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Minutes-07/31/2008 PDF Print E-mail
Written by Bryce McGlothlin   
Tuesday, 22 February 2011 10:43

MINUTES OF REGULAR MEETING OF SCHOOL BOARD

OF BLOOMFIELD SCHOOL DISTRICT

July 31, 2008

                                   

The Board of School Trustees of the Bloomfield School District, of Greene County, Indiana, met in regular session on July 31, 2008, in the jr/sr high school conference room in Bloomfield Junior/Senior High School, 501 West Spring Street, Bloomfield, Indiana.  The following school board members were present: John Combs, Doug Frye, Keith Hanauer, Marvin Helms, and Dwayne Hostetter.  President Helms called the meeting to order at approximately 7:00 p.m.  The following order of business was transacted with the President presiding:

 

  1. 1.      Recognitions.   Mary Jane Vandeventer shared that over the summer fourteen elementary teachers attended a reading conference and sixteen elementary teachers attended a math conference.   Mr. Sichting recognized Payton Karl and Cody Pearson for recently being named to the Greene County Daily World All County baseball team.  He also congratulated recent 4-H fair participants.  Mr. Sichting thanked custodial supervisor Harold Holtsclaw and his staff along with maintenance worker Allen Toon for their efforts getting the school ready to begin the new school year while construction was still going on. 

 

2.   Approval of Minutes.  The Board had been provided with minutes of the special school board meeting held on July 8, 2008, and executive session held on July 24, 2008, which had been prepared by corporation recording secretary Kelli Vandeventer.  Keith Hanauer moved to approve the July 8, 2008 minutes as provided beginning with the sentence: “On July 8, 2008 the Board of School Trustees of the Bloomfield School District, of Greene County, Indiana held a special reorganizational meeting at 7:00 p.m. in the junior high school conference room in Bloomfield Junior/Senior High School, 501 W. Spring Street, Bloomfield, Indiana” and ending with the sentence: “The meeting was adjourned by a 7-0 vote”.  Mr. Hanauer’s motion also included approving the July 24, 2008 executive session minutes beginning with the sentence: “The Board of School Trustees of the Bloomfield School District met in executive session on July 24, 2008, at 5:00 p.m. in the jr/sr high school conference room located at Bloomfield School District, 501 W. Spring Street, Bloomfield, Indiana” and ending with the sentence: “In said conference room the school board met in executive session pursuant to I.C 5-14-1.5-6.1 (b)(10)(A) When considering the appointment of a public official, to do the following: train school board members with an outside consultant about the performance of the role of the members as public officials”.   Keith Hanauer seconded the motion, which passed by a 5-0 vote. 

 

3.  Treasurer’s Report.  The Board had been provided with the Treasurer’s Report, prepared by corporation treasurer Sue Pritts, consisting of the June 30, 2008 Appropriation Report, Fund 0100 Program 11050 and object 110 for Full Day Kindergarten through Fund 0600 Program 60100 and Object 910 for Special Education Preschool Fund Transfers and the July 31, 2008 Claims Listing Report, beginning with voucher number 588 for Bloomfield State Bank and ending with voucher number 666 for White River Valley/Cape III.  Upon motion duly made by Keith Hanauer and seconded by John Combs, the Board by a 5-0 vote approved the Treasurer’s Report.  

 

4.  Permission Granted to Advertise 2009 Budget, Capital Projects Plan, and School Bus Replacement Plan.  Superintendent Sichting asked the Board to authorize the advertisement of the 2009 budget for the General Fund, Debt Service Fund, Capital Projects Fund and Capital Projects Fund Plan, Transportation Fund, School Bus Replacement Fund and Plan, and Special Education Preschool Fund.  (See attached)  Superintendent Sichting provided the Board with copies of the 2009 budget and plans. Keith Hanauer moved to authorize the advertisement of the 2009 budget per Mr. Sichting’s request.   Dwayne Hostetter seconded the motion, which passed by a 5-0 vote. 

 

 

  

 

5.  DOE 54 Report for July 15, 2008.  Superintendent Sichting provided the board with the DOE 54 Report for July 15, 2008.  (See attached) He included a copy of a memo sent by the Department of School Finance indicating Greene County was missing Excise Tax revenue reports.   He said that as a result, future monthly DPI 54 reports could be lower due to adjustments made after receiving the Excise Tax revenue reports.

