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Minutes- 08/30/12 PDF Print E-mail
Written by Kevin Feutz   
Friday, 28 September 2012 11:46

MINUTES REGULAR MEETING OF SCHOOL BOARD

OF BLOOMFIELD SCHOOL DISTRICT

August 30, 2012

The Board of School Trustees of the Bloomfield School District, of Greene County, Indiana, met in regular session on August 30, 2012, in the jr/sr high school conference room in Bloomfield Junior/Senior High School, 501 West Spring Street, Bloomfield, Indiana.  The following school board members were present:  Bill Bond, John Combs, Steve Dowden, Dwayne Hostetter, Matt Miller and Eric Moody.  Sandy May was absent.  President Hostetter called the meeting to order at approximately 7:00 p.m. The following order of business was transacted with the President presiding:

 

1.  Recognitions. Mr. Dean praised his staff for coming in early to prepare for the start of the 2012-2013 school year.  He congratulated students for a positive start to the new school year, said Fall sports were off to a good start, and recognized Mr. Chris Mattox for being selected to serve on the Indiana Department of Education’s Parcc Assessment Board.  Mr. Mattox recently spent a week in Chicago attending meetings concerning the implementation of the Common Core Standards, which will replace the ISTEP+ test in 2014-2015.  Mr. Dean said her was very proud of Mr. Mattox for applying to serve on the Parcc board and congratulated him on being chosen to serve on that board.  Mr. Dean thanked Mr. Mark Bartlow for serving on the Indiana Department of Education’s Evaluation Committee and said he would be serving for two years.  Mr. Sichting recognized Mrs. Royal for her efforts in giving input to Harmony to make that software even better to use for teacher evaluations.  He also recognized the efforts of school nurse Renee McIntosh and athletic director Ron McBride for implementing IMPACT, which is a baseline test given to student athletes in the event that they would experience a concussion later during the season a doctor would have a baseline to go by.  Mr. Sichting welcomed Mrs. Darla Lewis, as a new teacher of a special needs class.  He recognized staff members and bus drivers for a smooth start of the school year.

2.  Approval of Minutes. The Board had been provided with minutes of a regular school board meeting held on July 26, 2012, also minutes for a special school board meeting held on July 12, 2012, which had been prepared by corporation recording secretary Kelli Usrey. President Hostetter stated that there was not a quorum of board members present who were also at the July 12, 2012 board meeting so those proposed minutes would be brought back to another meeting for consideration.  President Hostetter asked for a motion to approve the proposed minutes from the July 26, 2012 meeting.  Steve Dowden moved to approve the minutes of the July 26, 2012 board meeting beginning with the sentence: “The Board of School Trustees of the Bloomfield School District, of Greene County, Indiana met in regular session on July 26, 2012…” and ending with the sentence: “The (July 26, 2012 Regular) meeting was then adjourned by a 5-0 vote”.  Matt Miller seconded the motion, which passed by a 4-0-2 vote.  John Combs and Eric Moody abstained because they were not in attendance at the July 26th meeting.

 

3.  Treasurer’s Report. The Board had been provided with the Treasurer’s Report, prepared by corporation treasurer Sue Pritts.  Bill Bond made a motion to approve the July 31, 2012 claims listing beginning with voucher number 533 to Bloomfield State Bank and ending with voucher number 634 to Wolters Kluwer Law & Business and also the July 31, 2012 appropriations report beginning with: Fund 0100 through Fund 7965.  Matt Miller seconded the motion, which passed by a 6-0 vote.

 

4.  DOE SA 542 Report for August 2012. Bloomfield School District received the monthly tuition support payment from the Indiana Department of Education on August 15, 2012.  (See Attached) The August 15, 2012 tuition support payment was $493,812.63.  The August payment was consistent with the July payment amount.  The 2012 Basic Grant payments are estimated to be $287,000 less than the 2011 Basic Grant payments.  The 2012 Basic Grant payments are estimated to be $617,884 less than the 2009 Basic Grant payment.

