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Minutes-10/25/2012 PDF Print E-mail
Written by Kelli Usrey   
Thursday, 31 January 2013 15:10

MINUTES REGULAR MEETING OF SCHOOL BOARD

OF BLOOMFIELD SCHOOL DISTRICT

October 25, 2012

The Board of School Trustees of the Bloomfield School District, of Greene County, Indiana, met in regular session on October 25, 2012, in the jr/sr high school conference room in Bloomfield Junior/Senior High School, 501 West Spring Street, Bloomfield, Indiana. The following school board members were present: Bill Bond, John Combs, Steve Dowden, Dwayne Hostetter, Matt Miller and Eric Moody. Sandy May was absent. President Hostetter called the meeting to order at approximately 7:00 p.m. The following order of business was transacted with the President presiding:

1. Recognitions. Mr. Dean recognized those who participated in the district wide 5k walk/run, band members who performed at the Apple Festival, and sports teams for successful seasons. He also shared that the recent evacuation drill went smoothly as well as parent/teacher conferences and the ROTC military ball. Mrs. Royal said through the Renaissance program a larger amount of cards had been passed out to students who do good things. Mr. Sichting talked about the recent evacuation drill. He thanked Richland – Taylor Fire Department, Bloomfield Fire Department, Emergency Management Officials, First Baptist Church, and Mary Jane Vandeventer for her planning and organizing of the evacuation. He also recognized Jr High National Honor Society members for assisting Apple Festival vendors with setting up. Mr. Sichting closed by thanking Mr. Dean, Mrs. Vandeventer, Mrs. Royal, Mrs. Goodman, and Mrs. Crane for assisting in gathering information to submit the Race to the Top grant. He said the amount of data needed to complete the grant application was overwhelming and could not have been completed by only one person. President Hostetter congratulated the administrators on a nice article that was in the Herald Times newspaper.

2. Approval of Minutes. The Board had been provided with minutes of a special school board meeting held on July 12, 2012, along with an executive session meeting and regular school board meeting both held on September 27, 2012, a special board meeting held on October 2, 2102 and another special board meeting held on October 16, 2012, which had been prepared by corporation recording secretary Kelli Usrey. President Hostetter stated that there was not a quorum of board members present who were also at the July 12, 2012 board meeting so those proposed minutes would be brought back to another meeting for consideration. President Hostetter asked for a motion to approve the proposed minutes from the September 27, 2012 meetings. Eric Moody moved to approve the minutes of the September 27, 2012 board meetings beginning with the sentence: "The Board of School Trustees of the Bloomfield School District, of Greene County, Indiana met in executive session on September 27, 2012..." and ending with the sentence: "The (September 27th regular) meeting was then adjourned by a 5-0 vote". Bill Bond seconded the motion, which passed by a 5-0-1 vote. John Combs abstained because he was not in attendance at either September 27, 2012 meetings. Next, Matt Miller made a motion to approve the minutes of the special meeting held on October 2, 2012 beginning with the sentence: "The Board of School Trustees of the Bloomfield School District, of Greene County, Indiana met in special session on October 2, 2012..." and ending with the sentence: "The (October 2nd special) meeting was then adjourned by a 6-0 vote". John Combs seconded the motion, which passed by a 5-0-1 vote. Steve Dowden abstained because he was not in attendance at the October 2, 2012 meeting. Lastly, Bill Bond moved to approve the October 16, 2012 special meeting of the board beginning with the sentence: "The Board of School Trustees of the Bloomfield School District, of Greene County, Indiana met in special session on October 16, 2012..." and ending with the sentence: "The (October 16th special) meeting was then adjourned by a 6-0 vote". Steve Dowden seconded the motion, which passed by a 5-0-1 vote. Matt Miller abstained from this vote because he was not in attendance at the October 16th meeting of the board.

3. Treasurer's Report. The Board had been provided with the Treasurer's Report, prepared by corporation treasurer Sue Pritts. Bill Bond made a motion to approve the October 1, 2012 claims listing beginning with voucher number 736 to Bloomfield State Bank and ending with voucher number 816 to Kyle vonAlmen and also the September 30, 2012 appropriation report beginning with: Fund 0100 through Fund 7965. Eric Moody seconded the motion, which passed by a 6-0 vote.

