, the Indiana Department of Education released the school grades for Bloomfield Elementary and Bloomfield Jr.-Sr. High School. The grade was determined by both proficiency and growth. Bloomfield Elementary received an "A". Bloomfield Jr.-Sr. High School received a "B". Bloomfield School District received an "A". The table below shows growth for Bloomfield Elementary School and Bloomfield Jr.-Sr. High School at each grade level and subject matter:

Grade

English/Language Arts

Mathematics

3rd Grade

N/A

N/A

4th Grade

60.0%

72.5%

5th Grade

72%

58%

6th Grade

48.5%

69%

7th Grade

47.0%

41%

8th Grade

47.5%

53%

Median Growth 4-6

63.5%

66%

Median Growth 7-8

47%

48%

Mr. Sichting was very happy with the growth in grades 4-6 but expressed his disappointment in the growth of grades 7-8. He said changes are underway to improve the growth rate in grades 7-8.

25. Adjournment. There being no further business Eric Moody moved to adjourn. Matt Miller seconded the motion. The meeting was then adjourned by a 5-0 vote.

BLOOMFIELD SCHOOL DISTRICT – BOARD OF SCHOOL TRUSTEES

_______________________________ _______________________________

President Member

________________________________ ________________________________

Vice-President Member

________________________________ ________________________________

Member Member

________________________________ ________________________________

Attest: Secretary Superintendent of Schools

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Last Updated on Friday, 13 September 2013 08:52