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Minutes-12/29/2008 PDF Print E-mail
Written by Bryce McGlothlin   
Tuesday, 22 February 2011 10:45

MINUTES OF REGULAR MEETING OF SCHOOL BOARD

OF BLOOMFIELD SCHOOL DISTRICT

December 29, 2008

                                   

The Board of School Trustees of the Bloomfield School District, of Greene County, Indiana, met in regular session on December 29, 2008, in the jr/sr high school conference room in Bloomfield Junior/Senior High School, 501 West Spring Street, Bloomfield, Indiana.  The following school board members were present: John Combs, Steve Dowden, Doug Frye, Keith Hanauer, Marvin Helms, Dwayne Hostetter and Sandy May.  President Helms called the meeting to order at approximately 10:00 a.m.  The following order of business was transacted with the Vice President presiding:

 

  1. 1.      Recognitions.   Superintendent Sichting recognized the custodial staff for getting the building ready for the second semester.  He said there had been a water line break in the biology classroom that required overtime and extra effort by the custodial staff to get the room ready for students. 

 

2.   Approval of Minutes.  The Board had been provided with minutes of the executive session and regular school board meeting held on November 20, 2008, executive session held on December 15, 2008, and the special board meeting held on December 17, 2008, which had been prepared by corporation recording secretary Kelli Vandeventer.  Dwayne Hostetter moved to approve the minutes of the November 20, 2008 executive session and regular board meeting, the December 15, 2008 executive session, and the December 17, 2008 special board meeting beginning with the sentence:  "The Board of School Trustees of the Bloomfield School District, of Greene County, Indiana, met in executive session on November 20, 2008 from 6:30 p.m. until 7:00 p.m., in the jr/sr high school conference room in Bloomfield Junior/Senior High School, 501 West Spring Street, Bloomfield, Indiana" and ending with the sentence: “The meeting was then adjourned by a 7-0 vote.” John Combs seconded the motion, which passed by a 4-0-3 vote. Steve Dowden, Marvin Helms, and Sandy May abstained from voting because they were not in attendance at all meetings up for approval. 

 

3.  Treasurer’s Report.  The Board had been provided with the Treasurer’s Report, prepared by corporation treasurer Sue Pritts. Keith Hanauer moved to approve the November 30, 2008 Appropriation Report, beginning with Fund 0100 Program 11050.00 and object 110.00 for Full Day Kindergarten Services through Fund 0600 Program 60100.00 and Object 910 for Special Education Preschool Fund Transfers and also the November 25, 2008 claims docket beginning with voucher number 1115 to Bloomfield State Bank and ending with voucher number 1261 to 1st Security Insurance Agency.  Steve Dowden seconded the motion, which passed by a 7-0 vote. 

 

4.  DOE 54 Report for December 15, 2008.  Superintendent Sichting provided the board with the DOE 54 Report for December 15, 2008.  (See Attached) He explained the December DPI 54 Report showed an adjustment to the December Tuition Support Payment from the Indiana Department of Education.  In November, Bloomfield School District received $366,554.03 in terms of the monthly tuition support payment.  In November, the December tuition support payment was estimated to be $366,554.  He said the actual December tuition support payment for December received by Bloomfield School District on December 15, 2008 indicated an increase in the monthly support payment of $10,061.  Mr. Sichting explained the increase was a result of school corporations receiving certified assessed valuations and exceeding the statutory cap established by the state legislature.  The amount exceeded by each corporation is refunded to all the other school corporations whose payment was cut earlier.

 

5.  Recalculation of 2007 Basic Grant.  Mr. Sichting gave the Board the following information. (See Attached) The Indiana Department of Education announced on December 8, 2008 a recalculation of the 2007 Basic Grant.  In June, 2008 the Department of Local Government Finance completed recertification of the 2007 Assessed Values for several counties.  Nineteen corporations experienced changes in assessed valuation due to this recertification.  As a result, nine corporations were overpaid a sum of more than $7,000,000.  The overpayment was recovered in the last six months of the current calendar year from those nine corporations.  The overpayment amount was recalculated and redistributed to all school corporations and charter schools.  On December 8th, Bloomfield School District received a payment of $10,215.97 from the Indiana Department of Education.  The only negative aspect of the recalculation is the potential of Bloomfield School District’s 2009 Basic Grant payment to be reduced due to the overpayment from 2007.  A copy of the memo explaining the overpayment and corrective action from the Indiana Department of Education was included in your board packet.

