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Minutes- 06/28/12 PDF Print E-mail
Written by Kevin Feutz   
Friday, 28 September 2012 11:43

MINUTES REGULAR MEETING OF SCHOOL BOARD

OF BLOOMFIELD SCHOOL DISTRICT

June 28, 2012

The Board of School Trustees of the Bloomfield School District, of Greene County, Indiana, met in regular session on June 28, 2012, in the high school cafeteria in Bloomfield Junior/Senior High School, 501 West Spring Street, Bloomfield, Indiana.  The following school board members were present:  Bill Bond, John Combs, Steve Dowden, Dwayne Hostetter, Matt Miller and Eric Moody.  Sandy May was absent. President Hostetter called the meeting to order at approximately 7:00 p.m. The following order of business was transacted with the President presiding:

 

1.  Recognitions. Mr. Dean recognized the NJROTC group for doing very well at recent basic training and also commented as to a great graduation service and thanked board members for their attendance at graduation.  Mr. Sichting recognized two Bloomfield students, Colt Davis and Julie Riggins, for being named Scholastic All Stars by the Herald Times newspaper in Bloomington.  He also shared that he had received a phone call from a parent of a 2012 Bloomfield graduate who told him that his son had enrolled in Purdue and went in with 33 college credits, which calculates to approximately $25,000.  Superintendent Sichting said his office had received a phone call from a family moving into our area that had seen the BSD website and was choosing to attend Bloomfield Schools.  Mr. Sichting was pleased that the website is attracting people to our district.

2.  Approval of Minutes. The Board had been provided with minutes of an executive session and a regular school board meeting both held on May 31, 2012, which had been prepared by corporation recording secretary Kelli Usrey.  President Hostetter asked for a motion to approve the proposed board meeting.  Eric Moody moved to approve the minutes of the proposed board meeting beginning with the sentence: “The Board of School Trustees of the Bloomfield School District, of Greene County, Indiana met in executive session on May 31, 2012…” and ending with the sentence: “The (May 31, 2012 Regular) meeting was then adjourned by a 7-0 vote”.  Matt Miller seconded the motion, which passed by a 6-0 vote.

 

3.  Treasurer’s Report. The Board had been provided with the Treasurer’s Report, prepared by corporation treasurer Sue Pritts.  Steve Dowden made a motion to approve the May 29, 2012 claims listing beginning with voucher number 394 to Bloomfield State Bank and ending with voucher number 480 to Walmart Community and also the May 31, 2012 appropriations report beginning with: Fund 0100 through Fund 7965.  Bill Bond seconded the motion, which passed by a 6-0 vote.

 

4.  DOE SA 542 Report for June 2012. Bloomfield School District received $493,481.04 in the June Basic Grant payment.  The Basic Grant consists of tuition support payment, Academic Honors Grant, Special Education Grant, Vocational Education Grant, and Prime Time Grant.  The June Basic Grant payment was $0.06 less than the May Basic Grant payment.  The decrease in the June payment was due to the averaging of the Special Education Grant, Vocational Grant, and Prime Time Grant.  The 2012 Basic Grant payments are estimated to be $287,000 less than the 2011 Basic Grant payments.  The 2012 Basic Grant payments are estimated to be $617,884 less than the 2009 Basic Grant payments.

 

5. Impact Aide Payment Received. Bloomfield School District received an Impact Aid payment from the United States Department of Education on May 29, 2012 in the amount of $1,573.58.  The May 29, 2012 payment was for federal fiscal year 2010.  The payment increases the total fiscal 2010 year payment to $27,000.08.  Impact Aid is reimbursement for federal property located within the boundaries of the local school district declared tax-exempt and receiving no reimbursement for property taxes.  All Impact Aid payments are receipted into the General Fund.

 

6.  June 2012 Property Tax Settlement. Bloomfield School District received the June settlement for Property Tax levies on June 11, 2012 from the Greene County Auditor’s office.  Below is a table illustrating the property tax payment per fund:

 

Fund

Amount Received

2012 Levy

Percentage of Levy Received

Amount of Levy to be collected

School Bus Replacement

$62,953.69

$111,608

56%

$48,654.31

Retirement/Sev.

