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MINUTES OF REGULAR MEETING OF SCHOOL BOARD

OF BLOOMFIELD SCHOOL DISTRICT

November 21, 2002

            The Board of School Trustees of the Bloomfield School District, of Greene County, Indiana, met in regular session on November 21, 2002, at 7:00 p.m. in the jr./sr. high school conference room in Bloomfield School District, 501 West Spring Street, Bloomfield, Indiana.  The following school board members were present: Peggi Blakley, Nancy Canty, Steve Dowden, Keith Hanauer, and Marvin Helms. Randall Burcham and Richard Richeson were absent.  President Helms called the meeting to order at approximately 7:00 p.m.  The following order of business was transacted with the President presiding:

1.      Recognitions.  Jr./sr. high school principal Jerry Snapp recognized choral music director Sheila Jerrels for receiving the Harvey Hannah award by the Bloomfield Chamber of Commerce for her community interest and hard work.  Stella Royal told the Board that the class of Stephanie Arthur and Angela Brown had held a “Buy a Pumpkin” contest.  Students could buy a paper pumpkin for $1.00 and all money would be donated to Riley hospital to go towards the purchase of a new CAT scan machine.  The students raised $655.02.  Mrs. Royal traveled with Mrs. Arthur and Ms. Brown along with their 14 students to Riley to present the money and they were given a tour of the hospital.  Superintendent Hasler recognized the administration, teachers, and students for a great Veteran’s Day program.  He voiced his appreciation to the Veterans themselves who attend and shared with the students.  He said he felt the program was very appropriate and well received by the community.  Next, Senior Chief Tom Tippery, instructor for the Bloomfield NJROTC program, introduced Lieutenant Clayton L. Ostergren who is applying for the NJROTC Senior Naval Science Instructor position vacated by David Stewart’s resignation to be announced later in this meeting.  Lieutenant Ostergren spoke briefly about his background and interest in the Bloomfield NJROTC position.  The Board thanked Lieutenant Ostergren.  Mrs. Royal thanked the PTO for the activities they provided during American Education Week showing their appreciation to the faculty and staff.  She said the recognition to our staff was most welcomed.  President Helms praised Mr. Snapp and Mr. Skomp for their recent presentation of a Bloomfield honor jacket to statistician John Titus.  Mr. Titus has been the statistician for Bloomfield sports for a number of years and now has terminal cancer.  

2.  Approval of Minutes.  The Board had been provided with minutes of the regular school board meeting held on October 24, 2002, which had been prepared by corporation recording secretary Kelli Vandeventer.  Keith Hanauer made a motion to approve the minutes as presented.  Peggi Blakley seconded the motion.  The minutes were approved by a 5-0 vote.

3.  Treasurer’s Report.  The Board had been provided with the Treasurer’s Report, prepared by corporation treasurer Sue Pritts, consisting of the Appropriation Report and Claims Listing Report.  Upon motion duly made by Nancy Canty and seconded by Steve Dowden, the Board by a 5-0 vote approved the Treasurer’s Report.

4.  Budget Resolution for Transfer of Appropriations.  Superintendent Hasler explained that the Board needed to approve a resolution that will allow the school district treasurer to close out the 2002 budget. (See attached)  He continued that the 2002 budget was prepared during the spring and summer of 2001 and then approved by the Board in August and September.  Adjustments in that spending plan are necessary because of the inability to precisely forecast all of the expenditures that are required to support the school district’s activities.  While some appropriations will be increased, others will be decreased in offsetting amounts.   Keith Hanauer made a motion to approve the Resolution for Transfer of Appropriations per Mr. Hasler’s recommendation.  Steve Dowden seconded the motion, which passed by a 5-0 vote.

5.  Report Given from the Temporary Operating Loan Committee.  The Board had authorized a committee consisting of Sue Pritts and the Superintendent to advertise for, prepare the necessary documents, and procure a General Fund temporary operating loan for $450,000 to be repaid by December 31, 2002.  Mr. Hasler said that a legal advertisement was placed in the Evening World and letters were also sent to the three banks in the school district.  Only one bid was received and it was from Farmers and Mechanics Federal Savings for the $450,000 amount in a minimum $100,000 increments at three and forty-five hundredths percent (3.45%) per annum based on actual days usage using a 365-day year as a basis.  Mr. Hasler told the Board that the Bloomfield School District loan committee appointed by the Board accepted the bid from Farmers and Mechanics Federal Savings.  No action was required by the Board.