 

6. 2008 Full Day Kindergarten Grant Information.  Superintendent Sichting shared information he had received concerning the Full Day Kindergarten Grant. (See Attached)  The Indiana Department Education recently released Full Day Kindergarten Grant proceeds for 2008.  The Full Day Kindergarten Funding was $1,132.62 per student.  Bloomfield School District chose not to participate in the 2008 Full Day Kindergarten Grant Program.  The Kindergarten enrollment of 86 students would have generated $97,405.32 in grant proceeds.  The Full Day Kindergarten expenses for 86 students would have been $136,171.84.  The expenses would have been to employ two more teachers at a cost of $53,577.42 per teacher, employ an additional instructional assistant at $28,517, and for additional supplies for $500.  The net loss for the district would have been $39,266.62 if Bloomfield School District would have participated in the Full Day Kindergarten Grant program.

    

7. Board Hears Information on 2008 Summer School Reimbursement. On December 15, 2008, the Indiana Department of Education reimbursed Bloomfield School District for 2008 Summer School classes.  During the 2008 summer school session, Bloomfield School District offered classes in English and math at Bloomfield Elementary School and Bloomfield Jr.-Sr. High School.  Additionally, Bloomfield Jr.-Sr. High School offered Health and Driver’s Education during the 2008 summer school period.  Driver’s Education is not eligible for reimbursement from the state of Indiana.  Also, Bloomfield Elementary and Bloomfield Jr.-Sr. High School offered programs in art and music.  These programs are also not eligible for reimbursement from the Indiana Department of Education.  The 2008 summer school offerings were reimbursed by the Indiana Department of Education at a rate of 66.464170% of eligible expenses.  The 2008 reimbursement was slightly lower than the reimbursement of 68.314573% received for 2007 summer school expenses. Superintendent Sichting explained that Bloomfield School District submitted expenses for reimbursement of $13,339.  School districts were eligible for 105% reimbursement of eligible costs. He said that as a result, the Indiana Department of Education reimbursed Bloomfield School District in the amount of $9,308.94 of the eligible expenses of $13,339.

    

8.  Federal Impact Aid Reimbursement Received by District.  Superintendent Sichting told the Board that the District had received an Impact Aid payment from the U.S. Department of Education in the amount of $12,007.65.  He explained these funds are received by the district for each student whose parent(s) works at Crane Naval Base or on other federally owned property and for those students whose parent(s) lives on Federal property. 

 

9.  Resolution to Declare Emergency.  Board members were asked to approve a resolution to declare an emergency exists due to the loss of the high school air conditioning compressor.  (See Attached) The resolution states that due to the declaration of emergency it was recommended that the Board accept the quote from Graves Plumbing in the amount of $130,481 to replace the high school air conditioning compressor.  Steve Dowden moved to approve the recommendation.  Sandy May seconded the motion, which passed by a 7-0 vote. 

 

10.  Resolution to Use Emergency Allocation For Replacement of High School Condenser and Chiller.  Superintendent Sichting recommended the Board approve a resolution authorizing the use of funds in the 2008 Emergency Allocation remaining in the 2008 Capital Projects Fund in the amount of $132,481. (See Attached)  Keith Hanauer moved to approve the recommendation. Dwayne Hostetter seconded the motion, which passed by a 7-0 vote. 

 

11.  Resolution to Declare a Financial Emergency Due to Textbook Rental Reimbursement From the State of Indiana.  Mr. Sichting asked the Board to declare a financial emergency exists due to a delay in textbook reimbursement from the state of Indiana.  (See Attached)  Sandy May made a motion to approve the recommendation.  John Combs seconded the motion, which passed by a 7-0 vote. 

 

12.  Information on Adult Education Allocation.  Superintendent Sichting said that the District was notified on December 3, 2008 of the approved allocation of $11,345.79 for the period of February 1, 2009 through June 30, 2009 for adult education.  He explained the allocation was pass through money supplied to Turning Point Educational Cooperative for credit recovery and adult basic education services.