 

5. Permission Granted to Advertise 2013 Budget, Capital Projects Plan, and School Bus Replacement Plan. Superintendent Sichting asked the Board to authorize the advertisement of the 2013 budget for the General Fund, Debt Service Fund, Capital Projects Plan, Transportation Fund, School Bus Replacement Plan and School Bus Replacement Plan. Superintendent Sichting provided the Board with copies of the 2013 budget and plans.  He also gave board members a chart with comparisons of past advertised levies.  Matt Miller moved to authorize the advertisement of the 2013 budget per Mr. Sichting’s request.  Steve Dowden seconded the motion, which passed by a 6-0 vote.

 

Fund

Budget Yr. 2006

Budget Yr. 2007

Budget Yr. 2008

Budget Yr. 2009

Budget

Yr. 2010

Budget

Yr. 2011

Budget

Yr. 2012

General Fund

1,577,122

1,688,096

1,655,160

XXXX

XXXX

XXXX

XXXX

Debt Service Fund

1,010,479

919,207

926,870

927,098

981,895

753,451

729,900

Capital Projects Fund

569,768

715,054

701,665

1,014,000

1,076,108

1,370,794

1,286,658

Transportation Fund

401,274

469,160

497,513

557,680

700,174

539,396

569,808

School Bus Replacement Fund

105,000

70,483

70,977

122,988

136,008

340,043

206,606

Sp. Ed. Preschool Fund

4,446

6,087

6,138

XXXXX

XXXX

XXXX

XXXX

Retirement/Pension Bond Debt Service

211,962

226,735

227,206

199,850

199,449

206,660

218,913

Total

3,880,051

4,094,822

4,085,529

2,821,616

3,093,634

3,210,344

3,011,885

 

Proposed 2013 Levy Advertisement

Fund

Proposed Levy

General

XXXXX

Debt Service

778,278

Capital Projects

1,476,784

Transportation

580,469

School Bus Replacement

197,391

Special Education Preschool

XXXX

Retirement/Pension Bond Debt Service

226,333

Total

3,259,255

SIX YEAR HISTORY OF CERTIFIED LEVY

Fund

Budget Yr. 2007

Budget Yr. 2008

Budget Yr.

2009

Budget Yr. 2010

Budget

Yr. 2011

Budget

Yr. 2012

General

1,300,577

1,407,245

XXXX

XXXX

XXXX

XXXX

Debt Service

903,756

926,853

926,953

712,876

712,856

729,888

Capital Projects

446,586

472,653

260,070

370,873

371,387

346,096

Transportation

455,870

463,923

346,921

513,956

$517,878

544,182

Sch. Bus Replacement

70,377

65,084

19,856

55,679

144,428

111,608

Special Ed. Preschool

3,714

3,770

XXXXX

XXXXX

XXXX

XXXX

Retirement/Pension Bond Debt Service

218,372

199,816

199,694

199,396

206498

218,781

Total

3,399,252

3,539,344

1,753,494

1,852,780

1,953,047

1,950,555

The levy is generally advertised at a higher dollar figure to protect the maximum local levy or tax rate, which can fluctuate for a variety of reasons.  Bloomfield School District should have some idea of the amount of our rates or levies after the Department of Local Government Finance (DLGF) reviews our budget this fall.

Circuit Breaker legislation HB 1001 protects homeowners by capping the amount of property taxes each will pay at 1% of the Assessed Valuation of the home.  Additionally, homeowners were given a new credit in 2010 that drastically reduced the taxable value of their home.   All other categories of property are capped at 2% or 3% of the Assessed Valuation of the property.

 

State statute requires school districts advertise the 2013 budget for all funds and plans twice prior to holding a budget hearing.  It is the intent of the Bloomfield School District to advertise the first publication of the budget on Friday, September 7, 2012.  Law requires the first publication date to occur at least ten (10) days prior to the scheduled public hearing for the budget.  The required second publication of the budget will occur on Friday, September 14, 2012. Indiana statute requires the timing of the second publication to occur a minimum of three days prior to the public hearing on all funds and plans.

