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Minutes- 11/29/11 PDF Print E-mail
Written by Kevin Feutz   
Thursday, 27 September 2012 12:31

MINUTES OF REGULAR MEETING OF SCHOOL BOARD

OF BLOOMFIELD SCHOOL DISTRICT

November 29, 2011

The Board of School Trustees of the Bloomfield School District, of Greene County, Indiana, met in regular session on November 29, 2011, in the jr/sr high school conference room in Bloomfield Junior/Senior High School, 501 West Spring Street, Bloomfield, Indiana.  The following school board members were present:  Bill Bond, John Combs, Steve Dowden, Dwayne Hostetter, Sandy May, Matt Miller, and Eric Moody.  President Hostetter called the meeting to order at approximately 7:00 p.m. The following order of business was transacted with the President presiding:

 

1.  Bloomfield School District Receives Riley Foundation Honors. Superintendent Sichting shared that he had received notice of an honor bestowed upon Bloomfield School District by Riley Children Foundation for fundraising efforts by Mrs. Susan Street and Mrs. Susie Schulte during the past year.  Mrs. Schulte was present to receive the plaque.  Mr. Sichting also added words of praise for the ladies and also for the students who participated in the various fundraising events.

 

2.  Recognitions. David Dean announced that the mascot of the Colts recently put on a convocation for students in grades 5-8 and said the annual chili supper kickoff for the basketball programs along with a bon fire at Mrs. Rose’s house was well attended. He spoke of recent NJROTC competitions and service work, “Honk” put on by Strut n Fret, the Veterans Day Program, and SWIAC all conference banquet with several Bloomfield students making various all conference teams being honored.  Mrs. Royal shared that meetings were ongoing for the Olweus Program on bullying training and that soon teachers would be ready to implement the program in the classroom.  Mary Jane Vandeventer shared that the first ever Lego competition was held recently with 60 students participating.  She invited the Board to attend the annual Christmas program on December 18th featuring the music groups and also the Bloomfield band.   Superintendent Sichting thanked Ms. Vandeventer for planning a wonderful Veteran’s Day program and announced the upcoming NJROTC Inspection to be held on December 15th.  Mr. Sichting also recognized Mrs. Royal for organizing the staff meetings for the Olweus Program.

 

3.  Approval of Minutes. The Board had been provided with minutes of an executive session school board meeting and a regular school board meeting both held on October 27, 2011, which had been prepared by corporation recording secretary Kelli Usrey.  President Hostetter asked for a motion to approve the proposed board meetings.  Eric Moody moved to approve the minutes of both of the October 27, 2011 board meetings beginning with the sentence: “The Board of School Trustees of the Bloomfield School District, of Greene County, Indiana met in executive session on October 27, 2011.…” and ending with the sentence: “The meeting was then adjourned by a 6-0 vote”.  Matt Miller seconded the motion, which passed by a 6-0-1 vote. Sandy May abstained because she was not in attendance at the October 27, 2011 meetings of the board.

4. Treasurer’s Report. The Board had been provided with the Treasurer’s Report, prepared by corporation treasurer Sue Pritts.  Steve Dowden made a motion to approve the October 31, 2011 appropriations report beginning with: Fund 0100 through Fund 7965 and also the November 1, 2011 claims report beginning with voucher number 882 to Bloomfield State Bank and ending with voucher number 956 to Katherine White. Bill Bond seconded the motion, which passed by a 7-0 vote.

 

5.  DOESA 541 Report for November 2011. Bloomfield School District received the November Tuition Support payment from the Indiana Department of Education on Tuesday, November 15, 2011.  The November DOE SA 541 Basic Grant payment was $517,517.18.  The November payment amount was $0.05 greater than the October DOE SA 541 Basic Grant payment.  The increase was due to the averaging of payments during the last six months of the 2011 budget year.  As consistent with earlier months during the 2011 budget, the October DOE SA 541 Basic Grant payment was decreased by $27,476.64.  This is part of the reduction in funding ordered by Governor Daniels in December, 2009.  The total reduction of the 2011 budget is estimated to be $329,403.36.

