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MInutes- 02/23/12 PDF Print E-mail
Written by Kevin Feutz   
Friday, 28 September 2012 11:35

MINUTES OF REGULAR MEETING OF SCHOOL BOARD

OF BLOOMFIELD SCHOOL DISTRICT

February 23, 2012

The Board of School Trustees of the Bloomfield School District, of Greene County, Indiana, met in regular session on February 23, 2012, in the jr/sr high school conference room in Bloomfield Junior/Senior High School, 501 West Spring Street, Bloomfield, Indiana.  The following school board members were present:  Bill Bond, John Combs, Dwayne Hostetter, Matt Miller and Eric Moody. Steve Dowden and Sandy May were absent.  President Hostetter called the meeting to order at approximately 7:00 p.m. The following order of business was transacted with the President presiding:

 

1. Recognitions. Mary Jane Vandeventer congratulated Mrs. Joanna Fish and her Sea Perch students for a good showing at a recent competition in Greencastle, Indiana.  Board member, Eric Moody, who has been active in working with the Sea Perch students on their projects and who had also attended the competition said it was fun for the students and he was glad to see them involved with science and engineering.  Ms. Vandeventer announced the elementary had finished round C of the acuity testing with good results.  She also announced there would be an ISTEP Pep Session and staff and students would be playing “Are you Smarter Than a Fifth Grader”.  She said all of this was in anticipation of ISTEP+ testing.  Ms. Vandeventer also announced Bloomfield Elementary had been selected for a safety audit.  David Dean congratulated the girl’s basketball team for a good season.  He recognized the Olweus committee for their hard work on bullying issues.   Mr. Dean commended the jr/sr high school staff, as they placed 6th in the state for nonwaiver diplomas with a graduation rate of 97.2%. Superintendent Sichting also praised Bloomfield jr/sr high school teachers for assisting students in attaining their requirements for graduation.  Superintendent Sichting stated that for a number of years Bloomfield had been rated at the top in the state in terms of graduation rate and congratulated Mr. Dean and his staff doing their best to see that every student gets a diploma.  Mr. Sichting announced FFA week and NJROTC upcoming competitions.  He also commended Bloomfield staff for a recent change to the Rise 1.0 Evaluation System.  He said because of input from Bloomfield teachers Indiana can now use an assessment other than the ISTEP test in grades three through eight.  President Hostetter recognized Bloomfield administrators and staff for hosting a successful visit from Dr. Bennett.

2.  Approval of Minutes. The Board had been provided with minutes of a special and a regular school board meeting both held on January 26, 2012, which had been prepared by corporation recording secretary Kelli Usrey.  President Hostetter asked for a motion to approve the proposed board meetings.  Bill Bond moved to approve the minutes of the proposed board meetings beginning with the sentence: “The Board of School Trustees of the Bloomfield School District, of Greene County, Indiana met in special  session on January 26, 2012…” and ending with the sentence: “The (January 26th Regular) meeting was then adjourned by a 6-0 vote”.  John Combs seconded the motion, which passed by a 4-0-1 vote. Eric Moody abstained because he was not in attendance at the January 26, 2012 meetings of the Board.

 

3.  Treasurer’s Report. The Board had been provided with the Treasurer’s Report, prepared by corporation treasurer Sue Pritts.  Eric Moody made a motion to approve the February 6, 2012 claims listing beginning with voucher number 66 to Indiana Department of Revenue and ending with voucher number 125 to Valley Electric Supply and also the January 31, 2012 appropriations report beginning with: Fund 0100 through Fund 7965.  Matt Miller seconded the motion, which passed by a 5-0 vote.

4. DOESA 542 Report for February 2012. Bloomfield School District received the February tuition support payment on Wednesday, February 15, 2012.  (See Attached)  The February DOE SA 542 Tuition Support payment made adjustments in terms of the differences between the 2010-2011 Special Education count and the 2011-2012 Special Education count.  In January, Bloomfield School District received $494,540.89 in tuition support payments.  The February 15, 2012 tuition support payment was $493,481.09.   The difference in the amount of the January tuition support payment and the February tuition support payment is the drop in Special Education funding.  During the 2010-2011 school year, Bloomfield School District received $341,420 dollars in Special Education funding.  During the 2011-2012 school year, Bloomfield will receive $330,802 dollars in Special Education funding.  The decrease of $1,059.80 in the tuition support payments from January to February was due to the decline in Special Education funding.  Overall, Bloomfield School District will receive $6,003,664 in tuition support payments for 2012.  In 2011, Bloomfield School District received $6,292,231.03 in tuition support payments.  Bloomfield School District is expected to receive $288,567.03 less in tuition support payments in 2012 compared to 2011.