4. Greene County Council's Non-Binding Review of 2013 Bloomfield School District Budget. Superintendent Sichting explained that recently the Indiana General Assembly passed a law that required any Indiana School District with elected trustees to have their local county council review their budget. He provided copies of the Bloomfield School District 2013 Budget that was presented to the Greene County Council on September 24, 2012 and the non-binding review showing approval as presented with no changes. (See Attached)

5. Board Approves Resolution of Appropriations and Tax Rates for BSD 2013 Budget. It was recommended the Board approve the Resolution of Appropriations and Tax Rates for the BSD 2013 Budget. (See Attached) Steve Dowden moved to approve the recommendation. Matt Miller seconded the motion. Superintendent Sichting said the rates advertised by the BSD are likely higher than the final rates due to adjustments to be made in total assessed valuation and other statutorily mandated maximum levies and tax rates. He said the Department of Local Government Finance would review the budget and make changes or "cuts" to bring the budget in line with those statutorily created maximum levies rates. The Resolution passed by a 6-0 vote.

6. Board Passes Resolution to Adopt 2013 Capital Projects Fund Plan. The Board was provided with a Resolution to adopt the 2013 Capital Projects Fund Plan. Superintendent Sichting recommended approval. (See Attached) Eric Moody moved to approve the resolution. Steve Dowden seconded the motion, which passed by a 5-0 vote. Matt Miller had stepped out of the board meeting room at voting time for this agenda item.

7. Resolution to Adopt 2013 Bus Replacement Fund Plan Approved. Superintendent Sichting provided board members with a resolution to adopt the 2013 Bus Replacement Fund Plan and recommended approval. (See Attached) Steve Dowden made a motion to approve the recommendation. John Combs seconded the motion, which passed by a 5-0 vote. Mr. Miller was still out of the room at voting time for this agenda item.

8. 2013 Neutrality Resolution for Pension Debt Passed. The superintendent asked the Board to approve a Neutrality Resolution for Pension Debt. (See Attached) Bill Bond moved to approve the request. Eric Moody seconded the motion, which passed by a 6-0 vote. Mr. Miller returned and was able to vote on this agenda item.

9. Board Approves Resolution for IC 20-48-1-2. It was recommended the Board adopt a resolution to comply with IC 20-48-1-2 for the 2013 Budget. (See Attached) Matt Miller made a motion to approve the recommendation. Bill Bond seconded the motion. Mr. Sichting explained the Indiana General Assembly passed this law to provide school corporations flexibility to modify, under certain conditions, the amount in which the school corporation reduces for a specific fund to neutralize the corporation's retirement severance pension debt obligations. The resolution was passed by a 6-0 vote.

10. Resolution for IC 20-48-1-2 Approved by Trustees. Superintendent Sichting explained that during the 2012 legislative session, the Indiana General Assembly passed IC20-48-1-2, which provided school corporations flexibility to modify, under certain conditions, the amount in which the school corporation reduces for a specific fund to neutralize the corporation's retirement severance pension debt obligations.

11. Resolution to Adjust Appropriations for 2013 Budget. Superintendent Sichting said the BSD budget is built annually to raise the maximum levy or rate for each of the district's funds. He explained that changes occur in assessed valuation, fund balances, or state tuition support requiring adjustments in appropriations within a budget. Mr. Sichting said this resolution allows him and the treasurer to make all necessary adjustments in appropriations deemed as necessary for the 2013 budget and recommended approval. (See Attached) Matt Miller moved to approve the recommendation. Bill Bond seconded the motion, which passed by a 6-0 vote.

12. DOE SA 542 Report for October 2012. Bloomfield School District received the monthly tuition support payment from the Indiana Department of Education on October 15, 2012 in the amount of $493,812.62. (See Attached) The September payment was $0.03 less than the September payment amount due to the averaging of the Special Education Grant and the Prime Time Grant. The 2012 Basic Grant payments are estimated to be $617,884 less than the 2009 Basic Grant payments.

13. Public Hearing Held on Additional Appropriation from Rainy Day Fund. President Hostetter announced that the Board was holding a public hearing on the request for an additional appropriation from the Rainy Day Fund for the 2012 Budget in the amount of $390,189.97. Sichting explained that a notice of the consideration of an Additional Appropriation for the 2012 BSD Budget had been advertised in the Greene County Daily World on October 12, 2012. No public comments were made.

14. Board Approves Additional Appropriation Resolution/Ordinance. It was recommended the Board approve the Additional Appropriation Resolution/Ordinance for the 2012 BSD budget. (See Attached) Eric Moody moved to approve the recommendation. Steve Dowden seconded the motion, which passed by a 6-0 vote.

