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Minutes-01/28/2010 PDF Print E-mail
Written by Bryce McGlothlin   
Wednesday, 23 February 2011 10:26

MINUTES OF REGULAR MEETING OF SCHOOL BOARD

OF BLOOMFIELD SCHOOL DISTRICT

January 28, 2010

                                               

The Board of School Trustees of the Bloomfield School District, of Greene County, Indiana, met in regular session on January 28, 2010, in the jr/sr high school conference room in Bloomfield Junior/Senior High School, 501 West Spring Street, Bloomfield, Indiana.  The following school board members were present: Doug Frye, Marvin Helms, Dwayne Hostetter, Sandy May, and Keith Hanauer.  John Combs and Steve Dowden were absent.  President Helms called the meeting to order at approximately 7:10 p.m.  The following order of business was transacted with the President presiding:

 

1.  Recognitions.   Elementary principal Mary Jane Vandeventer recognized the elementary school improvement team, the 6th grade science bowl team, and also announced the math committee had recently finished the math curriculum and said she would be bringing it to a board meeting in the near future. Mr. Dean congratulated the homecoming court, student council and Mrs. Brown their sponsor, and Mrs. Darla Bent for the recent chili cook off. He shared that it was a busy time for jr/sr high school guidance counselor Mrs. Raidy and Bloomfield seniors preparing college scholarships. Mr. Dean announced that over 1 million dollars were awarded to Bloomfield students last year.  He also praised his school improvement team for their work getting ready for their visit which will be February 23rd and 24th.  Mrs. Royal shared that the Bloomfield Band had performed at a recent Pacer game and did a fantastic job.  She thanked Mrs. Wayman on arranging that performance for the students. Superintendent Sichting echoed Mrs. Royal sentiments and said he had been approached at several recent home basketball games by patrons making comments on how good the band sounds. He said Mrs. Wayman has done a wonderful job with the students.  Mr. Sichting also congratulated the staff and administration on receiving a 90% graduation rate last year.  He also commended Harold Holtsclaw and his staff for their efforts at snow and ice removal around the school. 

 

2.  Approval of Minutes.  The Board had been provided with minutes of the regular school board meeting held on December 29, 2009 and an executive session held on January 20, 2010, which had been prepared by corporation recording secretary Kelli Usrey. Dwayne Hostetter moved to approve the minutes beginning with the sentence: “The Board of School Trustees of the Bloomfield School District met in regular session on December 29, 2009…” and ending with the sentence: “to discuss the purchase or lease of real property by the governing body…”. Sandy May seconded the motion. The motion passed by a 4-0-1 vote. Keith Hanauer abstained from voting because he was not in attendance at the December 29th meeting.    

 

3.  Treasurer’s Report.  The Board had been provided with the Treasurer’s Report, prepared by corporation treasurer Sue Pritts. Keith Hanauer made a motion to approve the December 31, 2009 appropriations report beginning with: Fund 0100 through Fund 7954 and also the January 2010 claims report beginning with voucher number 1163 to Bloomfield State Bank and ending with voucher number 83 to Witham Toxicology Lab.  Sandy May seconded the motion, which passed by a 5-0 vote. 

 

4.  Bloomfield Elementary School Improvement Team Gives Presentation.  Elementary principal Mary Jane Vandeventer along with teachers Mandy McIntosh, and Susie Goodman provided handouts and spoke on plans for the upcoming visit from Advanced Education Association to evaluate different aspects of our school.  The Board thanked the ladies for their presentation. 

 

5.  Board Approves Transfer of Appropriations of 2009 Budget. It was recommended the Board accept a report from the Bloomfield School District's Treasurer showing transfers within and among both minor and major categories in all funds in order to allow for expenditures to close out the 2009 budget. (See Attached)  Dwayne Hostetter moved to approve the report. Doug Frye seconded the motion, which passed by a 5-0 vote.