 

5.  2012 Certified Budget Order. Bloomfield School District received the certified budget order from the Department of Local Government Finance on Monday, February 13, 2012.  Bloomfield School District’s 2012 budget was approved at the following appropriation levels:

 

General Fund-$7,076,528

Debt Service-$786,661

School Pension Debt-$231,720

Capital Projects-$861,791

Transportation-$704,110

Bus Replacement-$176,000

 

A comparison of the 2012 fund levies with fund levies from previous budgets are listed below:

SIX YEAR HISTORY OF CERTIFIED LEVY

Fund

Budget Yr. 2008

Budget Yr.

2009

Budget Yr. 2010

Budget

Yr. 2011

Budget

Yr. 2012

General

1,407,245

XXXX

XXXX

XXXX

XXXX

Debt Service

926,853

926,953

712,876

$712,856

$729,888

Capital Projects

472,653

260,070

370,873

$371,387

$346,996

Transportation

463,923

346,921

513,956

$517,878

$544,182

Sch. Bus Replacement

65,084

19,856

55,679

$144,428

$111,608

Special Ed. Preschool

3,770

XXXXX

XXXXX

XXXXX

XXXX

Retirement/Pension Bond Debt Service

199,816

199,694

199,396

$206,498

$218,781

Total

3,539,344

1,753,494

1,852,780

1,953,047

$1,950,555

The 2012 levy decreased by $3,508 from the 2011 levy.  The decrease was in a large part due to a decrease in the Bus Replacement levy.  The decrease in the Bus Replacement levy was due to the Indiana Department of Local Government Finance implementing a maximum levy in 2012 for the School Bus Replacement.

 

Bloomfield School District’s Assessed Valuation increased from $171,938,241 in 2011 to $184,781,672 in 2012.  As a result of the Assessed Valuation of Bloomfield School District, the overall tax rate declined in 2012.  The overall Bloomfield School District tax rate in 2011 was $1.14.  The overall Bloomfield School District tax rate in 2012 was $1.0556.  Therefore, Bloomfield School District taxpayers are paying $0.0845 cents less in tax rate in 2012.

 

6.  2012 Impact Aid. Bloomfield School District received an additional Impact Aid payment from the United States Department of Education Office of Elementary and Secondary Education on February 8, 2012.  (See Attached) Bloomfield School District had received an Impact Aid disbursement from the United State Department of Education Office of Elementary and Secondary Education on January 10, 2012.  The January 10, 2012 Impact Aid payment was $15, 689.82.  The February 8, 2012 Impact Aid payment was $4,808.04.  All Impact Aid payments are receipted into the General Fund.

 

7.  2011-2012 Revised Title I Allocation. Bloomfield School District received notification from the Indiana Department of Education on February 8, 2012 of a revision of the 2011-2012 Title I Allocation. (See Attached) Due to the enactment of Public Law (PL) 112-74, the consolidated Appropriation Act, 2012, which restored $142 million of the $164 million decrease to FY 2011 Title I, Part A funds that were a part of Public Law (PL) 112-33, the Continuing Appropriations Act, 2012, Bloomfield School District received an additional $34,010.44 in terms of the 2011-2012 Title I Allocation.  Previously, Bloomfield School District was notified the 2011-2012 Title I Allocation would be $221,008.98. As a result of the revisions outlined earlier, the 2011-2012 Title I Allocation for Bloomfield School District will be $255, 019.42.