15. School Year 2011-2012 National School Lunch Program Final Report. Superintendent Sichting summarized the 2011-2012 National School Lunch Program Final Report submitted on September 26, 2012 for the district's participation in the National School Lunch Program. In 2011-2012, Bloomfield School District Food Service took in $466,151.30 in revenue. The revenue breakdown was as follows:

• School Sales to Children-$223,131.61

• School Sales to Adults-$18,961.72

• State Revenue Match -$5,077.87

• Federal Reimbursement-$207,198.99

• Other Income-Other Food Service-$7,263.53

• Rebates-$241.00

The expense breakdown was as follows:

• Food Expense-$ 214,600.40

• Labor Direct Preparation-$233,995.43

• Equipment $300 or less-$0

• Equipment-More than $300-$0

• Miscellaneous-$12,880.95

Average Meal Cost-School Lunch-$3.39

Average Meal Cost-School Breakfast-$1.23

Beginning Balance-$69,594.12 (7/2011) Ending Balance-$74,268.73 (7/2012)

Income Total-$466,151.30

Expense Total-$461,476.78

16. Board Awards Bus Route #5 for the 2013-2019 Transportation Term. It was recommended the Board award bus route #5 to Matt O'Neall at a daily rate dollar amount of $203.00. (See Attached) Mr. Sichting said the contract would be executed with Mr. O'Neall upon his successful possession of the items outlined in section 37 of the 2013-2019 Transportation Contract Specifications for BSD. Steve Dowden made a motion to approve the recommendation. Matt Miller seconded the motion, which passed by a 6-0 vote.

17. 2013-2019 Transportation Contract Bids Rejected. Superintendent Sichting explained that after the September 27, 2012 board meeting in which all but two bus routes were awarded he was able to reach agreement with the bidder on one of the two routes. As a result, he asked the board to reject a list of bidders who bid on route #8. (See listed below)

Jim Abrams $249.00

Wendy Bastin $205.00

David Hudson $220.00

Jonas Johnson $239.99

Linda Moore $184.48

Brad O'Neall $191.99

Matt O'Neall $248.19

Donnie Goad $202.75

Mr. Sichting also asked for permission to advertise route #8 and solicit a new round of bids for Bus Route #8. Matt Miller moved to approve the recommendation. Bill Bond seconded the motion, which passed by a 6-0 vote.

18. Impact Aide Payment Received. Bloomfield School District received an Impact Aid payment from the United States Department of Defense on October 16, 2012 in the amount of $771.31. Impact Aid is reimbursement for federal property located within the boundaries of the local school district declared tax-exempt and receiving no reimbursement for property taxes. All Impact Aid payments are receipted into the General Fund.

19. NJROTC Unit Field Trip Approved to Port Clinton, Ohio. It was recommended the Board approve an overnight and out-of-state field trip for Bloomfield NJROTC unit to participate in an air rifle competition at Camp Perry in Port Clinton, Ohio from November 16, 2012 through November 17, 2012. (See Attached) Eric Moody moved to approve the field trip as requested. Matt Miller seconded the motion, which passed by a 6-0 vote.

20. Board Approves Redliners Trip for a Dance Competition at Floyd Central High School. It was recommended the Board approve an overnight field trip for Bloomfield Jr/Sr High School Redliners to Floyd Central High School in Floyds Knob, Indiana participate in a dance competition from November 2, 2012 through November 3, 2012. (See Attached) Steve Dowden moved to approve the field trip as requested. Matt Miller seconded the motion, which passed by a 6-0 vote.

21. Agreement with Crane Army Ammunition Activity (CAAA) Approved by Board. Superintendent Sichting explained the partnership allows Bloomfield School District to receive surplus property and assistance from Crane personnel in teaching concepts in science, technology, engineering and mathematics. (See Attached) He said the Educational Partnership with Crane Army Ammunition Activity was reviewed by legal counsel. Mr. Sichting recommended approval of the agreement. Eric Moody moved to approve the recommendation. Matt Miller seconded the motion, which passed by a 6-0 vote.

22. Board Approves Monetary Donations. It was recommended the Board approve the following monetary donations:

• Bloomfield Chamber of Commerce donation of $100 to Bloomfield Jr/Sr High School Business Professionals of America

• Doug Frye's donation of $100 to Bloomfield Jr/Sr High School Art Club

• Bill Cady's donation of $500 to Bloomfield Jr/Sr High School Art Club

• Tri Kappa's donation of $100 to Bloomfield Jr/Sr High School Art Club

• Dean and Sharon Cofield's donation in memory of Lanora Cady of $100 to the Bloomfield Jr/Sr High School Art Club

• Tom and Sandy Hinshaw's donation in memory of Lanora Cady of $200 to the Bloomfield Jr/Sr High School Art Club

• "The Village's" donation of $200 to Bloomfield Jr-Sr High School for the initiatives against bullying

• Jamey and Kris Jarman's donation of $200 to the Bloomfield Jr/Sr High School Band program. Baxter Corporation will match the $200 donation.