 

13. Board Approves Resolution Extending Short-Term Transfer of Funds From Rainy Day Fund and Capital Projects Fund to The Debt Service Fund, Retirement Severance Bond Debt Service Fund, and Transportation Fund.  Superintendent Sichting recommended the Board approve a resolution extending short-term transfer of funds from the Rainy Day Fund and Capital Projects Fund to the Debt Service Fund, Retirement Severance Bond Debt Service Fund, and Transportation Fund for the purpose of avoiding borrowing money in the event that the district does not receive monies from the county in a timely manner.  (See Attached) Steve Dowden made a motion to approve the recommendation.  Doug Frye seconded the motion, which passed by a 7-0 vote.  Mr. Sichting explained that approving this resolution is just a precaution and may not be needed if the county funds are received in time to meet financial obligations. 

 

14.   2008-2009 ECA Recommendation Approved.  Board members were provided with an ECA recommendation for the 2008-2009 school year from Miss Abernathy.  (See Attached)  Superintendent Sichting included his support of the recommendation.  Recommended was Carl Kerns to be an Assistant Baseball coach.  Keith Hanauer made a motion to approve the recommendation.  Sandy May seconded the motion, which passed by a 7-0 vote.  

 

15.  Board Adopts Revisions to 401 (a) Plan Document.    It was recommended the Board adopt the revisions to the 401 (a) annuity plan so the plan document would be compliant with all regulations mandated by the Internal Revenue Services.  (See Attached)  Superintendent Sichting explained that the revisions would bring the document in line with the provisions of the “Middle Group Buyout” group and also bring it in compliance with I.R.S. provisions.  Steve Dowden moved to approve the recommendation.  Dwayne Hostetter seconded the motion, which passed by a 7-0 vote. 

 

16.  Information on December 1 Indiana Department of Education Special Education Grant.  Superintendent Sichting explained that Indiana school districts are required to submit a count of students eligible for Special Education services on December 1st of each calendar year.  He said this count is used to finalize the financial component of the basic Grant Tuition Support payment for Special Education services.  Mr. Sichting shared Bloomfield December 1 count information with Board members. (See Attached)

 

17.  Information on December 1 Average Daily Membership Count.  The state of Indiana requires school corporations to hold three counts per year concerning Average Daily Membership.  Currently, the only count day to be tied to state tuition support payments is the count day held annually in September.  However, schools must submit student counts to the Indiana Department of Education on December 1st and May 1st.  On Monday, December 1, 2008, Bloomfield School District’s ADM count was 1,045.5 students district wide.  On September 12, 2008, the ADM count for Bloomfield School District was 1,051 students district wide.  Consequently, the declining ADM trend observed during the September 12th count has continued.  (See Attached)

 

18.  Board Policy Revisions First Readings Held. First reading was held on fourteen (14) school board policies. #1231 Nondiscrimination and Access to Educational Opportunity, #2221 Graduation Requirements, #2260 Equal Educational Opportunity, #2262.1 School Age Child Care Program – Reasonable Care Standards, #2262.2 Regulations for School Age Child Care Program, #2330 Homework, #2340 Field and Other District – Sponsored Trips, #2411 Guidance and Counseling, #2412 Homebound Instruction, #2432 Complimentary Tickets, #2460.1 Educational Surrogate Parent, #2510 Adoption of Textbooks, #2610.1 Right to Inspect Certain Instructional Materials, and #2705 Class Size were presented to the Board for first reading.  (See Attached)   These policies will be brought back to the Board for second reading and adoption. 

 

19. Board Hears Update on Tennis Courts, Bus Barn, and Elementary Playground Projects.  Bud Erny of Erny and Associates gave a presentation incorporating ideas and suggestions for adding new tennis courts, relocating the bus barn, and creating new playground areas for elementary students.  After much discussion, Mr. Sichting asked Mr. Erny to have a soil analysis completed on school property located across highway 54 and also an estimated cost of stabilizing the soil at that location.  Mr. Sichting asked Mr. Erny to have those items ready to present to the Board at the January 29, 2009 regular board meeting.  Marvin Helms said originally the Board had proposed to use money currently available to them and he felt that maybe the plans were straying from that budget.

 

20.  Adjournment.  There being no further business Keith Hanauer moved to adjourn.  Doug Frye seconded the motion.  The meeting was then adjourned by a 7-0 vote.