 

6.  Board Hears Information on 2011 Summer School Reimbursement. Superintendent Sichting wrote the following explanation concerning the district’s 2011 Summer School Reimbursement.  (See Attached)  Bloomfield School District received reimbursement for 2011 summer school expenses from the Indiana Department of Education on Thursday, November 10, 2011.  For 2011, category 1 expenses were reimbursed at a rate of 105% of eligible costs.  On September 6, 2011, Bloomfield School District submitted eligible costs of $18,473.20.  Bloomfield School District received reimbursement on November 10, 2011 in the amount of $19,396.86.  Additionally, category II expenses were reimbursed at a rate of 100% for 2011 also.

7.  Resolution for Transfer of Appropriations. It was recommended the Board authorize appropriate district personnel to make transfers within minor categories and to transfer among major categories, appropriations necessary to allow for expenditures in the 2011 budget, when necessary. (See Attached)  Mr. Sichting stated this resolution would cover all funds, if necessary.  Matt Miller moved to approve the recommendation.  Steve Dowden seconded the motion, which passed by a 7-0 vote.

8.  2011-2012 Title I Final Allocation. On May 23, 2011, Bloomfield School District was notified the dollar amount of the Title I planning allocation for 2011-2012 was $244,941.21.    Due to federal spending cuts, the Title I Final Grant allocation was reduced to $220,975.52.  At this point, Bloomfield School District is still awaiting approval on a carryover of funds of approximately ($34,000) from 2010-2011.  (See Attached)

9.  Board Approves Purchase of Corporation Vehicles. It was recommended the Board approve the purchase of two (2) Ford Fusions to be used as corporation vehicles from Ruxer Ford in Jasper, Indiana. (See Attached) Superintendent Sichting stated that Bloomfield School District currently owned three (3) corporation cars, which were driven by teachers, non-certified employees and administrators for various reasons including summer Driver’s Education classes.  He explained that two (2) of the vehicles have over 90,000 miles and are in need of being replaced.  Eric Moody made a motion to approve the vehicle purchase.  Matt Miller seconded the motion, which passed by a 7-0 vote.  At this time President Hostetter asked for a motion to approve authorizing the school district treasurer, Sue Pritts, to issue payment for the above mentioned vehicles.  Matt Miller moved to approve the authorization.  John Combs seconded the motion, which passed by a 7-0 vote.

10.  Administrators Receive Contract Extensions. It was recommended the Board approve the following administrative contract extensions:

 

  • Mr. David Dean                                 July 1, 2012-June 30, 2013               225 Days
  • Mrs. Stella Royal                               August 1, 2012-July 31, 2013           200 Days
  • Mr. Dan Sichting                                July 1, 2013-June 30, 2014               260 Days
  • Ms. Mary Jane Vandeventer           August 1, 2012-July 31, 2013           200 Days

 

Mr. Sichting stated his recommendation only addressed the length of the contracts and did not include any adjustment of salary due to the uncertain budget future facing Indiana schools.  (See Attached) Sandy May made a motion to approve the contract extensions as recommended.  Bill Bond seconded the motion, which passed by a 7-0 vote.

11.  ECA Resignation Accepted. Mrs. Laura Helms turned in her letter of resignation from the Assistant of the Bloomfield Elementary Spring Musical effective immediately.  Superintendent Sichting recommended acceptance.  (See Attached)  Bill Bond moved to accept the resignation.  Steve Dowden seconded the motion, which passed by a 7-0 vote.

12.  2011-2012 ECA Recommendations Approved. Board members were provided with ECA recommendations for the 2011-2012 school year from Mr. McBride, Ms. Vandeventer and/or Mr. Dean. Superintendent Sichting included his support of these recommendations.  (See Attached)  Eric Moody moved to approve the entire list as follows:

 

Clubs and Activities:

 

  • Jennifer Bollero-Elementary Musical Assistant (2)
  • Laura Helms-Elementary Musical Director (1)

 

Athletics

 

  • Kayla Blackford-Girl’s Volunteer Assistant 7th Grade Basketball Coach
  • Devin Duncan-Boy’s Volunteer Assistant 2nd Grade Basketball Coach
  • Brandon Veatch -Volunteer Assistant 6th Grade Girl’s Basketball Coach

 

Matt Miller seconded the motion, which passed by a 7-0 vote.