 

6.  Board Awards Insurance Renewal.  It was recommended the Board accept the renewal for General Liability, Auto, Property and Casualty, and Workmen’s Compensation Insurance with First Security Insurance from August 1, 2008, to July 31, 2009 for $67,322.  (See attached)   Mr. Sichting stated that quotes had been received from First Security Insurance and the West Central Indiana Educational Service Center’s Property and Casualty and Workmen’s Compensation Insurance Pool or Escrft.  He said Escrft’s quote was for $46,699.30.  Mr. Sichting said his recommendation to accept the higher quote was due to the following circumstances: Several of the Escrft deductibles were higher than the deductibles offered by First Security Insurance, The Escrft coverage doesn’t include coverage of defense costs for Special Education complaints filed with the Department of Education.  The costs associated with defending such a complaint can reach $5,000 per day, The Escrft coverage includes the possibility of an end-of-year assessment if expenses are more expensive than premiums collected, and Indiana Insurance’s service during the past year for the loss associated with the tornado was outstanding.  Doug Frye moved to approve the recommendation.  John Combs seconded the motion, which passed by a 5-0 vote. 

 

7.  Board Authorizes Treasurer to Pay Insurance Renewal.  It was recommended the Board authorize the district treasurer to pay the premium for General Liability, Automobile, Property and Casualty, and Workmen’s Compensation insurance coverage.  Mr. Sichting stated the premium of $67,322 was due to First Security Insurance by August 1, 2008.  Dwayne Hostetter made a motion to approve the recommendation.  Doug Frye seconded the motion, which passed by a 5-0 vote. 

 

8. Board Authorizes Elementary Copier Lease Execution.  Mr. Sichting asked the Board to authorize him to execute a 48-month lease in the Capital Projects Fund for a copier for the elementary workroom.  He said three quotes were received for the lease from IBM, IKON, and Hudson Office Solutions (Sharp) with Hudson’s being the most economical for the District.  Mr. Sichting stated the lease would be a forty-eight month lease with a $1 buyout at the end of the lease.   (See attached)  Keith Hanauer moved to approve the recommendation.  Dwayne Hostetter seconded the motion, which passed by a 5-0 vote.

  

9.  Superintendent Authorized to Sign Contract for Parent Alert System.  The Superintendent asked the Board to allow him to enter into a contract with School Reach Instant Parent Alert System to provide instant alerts via phone calls to parents for the 2008-2009 school year.  The contract Mr. Sichting would enter into would be for 1000 @ $2.00 per student and would include Data Integrator which is an optional feature, all at a cost of $2,525.00.    (See attached)  Keith Hanauer moved to approve the recommendation.  Dwayne Hostetter seconded the motion.  After some discussion, the motion was approved by a 5-0 vote. 

 

10.  Support Staff Wage Schedule and Hours and Work Days Approved.  It was recommended that the Board approve the Support Staff Wage Schedule and Hours and Work Days, effective July 1, 2008.  (See attached)  Superintendent Sichting told the Board that the Support Staff Wage Schedule reflects a 1% wage increase in all categories.  Keith Hanauer moved to approve the recommendation.  Dwayne Hostetter seconded the motion, which passed by a 5-0 vote.

 

11.  Mr. Parsley Resigns.  It was recommended the Board accept the resignation of Mr. Greg Parsley, effective August 1, 2008.  (See attached)  Dwayne Hostetter moved to accept Mr. Parsley’s resignation.  Doug Frye seconded the motion, which passed by a 5-0 vote.  Mr. Helms wished Mr. Parsley the best in his future endeavors. 

 

12.  Board Names Interim Jr/Sr High School Principal.  It was recommended the Board appoint Mrs. Stella Royal as the interim Principal of Bloomfield Jr/Sr High School, effective August 4, 2008.  Superintendent Sichting said Mrs. Royal would be paid a daily rate of $345.56 for the duration of the interim principalship.  He stated that Mrs. Royal would return to her duties as Assistant Principal of Bloomfield School District at the conclusion of the interim placement.  Dwayne Hostetter made a motion to approve the recommendation.  Keith Hanauer seconded the motion, which passed by a 5-0. 

