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Minutes-08/12/2004 PDF Print E-mail
Written by Bryce McGlothlin   
Monday, 21 February 2011 10:51

MINUTES OF REGULAR MEETING OF SCHOOL BOARD

OF BLOOMFIELD SCHOOL DISTRICT

August 12, 2004

           

The Board of School Trustees of the Bloomfield School District, of Greene County, Indiana, met in regular session on August 12, 2004, at 7:00 p.m. in the junior high school conference room in Bloomfield School District, 501 West Spring Street, Bloomfield, Indiana.  The following school board members were present:  Nancy Canty, Steve Dowden, Keith Hanauer, Marvin Helms, Robert Kirk and Eric Moody.  Peggi Blakley was absent. President Hanauer called the meeting to order at approximately 7:00 p.m.  The following order of business was transacted with the President presiding:

 

1.  Recognitions.    Superintendent Hasler recognized Title I administrator Mrs. Susie Goodman for her recent successful grant-writing award of $107,000. 

 

2.  Approval of Minutes.  The Board had been provided with minutes of the regular school board meeting held on June 24, 2004, a special meeting held on July 8, 2004, and another special meeting held on August 5, 2004, which had been prepared by corporation recording secretary Kelli Vandeventer.   Steve Dowden moved to approve the minutes as presented.  Nancy Canty seconded the motion.  The minutes were approved by a 5-0-1 vote.  Keith Hanauer abstained from voting because he was absent from the August 5, 2004 meeting.

 

3.  Treasurer’s Report.  The Board had been provided with the Treasurer’s Report, prepared by corporation treasurer Sue Pritts, consisting of the Appropriation Report and Claims Listing Report.  Upon motion duly made by Nancy Canty and seconded by Steve Dowden, the Board by a 6-0 vote approved the Treasurer’s Report. 

 

4.  Temporary Secretary Named.  President Hanauer announced that a temporary secretary would need to be named for this board meeting because Secretary Blakley was absent and there were documents requiring the board secretary’s signature. Marvin Helms moved to name Nancy Canty as temporary secretary for this meeting only.  Steve Dowden seconded the motion, which passed by a 5-0-1 vote.  Mrs. Canty abstained from the vote.

 

5.  Permission Granted to Advertise 2005 Budget, Capital Projects Plan, and School Bus Replacement Plan.  Superintendent Hasler asked the Board to authorize the advertisement of the 2005 budget for the General Fund, Debt Service Fund, Capital Projects Fund and Capital Projects Fund Plan, Transportation Fund, School Bus Replacement Fund and Plan, and Special Education Preschool Fund.  (See attached)  Superintendent Hasler provided the Board with copies of the 2005 budget and plans. Marvin Helms moved to authorize the advertisement of the 2005 budget per Mr. Hasler’s request.   Steve Dowden seconded the motion, which passed by a 6-0 vote.

 

6.  Resolution to Obtain a Note to Provide Funds for Facility Repairs Adopted.  It was recommended that the Board adopt a resolution to obtain a note for funds for facility repairs not to exceed one million, two hundred thousand dollars ($1,200,000).  (See attached)  Superintendent Hasler explained that IC 20-5-4-1 authorizes the Board to adopt a resolution to obtain money to be applied to the cost of acquiring and improving of real estate for school purposes.  He said these funds would be primarily used for roofing repairs and replacement and cost associated with those repairs.  Steve Dowden moved to adopt the resolution per Mr. Hasler’s recommendation.  Eric Moody seconded the motion, which passed by a 6-0 vote.

 

 

 

 

 

7.  Resolution for an Additional Appropriation to the Construction Fund Adopted.  It was recommended that the Board adopt a resolution for an additional appropriation to the Construction Fund in the amount of one million, two hundred thousand dollars ($1,200,000).  (See attached) A short hearing was held and no comments were made.  Mr. Hasler said that this resolution was necessary to have the authority to spend funds from a note and that these funds will be primarily used for roofing repairs.  Steve Dowden moved to adopt the resolution per Mr. Hasler’s recommendation.  Robert Kirk seconded the motion, which passed by a 6-0 vote.

