MINUTES OF REGULAR MEETING OF SCHOOL BOARD
OF BLOOMFIELD SCHOOL DISTRICT
January 27, 2011
The Board of School Trustees of the Bloomfield School District, of Greene County, Indiana, met in regular session on January 27, 2011, in the jr/sr high school conference room in Bloomfield Junior/Senior High School, 501 West Spring Street, Bloomfield, Indiana. The following school board members were present: Bill Bond, John Combs, Steve Dowden, Dwayne Hostetter, Sandy May, Matt Miller, and Eric Moody. President Hostetter called the meeting to order at approximately 7:20 p.m. immediately following the special meeting held at 7:00 p.m. The following order of business was transacted with the President presiding:
5. Recognitions. Ms. Mary Jane Vandeventer shared that BES is starting a Jr. Lego League together with SAIC, which focuses on science and technology. She also said that the elementary had begun using School Reach to automatically call parents who have not called in their child’s absence by 10:00 a.m. Ms. Vandeventer recognized Miss Stephanie Hill and student council students for making packages to send to soldiers and also on a current fundraiser for student council, which is selling candy kisses for Valentines Day. Mary Jane also announced that ISTEP testing would begin on February 28th. Mr. David Dean said Adam Price had taken over the sponsorship of Business Professionals of America and had recently taken several members to compete in District competition and said they had done very well and would be going on to State competition. He shared that the jr/sr high school had begun a Renaissance Program, which would be implemented by the staff and announced Homecoming would be Saturday, January 29th. Mr. Sichting acknowledged the custodial staff led by Harold Holtsclaw for their efforts at snow removal. Superintendent Sichting also recognized Allen Toon who along with his other maintenance duties had taken the time to peruse the RFP’s received from vendors for the elementary renovation project. He also thanked Ben Helms, Kayla Hale, and Nancy Hudson for serving on the BTA Annuity Committee. He said recently they had met several times to decide what course to take concerning the VEBA carrier and 401(a) annuity carrier. He appreciated their timeand effort. Mr. Sichting recognized several vocational students for their perfect attendance during the first semester.
6. Approval of Minutes. The Board had been provided with minutes of the regular school board meeting and a special board meeting both held on December 30, 2010, which had been prepared by corporation recording secretary Kelli Usrey. Eric Moody moved to approve the minutes of the proposed school board meetings beginning with the sentence: “The Board of School Trustees of the Bloomfield School District, of Greene County, Indiana met in special session on December 30, 2010…” and ending with the sentence: “The (December 30, 2010) meeting was then adjourned by a 7-0 vote”. Matt Miller seconded the motion. The motion passed by a 7-0 vote.
7. Treasurer’s Report. The Board had been provided with the Treasurer’s Report, prepared by corporation treasurer Sue Pritts. Steve Dowden made a motion to approve the December 31, 2010 appropriations report beginning with: Fund 0100 through Fund 7954 and also the December 27, 2010 claims report beginning with voucher number 1100 to Bloomfield State Bank and ending with voucher number 70 to Vision Service Plan. Bill Bond seconded the motion, which passed by a 7-0 vote.
8. DOESA 541 Report for January 2011. Superintendent Sichting said the January DOESA report showed that the Bloomfield School District Basic Grant would be reduced by $295,948.98. He said it is estimated the 2011 Bloomfield School District Basic Grant would be reduced by $324,260.62. Mr. Sichting said the February report will illustrate any reduction or increases in Special Education funding. (See Attached)
9. Board Approves Transfer of Appropriations of 2010 Budget. It was recommended the Board accept a report from the Bloomfield School District's Treasurer showing transfers within and among both minor and major categories in all funds in order to allow for expenditures to close out the 2010 budget. (See Attached) Matt Miller moved to approve the report. Sandy May seconded the motion, which passed by a 7-0 vote.