Bond Debt Service

 

$123,405.92

$218,781

56%

$95,374.08

Capital Projects

$195,219.00

$346,096

56%

$150,877.00

Debt Service

$411,700.50

$729,888

56%

$318,187.50

Transportation

$306,951.38

$544,182

56%

$238,230.62

Total

$1,100,230.49

$1,950,555

 

$851,323.51

 

***-It is estimated the 2012 Circuit Breaker will reduce the December 2012 Property Tax settlement by $27,393.26.

 

A request had also been put in to the Greene County Auditor’s office to supply a report indicating if any of the payments received are delinquent property tax payments from 2011. Bloomfield School District failed to receive approximately $49,730.53.

 

7. June 2012 Excise Tax Settlement. Bloomfield School District received the June settlement for Excise Tax for the 2012 budget on Monday, June 11, 2012.  The table below illustrates the Excise Tax revenue received per fund:

 

Fund

Amount Received

2010 Excise Tax

Total

2011 Excise Tax Total

Percentage of 2011 Total

School Bus Replacement

$8,348.38

$7,686.16

$15,185.37

54%

Retirement/Sev.

Bond Debt Service

 

$16,365.07

$27,535.64

$24,634

66%

Capital Projects

$25,888.33

$51,197.28

$44,190.99

58%

Debt Service

$54,596,31

$98,409.15

$84,839.39

64%

Transportation

$40,705.35

$70,949.18

$61,621.87

66%

Total

$145,903.44

$255,777.41

$230,471.62

 

 

Bloomfield School District should expect to receive another Excise Tax settlement in December for the 2012 budget.

 

8.  June 2012 Financial Institutions Tax Settlement. On Tuesday, June 19, 2012, Bloomfield School District received notification of the June 2012 Financial Institutions Tax Settlement from the Greene County Auditor’s Office.  Superintendent Sichting provided a table summarizing receipts by fund for the 2012 Financial Institutions Tax settlement.   (See Attached)

 

9.  June 2012 Commercial Vehicle Excise Tax Settlement. On Tuesday, June 19, 2012, Bloomfield School District received the June 2012 settlement of the Commercial Vehicle Excise Tax from the Greene County Auditor’s office.  Mr. Sichting summarized the Commercial Vehicle Excise tax receipts by fund and provided board members copies of that summary table.  (See Attached)

 

10.  Jr/Sr High School Teacher Resigns. Mrs. Candy Hamilton submitted her letter of resignation effective June 1, 2012.  Superintendent Sichting recommended acceptance.  (See Attached)  Bill Bond moved to accept Mrs. Hamilton’s resignation.  Matt Miller seconded the motion, which passed by a 6-0 vote.

11.  Secretary Placed on Salary Scale and Hourly Pay Rate Established. It was recommended the Board approve the placement of Mrs. Kelli Cosgrove on the salary scale for secretaries at step #1 with an hourly rate of $10.50 per hour.  Mr. Sichting reminded board members that Mrs. Cosgrove had been hired as a secretary at Bloomfield Elementary during the May 31, 2012 school board meeting and that she had previously served as an Instructional Assistant.  He explained that Mrs. Cosgrove would be moving from the salary scale established for Instructional Assistants to the salary scale established for Secretaries.  Steve Dowden made a motion to approve the recommendation.  John Combs seconded the motion, which passed by a 6-0 vote.

12.  Bloomfield Elementary Teacher Voluntary Transfer Announced. Mrs. Vandeventer announced a transfer of Mrs. Stephanie Arthur from 6th grade to a 3rd grade teaching position for the 2012-2013 school year.  Also, announced was an internal transfer of Mrs. Jamie Norman from a “classroom reduction position” to a 2nd grade teaching position at Bloomfield Elementary.   (See Attached)

13.  Administrative Contracts Approved. It was recommended the Board approve the following administrative contract extensions:

  • Mr. David Dean                                   July 1, 2013-June 30, 2014                               225 Days
  • Mrs. Stella Royal                                 August 1, 2013-July 31, 2014                           200 Days
  • Mr. Dan Sichting                                  July 1, 2014-June 30, 2015                               260 Days
  • Mrs. Mary Jane Vandeventer           August 1, 2013-July 31, 2014                           200 Days
  • Mr. Ron McBride                                                August 1, 2012-July 31, 2013                           201 Days

Superintendent Sichting stated that the recommendation only addresses length of administrative contract and does not recommend adjustment of salary.  Matt Miller moved to approve the recommendation.  John Combs seconded the motion, which passed by a 6-0 vote.