 

Bloomfield School District will hold a public hearing for all funds and plans on Thursday, September 27, 2012.  The law requires the public hearing to be held a minimum of ten (10) days before the adoption of the budget.

 

The adoption of the 2013 budget for all funds and plans is scheduled for Thursday, October 25, 2012.   The last date a school district can statutorily adopt the Capital Projects Plan and the Bus Replacement Plan is November 1, 2012.

 

6.  Stipend for Non-Certified Employees Approved. It was recommended the Bloomfield School District Board of School Trustees approve a stipend equivalent to three days of pay for all non-certified employees of the Bloomfield School District.  The stipend would be given to all employees receiving a satisfactory evaluation during the 2011-2012 school year. Mr. Sichting explained that during the 2011-2012 school year, the Bloomfield School District saw huge gains in terms of student achievement.   He said Corporation passing rates for the ISTEP+ test in grades 3-8 and passing rates for the End-of-Course Assessments made gains in a majority of grade levels and subjects.   Mr. Sichting said the stipend was an incentive for a job well done and would be a one-time payment.  He explained the employee’s base salary would not see an increase due to the payment of the stipend and it would be paid out of cash reserves in the General Fund.  Eric Moody moved to approve the recommendation.  John Combs seconded the motion, which passed by a 6-0 vote.

 

7.  Board Approves Stipend for Bloomfield Administrators. It was recommended the Bloomfield School District Board of School Trustees approve a stipend equivalent to three days of pay for Bloomfield School District administrators.  Receipt of the stipend would be contingent upon the administrator receiving a highly effective or effective rating on the 2011-2012 evaluation if the evaluation instrument included these classifications.  If the evaluation did not include these classifications the administrator stipend would be contingent upon receiving a rating of satisfactory, meets all expectations, or exceeds all expectations.  Mr. Sichting said that during the 2011-2012 school year, Bloomfield School District saw huge gains in terms of student achievement.  He said Corporation passing rates for the ISTEP+ test in grades 3-8 and passing rates for End-of-Course assessments made gains in a majority of grade levels and subjects.   Mr. Sichting said the stipend was an incentive for a job well done and would be a one-time payment.  He said the stipend would not increase the administrator’s base salary and would be paid out of Title II Part B grant funds.   Mr. Sichting shared that a similar stipend was offered to the Bloomfield Teacher’s Association, but acceptance of the stipend would have resulted in the current 2011-2013 master teaching contract being reopened.  He said the Bloomfield Teacher’s Association chose to not accept the stipend offer. Steve Dowden moved to approve the recommendation of offering a one-time stipend to Bloomfield Administrators.  Matt Miller seconded the motion, which passed by a 6-0 vote.

 

8.  Service Agreement with Administrator Assistance, LLC Approved. It was recommended the Board approve a service agreement with Administrator Assistance, LLC, for up to ten (10) days of training for a fee not to exceed eight thousand three hundred thirty dollars ($8,330) for assistance to building administrators in terms of evaluation of staff during the 2012-2013 school year. Mr. Sichting explained that it was important as administrators begin making evaluations that potentially provide performance incentives to provide adequate training to the building administrators carrying out these evaluations.  He said Administrator Assistance, LLC would provide a RISE trained staff member to assist building administrators in executing the evaluations and will assist in making the evaluations more valid and reliable.  Mr. Sichting said the fee would be paid out of Title II, Part A grant funds designated for professional development. Matt Miller moved to approve the recommendation.  Bill Bond seconded the motion, which passed by a 6-0 vote.

 

9.  Board Approves Service Agreement with Groupcast Message Broadcast System. Mr. Sichting recommended the Board approve a service agreement with Groupcast Message Broadcast System for $1,862.  He said the three-year time period would consist of 2012-2013, 2013-2014, and 2014-2015.  Mr. Sichting explained that Groupcast provides instant parent alerts for BSD parents and guardians currently. Matt Miller made a motion to approve the proposed agreement.  Steve Dowden seconded the motion, which passed by a 6-0 vote.

