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MINUTES OF REGULAR MEETING OF SCHOOL BOARD

OF BLOOMFIELD SCHOOL DISTRICT

December 23, 2004

The Board of School Trustees of the Bloomfield School District, of Greene County, Indiana, met in regular session on December 23, 2004, at 7:00 p.m. in the junior high school conference room in Bloomfield School District, 501 West Spring Street, Bloomfield, Indiana.  The following school board members were present: Peggi Blakley, Nancy Canty, Keith Hanauer, Marvin Helms, and Robert Kirk. Steve Dowden and Eric Moody were absent.  President Hanauer called the meeting to order at approximately 7:00 p.m.  The following order of business was transacted with the President presiding:

1.  Recognitions.  Jr/sr high school principal Mr. Greg Parsley announced that the teacher of the month was Sheila Jerrels for her hard work with the Christmas concert.  Jason Skomp recognized high school student Ashley Thombleson for reaching 1,000 career points in girl’s basketball.  Board member Bob Kirk commended elementary principal Mary Jane Vandeventer for the informative ISTEP report she provided to board members.  Superintendent Hasler recognized Mrs. Vandeventer, students, staff, teachers, parents and all involved in the improvement on recent ISTEP scores.

2. Approval of Minutes.  The Board had been provided with minutes of the executive session and regular school board meetings both held on November 18, 2004, which had been prepared by corporation recording secretary Kelli Vandeventer.   Nancy Canty moved to approve the minutes as presented.   Marvin Helms seconded the motion.  The minutes were approved by a 5-0 vote.

3. Treasurer’s Report.  The Board had been provided with the Treasurer’s Report, prepared by corporation treasurer Sue Pritts, consisting of the Appropriation Report and Claims Listing Report.  Upon motion duly made by Marvin Helms and seconded by Peggi Blakley, the Board by a 5-0 vote approved the Treasurer’s Report. 

4.  Energy Management Performance Report Heard. The Board received a performance report from Johnson Controls, Inc. for the period of May 2004 through September 2004.  (See attached)  Mr. Hasler said that the report covers the first five (5) months of year ten (10) of our original ten (10) year energy management contract.  He said that during the period above a net cost avoidance of $7,817 was realized by the school district.  He told them that so far the Bloomfield School District had exceeded the original savings goal by 35.6%. 

5. Use of CPF Emergency Allocation Authorized.  Superintendent Hasler told the Board that due to unforeseen circumstances on a corporation wide basis for needing to replace our student management software and financial accounting software, it is recommended that the Board authorize the use of the Emergency Allocation appropriation in the 2004 Capital Projects Plan for the purchase of a new student management software package and treasurer’s accounting software according to I.C. 21-2-15-1.  Mr. Hasler said that the Emergency Allocation appropriation in the 2004 Capital Projects Fund is $45,000.  Marvin Helms moved to authorize the use of 2004 CPF Emergency Allocation per Mr. Hasler’s recommendation.  Peggi Blakley seconded the motion, which passed by a 5-0 vote.

6.  Upgrade for Treasurer’s Komputrol Software Approved.  It was recommended that the Board accept a proposal and approve the purchase from Komputrol for the KWS Conversion to the Windows platform at a cost of $8,100.00.  Mr. Hasler said the funding source for this purchase would be the 2004 CPF Emergency Allocation.  Nancy Canty moved to approve the recommendation.  Marvin Helms seconded the motion, which passed by a 5-0 vote. 

7. Purchase of Student Management Software Approved.  It was recommended that the Board authorize the purchase of a new student management software package and supporting hardware at $36,900 from the 2004 CPF Emergency Allocation.  Superintendent Hasler told the Board that he would let the Board know at a later meeting what vendor was chosen.  Marvin Helms moved to approve the recommendation.  Nancy Canty seconded the motion, which passed by a 5-0 vote. 

8.  Rainy Day Fund Established by Board.  It was recommended that the Board adopt a resolution to establish a Rainy Day Fund to fund retirement bond repayments.  (See attached)  Superintendent Hasler said that the authority for a school district to establish a Rainy Day Fund is allowed by I. C. 36-1-8-5.1.  He explained that Nancy Canty moved to approve the recommendation.  Peggi Blakley seconded the motion, which passed by a 5-0 vote. 

9.   Purchase of School Automobiles Approved.  Superintendent Hasler asked the Board to accept a quote and approve the purchase from Linton Motors, LLC for two Buick Century program cars (one 2004 and one 2005) in the amount of $24,000.00 to be paid for from the General Fund.  He said that quotes were solicited from Sternberg Chrysler, Uebelhor & Sons, Linton Motors, LLC, and Valley for both new and program cars.  Mr. Hasler told the Board that he, Harold Holtsclaw and Sue Pritts had looked over the quotes and recommends the quote for the 2004 & 2005 Buick Century program cars.  Marvin Helms moved to accept the quote and approve the purchase of two cars from Linton Motors, LLC per the recommendation.  Peggi Blakley seconded the motion, which passed by a 5-0 vote. 

10.    Request to Update Long Term Disability Plan to Match Master Contract

Language Approved.   Superintendent Hasler told the Board that it was recently discovered that the school’s Long Term Disability Plan was not aligned with the language in the Master Contract with the teachers.  He said that the 1991-1994 Master Contract designated a 90-day elimination period and under the prior contract the elimination period was 120-days.  Mr. Hasler’s recommendation was for the Board to approve the revision of the Long Term Disability Plan from a 120-day elimination period to a 90-day elimination period for an increased premium of $0.15 per hundred.  (See attached)  Nancy Canty moved to approve the recommendation.  Marvin Helms seconded the motion, which passed by a 5-0 vote.