 

8.  Addition to Guaranteed Energy Savings Contract Scope. It was recommended the Board approve the Scope Addition to the February 24, 2011 Guaranteed Energy Savings Contract for Bloomfield School District.  (See Attached)  Superintendent Sichting explained that the proposed additional renovation items could not be completed before the start of the 2011-2012 school year they and were placed on hold.  He said approval of this addition would allow for those renovations to be made in the summer 2012.  Mr. Sichting provided a list of the proposed renovation additions as:

 

  • Installation of three (3) new deducted vertical units for the Conference Room and two (2) Computer labs.
  • Rework existing ductwork on an existing unit to service the Project Lead the Way classroom.
  • Installation of new controls on three (3) new vertical units and existing unit.
  • Demolition and removal of all equipment being replaced
  • Piping and electrical modifications required for proper installation
  • +-Provide test and balance on new equipment being installed

 

Matt Miller moved to approve the recommendation.  Eric Moody seconded the motion which passed by a 5-0 vote.

9.  2011-2012 Extra-Curricular Recommendation. It was recommended the Board approve the following extra-curricular appointment for the 2011-2012 school year:

 

  • Susie Schulte-Junior Class Sponsor

 

Matt Miller made a motion to approve the recommendation.  John Combs seconded the motion, which passed by a 5-0 vote.

10.  Speech Team Overnight Field Trip to Floyd Central for Competition Approved. It was recommended the Board approve a field trip for the Bloomfield Jr/Sr High School Speech Team to participate in the sectional at Floyd Central High School in New Albany, Indiana for March 2nd and March 3rd, 2012.  (See Attached)  Bill Bond moved to approve the recommendation.  Eric Moody seconded the motion, which passed by a 5-0 vote.

11.  Board Approves Overnight and Out-of-State NJROTC Field Trip to Ohio. It was recommended the Board approve an overnight and out-of-state field trip for Bloomfield Jr/Sr High School NJROTC unit to Grove City, Ohio for the Area 3 Drills from March 8th, 2012 through March 10th, 2012. (See Attached)  Matt Miller made a motion to approve the field trip as requested.  Bill Bond seconded the motion, which passed by a 5-0 vote.

 

12.  Business Professionals of America Approved to Travel to Indianapolis for State Competition. It was recommended the Board approve an overnight field trip for members of the Business Professionals of America group to Indianapolis, Indiana to participate in state competition from March18th through March 20th, 2012. (See Attached)  Eric Moody made a motion to approve the field trip as requested.  Matt Miller seconded the motion, which passed by a 5-0 vote.

 

13. Bloomfield Jr/Sr High School Speech Team Overnight Field Trip to Fishers, Indiana for Competition Approved. It was recommended the Board approve a field trip for the Bloomfield Jr/Sr High School Speech Team to participate in the state meet, if they qualify, in Fishers, Indiana from March 23rd through March 24th, 2012.  (See Attached)  Matt Miller moved to approve the recommendation.  Bill Bond seconded the motion, which passed by a 5-0 vote.

14.  Board Gives Approval for Overnight and Out-of-State NJROTC Field Trip to Hawaii or Virginia. It was recommended the Board approve an overnight and out-of-state field trip for the Bloomfield Jr/Sr High School NJROTC unit from March 24th through March 31st, 2012 to either Hawaii or Virginia. (See Attached)  Eric Moody made a motion to approve the field trip as requested.  Bill Bond seconded the motion.  Superintendent Sichting explained that the decision on which place would be chosen would depend on whether U.S. military aircraft can be obtained for the trip to Hawaii.   The motion was approved by a 5-0 vote.

 

15.  2012-2013 Bloomfield School District Calendar Approved. Superintendent Sichting presented board members with a proposed calendar for the 2012-2013 school year and recommended approval.  (See Attached) He explained that the Bloomfield Teacher’s Association had been included in discussions and in the final draft of the calendar as presented.  Matt Miller moved to approve the calendar as presented.  John Combs seconded the motion, which passed by a 5-0 vote.

 

16.  Board Approves Non-Resident Students Application. Mr. Sichting told Board members that one new non-resident student along with his parents had made application to Bloomfield School District for the second semester of the 2011-2012 school year.  (See Attached)  He assured board members that the application was consistent with Board Policy #5111 and that an interview had been held with the parents and student.  Mr. Sichting said the student attended Bloomfield Elementary during the fall semester, but parents had moved out of the legal settlement for Bloomfield School District. The superintendent stated that Ms. Vandeventer had explained to the parents that presently they would not be charged any tuition for transferring, but that there would be a new calculation made during the 2011-2012 school year and they possibly could owe transfer tuition at that time. Matt Miller moved to approve the transfers per the recommendation.  Eric Moody seconded the motion, which passed by a 5-0 vote.