• Bloomfield Manufacturing Company's donation of $200 for the Bloomfield Jr/Sr High School Athletic Department

• Utilities District of Western Indiana's contribution of $2,000 for the Bloomfield Jr/Sr High School Athletic Department

Mr. Sichting said the Board had adopted policies for implementation for the school district. He said Policy #9510 requires all gifts, bequests, or donations to be approved by the Bloomfield School District Board of School Trustees. Mr. Sichting said the funds would be deposited in the Bloomfield Jr.-Sr. High School Extra-Curricular account. Matt Miller moved to approve the donations. John Combs seconded the motion, which passed by a 6-0 vote.

23. Board Policy, New, 2nd Reading and Adoption. The following board policy was presented to Bloomfield School District Board of School Trustees for 2nd Reading and Adoption. (See Attached):

• 6145, Rainy Day Fund

Steve Dowden made a motion to approve the policy as presented. Eric Moody seconded the motion, which passed by a 6-0 vote.

24. Resolution to Complete Purchase of Real Estate Approved. It was recommended the Board approve the attached resolution to complete the purchase of real estate. (See Attached) Steve Dowden moved to approve the Resolution as presented. Matt Miller seconded the motion, which passed by a 6-0 vote.

25. Board Gave Thought to OLWEUS Anti-Bullying Presentation. Jr/Sr High School principal Stella Royal gave the board a presentation on the Anti-Bullying program named OLWEUS. Superintendent Sichting ended the presentation by saying the hope is to make kids aware of bullying and get it stopped. President Hostetter thanked Mrs. Royal for her power point presentation and all administrators for their efforts in fighting bullying in the Bloomfield Schools.

26. Indiana Department of Education 2012 Revenue Estimate. In the 2011 legislative session, the General Assembly passed HB 575, which altered collective bargaining in the state of Indiana. The following bargaining/impasse timeline was established:

Before 8/1 Informal negotiations may be held (IC 20-29-6-12)

8/1 Formal bargaining begins (IC 20-29-6-12)

DOE provides parties with Estimate of general fund revenue available for

Bargaining (IC 20-29-6-12.5)

9/14 ADM Count

9/30 All impasses declared (60 days after formal bargaining begins

(IC 20-29-6-13)

10/15 All mediations must begin (15 days after impasse declared-IC 20-29-6-13)

10/21 DOE provides Certification of available bargaining revenue

(30 days after first ADM count-IC 20-29-6-12.5)

11/1 Holdover date from previous statutory language-does not affect bargaining

11/14 All mediations must end (30 days after mediation begins-IC 20-29-6-13)

11/29 All fact-finding's must begin (15 days after mediation ends-IC 20-29-6-13)

12/14 All fact-finding's must end (15 days from beginning of the fact finding-

IC 20-29-6-15)

12/31 All contracts must be settled

1/13 Deadline for appeal of fact findings to the full board (fact findings may be

appealed within 30 days of receipt of fact finder's decision-IC 20-29-6-18)

2/12 Board rulings on appeal of fact findings due (board must rule on fact

Findings appeals within 30 days of the appeal-IC 20-29-6-18)

Bloomfield School District current collectively bargained agreement expires on June 30, 2013. By law, the DOE had to provide an estimate of General Fund revenues to school districts by October 21, 2012. Bloomfield School District received communication from the Department of Education with the Certificate of Estimated General Fund Revenue on October 12, 2012. (See Attached) Below is a comparison between the Certificate of Estimated General Fund Revenues and actual expected revenues:

DOE Actual

Estimate Expected

Basic Tuition Support $5,174,411 $5,174,411

Academic Honors $18,900 $21,600

Special Education $330,802 $271,040

Career and Technical Education $118,250 $104,125

Prime Time $101,889 $101,889

Total- $5,744,252 $5,673,065**

**Special Education counts will be finalized on December 1, 2012.

27. Status of Corrected Noncompliance for Special Education Indicator 11. Superintendent Sichting explained that Indicator 11 states that a school has fifty days after a parents signs a consent form to have their child tested for special education qualification to have the child tested and hold a case conference. He said Bloomfield School District is now in compliance with Indicator 11. (See Attached)

28. Southern Indiana Educational Service Center Race to the Top Grant. Superintendent Sichting told board members that the Race to the Top Grant application had been submitted and hoped that Bloomfield School District would be awarded the grant money.

29. Adjournment. There being no further business Eric Moody moved to adjourn. Matt Miller seconded the motion. The meeting was then adjourned by a 6-0 vote.

BLOOMFIELD SCHOOL DISTRICT – BOARD OF SCHOOL TRUSTEES

_______________________________ _______________________________

President Member

________________________________ ________________________________

Vice-President Member

________________________________ ________________________________

Member Member

________________________________ ________________________________

Attest: Secretary Superintendent of Schools

Min12-10.doc

Last Updated on Wednesday, 19 March 2014 12:16