6. Excused Absences Granted for Spring Choral Trip.  Bloomfield administrators asked the Board to approve excused absences to the chaperones’ children that will be working on a special project assignment when the choral group goes to Disney World in March, 2003. Mr. Hasler included his support of the administrator’s request.   Steve Dowden made a recommendation to approve allowing the chaperones’ children to receive excused absences when the choral group goes to Disney World in March of 2003 if the children participate in a special project assignment.  Peggi Blakley seconded the motion.  Mr. Hasler explained that Mrs. Jerrels’ choral groups have been invited to perform at Disney World next March.  He said some of the chaperones want to take their children along on the trip. The administration met and discussed this situation and it was taken to BTA discussion.  After these discussions it was determined that if those students were willing to work on a writing project while on the trip, it would be permissible for them to receive an excused absence for the trip, if the Board approved the writing project concept for excused absences. The motion passed by a 5-0 vote.

7.  Request for Excused Absence for Student Trip Approved. Mr. Hasler explained that Mrs. Royal had received a request from the parents of a junior class student, Jennifer Steuer, for Jennifer to travel to Europe with her family during the first week of the second semester.  Mrs. Royal recommended approval of this request and Mr. Hasler supported her recommendation.  Nancy Canty made a motion to approve excused absence for Jennifer Steuer per Mrs. Royal and Mr. Hasler’s recommendation.  Keith Hanauer seconded the motion, which passed by a 5-0 vote.  Steve Dowden said he felt the Board needed to be careful in assuming all trips out of the country have educational value.  He said some trips to other countries might not have educational value, likewise some trips within the United States might have educational value and others might not.  Mr. Dowden said he would like to see more detailed guidelines to help the Board with making decisions on excused absences for student trips. 

8.  Collective Bargaining Update.  Superintendent Hasler read a prepared Collective Bargaining Update to the Board and public.  (See attached)

9.  Security Update.   Superintendent Hasler gave the Board a report on the rekeying and security of the building.  (See attached) 

10.  Maintenance Director Retires.  Mr. Hasler announced that maintenance director Bob Hamlin had submitted his letter of retirement effective December 31, 2002.  He said that Mr. Hamlin had worked for the district for 17 ½ years.  Mr. Hasler added that Mr. Hamlin’s working knowledge of our facilities will be missed.  The board wished Mr. Hamlin well and thanked him for his many years of service to the school district. 

11.  Naval Science Instructor Resigns.  CWO2 David Stewart, Naval Science Instructor, submitted his letter of resignation to Mr. Snapp and the superintendent, effective November 15, 2002.  The Board wished Mr. Stewart well and thanked him for his leadership in the NJROTC program.

12.  Report on Possible Refunding of BSDSBC Bonds.  The Board had asked Mr. Hasler to pursue refinancing the Bloomfield School District School Building Corporation bonds.  Mr. Hasler contacted school attorney Todd Corn to investigate the possibilities and a letter of Mr. Corn’s response was given to each Board member.  (See Attached)  Mr. Hasler said that it appeared that at this time there was no chance in refinancing resulting in a net savings for the School District.

13.  School Activities Calendar Sponsored by the Class of 2008.  Mr. Hasler told the Board that the parents of the Class of 2008 are planning a long-range, money-making project to fund junior class activities for this group.  The group would like to begin their money-making activities earlier so it would be less stressful when their children are juniors.  They are proposing a school activities calendar to be offered for sale each year.  He said a representative of the group discussed the project with him and he found no violation of school policy.  Since the calendar sales would not be competing with any other junior class fundraiser, Mr. Hasler had given the group his approval.  No action was required by the Board. 

14. Adjournment.  There being no further business, Keith Hanauer made a motion to adjourn. Nancy Canty seconded the motion.  The meeting was then adjourned by a 5-0 vote.