10. 2010 Budget Report for Circuit Breaker and Delinquent Property Taxes. Superintendent Sichting gave board members a table illustrating uncollected property tax monies from the certified 2010 property tax levies for each fund. (See Attached) He said the circuit breaker impact for Bloomfield School District in 2010 was only $34,354.80 for all funds while the District’s estimated 2010 property tax collection shortage was $185,756.13 for all funds. Mr. Sichting told board members he had contacted the Department of Local Government Finance with his concerns for what appears to be $150,088.64 in delinquent property taxes for the 2010 budget cycle.
11. VEBA and 401 A Services Vendor Approved for Certified Teachers. Superintendent Sichting reminded the Board that they had given him permission to solicit “Request for Proposals” for the VEBA and 401 A Annuity proceeds for certified teachers at Bloomfield School District. He said in January Educational Services had met with BTA representatives, himself and Treasurer Sue Pritts to share the results form the three RFP’s he had received. VALIC was chosen as the vendor for Bloomfield teachers for their VEBA and 401 A accounts and Mr. Sichting recommended the Board approve VALIC as the vendor for Bloomfield teacher’s annuity services, pending final approval from the BTA when they meet on January 31, 2011. Steve Dowden moved to approve the recommendation. Sandy May seconded the motion, which passed by a 7-0 vote.
12. Maternity Leave Receives Board Approval. Elementary Title I teacher, Erica Pemberton, requested a maternity leave from on or about March 29, 2011 through on or about May 25, 2011. (See Attached) Mr. Sichting recommended granting approval. Sandy May made a motion to approve Mrs. Pemberton’s maternity leave. Matt Miller seconded the motion, which passed by a 7-0 vote.
13. Board Hires Long Term Substitute Teacher. Ms. Mary Jane Vandeventer asked the Board to hire Mrs. Angel Raper as a long term substitute teacher to fill in for Mrs. Pemberton’s maternity leave at Bloomfield Elementary from on or about March 29, 2011 through on or about May 25, 2011. (See Attached) Superintendent Sichting recommended approval. Sandy May moved to approve the recommendation. Eric Moody seconded the motion, which passed by a 7-0 vote.
14. 2010-2011 ECA Recommendation Approved. Board members were provided with a recommendation for the 2010-2011 school year from Ms. Vandeventer. (See Attached) Superintendent Sichting included his support of the recommendation. Eric Moody moved to approve the recommendation as follows:
- Laura Helms – Elementary Vocal Music
Steve Dowden seconded the motion, which passed by a 7-0 vote.
15. Business Professionals of America (BPA) Approved to Travel to Indianapolis. Bloomfield Jr/Sr High School Professionals of America sponsor Mr. Adam Price requested approval to take ten members to participate in the state competition in Indianapolis from February 27th through March 1st. Mr. Dean included his support of approving this overnight fieldtrip. Superintendent Sichting recommended approval. (See Attached) Sandy May made a motion to approve the field trip as requested. Bill Bond seconded the motion, which passed by a 7-0 vote. Mr. Sichting said it had been at least five years since Bloomfield BPA members had participated in a state competition and praised the efforts of Mr. Price in getting the students involved in this competition.
16. Board Approves Overnight and Out-of-State NJROTC Field Trip. It was recommended the Board approve an overnight and out-of-state field trip for the Bloomfield Jr/Sr High School NJROTC unit to Marion, Alabama to the Marion Military Institute’s Knight-Fox Challenge from February 24, 2011 through February 26, 2011. (See Attached) Mr. Sichting said Marion Institute is one of five military junior colleges in the United States. He explained that Marion Military Institute’s Knight-Fox Challenge is designed to identify, evaluate, and recruit high school seniors and juniors who aspire to be commissioned in the U.S. Armed Forces, attend one of the five U.S. Service Academies, or for those who want to know that Marion Military Institute is the right fit for their college career. Sandy May made a motion to approve the field trip as requested. John Combs seconded the motion, which passed by a 7-0 vote.
