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Minutes-03/31/2005 PDF Print E-mail
Written by Bryce McGlothlin   
Tuesday, 22 February 2011 10:08

MINUTES OF REGULAR MEETING OF SCHOOL BOARD

OF BLOOMFIELD SCHOOL DISTRICT

March 31, 2005

           

The Board of School Trustees of the Bloomfield School District, of Greene County, Indiana, met in regular session on March 31, 2005, at 7:00 p.m. in the junior high school conference room in Bloomfield School District, 501 West Spring Street, Bloomfield, Indiana.  The following school board members were present: Peggi Blakley, Nancy Canty, Steve Dowden, Keith Hanauer, Marvin Helms, Robert Kirk and Eric Moody. President Hanauer called the meeting to order at approximately 7:00 p.m.  The following order of business was transacted with the President presiding:

 

1.  Recognitions.    Mr. Parsley recognized both the girl’s and boy’s basketball teams for successful seasons.  He also recognized co-teachers at the Bloomfield Jr/Sr High School Mr. and Mrs. Mattox.  Mr. Parsley told the Board of his appreciation to Chris Mattox for his contribution in bringing new people into the school and to Michelle Mattox for her extra effort with switching over to a new student management software program.  Mr. Parsley also gave the Board information on an upcoming convocation.

 

2. Approval of Minutes.  The Board had been provided with minutes of the executive session and regular school board meeting both held on February 24, 2005, and of an executive session held on March 24, 2005, which had been prepared by corporation recording secretary Kelli Vandeventer.   Steve Dowden moved to approve the minutes as presented.   Robert Kirk seconded the motion.  The minutes were approved by a 6-0-1 vote.  Mr. Moody abstained from voting because he was not present at the February 24, 2005 meetings.

 

3. Treasurer’s Report.  The Board had been provided with the Treasurer’s Report, prepared by corporation treasurer Sue Pritts, consisting of the Appropriation Report and Claims Listing Report.  Upon motion duly made by Marvin Helms and seconded by Peggi Blakley, the Board by a 7-0 vote approved the Treasurer’s Report. 

 

4.  Disposal Services Contract Renewed.  It was recommended that the Board continue the corporation’s Customer Service Agreement with American Disposal Services, Inc.  (See attached)  Mr. Hasler told the Board that the corporation had used American Disposal Services for the past two years and currently have two dumpsters serviced by this vendor at $357.50 per month.  He said this agreement carries a three-year rate guarantee.  Nancy Canty moved to approve the agreement.  Eric Moody seconded the motion, which passed by a 7-0 vote.

 

5.  Small Claims Resolution Approved.  Superintendent Hasler said it is sometimes necessary for us to pursue payment of unpaid bills through Small Claims Court.  He recommended the Board adopt a resolution authorizing the use of Small Claims Court by our building administrators.  (See attached)  He said the purpose of this recommendation is to authorize our building administrators to represent the school district as needed in this activity.  Steve Dowden moved to approve the resolution.  Marvin Helms seconded the motion, which passed by a 7-0 vote.

 

6.  School Automobile Declared Surplus.  It was recommended that the Board declare a 1991 Chevrolet Caprice automobile (VIN#1G1BL53E8MR150291) surplus and allow for its disposal.  Mr. Hasler told board members that the vehicle is no longer needed and that it should be advertised and sold.  He said at this time there are no plans for replacing the vehicle.  Marvin Helms moved to approve the recommendation.  Peggi Blakley seconded the motion, which passed by a 7-0 vote.

 

7.  Contract with Educational Services Company to Redistribute Forfeitures on Retirement Buy-out Approved.  It was recommended that the Board approve a three-year package contract with Educational Services Company (ESC) to calculate the redistribution of forfeitures on the retirement buy-out.  (See attached)  Superintendent Hasler said that due to the vesting requirements of the 401(a) and VEBA plans in the retirement buy-out, it is necessary to redistribute the funds of an employee who does not meet the vesting requirements upon leaving the corporation.  ESC created a calculation model to determine the original distribution of the buy-out.  The cost of this three-year package is $977.50 with an option to purchase the calculation model for $425.00 at the end of the three-year term.  Mr. Hasler said that ESC also offers a one-year package for $425.00.  If this price remains the same the cost per year for three years would equal $1,275.00.  The three-year package would be a $297.50 savings plus having the option to purchase the model at the end of the contract.  Nancy Canty moved to approve the recommendation.  Steve Dowden seconded the motion, which passed by a 7-0 vote.

 

8.  Contract with Educational Services Company to Provide Group Insurance Consulting.  It was recommended that the Board approve a contract with Education Services Company (ESC) to provide consulting services for the district’s group health insurance plan.  (See attached)  Mr. Hasler said that the Board had entered into a Memorandum of Agreement with the teachers’ association to form a health insurance committee.  ESC has a staff person who has expertise in that area.  Mr. Cassman has met with that committee three times on an hourly basis and ESC has asked that the school enter into a formal agreement to continue those services.  Mr. Hasler said that ESC offers to provide the consultant for $160.00 per hour plus expenses.  He said that when Mr. Cassman is traveling to and from those meetings the rate would be one-half of the consulting rate ($80.00).  Nancy Canty moved to approve the recommendation.  Steve Dowden seconded the motion, which passed by a 7-0 vote. 

