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Minutes-11/15/2001 PDF Print E-mail
Written by Bryce McGlothlin   
Friday, 18 February 2011 10:54



November 15, 2001


            The Board of School Trustees of the Bloomfield School District, of Greene County, Indiana, met in regular session on November 15, 2001, at approximately 7:00 p.m. in the jr./sr. high school conference room in Bloomfield School District, 501 West Spring Street, Bloomfield, Indiana.  The following school board members were present:  Randall Burcham, Nancy Canty, Steve Dowden, Keith Hanauer, Marvin Helms, and Jack Terrell.  Richard Richeson was absent.  President Terrell called the meeting to order at approximately 7:00 p.m.  The following order of business was transacted with the President presiding:



1.      Recognitions. Athletic director Jason Skomp recognized successful seasons of all fall sports.  Jr./sr. high school principal Jerry Snapp acknowledged those involved in the Veterans Day program at school.  Randall Burcham added that he felt that the program was very well organized and presented.  Steve Dowden recognized the Bloomfield PTO organization for their special activities in honor of American Education Week.  


2.  Approval of Minutes.  The Board had been provided with minutes of the regular school board meeting and executive session held on October 18, 2001, which had been prepared by corporation recording secretary Kelli Vandeventer.  Nancy Canty made a motion to approve the minutes as presented.  Randall Burcham seconded the motion.  The minutes were approved by a 6-0 vote.


3.   Treasurer’s Report.  The Board had been provided with the Treasurer’s Report, prepared by corporation treasurer Sue Pritts, consisting of the Appropriation Report and Claims Listing Report.  Upon motion duly made by Keith Hanauer and seconded by Steve Dowden, the Board by a 6-0 vote approved the Treasurer’s Report.


4.  Budget Resolution for Transfer of Funds Approved.  Superintendent Hasler asked the Board to approve a resolution to allow the district Treasurer to transfer appropriations within the 2001 budget. (See attached)   The resolution would allow the 2001 budget to be closed out.  Keith Hanauer made a motion to approve the Resolution of Transfer of Appropriations as provided.  Marvin Helms seconded the motion, which passed by a 6-0 vote. 


5.      Permission Granted to Advertise for Quotes for School Car.  Superintendent Hasler asked the Board to allow him to advertise for quotes to purchase another school car.  A presently owned school car would be traded in on the new one, if approved.  Marvin Helms made a motion to allow Mr. Hasler to advertise for quotes to purchase a school car, as requested.  Randall Burcham seconded the motion, which passed by a 6-0 vote.  It was agreed that after receiving quotes the Superintendent would bring a recommendation to the Board for their consideration. 


6.    Board Approves Advertising for Quotes for a Handicapped Accessible Activity Bus.  Superintendent Hasler explained that the present handicapped school bus had over 150,000 miles on it.  If the school purchases a handicapped activity bus the driver would not be required to hold a Commercial Driver’s License which would allow the activity bus to be used for transportation to and from school as well as for activities.  Due to State regulations new vans must meet Federal Bus Regulations.  Therefore, schools are not allowed to purchase new vans. The State allows schools to use their presently owned 15 passenger vans. Randall Burcham made a motion allow Mr. Hasler to advertise for quotes for a handicapped accessible activity bus.  Marvin Helms seconded the motion, which passed by a 6-0 vote.  Mr. Burcham left the meeting after this vote was taken. 




7.  Annual Certified Staffing Report Given.  The superintendent stated that the largest General Fund expenditure is for staffing.  Therefore, he prepared a report including a Summary of Teacher Utilization sheet (See attached) for the Board to keep them aware of the current situation.  Mr. Hasler shared that he was not recommending action at this time, but providing information only. 


8.  Board Votes on Security Personnel Consideration. Superintendent Hasler asked the Board to allow him to explore the cost of hiring a building security personnel by contract to that of creating a security position.  Mr. Hasler stated that concerns of building security had been discussed for several years and that he had been approached from staff and patrons about the possibility of hiring a night watchman.  He stated he would like to do a cost comparison.  Marvin Helms made a motion to authorize Mr. Hasler to do some cost comparisons to see which alternative would best meet the needs of the school.  The alternatives being either to hire a night watchman, or contract with an outside security firm, or to continue “as is”.  The motion included that Mr. Hasler would report back to the Board at the December meeting.  After some discussion, Nancy Canty seconded the motion, which passed by a 5-0 vote.


9.    Board Policy Second Reading Held. Second reading was held on one (1) school board policy.  #4401, Fringe Benefits for Support Staff was presented to the Board for second reading and adoption consideration.  (See attached)  Keith Hanauer made a motion to adopt policy #4401, as presented.  Steve Dowden seconded the motion.  Policy #4401, Fringe Benefits for Support Staff was adopted by a 5-0 vote.