17. Board Approves Overnight and Out-of-State NJROTC Field Trip. It was recommended the Board approve an overnight and out-of-state field trip for the Bloomfield Jr/Sr High School NJROTC unit to Great Lakes, Illinois to participate in a drill competition and tour of naval facilities from February 4, 2011 through February 5, 2011. (See Attached) Sandy May made a motion to approve the field trip as requested. Matt Miller seconded the motion, which passed by a 7-0 vote.
18. NJROTC Overnight Field Trip Approved. Superintendent recommended the Board approve an overnight field trip for the Bloomfield Jr/Sr High School NJROTC unit to Pike High School in Indianapolis to participate in a drill competition and tour the Indianapolis War Memorial and Soldiers and Sailors Monument from February 25, 2011 through February 26, 2011. (See Attached) Eric Moody made a motion to approve the field trip as requested. Steve Dowden seconded the motion, which passed by a 7-0 vote.
19. Overnight Field Trip Approved for Speech Team. It was recommended the Board approve an overnight field trip for Bloomfield Jr/Sr High School Speech Team to travel to Evansville for a competition from January 28, 2011 through January 29, 2011. (See Attached) Sandy May moved to approve the recommendation. Steve Dowden seconded the motion, which passed by a 7-0 vote.
20. Board Approves Non-Resident Students Applications. Mr. Sichting told Board members that three new non-resident students along with their parents had made application to attend Bloomfield School for the 2010-2011 school year. (See Attached) He assured board members that the applications were consistent with Board Policy #5111 and that an interview had been held with the parents and students. Mr. Sichting said all three students were in good academic and disciplinary standing in their present school corporation. He recommended approval. Eric Moody moved to approve the transfers per the recommendation. Sandy May seconded the motion, which passed by a 7-0 vote.
21. Board Policy Revision Second Reading & Adoption Held. Second reading was held on one (1) school board policy. #7415 Pest Control was presented to the Board for second reading and adoption. Superintendent Sichting said the revisions in the policy brings it in line with state regulations. Steve Dowden made a motion to approve the policy with the proposed revisions incorporated. (See Attached) Eric Moody seconded the motion, which passed by a 7-0 vote.
22. Jr/Sr High School Post Prom Activity Approved by Board. It was recommended the Board approve the 2011 Post Prom activity, to be held on April 16, 2011 at Rascals Fun Zone in Whiteland, Indiana, as a Bloomfield School District sponsored event. (See Attached) Sandy May moved to approve the recommendation. Matt Miller seconded the motion, which passed by a 7-0 vote. Superintendent Sichting explained that Post Prom activities are normally organized and funds are raised by parents of Bloomfield Junior Class students. Mr. Sichting said it is understood this approval doesn’t mean the Bloomfield Jr/Sr High School administration will need to supervise the event. He continued that all future post proms are eligible to be considered a district activity as long as employees of Bloomfield School District are utilized to chaperone the event but none will be compensated. The employees will serve as Post Prom volunteers. The volunteers could be certified or non-certified employees. The post prom activity utilized three contracted bus drivers and buses for transportation to French Lick. Mr. Sichting also stated that as long as an activity is deemed a school sponsored activity it allows contracted bus drivers to transport students without the expense of adding special riders to their current insurance policy.
23. Public Hearing to Consider a Proposed Sixth Amendment to Lease. President Hostetter announced that the District would be holding a public hearing to afford property tax payers an opportunity to hear a proposed sixth amendment to lease and make public comment in regards to the amended lease provisions. He informed those present that a notice of this hearing was published in The Greene County Daily World on December 24, 2010.
24. Provisions of Bloomfield School District’s Sixth Amendment to Lease and Opportunity Given to Public for Comment. School attorney Todd Corn shared that on December 30, 2010 the Board held a public meeting to give description of the proposed renovation. He said that during that meeting the Board approved the form of the lease and how it would be structured. He explained that Indiana Law states that before the lease can be signed and executed another public meeting has to be held to give the public another opportunity to comment on the renovation project. Mr. Corn then asked for any public comment. No comments were offered concerning the renovation project.