 

9. Team Appointed to Discuss Purchase of Land with Landowners.  Superintendent Hasler recommended that the Board appoint himself and two board members to discuss the purchase of land for the outdoor classroom/athletic facilities with the current landowners.  He gave the following background information.  In 1999, the school district acquired 29.96 acres to develop an outdoor classroom/athletic facility.  In 2000, Veasey, Parrott, Durkin & Shoulders (architects) and Bledsoe, Tapp & Riggert, Inc. (surveyors and civil engineers) began preparing plans for the facility.  As the plans developed the initial cost estimates for earthwork to prepare the site were severely underestimated.  Those increased costs along with concerns regarding access to the location caused the Board to set the project aside and reassess their options.   At the December 23, 2004, board meeting, the Board authorized a land appraisal to be completed for an alternate site for the outdoor classroom/athletic facility.  Those appraisals have been completed and this action will allow this team to begin discussing the possibility of a purchase with the current landowners.  Steve Dowden moved to approve Mr. Hasler’s recommendation.  Peggi Blakley seconded the motion.  After some discussion the motion passed by a 7-0 vote.  Marvin Helms and Eric Moody were named volunteers for the team to discuss the purchase of land with the present landowners.       

 

10.  Short Term Security Officers Hired.  Superintendent Hasler asked the Board to hire off duty Bloomfield town police officers for the last month of school at the rate of $11.25 per hour.  He said that for the past several years the district has employed off duty policy officers to provide additional security during the last month of school.  Peggi Blakley moved to approve Mr. Hasler’s request.  Marvin Helms seconded the motion, which passed by a 7-0 vote. 

 

11.  NJROTC Instructor Annual Certification and Contract Approved.  It was recommended that the Board authorize the administration to sign the JROTC INSTRUCTOR ANNUAL CERTIFICATION OF PAY AND DATA FORM (See attached) and Contract for the 2005-2006 school year.  Mr. Hasler said that Bloomfield’s NJROTC program has been an asset to the Bloomfield School District and brings pride to the students, school and community.  It is well received by our students and the student participation remains high.  This group has been recognized at all levels for their achievement in physical training, academics, and military drill teams.  Nancy Canty moved to approve the recommendation.  Marvin Helms seconded the motion, which passed by a 7-0 vote.

12.  Jr/Sr High School Principal’s Salary and Contract Approved.  Superintendent Hasler recommended that the Board approve Mr. Greg Parsley’s salary and contract at $70,000 for the 2005-2006 and $74,900 for the 2006-2007 school year.  Mr. Hasler said that the contract amount includes Summer School.  Peggi Blakley moved to approve the recommendation.  Steve Dowden seconded the motion.  After some discussion, the motion passed by a 6-1 vote.  Mr. Kirk cast the nay vote. 

 

13.  ECA Recommendations Approved. Board members were provided with ECA recommendations for the 2004-2005 school year from Mrs. Vandeventer and Mr. Skomp.  Matt Burkett was recommended as Boys’ Track Coach (7-12), Steve Weddle as Boys’ and Girls’ Track (7-8), Jason Skomp as Below 5th Grade Basketball (Intramural), Kevin Gott as Junior Varsity Softball Coach, and Mark Evans as a Varsity Softball Volunteer Assistant Coach.   Superintendent Hasler included his support of these recommendations.   Eric Moody moved to approve the recommendations as presented.   Robert Kirk seconded the motion.  The motion passed by a 7-0 vote. 

 

14.  Approval Given to Hire Summer Maintenance Help.  Superintendent Hasler recommended that the Board approve hiring a temporary maintenance helper for nine weeks, 40 hrs./week @ $6.50 to assist Mr. Toon.  Nancy Canty moved to approve the recommendation.  Peggi Blakley seconded the motion, which passed by a 7-0 vote.

 

15.  Elementary Health/Science Textbooks Adopted for 2005-2011.  Mr. Hasler recommended approval of the Elementary Health/Science Textbook Adoption for 2005-2011.  (See attached)  Marvin Helms moved to approve the elementary textbook adoption per the recommendation.  Steve Dowden seconded the motion, which passed by a 7-0 vote.

 

16.  Jr/Sr High School Health/Science Textbooks Adopted for 2005-2011.  Mr. Hasler recommended approval of the Jr/Sr High School Health/Science Textbook Adoption for 2005-2011.  (See attached)  Peggi Blakley moved to approve the jr/sr high school textbook adoption per the recommendation.  Eric Moody seconded the motion, which passed by a 7-0 vote.