17.  United States Department of Agriculture Revised Nutritional Standards for School Lunches. Superintendent Sichting provided board members with information regarding new standards for school lunches. (See Attached)  He explained the updated standards would result in:

 

  • Daily serving of fruit
  • Daily serving of vegetables, plus weekly requirements for dark green, red/orange, beans, peas (legumes), starchy, and “other” vegetables.  An increased quantity of combined fruits and vegetables.
  • Weekly meat/meat alternative ranges plus a daily requirement
  • More whole grain-rich items
  • Fat free flavored milk products required
    • Low fat white milk products required

 

Mr. Sichting said these requirements must be in effect by the 2012-2013 school year.

 

18.   2012 Legislative Session Updates. Mr. Sichting said that the current Legislative Session would end on March 9th or 10th.  He shared a couple of highlights of items before the Legislature:

 

  • A hearing would have to be held at least 10 days before approving a superintendent’s contract
  • Possibly putting more money into the state formula

 

Mr. Sichting urged board members to keep in mind on the last day of the legislative session additions get put into conference bills.  He said he would continue to monitor things during the next week.

19.  Update on 2011-2012 BSD Health Insurance Loss Ratio. Mr. Sichting shared that the current health insurance loss ratio was at 129% that he said was a huge loss ratio.  He anticipates a large increase in health insurance premiums.  Mr. Sichting said that House Bill 1260 that was passed last year states that school corporations cannot pay more than 112% of  the premiums for state employee health insurance or they are required to take out the state health insurance plan.  He said he along, with Mr. Doug Cassman, is continuing to meet with the health insurance committee to look for ways to lower the current loss ratio.

 

20.  Information on Indiana State Board of Accounts Audit for 2009-2010 and 2010-2011. Superintendent Sichting told the Board the resent 2009-2010 and 2010-2011 audit performed by the Indiana State Board of Accounts showed no violations.  He did say the technology fee currently being charged would have to be collected through another source and could not continue to be charged as a fee.  He also said the auditors gave instructions that from now on ECA Annual Reports would need to be approved by the Board.

21.  Compliance Plan for Indicator 11 for Special Education Details. Superintendent Sichting announced that Indicator 11 deals with the fifty (50) day rule concerning initial evaluations for determining Special Education eligibility.  He also said that a compliance plan had been submitted to the Indiana Department of Education for approval for the issue with Indicator 11 for Bloomfield School District.  Mr. Sichting provided board members with notification from the department of education saying they would be verifying the percentage of children found eligible within 50 days and if we are found in compliance, the noncompliance for Indicator 11 would be dropped.  (See Attached)

22.  School Safety Plan Audit. Bloomfield School District was notified of selection to participate in an audit of Bloomfield Elementary’s School Safety plan.  Mr. Sichting said Mrs. Vandeventer and her staff would be hosting someone from the Indiana Department of Education to perform that audit.

23.  Bloomfield School District Food Defense Plan. Superintendent Sichting explained that as a requirement of the School Safety plan, Bloomfield School District was required to develop a Food Defense Plan.  He said the plan is to protect students from food contamination as an act of terrorism.  (See Attached)

 

24.  Comments from the Public. Ben Helms invited everyone to the FFA breakfast on Friday, February 24th from 7:00 a.m. to 8:30 a.m.

25.  Adjournment. There being no further business Eric Moody moved to adjourn.  Matt Miller seconded the motion.  The meeting was then adjourned by a 5-0 vote.

 

BLOOMFIELD SCHOOL DISTRICT – BOARD OF SCHOOL TRUSTEES

_______________________________          _______________________________

President                                                                    Member

________________________________        ________________________________

Vice-President                                                           Member

________________________________        ________________________________

Member                                                                      Member

________________________________       ________________________________

Attest:  Secretary                                                       Superintendent of Schools

 

 

 

 

 

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