 

13.  Board Hires Interim Jr/Sr High School Assistant Principal.  It was recommended the Board appoint Mr. Ralph Raper as the interim Assistant Principal of Bloomfield Jr/Sr High School, effective August 8, 2008.  Superintendent Sichting said Mr. Raper would be paid a daily rate of $300.00 for the duration of the interim placement.  He stated that Mr. Raper is a retired administrator of the Bloomfield School District.  Doug Frye made a motion to approve the recommendation.  John Combs seconded the motion, which passed by a 5-0.  Marvin Helms said he appreciated Mr. Raper being willing to fill this position. 

 

14.   School Nurse Hired at Bloomfield School District.  It was recommended the Board hire Mrs. Deborah Harshman as the Coordinator of Health Services at Bloomfield School District.  Mr. Sichting stated that Mrs. Harshman would be employed for 185 days during the 2008-2009 school year and for 180 days there after.  Doug Frye moved to hire Mrs. Harshman per the recommendation.  John Combs seconded the motion, which passed by a 5-0 vote.  John Combs said he felt the school was lucky to have a good person like Mrs. Harshman to fill the vacant position.  The Board welcomed Mrs. Harshman.    

 

15.  Maternity Leave Granted for Elementary Teacher.  Bloomfield Elementary teacher Mrs. Laura McIntosh requested the Board approve for her a maternity leave on or about October 4, 2008 through December 19, 2008.  Mr. Sichting and Mrs. Vandeventer included their recommended approvals of the request.   Keith Hanauer made a motion to approve the request.  Dwayne Hostetter seconded the motion, which was approved by a 5-0 vote. 

 

16.  Long Time Secretary Retires.  Mrs. Eleanor Pope, Jr/Sr High School Secretary, submitted her letter of retirement, effective December 31, 2008.  Mr. Sichting recommended approval of the retirement request.  He also shared that Mrs. Pope had been an employee of the Bloomfield School District for 33 years.  Mr. Sichting said that during her tenure, Mrs. Pope had been a junior high secretary and secretary of the Bloomfield Jr/Sr High School.  He told the board that Mrs. Pope had also listened to many student’s problems, concerns, or issues during her time at school.  The Board thanked Mrs. Pope for her many years of service.  Doug Frye moved to approve the retirement request of Mrs. Eleanor Pope, effective December 31, 2008.  John Combs seconded the motion, which passed by a 5-0 vote. 

 

17.  Cafeteria I Worker Hired.  It was recommended the Board hire Marie Hasler for a vacant Cafeteria I position in the Bloomfield School District, effective August 11, 2008.  Dwayne Hostetter made a motion to hire Mrs. Hasler per the recommendation.  John Combs seconded the motion, which passed by a 5-0 vote. 

 

18.  Cafeteria II Worker Hired.  It was recommended the Board hire Bonnie Moore in the vacant Cafeteria II position previously held by Marie Hasler, effective August 11, 2008.  Keith Hanauer moved to hire Bonnie Moore per the recommendation.  Doug Frye seconded the motion, which passed by a 5-0 vote.

 

19.  Special Education Teacher Hired for Bloomfield Elementary.  It was recommended the Board hire Mrs. Erica Pemberton as a special education teacher at Bloomfield Elementary School beginning at the start of the 2008-2009 school year.  Dwayne Hostetter made a motion to approve the recommendation.  Keith Hanauer seconded the motion, which passed by a 5-0 vote.    The Board welcomed Mrs. Pemberton.  Mrs. Vandeventer stated that Mrs. Pemberton has a very kind heart for students and Bloomfield Elementary was lucky to have her. 

 

20.  Special Education Teacher Hired for Bloomfield Elementary.  It was recommended the Board hire Mr. Erin Raper as a special education teacher at Bloomfield Elementary School beginning at the start of the 2008-2009 school year.  Keith Hanauer made a motion to approve the recommendation.  Doug Frye seconded the motion, which passed by a 5-0 vote.    The Board welcomed Mr. Raper.  Mr. Sichting said he felt Bloomfield Schools were lucky to get a quality educator with special education experience and background. 

 

21.  Sixth Grade Teacher Hired at Bloomfield Elementary School.  It was recommended the Board hire Mrs. Joanna Fish as a sixth grade science and social studies teacher at Bloomfield Elementary School.  Dwayne Hostetter moved to hire Mrs. Fish per the recommendation.  Doug Frye seconded the motion, which passed by a 5-0 vote.

 

22.  Custodial II Worker Hired.  It was recommended the Board hire Mr. William Sipes for a vacant Custodial II position at Bloomfield School District.  Doug Frye moved to approve the recommendation.  John Combs seconded the motion, which passed by a 5-0 vote.