10.  Bid Specifications, Transportation Handbook and Authorization to Advertise and Receive Bids on 2013-2019 Transportation Contract Approved by Board of Trustees. Superintendent Sichting asked board members to adopt proposed bid specifications, including the Transportation Handbook, for the 2013-2019 Transportation Contract.  He also requested the Board authorize him to advertise the specifications for the 2013-2019 Transportation Contract and accept bids from potential contracted drivers.  (See Attached)  Steve Dowden moved to approve the recommendation.  Bill Bond seconded the motion, which passed by a 6-0 vote.

11.  Impact Aide Payment Received. Bloomfield School District received an Impact Aid payment from the United States Department of Defense on August 8, 2012 in the amount of $15,365.05.  Impact Aid is reimbursement for federal property located within the boundaries of the local school district declared tax-exempt and receiving no reimbursement for property taxes.  All Impact Aid payments are receipted into the General Fund.

 

12.  Long-Time Teacher at Bloomfield Jr/Sr High School Retires/Resigns. Mrs. Deborah Harshman submitted her letter of retirement/resignation as a teacher at Bloomfield Jr/Sr High School, effective August 10, 2012.  (See Attached)  Mr. Sichting recommended approval.  Eric Moody moved to approve the recommendation.  Steve Dowden seconded the motion, which passed by a 6-0 vote.  Mr. Sichting shared that Mrs. Harshman had been employed by the District for sixteen years and thanked her for her years of service.    Mr. Sichting also thanked the Board for earlier granting him authority to hire prior to school starting.  He said this resignation came after the last board meeting and because he had this authority he was able to put someone in place for the beginning of school.

 

13.  Board Hires Bloomfield Jr/Sr High School Teacher. It was recommended the Board approve the employment of Miss Kalyse Reimbold as a teacher at Bloomfield Jr/Sr High School, effective August 13, 2012.   (See Attached) Bill Bond moved to hire Miss Reimbold.  John Combs seconded the motion, which passed by a 6-0 vote. Miss Reimbold was present and the Board welcomed her.

14.  Technology Assistant Resigns. It was recommended the Board approve the resignation of Mrs. Nicole Peter, effective August 30, 2012.  (See Attached)  Eric Moody made a motion to approve the recommendation.  Matt Miller seconded the motion, which passed by a 6-0 vote.

15. ECA Recommendations Approved for 2012-2013. It was recommended the Board approve a list of ECA recommendations for the 2012-2013 school year.  (See Attached)  Steve Dowden made a motion to approve the entire list as provided.  Bill Bond seconded the motion, which passed by a 6-0 vote.      Mr. Sichting thanked those on the list who serve as unpaid volunteers.

16.  Overnight Field Trip to Michigan City, Indiana for NJROTC Unit Approved.  It was recommended the Board approve an overnight field trip for Bloomfield NJROTC unit to attend a camp at Indiana Dunes in Michigan City, Indiana from September 27, 2012 through September 28, 2012. (See Attached)  Matt Miller moved to approve the field trip as requested.  Eric Moody seconded the motion, which passed by a 6-0 vote.  Mr. Sichting said this fieldtrip was originally approved for earlier in the summer, but was cancelled due to thunderstorms and rough water in the Great Lakes.

 

17.  NJROTC Unit Field Trip Approved to Nashville, Tennessee.  It was recommended the Board approve an overnight and out-of-state field trip for Bloomfield NJROTC unit to participate in an air rifle competition in Nashville, Tennessee from October 12, 2012 through October 13, 2012. (See Attached)  Bill Bond moved to approve the field trip as requested.  Steve Dowden seconded the motion, which passed by a 6-0 vote.