11.  Authority Granted to Participate in the Greene County Office of Family and Children’s Attendance Grant.  It was recommended that the Board approve the attendance grant agreement with the Greene County Office of Family and Children.  Mr. Hasler said this grant is intended to complement the C.A.P.E. grant and the new Greene County attendance policy that was a collaborative effort with the district, C.A.P.E., the Greene County Probation Office, and the Greene County Prosecutor’s Office.  He said the term of this grant would be from January 1, 2005 through December 31, 2005.  Peggi Blakley moved to approve the recommendation.  Nancy Canty seconded the motion, which passed by a 5-0 vote.

12.  Agreement Renewed With Wabash Valley Chapter of the American Red Cross Shelter Agreement.  Superintendent Hasler recommended that the Board authorize the administration to sign the Shelter Agreement with the Wabash Valley Chapter of the American Red Cross to use school facilities as a community shelter in times of disaster.  Nancy Canty moved to authorize the administration to renew the Shelter Agreement with the Wabash Valley Chapter of the American Red Cross.  Marvin Helms seconded the motion, which passed by a 5-0 vote.

13.  Authority to Obtain a Deferral for the Temporary Operating Loan Granted.  Superintendent Hasler told the Board that due to delays in tuition support payments to the General Fund from the state, delays in the county tax reassessment, and further delays in other monies coming from the state, the school district will not be able to repay its temporary operating loan in a timely manner.  Mr. Hasler asked the Board to authorize the administration to obtain a deferral until February 1, 2005 on that temporary operating loan with First Farmers State Bank of Sullivan. (See attached)  Marvin Helms moved to approve the recommendation.  Peggi Blakley seconded the motion, which passed by a 5-0 vote. 

14.  Authorization Granted to Obtain Property Appraisals.  It was recommended that the Board authorize contacting two licensed appraisers to appraise two tracts of property adjacent to the school grounds.  The superintendent said that Indiana Code requires that two appraisals be made on property to be purchased by a school district.  Marvin Helms moved to approve the recommendation.  Peggi Blakley seconded the motion, which passed by a 5-0 vote.

15.  ECA Recommendations Approved. Board members were provided with ECA recommendations for the 2004-2005 school year from Mr. Skomp and Mr. Parsley.  Kelly Spelts was recommended as Elementary Cheer Sponsor, Tasha Hudson as HS Major/Musical Play (Tickets & Programs), David Wade as HS Major/Musical (Choreography), and Eric Moody as HS Major/Musical (Sets & Props).  Superintendent Hasler included his support of these recommendations.   Nancy Canty moved to approve the recommendations as presented.   Robert Kirk seconded the motion.  The motion passed by a 5-0 vote. 

16.  Maternity Leave Request Approved.  Bloomfield Jr/Sr High School principal Stella Royal submitted her request for a maternity leave from delivery until school is dismissed for the 2004-2005 school year.  Superintendent Hasler said that Mrs. Royal plans to work as close to the time of the delivery of her child as possible and return to school the week after school is dismissed to prepare for the 2005-2006 school year.  Mr. Hasler recommended approval.  Marvin Helms moved to approve Mrs. Royal’s maternity leave per the recommendation.  Peggi Blakley seconded the motion, which passed by a 5-0 vote.

17. Overnight Choral Music/Band Trip Approved.  It was recommended that the Board approve a field trip to New York City from April 26 to May 1, 2005 involving Cardinalsong, Center Stage and the band sponsored by Sheila Jerrels and Jeff Rockey.  Nancy Canty moved to approve the recommendation.  Peggi Blakley seconded the motion, which passed by a 5-0 vote.

18.   Automatic External Defibrillator Accepted.  It was recommended that the Board accept an Automated External Defibrillator (AED) donation from the Greene County Health Department.  Superintendent Hasler explained that at the December 2003 board meeting, the Board accepted the first AED from the Greene County Health Department, making this the second AED the school has received.  Mr. Hasler said that at the October 2002 board meeting, the Board adopted a recommendation to designate the “Committed to Education” license plate funds to purchasing an AED for the school district.  He said that a portion of that money should be spent to acquire a suitable storage facility to house the AED for the Glover Gymnasium to ensure that it would be available should the need arise.  Nancy Canty moved to accept the AED from the Greene County Health Department.  Mr. Kirk seconded the motion, which passed by a 5-0 vote.

19.  Other Items of Business That May Need Action Prior to the Next Board Meeting.  Board member Marvin Helms said he wanted the Bereavement section of Policy #4401 for Support Staff to have changes made to make it more clear concerning those leave days.  Also, Mr. Helms said he would like to see nametags under the pictures that hang on the wall beside the high school cafeteria. 

20.  School Board Meeting Dates Changed.  Superintendent Hasler said that due to recent concerns brought up about claims being paid before Board approval, the Board needed to look at holding public meetings as late in each month as possible.  Marvin Helms moved to set Board meetings to be held on the fourth Thursday of each month with the exception of March, which would stay the third Thursday of the month due to Spring Break.  Bob Kirk seconded the motion, which passed by a 5-0 vote.

21.  Update on “Cardinal” Sign.  Nancy Canty told those present that funds collected were between $150.00 and $200.00 short to be able to put an actual picture of a cardinal bird on the “Home of the Cardinals” sign to be place on the outside brick wall of the Glover Gym.  Athletic director Jason Skomp said the Athletic Department would contribute the remaining amount needed to have a cardinal on the sign. 

22.  Update on Severance/Retirement Buy-out.  Superintendent Hasler provided the Board with an update on the Severance/Retirement Buy-out with the teachers. (See attached)

23.  Adjournment.  There being no further business Peggi Blakley moved to adjourn. Robert Kirk seconded the motion.  The meeting was then adjourned by a 5-0 vote.