10.  Board Communications Initiative Gets Positive Vote.  The Board had asked Superintendent Hasler to investigate if the school district’s technology resources would support a website for communication between patrons and the Board.  Mr. Hasler discussed the Board’s thoughts with technology coordinator Michelle Mattox and she felt that the current web server could handle the added website and offered suggestions for accomplishing it.  Superintendent Hasler recommended that the Board create a website on the Bloomfield School District web server to post board meeting agendas, approved meeting minutes, and maintain a general e-mail account for board members.  Keith Hanauer made a motion to approve Mr. Hasler’s recommendation.  Steve Dowden seconded the motion, which passed by a 5-0 vote.


11.  Choral Music Overnight Fieldtrip Approved.  Choral music director Sheila Jerrels received an invitation from Channel 13 for Center Stage to perform on their morning show December 7, 2001.  Mrs. Jerrels asked the Board to allow the group and herself to travel to Indianapolis on December 6, 2001and spend the night since they have to be at Channel 13 station by 5:00 a.m. on the day of the show.  Superintendent Hasler added that this was an honor to be invited and recommended approval.  Nancy Canty made a motion to approve the overnight field trip as requested.  Marvin Helms seconded the motion, which passed by a 5-0 vote.


12. Collective Bargaining Update.  Superintendent Hasler stated that another meeting had been held with the Indiana Education Employee Relations Board (IEERB) mediator, Vicky Martin.    He said Ms. Martin met with the teacher’s bargaining team and then with the board’s team and said she felt that she had probably helped the process as much as she could.  Ms. Martin would be recommending to the Indiana Education Employee Relations Board (IEERB) that bargaining needed to move on to the fact finding phase.   Mr. Hasler stated he was waiting for confirmation from IEERB to that effect and that he would notify the Board when he received it.


13.  Emergency School Closing Procedures for 2001-2002.  The Board received copies of the Emergency School Closing Procedures for the 2001-2002 school year.  (See Attached)  The superintendent stated that the same media sources as used last year would be used again this year and that the administration would try to make the decision to close school before 6:00 a.m. if at all possible. 


14.  Re-keying – Security Update.  Superintendent Hasler informed the Board that five of the six controllers had been installed on outside school entry doors and the sixth one would be installed next week.  He stated that most of the keys had been distributed to staff and they had been very supportive of the change.  Mr. Hasler said that he hoped to move forward with the rest of the re-keying of the building before the next board meeting.


15.  School Improvement – P. L. 221 Update.  Principals Jerry Snapp, Stella Royal, and Mary Jane Vandeventer gave a very informative update on Public Law 221and Bloomfield Schools.  The presentation included a Power Point presentation.  Public Law 221 addresses school accountability, professional development, and assessment of individual school improvement. 


16.  2001-2002 School Calendar Error Correction.  Superintendent Hasler provided the Board with a corrected calendar for the 2001-2002 school year.  The correction was the date to distribute the November student mid term reports.  (See Attached)  Student mid terms will be distributed November 19, 2001. 


17.  U. S. Mail Handling Procedures.  President Terrell read new U. S. mail handling procedures as proposed by Superintendent Hasler for the safety of student and staff at Bloomfield Schools.  Mr. Hasler stated that a school employee was picking up the mail later in the day and sorting it in an area with an outside entrance that is not accessible to students.  During seventh period the offices pick-up the mail and place it in staff mailboxes so that mail is opened after students have left the building.  The superintendent said that hopefully this will prevent closing school unnecessarily should someone send a harmless “look-alike” to the school.


18.  State Fire Marshall Inspection Report Given.  The State Fire Marshall’s office did a routine inspection of the Bloomfield Schools in October.  While the inspection did note some minor concerns and a few new things that must be done to be in compliance, he did compliment the staff on how well the building met fire code expectations.  Superintendent Hasler stated that he and maintenance supervisor Bob Hamlin had done a walk through of the building and expect it to be in full compliance very soon. 


19.  Comments and Information from the Public.  President Terrell asked how long it had been since hunter education classes had been offered at Bloomfield and why it was no longer offered.  Assistant principal Stella Royal said that it had not been offered for two years because the number of hours had increased that a student had to take the course and also because of the handling of firearms that the students were required to do to pass the course. 


20.  Adjournment.  There being no further business, Marvin Helms made a motion to adjourn. Keith Hanauer seconded the motion.  The meeting was then adjourned by a 5-0 vote.