18.  Overnight Field Trip to Trafalgar, Indiana for NJROTC Unit Approved.  It was recommended the Board approve an overnight field trip for Bloomfield Jr/Sr High School NJROTC unit to Camp Allendale near Trafalgar, Indiana from October 26, 2012 through October 28, 2012. (See Attached)  Mr. Sichting said cadets would receive training on orienteering, physical training, survival, and leadership during this field trip.  Matt Miller moved to approve the field trip as requested.  John Combs seconded the motion, which passed by a 6-0 vote.

19.  Board Policies, Revised and New, 2nd Reading and Adoption. The following board policies were presented to Bloomfield School District Board of School Trustees for 2nd Reading and Adoption. (See Attached):

  • 0150, Organization, Revised
  • 0160, Meetings , Revised
  • 6143, Investment of Corporation Funds in Transaction Accounts, New

 

Steve Dowden made a motion to approve the policies as presented.  Eric Moody seconded the motion, which passed by a 6-0 vote.

 

20. Board Policies, New, 1st Reading. The following board policies were presented to Bloomfield School District Board of School Trustees for 1st Reading. (See Attached):

 

  • 7416, Chemical Management
  • 8200, Animals in Classrooms
  • 8601, Vehicle Idling
  • 3432, Family and Medical Leaves of Absence

 

Superintendent Sichting said he would be bringing these policies back to the Board for 2nd Reading and adoption.

21. Non-Resident Student Applications Approved for the 2012-2013 School Year. It was recommended the Board approve fifteen non-resident student applications for Bloomfield Jr/Sr High School for the 2012-2013 school year.  (See Attached)   Matt Miller moved to approve the recommendation.  Steve Dowden seconded the motion, which passed by a 6-0 vote.

 

22.  Board Approves Class Sizes outside of Limits of Board Policy #2705. Superintendent Sichting brought a request for approval of class size lists of class offerings for the 2012-2013 school year.  (See Attached)  Mr. Sichting explained that the school has a policy that establishes class sizes for grades K-6 and for Math, Science, Social Studies, and English at the secondary level.  He continued that in March of 2002 the Board added a requirement that classes in the above areas outside the class size range required board approval.  Matt Miller moved to approve the class offerings lists as presented.  Bill Bond seconded the motion, which passed by a 6-0 vote.

 

23.  Bloomfield-Eastern Greene Public Library Board Appointment Approved. It was recommended the Board approve the appointment of Mr. Don Heintzman to finish the term of Mrs. Raedean Chumley, as she was not able to complete her four-year term on the board of the Bloomfield-Eastern Greene Public Library.  Mr. Heintzman’s term would be effective August 2012 through January 2015. (See Attached) Eric Moody made a motion to approve the appointment. Matt Miller seconded the motion, which passed by a 6-0 vote.

 

24.  Payer Access Agreement with OptumHealth Care Solutions Approved. Mr. Sichting explained that OptumHealth Care Solutions is a third party administrator, which sets up health agreements in terms of organ transplants. (See Attached)  He said Bloomfield School District renewed the employee health care plan with a new re-insurer effective June 1, 2012.  He continued that the payer agreement would allow BSD access to transplant agreements through OptumHealth Care Solutions at reduced cost and recommended approval.  Steve Dowden moved to approve the recommendation.  Matt Miller seconded the motion, which passed by a 6-0 vote.

 

25.  BSD Growth Model Data and Accountability Grades. Mr. Sichting told board members that sometime between September 15 – 20, 2012 the IDOE would be releasing Accountability Grades publicly for Bloomfield Elementary School and Bloomfield Jr/Sr High School and Growth Model Data would be coming shortly thereafter.

26. Adjournment. There being no further business Eric Moody moved to adjourn.  Matt Miller seconded the motion.  The meeting was then adjourned by a 6-0 vote.

 

 

 

BLOOMFIELD SCHOOL DISTRICT – BOARD OF SCHOOL TRUSTEES

_______________________________          _______________________________

President                                                        Member

________________________________        ________________________________

Vice-President                                               Member

________________________________        ________________________________

Member                                                          Member

________________________________       ________________________________

Attest:  Secretary                                           Superintendent of Schools

 

 

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