 

6.  DOESA 545 Report for January 2010.  Superintendent Sichting said the District had received the January Tuition Support Payment from the state of Indiana. He said the January SA545 reflected a reduction in tuition support ordered by Governor Mitch Daniels of $297,983.  The cut in tuition support reflects a .04557% decrease in funding.  Additionally, the February SA545 report will show an additional reduction of approximately $32,724 due to a decrease in the number of Special Education students in Bloomfield School District.  As a result of the decrease in Special Education funding, the overall decrease in tuition support for Bloomfield for 2010 is 5%.  Additionally, Bloomfield School District was initially notified of a decrease in projected tuition support of $11,000 due to decreases in student enrollment.  This brings the reduction in tuition support from the 2009 level to the 2010 level of 6%.   (See Attached)

 

7.  Information on 2010 Certified Budget Order.  Superintendent Sichting provided board members with 2010 budget order for Greene County from the Indiana Department of Local Government Finance, which was issued on January 6, 2010.  (See Attached) 

 

8.  Board Hears About 2009 Tax Collections in Excise, Financial Institutions, and Commercial Vehicle Excise.  Mr. Sichting told the Board that Bloomfield School District received the final draw for the 2010 budget in terms of revenue sources from the Financial Institutions tax, Commercial Vehicle Excise tax, and Vehicle Excise tax on December 16, 2009.  He provided a table comparing the allocation from 2009 to the allocation received in 2008 and 2007.  (See Attached)

 

9.  2009 Property Tax Collections.  Superintendent Sichting said Bloomfield School District received the final draw for the 2010 budget in terms of revenue sources from property tax on December 16, 2009.  He shared that all Bloomfield School District funds receiving local property tax revenue received a shortfall in terms of the certified levy.  He attached a chart illustrating the amount of shortfall for each revenue fund.  (See Attached) 

 

10.  Asbestos Removal Contract Awarded.  It was recommended the Board award an asbestos removal contract to remove asbestos from two recently purchased properties to Delta Services, Inc. (See Attached)  Mr. Sichting said the work would be done on properties at 573 W. South Street and 532 W. Davis Street both in Bloomfield.  The asbestos removal would cost $8,400.  Keith Hanauer made a motion to approve the recommendation.  Sandy May seconded the motion, which passed by a 5-0 vote. 

 

11.  Technical Service Support Agreement for Automated External Defibrillators Awarded. It was recommended the Board approve a Technical Service Support Agreement with Physio Control from February 1, 2010 through January 31, 2012 for annual inspection of two Automated External Defibrillators owned by Bloomfield School District. (See Attached)   Dwayne Hostetter moved to approve the recommendation.  Sandy May seconded the motion, which passed by a 4-1 vote. Keith Hanauer voted against the motion.  Superintendent Sichting explained that the AED’s are now out of warranty and if someone would have a heart attack and the AED failed the District could potentially be liable.  

 

12.  Board Hires Speech and Hearing Pathologist.  It was recommended the Board hire Teresa Powell for a period of 36 days beginning January 12, 2010 through May 19, 2010.  (See Attached)  Keith Hanauer made a motion to hire Mrs. Powell per the recommendation.  Dwayne Hostetter seconded the motion. Superintendent Sichting shared that Mrs. Powell is a licensed Speech Pathologist with a mater’s degree and five years of experience.  He said the current vacancy was created due to a mid-year retirement.  Mrs. Powell was hired by a 5-0 vote.   

 

13.  Jr/Sr High School Teacher Submits Letter of Retirement.  It was recommended the Board accept the retirement resignation of Mr. Monte McIntosh effective on or about Thursday, May 27, 2010.  Doug Frye moved to accept Mr. McIntosh’s retirement letter.  Keith Hanauer seconded the motion.  David Dean said Mr. McIntosh had been an integral part of Bloomfield School District and students had been blessed by having him in their lives. Superintendent Sichting said Mr. McIntosh is a great guy to have in education being quick to volunteer his time and services and always putting kids first.  The Board wished Mr. McIntosh well in his retirement.  The motion was approved by a 5-0 vote. 