 

8. Resolution to Obtain Funds for Retirement and Severance Liability by Issuing and Selling Bonds.  Superintendent Hasler recommended that the Board adopt a resolution to obtain funds for retirement and severance liability by issuing and selling bonds not to exceed two million, four hundred thousand dollars ($2,400,000).  (See attached)  Mr. Hasler explained that IC20-5-4-1.7 authorizes the Board to adopt a resolution to obtain funds to be applied to the retirement and severance liability of the district using general obligation bonds.  He said these funds would be used for the purpose of providing funds to implement a solution to the district’s Retirement and Severance Liability.  Nancy Canty moved to adopt the resolution per Mr. Hasler’s recommendation.  Steve Dowden seconded the motion, which passed by a 6-0 vote.

 

9.  Resolution for an Additional Appropriation to the 2004 Retirement/Severance Bond Fund Adopted.  It was recommended that the Board adopt a resolution for an additional appropriation to the 2004 Retirement/Severance Bond Fund (#62) in the amount of two million, four hundred thousand dollars ($2,400,000).  (See attached) A short hearing was held and no comments were made.   Mr. Hasler told the Board that this resolution was necessary to have the authority to spend funds from a bond issue and sale.  Marvin Helms moved to adopt the resolution per the recommendation.  Eric Moody seconded the motion, which passed by a 6-0 vote. 

 

10.  Property and Casualty Insurance Renewal Approved.  Superintendent Hasler recommended that the Board renew the Property and Casualty Insurance with 1st Security Insurance.  He said this was a one-year renewal.  Marvin Helms moved to renew the school’s property and casualty insurance with 1st Security Insurance.  Steve Dowden seconded the motion, which passed by a 6-0 vote.

 

11.  Department of Local Government Finance Certifies Transportation Operating Relief to Bloomfield School District for 2005.  Superintendent Hasler read a prepared statement concerning transportation operating relief the school district would be receiving for 2005.  (See attached) 

 

12. Energy Management Performance Report Heard. The Board received a performance report from Johnson Controls, Inc. for the period of May 2004.  (See attached)  Mr. Hasler said that the report covered the first month of year ten (10) of our original ten (10) year energy management contract.  He said that during the period above a net cost avoidance of $656 was realized by the school district.  He told them that so far the Bloomfield School District had exceeded the original savings goal by 34.7%. 

 

13.  Copier Maintenance Agreement Continued.  Superintendent Hasler told Board members that new copiers were leased from Sharp in August of 1999 and that Killion Office Supply, an authorized Sharp dealer, received the maintenance agreement at that time.  He said that the lease of the copiers runs out this month and that the school district now owns the copiers.  Mr. Hasler said that Hudson Office Solutions was awarded the maintenance agreement two years ago when Killion terminated their association with Sharp.  He said the school had one other copier that will be under lease for two more years and since Hudson will still be servicing that copier, they have agreed to continue the maintenance agreement with us for an additional year with no change in pricing.  Superintendent Hasler recommended that the Board continue its copier maintenance agreement with Hudson Office Solutions of Washington for the 2004-2005 school year.  Steve Dowden moved to continue the copier maintenance agreement with Hudson Office Solutions for the 2004-2005 school year.  Nancy Canty seconded the motion, which passed by a 6-0 vote.

 

 

 

 

 

 

14.  Science Lab Consumable Materials Charge Approved.  The Board received a request for their approval of a $5.00 charge per student for junior high science classes from Mr. Parsley for the 2004-2005 school year.  Superintendent Hasler recommended approval.  Eric Moody moved to approve the recommendation.  Steve Dowden seconded the motion, which passed by a 6-0 vote.

 

15.  Resolution to Place Funds Transferred From Debt Service to General Fund Into the Transportation Fund Adopted.  It was recommended that the Board of School Trustees adopt a resolution to allow funds transferred from the 2004 Debt Service Fund to the 2004 General Fund to be placed in the 2004 Transportation Fund.  (See attached)  Mr. Hasler explained that during a July meeting with a field representative with the Department of Local Government Finance it was learned that a May 20, 2004 resolution to transfer money to the General Fund was made in error and the funds should have been transferred to the Transportation Fund.  Marvin Helms moved to approve the recommendation.  Nancy Canty seconded the motion, which passed by a 6-0 vote.