 

14.  ECA Recommendations Approved for 2012-2013. It was recommended the Board approve a list of ECA recommendations for the 2012-2013 school year.  (See Attached)  Eric Moody made a motion to approve the “Clubs & Activities” list as provided.  Steve Dowden seconded the motion, which passed by a 6-0 vote.  Steve Dowden moved to approve the “Athletic” list as provided.  John Combs seconded the motion, which passed by a 5-0-1.  Eric Moody abstained from voting.  John Combs thanked those who were volunteering their time coaching and sponsoring.

 

15.  Business Teacher's Maternity Leave Approved. It was recommended the Board approve a maternity leave for Bloomfield Jr/Sr High School business teacher Mrs. Erika Bault from on or about November 2, 2012 through December 21, 2012. (See Attached)  Steve Dowden made a motion to approve the recommendation.  Bill Bond seconded the motion, which passed by a 6-0 vote.

16.  Bloomfield Jr/Sr High School Physics and “Project Lead the Way” Teacher Hired. Mr. Dean asked the Board to hire Mr. Ian Ashland as a Physics and Project Lead the Way teacher at Bloomfield Jr/Sr High School for the 2012-2013 school year.  (See Attached)  Superintendent Sichting recommended approval.  Eric Moody moved to approve the recommendation.  Steve Dowden seconded the motion, which passed by a 6-0 vote.   Mr. Ashland was present and was welcomed by Board members.

17.  Overnight Field Trip to Michigan City, Indiana for NJROTC Unit Approved.  It was recommended the Board approve an overnight field trip for Bloomfield NJROTC unit to attend a camp at Indiana Dunes in Michigan City, Indiana from August 9, 2012 through August 10, 2012. (See Attached)  Matt Miller moved to approve the field trip as requested.  Eric Moody seconded the motion, which passed by a 6-0 vote.

 

18  Amendment #5 to BSD Employee Health Trust Approved. Superintendent Sichting brought Amendment #5 to the BSD Employee Health Trust to the board for their consideration.  He explained that the BSD Health Insurance Trust has incorporated a high deductible health savings plan and said this amendment puts into language in the Specific Plan Document a High Deductible Health Plan and recommended approval.  Eric Moody moved to approve the recommendation. Bill Bond seconded the motion, which passed by a 6-0 vote.

19.  Property Declared Surplus. It was recommended the Board declare the following items as surplus for the purpose of their disposal:  7 television carts, 1 television stand, 2 televisions, 1 overhead and cart and 5 computer carts.  (See Attached) Bill Bond made a motion to declare the above mentioned items surplus. Matt Miller seconded the motion, which passed by a 6-0 vote.

20.  Board Approves Monetary Donations to NJROTC. Superintendent Sichting told board members a monetary donation had been made to Bloomfield Jr/Sr High School NJROTC Unit in the amount of $150.00 from the Bloomfield Chamber of Commerce.  (See Attached) Mr. Sichting recommended acceptance of the donation in compliance with Board Policy #9510. Bill Bond made a motion to accept the donation.  Eric Moody seconded the motion, which passed by a 6-0 vote.  Mr. Sichting thanked the Chamber for their generous donation.

 

21.  Monetary Donation to Senior Action Team Approved. Superintendent Sichting told board members a monetary donation had been made to Bloomfield Jr/Sr High School Senior Action Team in the amount of $100.00 from Rachel Helms.  (See Attached) Mr. Sichting recommended acceptance of the donation in compliance with Board Policy #9510.  Mr. Sichting explained that Miss Helms had received the $100.00 Bloomfield Alumni Scholarship and wanted to donate it to the Senior Action Team.  Matt Miller made a motion to accept the donation.  Steve Dowden seconded the motion, which passed by a 6-0 vote.  Mr. Sichting thanked Miss Helms for her thoughtful donation.