 

14.  Academy Remediation Teachers Hired.  It was recommended the Board hire teachers for 1.33 hours per day for a period of 20 days to conduct the ISTEP+ Remediation Academy.  Those recommended were Stephanie Arthur, Jessica Lauderdale, Jamie Norman, Erica Pemberton, Erin Raper, Julie Evans, Jennifer Heaton, Brittany Nicholson, Cinda Williams, and Diane Wilson. (See Attached) Sandy May moved to approve the hiring of those recommended.  Dwayne Hostetter seconded the motion, which passed by a 5-0 vote. 

 

15.  Bus Drivers Hired for ISTEP+ Remediation Academy.  Superintendent Sichting recommended the Board hire bus drivers to transport students home at the conclusion of the ISTEP+ Remediation Academy for twenty (20) days at a pay rate of $25.00 per day.  (See Attached)  Those recommended are Peggy Cox, Linda Moore, Linda Pearson, Lana Pinnick, and Jayne Scott. Keith Hanauer moved to approve the hiring. Sandy May seconded the motion, which passed by a 5-0 vote. 

 

16.  NJROTC Naval Science Instructor Hired.  David Dean and Superintendent Sichting asked the Board to approve hiring Sergeant Major USMC (Ret.) Robin D. White as NJROTC Naval Science Instructor at Bloomfield Jr/Sr High School effective July 1, 2010.  (See Attached) Dwayne Hostetter made a motion to approve the request. Doug Frye seconded the motion.  Mr. Sichting explained the NJROTC Naval Science Instructor’s position became vacant when the Board approved the retirement of Senior Chief Thomas Tippery during the December 29, 2009 board meeting.  He said Sergeant Major White has been the Naval Science Instructor at Anderson Community School Corporation since 2001.  Sergeant Major White was hired by a 5-0 vote. 

 

17.  FFA Out-of-State Field Trip Approved.  Mr. Ben Helms requested an out-of-state field trip for the Bloomfield Jr/Sr High School FFA Chapter on Saturday, February 13, 2010 to visit the Farm Machinery Show in Louisville, Kentucky.  (See Attached) Sandy May moved to approve the field trip. Keith Hanauer seconded the motion, which passed by a 5-0 vote. 

 

18.  Board Approves Overnight Speech Team Field Trips.  It was recommended the Board approve overnight field trips for the Bloomfield Jr/Sr High School Speech Team for competitions. The Team would travel to Lawrence North High School in Indianapolis or to Lafayette McCutcheon High School on February 12th & 13th and to Columbus East High School on February 19th & 20th. (See Attached)  Dwayne Hostetter made a motion to approve the field trips as requested.  Doug Frye seconded the motion, which passed by a 5-0 vote. 

 

19.  Overnight and Out-of-State Band Trip Approved.    Band Director Alissa Wayman requested an overnight and out-of-state trip for Bloomfield Jr/Sr High School Band students.  The group would travel to Cedar Point Music Festival in Sandusky, Ohio from Friday, May 14, 2010 through Sunday, May 16, 2010.  (See Attached)  Keith Hanauer moved to approve the band trip as presented.  Sandy May seconded the motion, which passed by a 5-0 vote. 

 

20.  NJROTC Overnight and Out-of-State Field Trips Approved.  Senior Chief Tom Tippery asked the Board for their approval of three field trips for NJROTC students.  (See Attached) NJROTC members would be traveling to Indianapolis for the Indiana Pike Drill from 2/26/2010 – 2/27/2010, to Fort Wayne Air Rifle Competition from 3/19/2010 – 3/20/2010, and to Grove City, Ohio for the Area Three Drill and Field Meet from 3/12/2010 – 3/14/2010. Sandy May made a motion to approve the trips as requested.  Dwayne Hostetter seconded the motion, which passed by a 5-0 vote. 

 

21.  Board Approves Resolution Declaring Financial Emergency. It was recommended the Board declare a financial emergency due to a shortage in the ECA textbook rental fund at Bloomfield Jr/Sr High School.  (See Attached)  Mr. Sichting explained the cost of new textbooks had increased dramatically in the last five years and as a result textbook funds, due to cost increases and delays in textbook reimbursement from the state of Indiana for students receiving free and reduced lunches, are having a difficult time meeting repayment obligations.  He said the transfer of ECA funds would allow Bloomfield Jr/Sr High School to avoid interest and late payment charges associated with new textbook purchases.  Dwayne Hostetter moved to declare a financial emergency and allow transfers from various other ECA accounts to the textbook account.  Keith Hanauer seconded the motion, which passed by a 5-0 vote. 