13.  Property Declared Surplus. It was recommended the Board declare the following property as surplus for the purpose of disposal: (See Attached)

  • 2 Glass Backboards (Jr. High Gym)
  • 2 sets of steel support for Glass Backboards (Jr. High Gym)

Steve Dowden moved to declare the items surplus as recommended.  Sandy May seconded the motion, which passed by a 7-0

vote.

14. Board Approves Monetary Donations. Superintendent Sichting told board members a monetary donation had been made to Bloomfield Jr/Sr High School NJROTC Unit from Representative Matt Ubelhor in the amount of $250.00.  (See Attached) Mr. Sichting recommended acceptance of the donation in compliance with Board Policy #9510.  Bill Bond made a motion to accept the donation.  Matt Miller seconded the motion, which passed by a 7-0 vote.

 

15. Administrative Guidelines Presented to Board. The following Administrative Guidelines were presented to Bloomfield School District Board of School Trustees and would go into effect after their review:

1000 Administrative Guidelines

  • 11000- Superintendent’s/Principal’s Absence from the Corporation
  • 1120-Line and Staff Relations
  • 1230.01-Administrative Manuals and Handbooks
  • 1400-Revising Job Descriptions for Compliance with ADA/504
  • 1520-Administrative Contracts
  • 1530-Evaluation Procedures for Administrators

Superintendent Sichting asked for any needed changes board members noticed with any of the proposed Guidelines.  No comments were made in regards to the proposed guidelines.

16.  Notification of Noncompliance for Special Education. The Indiana Department of Education notified Bloomfield School District of noncompliance for federal fiscal year 2010 (2010-2011) in terms of two compliance indicators tied to receipt of federal funding for Special Education.  (See Attached) The noncompliance was found in the following indicators:

 

Indicator 11-Percent of children who were evaluated within 50 days of receiving parental consent for initial evaluation including the percent of children who were evaluated within 20 days of the beginning of the Response to Intervention timeline.

 

Indicator 12-Percent of children referred by Part C prior to age 3 who were found eligible for Part B, and which have an IEP developed and implemented by their third birthdays.

 

Superintendent Sichting said that Bloomfield School District according to law has to develop a compliance plan and submit to the Indiana Department of Education for review and approval.  Failure to do so could result in a loss of Federal Special Education funding.

17. Emergency School Closing Procedures for 2011-2012 Announced. Board members

and members of the media were provided with Emergency School Closing Procedures for the 2011-2012 school year. (See Attached.)

 

18.  Excellence in Teaching Performance Grant. The Indiana Department of Education has announced a competitive grant titled “Excellence in Teaching Performance Grant”.  The grant was established by proceeds from the Indiana General Assembly during the 2011 legislative session.  A pool of $6 million was established to award grants for 2011-2012.  The grant application deadline is December 30, 2011.  Bloomfield School District will be submitting a grant application.  In terms of the rubric, Bloomfield School District appears to meet many of the criteria for a grant award due to the involvement in the Rise Evaluation Pilot.  One area in which Bloomfield School District will be hampered is in the area of Performance Pay Salary distribution model.  Superintendent Dan Sichting said he would be updating the Board on the progress and success of the grant application.

 

 

 

19.  Bloomfield School District Health Insurance Loss Ratio. Bloomfield School District saw its employee health insurance loss ratio drop from 129% in September to 104% in October.  Typically, an increase in health insurance premiums occurs when a health insurance plan exceeds a loss ratio of 84%.  On Tuesday, November 1, 2011, Mr. Sichting met with members of the Bloomfield School District Health Insurance Committee and Mr. Doug Cassman from Education Services Company to review the changes in our health insurance plan mandated by HB 1260 passed last spring by the Indiana General Assembly.   The insurance loss ratio will be monitored over the next several months with additional health insurance committee meetings to be scheduled in January and February.

 

20.  Adjournment. There being no further business Eric Moody moved to adjourn. Steve Dowden seconded the motion.  The meeting was then adjourned by a 7-0 vote.

 

BLOOMFIELD SCHOOL DISTRICT – BOARD OF SCHOOL TRUSTEES

_______________________________          _______________________________

President                                                                    Member

________________________________        ________________________________

Vice-President                                                           Member

________________________________        ________________________________

Member                                                                      Member

________________________________       ________________________________

Attest:  Secretary                                                       Superintendent of Schools

 

 

 

 

 

Min11-11.doc