 

17.  One-time Exception to Article VI, Section “L” Approved.  It was recommended that the Board approve a one-time exception to the language in Article VI, Section L of the Collectively Bargained Agreement with the BTA to allow up to 12 teachers to attend the “Stand-up for Education Rally” at the Indiana Statehouse on April 6, 2005.  Superintendent Hasler explained that language in the bargained agreement allows the BTA president to authorize up to twelve school days each year of paid leave for the purpose of transacting Association business.  The agreement also states that no more than three teachers can be on leave at any one time.  Mr. Hasler said that given the current climate of funding for public education in Indiana and the fact that so many of our teachers are known in this session due to their letter writing campaign in February, this recommendation is being made to offer this one-time exception to the number of teachers who can be absent the afternoon of April 6, 2005 to participate in this rally.  Marvin Helms moved to approve the recommendation.  Nancy Canty seconded the motion, which passed by a 7-0 vote.

 

18.  2005 Summer School Program.  It was recommended that the Board approve filing the 2005 Summer School Estimated Instructional Costs Report and List of Courses.  Superintendent Hasler said that the report is due to the Indiana Department of Education by April 1, 2005.  Marvin Helms moved to approve the recommendation.  Peggi Blakley seconded the motion, which passed by a 7-0 vote.

 

19.  Elementary School Improvement Plan Approved.  Superintendent Hasler recommended that the Board approve the Bloomfield Elementary School Improvement Plan, which includes the professional development plan.  Mr. Hasler said that Indiana statutes state that an initial plan must be established and approved by the Board by June 1 of the school year before the year of implementation.  He told the Board that this plan is the result of several hours of work by our elementary staff and the assistance of the North Central Association (NCA) and that it must be submitted to the Indiana Department of Education on or before June 30, 2005, along with the professional development plan which is part of the school improvement plan.  Marvin Helms moved to approve the recommendation.  Robert Kirk seconded the motion.  During discussion Mr. Kirk commented on the excellent presentation of the elementary improvement plan.  BTA president Chris Mattox thanked Mrs. Vandeventer for “raising the bar” in the content of this plan.  Mrs. Vandeventer took the time to say a special “thank you” to the elementary staff for their work on this project.  The Elementary School Improvement Plan was approved by a 7-0 vote.

 

20.  Jr/Sr High School Improvement Plan Approved.  Superintendent Hasler recommended that the Board approve the Bloomfield Jr/Sr High School Improvement Plan, which includes the professional development plan.  Mr. Hasler said that Indiana statutes state that an initial plan must be established and approved by the Board by June 1 of the school year before the year of implementation.  He told the Board that this plan is the result of several hours of work by our jr/sr high school staff and the assistance of the North Central Association (NCA) and that it must be submitted to the Indiana Department of Education on or before June 30, 2005, along with the professional development plan which is part of the school improvement plan.  Marvin Helms moved to approve the recommendation.  Peggi Blakley seconded the motion.  Mr. Parsley said that when he came to Bloomfield jr/sr high school he noted that there was a lot of work to be done in the area of problem solving.  He said teachers were comfortable with the writing part but not the rubric for problem solving.  Mr. Parsley said when Mr. Roach came to fill in for Mrs. Royal he devised a rubric that was simple, contrary to the one in the past plan, which was complicated and confusing to the teachers.  He thanked Mr. Roach for his help in that area as well as staff and community members who served on the committee.  BTA president Chris Mattox said he felt that Mr. Parsley is continually doing things headed in the right direction to do what is right for Bloomfield Jr/Sr High School.   Mr. Hasler said he felt that the staff feels ownership in this plan and that is needed to move forward.   The Jr/Sr High School Improvement Plan was approved by a 7-0 vote.

 

21.  Authority Granted to Advertise for and receive quotes for a Temporary Operating Loan.  Mr. Hasler told the Board that he had formally requested advanced draw money.  He believes that the school may not receive the advanced draw that he requested and may need to borrow money to meet expenses.  He requested that the Board grant him the authority to advertise for and receive quotes for a temporary operating loan if he sees that the needed money will not be received in time to meet obligations.  Peggi Blakley moved to approve Mr. Hasler’s request.  Eric Moody seconded the motion, which passed by a 7-0 vote.

 

22. Building Security Information.  Board member Robert Kirk asked Mr. Hasler how plans for securing the building were progressing.  Mr. Hasler said he had contacted Veasey, Parrott, Durkin and Shoulders and they had sent a person up to discuss different thoughts on securing the building.  He said that person took some measurements and Mr. Hasler hopes to hear back from them before next months board meeting. 

 

23.  Materials for C-Hallway and Commons Area Remodel.  At this time Board members looked at various materials to be used to replace the drywall in the c-hallway and commons area remodel.  After much discussion, Keith Hanauer moved to make the board’s first choice to be the 3-form material, second choice the Rigid Vinyl Sheet, and third choice to be concrete block.  Eric Moody seconded the motion, which passed by a 7-0 vote. 

 

24. Adjournment.  There being no further business Marvin Helms moved to adjourn. Eric Moody seconded the motion.  The meeting was then adjourned by a 7-0 vote.