 

16.  Creating Roof Replacement Specifications Approved.  It was recommended that the Board authorize the administration to have Roofing Survey-Specifications from STR Building Resources, LLC (STRBR) of Chicago, IL prepared for advertising roofing bids for roof areas 1, 2, 3, 4, 5, 6, 10, 11, 12, 15, and 20.  Marvin Helms moved to approve the recommendation.  Steve Dowden seconded the motion.  Superintendent Hasler explained that the targeted areas are primarily in the high school over the Family and Consumer Science room, the Industrial Tech area, the Ag shop, the junior high wing, and above the elementary cafeteria.  He said that what the specifications would do is give the school an accurate figure of what it will cost to do this roofing.  The motion passed by a 6-0 vote. 

 

17.  Authority Granted to Pay for Additional Days.  Superintendent Hasler told the Board that each year more state reports and forms are filed electronically and technology coordinator Michelle Mattox’s expertise is necessary to accomplish these tasks.  He reminded the Board that they allowed Mrs. Mattox additional days last year and she used them in a prudent manner to accomplish necessary tasks.  Mr. Hasler also told the Board that beginning August 1, 2004, Mrs. Mattox will have a twenty (20) day extended contract, so further authority for additional days should no longer be necessary.  He recommended the Board approve Mrs. Mattox 5.5 additional days beyond her 2003-2004 contract to complete additional technology tasks.  Steve Dowden moved to approve the recommendation.  Eric Moody seconded the motion, which passed by a 6-0 vote. 

 

18.  Elementary Inclusion Teacher Hired.  Elementary principal Mary Jane Vandeventer asked the Board to hire Mrs. Kristen (Williams) Vandeventer as a Bloomfield Elementary School inclusion teacher.  Mr. Hasler recommended approval.  Steve Dowden moved to hire Mrs. Vandeventer.  Marvin Helms seconded the motion.  Mr. Hasler told the Board that Mrs. Vandeventer had been a successful substitute teacher in the district and that she holds an Indiana Teacher’s License in General Elementary Education and Special Education Concentration from Indiana State University.  This position was created as a result of Mrs. Janis Shaw’s transfer.  Mrs. Vandeventer was hired by a 6-0 vote. 

 

19.  Food Service Supervisor Retires.  Food Service Supervisor Maxine Hayes submitted her letter of retirement effective August 31, 2004.  Superintendent Hasler recommended that the Board accept it.  Robert Kirk moved to accept Mrs. Hayes’ retirement.  Nancy Canty seconded the motion.  Mr. Hasler said that Mrs. Hayes had been an asset to the district for twenty-two years and he wished there was some way of not accepting her retirement.  Mrs. Hayes’ retirement was accepted by a 6-0 vote.

 

20. Food Service Supervisor Hired.  It was recommended that the Board hire Mrs. Jana McIntosh as a Food Service Supervisor for the Bloomfield School District effective August 30, 2004.  Robert Kirk moved to hire Mrs. McIntosh per the recommendation.  Eric Moody seconded the motion.  Superintendent Hasler told the Board that Mrs. McIntosh had worked in the cafeteria for the past sixteen years and had worked very closely with Mrs. Hayes to prepare for this position.  Mrs. McIntosh was hired by a 6-0 vote.

 

 

 

21.  Cafeteria Worker Transfers Made.  Superintendent Hasler told the Board that transfers of some cafeteria workers were necessary to complete the transition from Mrs. Hayes to Mrs. McIntosh.   He recommended that the Board move Linda Pearson to Head Cook and move Laura Weddle to a 5 ½ hour position.  Nancy Canty moved to approve the transfers per Mr. Hasler’s recommendation.  Steve Dowden seconded the motion, which passed by a 6-0 vote.  Mr. Hasler said the result of these transfers would leave a 3 hr. cafeteria worker position to be advertised for hire. 