 

22.  Southern Indiana Educational Service Center Agreement Approved. It was recommended the Board approve membership in the Southern Indiana Educational Service Center for the 2013-2014 school year.  Matt Miller moved to approve the recommendation.  Bill Bond seconded the motion, which passed by a 6-0 vote.

 

23.  Board Authorizes Administration to Apply a Waiver for School-Age Child-Care Program. It was recommended the Board authorize the administration to approve for a waiver to exempt BSD from a statutory requirement of maintaining a School-Age Child-Care Program.  Eric Moody moved to approve the recommendation.  Matt Miller seconded the motion, which passed by a 6-0 vote.

 

24.  Board Approves USDA CNP Agreement Amendment. Mr. Sichting said BSD traditionally has participated in the National School Lunch program with the USDA.  He said the proposed CNP Agreement requires that BSD be in compliance in terms of IC 22-5-1.7-3, which requires all contractors to verify employment of all workers with the E-Verify system.  (See Attached)  Mr. Sichting stated that BSD became compliant with the statute in April, 2012 and recommended approval of the proposed amendment.  Matt Miller moved to approve the Amendment.  Steve Dowden seconded the motion, which passed by a 6-0 vote.

 

25.  Non-Resident Students Applications Approved for the 2012-2013 School Year. It was recommended the Board approve twelve non-resident student applications for Bloomfield Elementary for the 2012-2013 school year.  (See Attached)   Matt Miller moved to approve the recommendation.  Steve Dowden seconded the motion, which passed by a 6-0 vote.

 

26.  Board Policies, Revised and New, 2nd Reading and Adoption. The following board policies were presented to Bloomfield School District Board of School Trustees for 2nd Reading and Adoption. (See Attached):

 

  • 4401, Fringe Benefits for Support Staff, Revised
  • 5320.1, Maintenance of Student Health Records, New
  • 8454, Hepatitis B, New
  • 5506, Concussion, New

 

Steve Dowden made a motion to approve the policies as presented.  John Combs seconded the motion, which passed by a 6-0 vote.

27.  USDA Dietary Guidelines Audit and Findings. Mr. Sichting explained that every year Bloomfield School Cafeterias are inspected.  He said the USDA comes and collects the menus used at BSD and determines if we are meeting their dietary guidelines.  Mr. Sichting explained where BSD fell short of meeting their guidelines and what would be done to correct these areas.   (See Attached)

 

 

 

28.  Bloomfield Elementary Reading Plan Submission. Superintendent Sichting said 2011-2012 school year was the first year that 3rd grade students were required to take the IRead 3 test and provided board members with those test results.  (See Attached)

 

29.  Bloomfield Elementary 2011-2012 Title I Data Report. Board members were provided with copies of a 2011-2012 Title I Data Report prepared by Mrs. Susie Goodman.  (See Attached)  Mr. Sichting explained that Title I services are provided to students in grades K-4 to help them to learn to read. He went over the report with board members.

30.  BSD Anticipated 2012-2013 Free and Reduced Lunch Rate. Superintendent Sichting told board members that the free and reduced lunch rate would stay pretty stable for the 2012-2013 school year.  He reminded the Board that the free and reduced lunch rate would be utilized to determine the complexity index for BSD for school funding for the next state funding cycle. 

31.  Adjournment. There being no further business Eric Moody moved to adjourn.  Matt Miller seconded the motion.  The meeting was then adjourned by a 6-0 vote.

 

 

 

 

BLOOMFIELD SCHOOL DISTRICT – BOARD OF SCHOOL TRUSTEES

_______________________________          _______________________________

President                                                        Member

________________________________        ________________________________

Vice-President                                               Member

________________________________        ________________________________

Member                                                          Member

________________________________       ________________________________

Attest:  Secretary                                           Superintendent of Schools

 

 

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