 

22.  Class Sizes Outside of Limits of Board Policy #2705 Receives Board Approval.  It was recommended the Board approve class sizes for the second semester of the 2009-2010 school year.  (See Attached)  Sandy May moved to approve the class lists as provided to the Board.  Doug Frye seconded the motion. Mr. Sichting explained that in May of 2000 the Board had adopted a policy establishing class sizes for grades K through 6 and for Math, Science, Social Studies, and English at the secondary level.  He continued that in March of 2002, the Board added a requirement that classes in the above areas outside the class size range required board approval before being allowed to continue.  Class sizes were approved by a 5-0 vote.

 

23.  Bloomfield-Eastern Greene Public Library Board Appointment Approved.  It was recommended the Board approve the appointment of Mrs. Kristie Bladen to a four term on the board of the Bloomfield-Eastern Greene Public Library effective January 1, 2010. (See Attached)  Sandy May made a motion to approve the appointment. Keith Hanauer seconded the motion, which passed by a 5-0 vote. 

 

24.  Board Policy Revision First Reading Held. First reading was held on one (1) school board policy. #5111 Eligibility of Resident/Nonresident Students was presented to the Board for first reading.  (See Attached)  Mr. Sichting shared some history and changes in this policy for the Board.  The schools in Greene County had a Transfer Tuition policy that dated back to the days of “Wheezer”.  Greene County was the only county in the state of Indiana to have such an agreement.  This agreement was necessary due to a local levy being raised to fund school districts in Greene County.  Last year, the state of Indiana ended the local property tax levy to fund the General Fund as the state assumed 100% funding of the General Fund.  Last year, the local agreement was in place.  The local agreement expired in August.  Bloomfield School District continued to follow the local School District at a rate identified in the local agreement.  The charge for Transfer Tuition previously with the Tuition agreement was $200 for Kindergarten, $400 for Grades 1-8, and $600 for Grades 9-12.  According to the Indiana State Board of Accounts, the charge for transfer tuition must be figured using Form #515.  Currently, the calculation using Form #515 shows students enrolling before the count day would pay $0 transfer tuition.  Mrs. Sue Pritts, Bloomfield School District, will do the calculations on Form #515 again in August.  If the transfer tuition cost at that point isn’t $0, the student’s parents would be billed.  If a student enrolls after count day Bloomfield School District would receive $0 funding for the student for one and a half years.  The reason is count day is taken in August for the next budget year beginning in January.  Bloomfield School District doesn’t receive funding for a new student until five months after the count is taken. If the student enrolls after count day, Bloomfield School District wouldn’t receive funding for the student until sixteen (16) months after the student has enrolled.  This policy will be brought back to the Board for second reading and adoption.

 

25.  Specifications Approved for Demolition of Bloomfield School District Properties.  It was recommended the Board approve specifications for demolition of Bloomfield School District properties.  (See Attached)  Superintendent Sichting said bid packets would be available in his office on Friday, January 29, 2010, a pre-bid meeting would be held in Bloomfield Junior High Conference Room on Friday, February 5, 2010 at 3:10 p.m., and that sealed proposals need to be submitted by Friday, February 12, 2010. Sandy May moved to approve the recommendation.  Keith Hanauer seconded the motion, which passed by a 4-1 vote.  Doug Frye cast the nay vote.

 

26.  Public Comments.  FFA sponsor Ben Helms announced National FFA Week to be 2/22/2010 through 2/27/2010 and invited board members to a staff breakfast on 2/23/2010 at 7:00 a.m. in the Ag room.

 

27.  Adjournment.  There being no further business Doug Frye moved to adjourn.  Keith Hanauer seconded the motion.  The meeting was then adjourned by a 5-0 vote.