25. Form of Publication Approved. Mr. Corn requested the Board vote on the Form of Publication. Matt Miller voted to approve the Form of Publication. Sandy May seconded the motion, which passed by a 7-0 vote.
26. Board Votes to Approve Resolution Authorizing Execution of Sixth Amendment to Lease, Exhibit A. It was recommended the Board approve the Resolution Authorizing Execution of Sixth Amendment to Lease; Exhibit A. (See Attached) Eric Moody made a motion to approve the recommendation. Bill Bond seconded the motion, which passed by a 7-0 vote.
27. Resolution Assigning Construction Contract, Exhibit B Gets Board Approval. Board members were asked to approve a Resolution Assigning Construction Contract, Exhibit B. Steve Dowden moved to approve the request. Sandy May seconded the motion, which was granted by a 7-0 vote.
28. Exhibit C, Resolution Approving Issuance of Qualified Zone Academy Bonds is Approved. Mr. Corn explained the content of the proposed Resolution. Matt Miller made a motion to approve the resolution. Eric Moody seconded the motion, which passed by a 7-0 vote.
29. Superintendent Sichting Updates Board Members on Health Insurance Committee Meeting. Mr. Sichting explained, that being a renewal year, the health insurance committee met recently with Dunn and Associates. He said employees were asked to voice any concerns they had with the insurance or with the service Dunn and Associates had provided. There were no concerns brought to the committee members, which He felt shows what kind of service they are giving to our employees. Mr. Sichting said discussion was held on some proposed changes in the Plan Document and those would be brought back at a later date. He continued that the committee also studied the loss ratio, which was 78% loss at the end of December. He reminded the Board that the District is self-funded and a reinsurance policy is held for large claims above $50,000 and an aggregate reinsurance policy for claims about a certain limit. Mr. Sichting said the insurance committee would continue to monitor the health insurance numbers.
30. Superintendent Announces Bank Note Paid in Full. Superintendent Sichting announced that a bank note owed at MainSource Bank had been paid in full. He said when he first approached the idea of another renovation project he had told board members that the debt with MainSourse would be off the books and wanted to share with them when that had actually happened.
31. Superintendent’s Comments. Mr. Sichting said he would be monitoring several bills that are before the legislature. He said one of the bills is a health insurance bill that states if there are less than 100 people insured it would be required to go to a state or cooperative health insurance plan. Mr. Sichting told teachers to monitor this bill along with others before legislature and when appropriate contact their legislators.
32. Teacher Comments. Bloomfield Elementary Kindergarten teacher Mrs. Mandy McIntosh voiced her opinion and support of offering all day kindergarten at Bloomfield Elementary. Also, present supporting all day kindergarten were Resa Woodruff, Ginger Sipes, Holli Norris, and Janessa McIntosh. President Hostetter assured those present that the Board would be looking at all aspects integrated into offering all day kindergarten. Superintendent Sichting thanked Mrs. McIntosh and the others who spoke. He also stated that the Board had looked at all day kindergarten seriously for the past three to four years. He said it always comes down to economics and that they have not used that as an excuse, but their decision to not offer all day kindergarten was based on facts. Mr. Sichting shared that WRV Lyons receive $11,000 per student compared to BSD receiving $5,500. He said the state just isn’t funding all day kindergarten yet. President Hostetter told Mrs. McIntosh that the Board does look at all day kindergarten as being very important and thanked her for her information.
33. Adjournment. There being no further business Eric Moody moved to adjourn. Steve Dowden seconded the motion. The meeting was then adjourned by a 7-0 vote.
BLOOMFIELD SCHOOL DISTRICT – BOARD OF SCHOOL TRUSTEES
Attest: Secretary Superintendent of Schools