 

23.  2008-2009 Bloomfield Jr/Sr High School Improvement Committee Appointment Confirmed.  Superintendent Sichting shared that Mr. Parsley and Mr. Chris Mattox had appointed Mrs. Nancy Hudson to the School Improvement Committee at Bloomfield Jr/Sr High School.

 

24.  Maternity Leave Granted for Bloomfield Jr/Sr High School Teacher.  Bloomfield Jr/Sr High School teacher Mrs. Jennifer Heaton requested the Board approve a maternity leave on or about October 14, 2008 through December 19, 2008.  Mr. Sichting and Mr. Parsley included their recommended approvals of the request.   Keith Hanauer made a motion to approve the request.  Dwayne Hostetter seconded the motion, which was approved by a 5-0 vote. 

 

25.  2008-2009 ECA Recommendations Approved.  Board members were provided with ECA recommendations for the 2008-2009 school year from Mr. Parsley.   Superintendent Sichting included his support of these recommendations.  Mr. Parsley recommended John Combs to be a volunteer 5th Grade Boy’s Basketball Coach.  Keith Hanauer moved to approve the recommendation, which passed by a 4-0-1 vote.  John Combs abstained from voting.  Mr. Parsley recommended Scott Yoho to coach 8th Grade Boy’s Basketball, Matt Burkett to coach 9th Grade Boy’s Basketball, Joe Medina to coach Junior Varsity Boy’s Basketball, and Tyler Nickless, Jason Skomp, and Rick Crynes as Volunteer Boy’s Basketball Assistant Coaches.   Keith Hanauer moved to approve the recommendations. Dwayne Hostetter seconded the motion, which passed by a 4-1 vote.    Doug Frye cast the nay vote.

 

26.  Board Grants Superintendent Authority to Hire.  Superintendent Sichting asked the Board to authorize him to hire replacements for any employee tendering his/her resignation from Friday, August 1, 2008 through Tuesday, August 12, 2008.  Keith Hanauer moved to approve the request.  Dwayne Hostetter seconded the motion, which passed by a 5-0 vote. 

 

27.  Use of School Facilities for Apple Festival Approved.  It was recommended the Board approve the use of district facilities for the Apple Festival Committee pending receipt of the proper certificate of Insurance from Jessop Amusements.  Keith Hanauer moved to approve the recommendation.  John Combs seconded the motion, which passed by a 5-0 vote. 

 

28.  Administrative Regulation Reviewed.  Administrative Regulation #1480 JOB DESCRIPTION-SCHOOL NURSE was presented to the Board for their review.  (See attached) Doug Frye moved to approve the regulation as presented. Keith Hanauer seconded the motion, which passed by a 5-0 vote. 

 

29.  Administrative Regulation Reviewed.  Administrative Regulation #1410 JOB DESCRIPTION-PRINCIPAL was presented to the Board for their review.  (See attached)  Doug Frye made a motion to approve the regulation as presented.  John Combs seconded the motion, which passed by a 5-0 vote. 

 

30. Update on Tornado Damage Repairs.  Superintendent Sichting told the Board the elementary playground was back in service.   He said the only item left is to install the fence between the elementary school and the neighbors on the east side and that project is scheduled to be completed very soon.    

 

31.  Elementary Building Renovations Update.  Mr. Sichting announced that the chillers in the elementary are up and running so there is air conditioning in that building.  He said the flue for the boilers are to be installed Saturday as well as the counter tops.

 

32.  Collective Bargaining Information.  Mr. Sichting reminded the Board that negotiations between Bloomfield School Board and the BTA has reached impasse.  He stated that arbitration is set to begin October 1, 2008.

 

33.  Update on Progress of Hiring New Jr/Sr High School Principal.  Superintendent Sichting told the Board that he had posted the vacancy notice for the Jr/Sr High School Principal position with the Indiana Department of Education, Indiana State University, and Indiana University and his office is currently accepting applications.  He said he had scheduled a meeting to receive community input and deadline for turning in applications is August 5, 2008.  Mr. Sichting said he hopes to have someone hired very soon. 

 

34. Adjournment.  There being no further business Dwayne Hostetter moved to adjourn.  Doug Frye seconded the motion.  The meeting was then adjourned by a 5-0 vote.