 

22.  ECA Recommendations Approved. Board members were provided with ECA recommendations for the 2004-2005 school year from Mr. Parsley and Mr. Skomp.  (See attached)  Superintendent Hasler included his support of these recommendations.   Marvin Helms moved to approve the recommendations as presented.   Robert Kirk seconded the motion.  The motion passed by a 6-0 vote.  Another recommendation was added by Mr. Skomp to name LuAnne Anderson as Jr. Varsity Girls Basketball Coach.  Marvin Helms moved to approve the recommendation.  Robert Kirk seconded the motion, which passed by a 6-0 vote.

 

23.  Elementary Substitute Teacher Hired for Maternity Leave.  Elementary principal Mary Jane Vandeventer asked the Board to hire Mrs. Susan Kramer to teach Jenny Medina’s class while she is on maternity leave from August 16, 2004 through October 4, 2004.  Superintendent Hasler recommended approval.  Robert Kirk moved to hire Mrs. Kramer per Mrs. Vandeventer’s request.  Marvin Helms seconded the motion, which passed by a 6-0 vote.

 

24.  Cafeteria Worker Resignation Accepted.  It was recommended that the Board accept the resignation of Ms. Sandy Middelton as an employee of the Bloomfield School District effective August 11, 2004.  Nancy Canty moved to accept Ms. Middleton’s resignation.  Steve Dowden seconded the motion, which passed by a 6-0 vote.

 

25.  Superintendent Granted Authority to Hire Prior to Next Board Meeting.  Superintendent Hasler asked the Board to authorize him to hire necessary personnel prior to the next Board meeting.  He explained that due to Jim Brinson’s resignation the district will need to hire a chemistry, physics, and biology teacher for the 2004-2005 school year.  Those classes will begin August 17th.  He said that since the next regular board meeting is September 2nd, the teacher for those classes would have to be hired before that time.  Steve Dowden moved to authorize the Superintendent to hire necessary personnel prior to the next Board meeting.  Marvin Helms seconded the motion, which passed by a 6-0 vote.  Mr. Hasler told the Board he would report any personnel hiring for ratification to the Board at the September 2nd meeting. 

 

26.  Class Offering Approval for Class Size Policy Accepted.  Superintendent Hasler brought a request for approval of a list of class offerings for the 2004-2005 school year.  (See attached)  Mr. Hasler explained that the school has a policy that establishes class sizes for grades K-6 and for Math, Science, Social Studies, and English at the secondary level.  He continued that in March of 2002 the Board added a requirement that classes in the above areas outside the class size range required board approval.  Marvin Helms moved to approve the class offerings list as presented.  Nancy Canty seconded the motion, which passed by a 6-0 vote.

 

27.  Report Given on Adequate Yearly Progress (AYP).  Superintendent Hasler gave a report on the Adequate Yearly Progress for the district.  (See attached)  

 

28.  Board Policy Second Reading and Adoption Held. Second reading was held on one (1) school board policy.  #4401 Fringe Benefits for Support Staff policy was presented to the Board for second reading and adoption consideration.  (See attached)  Steve Dowden moved to approve the policy as presented.  Eric Moody seconded the motion, which passed by a 6-0 vote. 

 

29.  Revised 2004-2005 School Calendar Approved.  The Board was provided with a revised 2004-2005 school calendar for their consideration.  (See attached)  Superintendent Hasler said the revisions were a result of the negotiated agreement with the teachers.  Nancy Canty moved to approve the calendar as presented.  Robert Kirk seconded the motion, which passed by a 6-0 vote.

 

30.  Comments and Information From the Public.  Custodian Janis Troxell thanked the School Board members for showing how much they appreciate the support staff.  Nancy Canty gave an update on funding and donations for the “Bloomfield…Home of the Cardinals” sign. Custodian Diana Jackson voiced comments and concerns about Policy #4401 Fringe Benefits for Support Staff passed by the Board this evening.

 

31.  Adjournment.  There being no further business, Robert Kirk moved to adjourn.   Marvin Helms seconded the motion.  The meeting was then adjourned by a 6-0 vote.